2000’s FULL TEXT OF APPROVED FACULTY SENATE
RESOLUTIONS
Approved by the
Approved by the Chancellor: 22 February 2000
Revisions to the University
Undergraduate Catalog as follows:
Page 47 of
1999-2000 edition, move paragraph titled
"CHANGE OF GRADE" before the paragraph titled "GRADE
APPEALS".
Page 49 of 1999-2000 edition, reword
two items under DEGREES OF DISTINCTION to read:
(second
paragraph, pertaining to transfer students)
"3. The
student must have a cumulative average which meets the requirements for the
appropriate degree with distinction on all work attempted (all ECU and transfer
work)."
(third
paragraph, pertaining to second undergraduate degrees)
"2. The
student must have a minimum g.p.a. of 3.5 on course
work for the second degree and a cumulative average which meets the requirement
for the degree with distinction on all course work attempted for the first
degree as well as for the second degree."
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Approved by the
Approved by the Chancellor: 22 February 2000
Revision to the ECU Faculty Manual, Part V, Academic
Information, I. Academic Procedures and Policies, N. Posting Grades to read as
follows:
"As
soon as they are determined at the end of each semester or summer term, grades
are posted electronically by the Registrar and a report of grades is sent to
the student at his or her permanent home address. Students may also secure their grades using
the automated voice response system and via the World Wide Web, using their pin
numbers. Questions about final
examination grades should be directed to the instructor who determined the
grade."
It was also noted that, in
order for both documents to be consistent, the words "by the
registrar" should be added to the text in the University Undergraduate Catalog (page 47 of 1999-2000 edition).
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Approved by the
Approved by the Chancellor: 22 February 2000
Interpretations
of the ECU Faculty Manual, Appendix
L. (These interpretations are noted on the ECU Faculty Manual website
(http://www.ecu.edu/fsonline/contents.htm).
Would
the 12 month consecutive calendar month of appointment status (excluding
intervening summer months) apply to faculty re-appointed to a position or
appointed to a different position because there would not have been a lapse in
employment at ECU?
Interpretation - The definition of a voting faculty member in
Appendix L requires that the faculty member have "regular academic faculty
rank" at the time of voting. It does not place any restrictions on the
type of faculty appointment when requiring that a faculty member be "in at
least the twelfth consecutive calendar month of appointment (counting all
intervening summer months, if any) to the faculty of the unit in which the
voting is to occur…." Appendix D,
II.A.1 lists the categories of faculty appointments.
Who
can attend the quadrennial Unit Administrator Evaluation meeting per Appendix
L.F.1.?
Interpretation - The voting faculty of each unit shall vote on the
effectiveness of the unit administrator.
During September of the unit administrator's fourth year of appointment
and every fourth year thereafter, the voting faculty shall discuss and vote by
secret ballot on the effectiveness of the unit administrator. Given that the above procedure refers to
"voting faculty shall discuss" and given that the procedure involves
personnel matters, only voting faculty members should be in attendance during
the discussion.
Approved by the
Approved by the Chancellor: 22 February 2000
Curriculum matters contained in the
9 December 1999, University Curriculum Committee meeting minutes.
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Approved by the
Approved by the Chancellor: 22 February 2000
Resolution on Capital Funding and Faculty Salaries as
follows:
WHEREAS,
low-cost education in
WHEREAS,
Article IX. Section 9 of the North Carolina Constitution states "The
General Assembly shall provide that the benefits of The University of North
Carolina and other public institutions of higher education, as far as
practicable, be extended to the people of the State free of expense.", and
WHEREAS,
the University of North Carolina's share of the overall State budget has shown
a decline from 17.4% in the mid 1980's to 13.3% for 1999-2000, and
WHEREAS,
the UNC General Administration has identified over 6 billion dollars of needed capital
improvements in the University system, and a General Administration study of
faculty salaries indicates that average faculty salaries of the UNC system are
not competitive with peer institutions, and
WHEREAS,
the University of North Carolina expects an enrollment increase of 40,000
students during the next decade with an anticipated increase of 12% for ECU by
2003; applications at some institutions are already up 10-20% over those
received by this time last year for the Fall of 1999, and
WHEREAS,
tuition increases may deprive some qualified students access to higher
education; East Carolina University serves an economically deprived region of
the State where many citizens are in the poor or lower-middle income brackets,
and
WHEREAS,
we should be encouraging more
NOW,
THEREFORE, BE IT RESOLVED that we the Faculty Senate of East Carolina
University
·
Urge our
representatives in the General Assembly to exercise their constitutional
responsibility to support the University system by allocating funds for capital
improvements, 6 billion dollars as recommended by the Klein Report, and
sufficient faculty salary increases to make the constituent members of the UNC
system competitive with peer institutions in other states, and
·
Urge President
Broad to support the tuition increases for faculty salary increases and
increased need-based student financial aid for ECU, UNC-Wilmington, and UNC-Charlotte
in the same manner she has supported those tuition increases for UNC-Chapel
Hill and NC State University, and
·
Urge the
University to implement and monitor safeguards to ensure that tuition increases
don’t have the effect of denying access to higher education for those qualified
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Faculty
Senate Resolution #00-6
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: n/a
Proposed addendum to the ECU Faculty Manual, Appendix D., Section IV.F.2., relating to
faculty PADs was returned to the Faculty Governance
Committee for further review.
