2000’s FULL TEXT OF APPROVED FACULTY SENATE
RESOLUTIONS
Approved by the
Approved by the Chancellor: 22 February 2000
Revisions to the University
Undergraduate Catalog as follows:
Page 47 of
1999-2000 edition, move paragraph titled
"CHANGE OF GRADE" before the paragraph titled "GRADE
APPEALS".
Page 49 of 1999-2000 edition, reword
two items under DEGREES OF DISTINCTION to read:
(second
paragraph, pertaining to transfer students)
"3. The
student must have a cumulative average which meets the requirements for the
appropriate degree with distinction on all work attempted (all ECU and transfer
work)."
(third
paragraph, pertaining to second undergraduate degrees)
"2. The
student must have a minimum g.p.a. of 3.5 on course
work for the second degree and a cumulative average which meets the requirement
for the degree with distinction on all course work attempted for the first
degree as well as for the second degree."
________________________________________________________________
Approved by the
Approved by the Chancellor