Faculty
Senate Resolution #00-7
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: 29 February 2000
Revision to the On-Line
Advisor Evaluation, to include a section for student comments.
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Faculty
Senate Resolution #00-8
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: 29 February 2000
Curriculum matters contained in the 27 January 2000,
University Curriculum Committee meeting minutes.
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Faculty
Senate Resolution #00-9
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: 29 February 2000
Revised Fall 2000 University
Calendar to reflect a October 21-24 Fall Break
(see attached).
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Faculty
Senate Resolution #00-10
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Spring 2000 Graduation Roster, including honors
program graduates, subject to completion of degree requirements.
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Faculty
Senate Resolution #00-11
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Revision to Section I.J.
Grade Appeals of Part V. Academic Information of the East Carolina University Faculty Manual, by inserting the following
paragraph:
"Faculty are required to retain
for one calendar year from the date a grade is posted all course records that
substantiate the posted grade."
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Faculty
Senate Resolution #00-12
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Approved by the Board of Trustees: 12 May 2000
Replacement for Section VI. Personnel/Evaluation
Files of Appendix C. of the East Carolina
University Faculty Manual as follows:
"VI.
Faculty Personnel Files*
*
Please see Faculty Manual Part VI for further information on state statutes and
ECU policy concerning faculty personnel files."
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Faculty
Senate Resolution #00-13
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Addition to Part VI. General Personnel Policies
("Section VIII. Frequently Asked Questions About Faculty Personnel
Records) of the East Carolina University
Faculty Manual as follows:
New Section
"Section VIII. Frequently
Asked Questions About Faculty Personnel Records
You will find the statutes
that relate to personnel records for state employees in the General Statues of
You can also access the
statutes on the Internet at:
www.ncga.state.nc.us/Statutes/Statutes.html or www.allaw.com/state_law_search/north_carolina/
PLEASE NOTE THAT THE STATUTES REPORTED ON THE
INTERNET MAY NOT BE ACCURATE AND MAY NOT BE UPDATED IN A TIMELY MANNER TO
REFLECT THE LATEST SUPPLEMENTS.
Faculty Senate Resolution #00-13
(continued)
Section 126-5 of the General
Statutes of
It means that your personnel
records may be located in different offices on campus. Documents that meet the statutory definition
will be considered personnel records.
Faculty will have a primary
personnel file located in his/her Code Unit Administrator’s Office. In addition, there may be other files
containing personnel records that are located in offices of the Dean, the Vice
Chancellor for Academic Affairs, the Dean of the
Records related to your
employment may be found in the offices identified in FAQ # 4 and FAQ #5. However, if you have filed a grievance, an
appeal of non-reappointment or non-conferral of tenure; or a complaint was
filed by you or against you with the ECU EEO Office alleging sexual harassment,
discrimination based on age, race, religion, or disability, or a violation or
the amorous relations policy; or you are subject to a disciplinary action,
records from your personnel file may be included in an appeal hearing file or
investigative file prepared by the EEO Office or by the University Attorney’s
Office.
Please note that those
personnel records in the EEO Office or the University Attorney’s Office remain
confidential, but the documents collected and/or created in those offices would
be part of an investigative/preparation file and would not be considered part
of your personnel file. Disclosure of
documents in those files would be subject to the applicable University policies
and state laws. Additionally, the
University would formally notify you in accordance with the relevant policy, if
a complaint or grievance was filed against you, and would follow the procedures
prescribed for due process. In most
cases, personnel documents maintained in those files would be duplicates of
documents in your primary personnel file.
If you have any questions about University policies that are referenced
above, you may wish to review these sections of the ECU Faculty Manual:
Appendix D.
Procedures for Appeal of Notice of Non-Reappointment or Non-Conferral of
Permanent Tenure
Appendix I.
Appendix J.
Informal Faculty Grievance Procedure for Grievances Involving Sex
Discrimination and Other Equal Employment
Appendix
V. Sexual Harassment,
Discrimination, and Conflicts of Interest Policies
Appendix W.
Racial and Ethnic Harassment Policies
Appendix X.
Grievance Procedures for Complaints of Sexual or Racial Harassment or
Discrimination or Conflicts of Interest Brought Against
Appendix Y.
Grievance Policies and Procedures of
No. Because State law considers a personnel
record to be in whatever form and wherever located, a record related to your
employment should only be kept in University offices, to include the Offices of
the Dean, the Vice Chancellor for Academic Affairs, the Dean of the School of
Medicine and Vice Chancellor for Health Sciences, Human Resources, Equal
Employment Opportunity and Affirmative Action (“EEO”), and the University
Attorney, and should always be accessible to you during regular business hours
with reasonable advance notice.
Administrators shall not keep secret files and shall not include
anonymous material in personnel files, except student opinion surveys.
Faculty Senate Resolution #00-13
(continued)
Although your personnel file
is about you, it is University property.
You have complete access to your personnel records during regular
business hours with advance notice to the custodian of the records. Advance notice is required so that your file
can be gathered from other offices, if necessary, and so that confidential
documents, like references for initial employment or certain medical
information, can be removed. Additionally,
the custodian of records will need to make arrangements to have office staff
available to oversee the review process to ensure the integrity and safekeeping
of the records and to assist in making copies, if necessary. While reasonable efforts will be made to
provide you with quick access to your file, it may take some time to make the
necessary arrangements.
Please note that documents
can not be added to or removed from the personnel file at this time. The University reserves the right to limit
the number of copies and to make only one complete copy of the PAD.
Yes. State law requires that the University permit
the public to have access to the following information about your personnel
records: name, age, date of original state employment, current position or
title, current salary, date and amount of most recent salary change, date of
most recent status change (promotion, resignation, termination, etc.), and
current office assignment.
As stated above in FAQ #8,
Section 126- 23 of the General Statutes of
All other information
contained in the personnel file is confidential and shall not be open for
inspection and examination except to the following persons:
1) The employee, applicant for employment, former
employee, or his/her properly authorized agent, who may examine his/her own
personnel file in its entirety except for (i) letters
of reference solicited prior to the employment, or (ii) information concerning
a medical disability, mental, or physical, that a prudent physician would not
divulge to a patient. An employee’s
medical record may be disclosed to a licensed physician designated in writing
by the employee;
2) The supervisor of the employee;
3) Members of the General Assembly who may inspect and
examine personnel records under the authority of G.S. 120-19;
4) A party by authority of a proper court order may
inspect and examine a particular confidential portion of a State employee’s
personnel file;
5) An official of an agency of the federal government,
State government or any political subdivision thereof.
As mentioned in FAQ # 9, reference letters solicited
prior to employment and medical records that a prudent physician would not
disclose to his/her patient shall not be disclosed to the faculty member.
Yes. Anyone that you properly authorize (in a
written release) may have access to your records. Your supervisor(s), members of the General
Assembly, anyone with a proper court order, and officials of federal and state
agencies may also inspect and examine your personnel records. In accordance with Appendix D of the ECU Faculty Manual, the Personnel Action
Dossier is compiled by candidates for reappointment, promotion, and/or
permanent tenure in consultation with the unit administrator and the Unit
Personnel Committee. The Code Unit
Administrator and the Unit Personnel Committee have access to your personnel
records.
Section 126-25 of the
General Statutes of
Personnel records are kept
in accordance with the Record Retention and Disposition Schedule approved by
the University Archivist, the Director of the Division of Archives and History,
the Chancellor, and the Secretary of Cultural Resources. Although it depends on the type of document,
most personnel records are stored, and transferred to the
Faculty Senate Resolution #00-13
(continued)
For more specific
information, you may refer to the General Statutes of
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FACULTY PERSONNEL FILE CHECKLIST
Your primary personnel file
is located in the office of your Code Unit Administrator, Dr./Dean__________,
and may be reviewed at any time during regular business hours with advance
notice to the custodian of records or his/her designee. Advance notice is required so that your files
can be gathered from other offices, if necessary, and so that confidential
documents, like references for initial employment or certain medical
information, as described in the General Statutes of
Please note that you cannot
add to or remove documents from your personnel files at the time you review
your files. If you have concerns about
documents in your files, please bring them to the attention of the custodian of
records. You can object to inaccurate or
misleading information in your files by putting your objections in a written
statement to your Code Unit Administrator, who will add your statement to the
file(s) you are concerned about. Removal
of offensive materials may be sought in accordance with the procedures in
Appendix Y of the ECU Faculty Manual.
Location of Records Related
to Employment:
_____ Code Unit Administrator’s Office
_____ Dean’s Office
_____ Department Chair in Professional Schools
_____ Vice Chancellor for Academic Affairs’ Office
_____ Vice Chancellor for Health Sciences’ Office
_____ Department of Human Resources
Other Files Containing
Personnel Records May be Located:
_____ Equal Employment Opportunity/Affirmative Action Office
_____ University Attorney’s Office
Please note that reference
letters solicited prior to employment and medical records that a prudent
physician would not disclose to his/her patient shall not be disclosed to you
and should be kept in a sealed envelope that can be easily removed from your
file. Additionally, medical records
related to a medical condition or disability should be maintained in a separate
envelope. Questions about your personnel records should be directed to the
Faculty Senate or the University Attorney’s Office.
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Faculty
Senate Resolution #00-14
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Recommendation that the
Chancellor initiate the development of training materials and annual workshops
for administrative personnel
covering proper stewardship of personnel files/records.
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Faculty
Senate Resolution #00-15
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Revised Academic Library Services' Unit Code of
Operation.
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Faculty
Senate Resolution #00-16
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Curriculum matters contained in the 10 February 2000,
24 February 2000, and 9 March 2000, meeting minutes.
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Faculty
Senate Resolution #00-17
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Revised Spring 2000
University Calendar to set Tuesday, May 2nd as a make-up class day
for the January 25th class day lost due to snow and to make
Wednesday, May 3rd as a make-up class day for the April 21st
State holiday. This would eliminate a
Reading Day for the Spring semester.
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Faculty
Senate Resolution #00-18
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Request to establish a new professional school within
the Division of Academic Affairs, combining the computer science faculty
currently in the Department of Mathematics with a reconstituted Department of
Communication to be formed from the two current communication programs housed
in the
The two communication
programs and faculties will be separated from their current units, the
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Faculty
Senate Resolution #00-19
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Revisions to the
Chancellor, the revisions
will be made to the ECU Faculty Manual,
located on the Faculty Senate website at:
www.ecu.edu/fsonline/appa.htm.)
Revise Appendix A:
Appendix
A. Title page: V. Administrative Board of the
Revise Appendix A, By-Laws, Section V.:
V. Administrative Board of the
The Chair of the Faculty or his/her
designee shall serve as an ex-officio member without vote.
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Faculty
Senate Resolution #00-20
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Approved by the Board of Trustees: 12 May 2000
Revisions to the
(Following approval by the
Chancellor and Board of Trustees, the revisions will be made to the ECU Faculty Manual, located on the
Faculty Senate website at: www.ecu.edu/fsonline/appl.htm.)
Revise
Appendix L. Section A. Voting Faculty
Member to read as follows:
As pertains to faculty voting for the
unit's nominating committee for appointment of administrative officials, for
making recommendations on code content to the permanently tenured unit faculty
members, in quadrennial evaluations of the effectiveness of unit programs, and
in quadrennial evaluations of the effectiveness of unit administrators, a
voting faculty member is someone who is appointed to a full‑time faculty
position; who is a permanently tenured or probationary term faculty person; who
has been employed in any faculty position for at least 12 consecutive months at
East Carolina University; who has regular academic faculty rank (ECU Faculty Manual, Appendix D, Tenure and Promotion Policies and Procedures of ECU);
and who must, except as noted below for faculty on leaves of absence, be
carrying at East Carolina University, at the time of the voting, not less than
half the normal teaching/research program as practiced in the unit of
appointment.
Revise Appendix L. Section D.3.c. to read as follows:
Within ten working days after this meeting, the
permanently tenured faculty members
of each affected unit will meet and vote their approval or disapproval of the
proposal in its original form or
as amended and then will communicate in writing the
results of their action to their unit administrator.
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Faculty
Senate Resolution #00-21
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Interpretation to the ECU Faculty Manual, Appendix D., Section IV.
(Following approval by the
Chancellor, the interpretation will be provided with the ECU Faculty Manual, located on the Faculty Senate website at:
www.ecu.edu/fsonline/interpretations.htm.)
This interpretation applies to the second paragraph
in this section that reads:
"For
the purposes of Section IV. a voting faculty member of a unit is someone
who:"
Interpretation: Faculty
in academic departments may not evaluate related faculty.
Related faculty within the same academic department
(or other comparable institutional subdivision of employment) shall not
participate, either individually or as a member of a committee, in the
evaluation of related persons for appointment, reappointment, promotion, the
conferral of permanent tenure, cumulative review, salary recommendations, or
any other personnel action. A faculty
member made ineligible for participation in the evaluation of a related person
does not count for quorum purposes and his/her ineligibility does not
constitute a recommendation against the proposed personnel action.
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Faculty
Senate Resolution #00-22
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: n/a
Revisions to the Guidelines
for Research Grants to be awarded in 2001-2002.
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Faculty
Senate Resolution #00-23
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Policy statement regarding
commercial exploitation of classroom materials as follows:
"It is a violation of
University policy to sell or make commercial use of faculty lectures, notes
taken from faculty lectures, syllabi and all other course materials without the
express written permission of the instructor.
These materials are intellectual property of the faculty, which may be
protected by federal copyright law.
Disciplinary action for commercial exploitation of classroom materials
may be taken pursuant to applicable University policies."
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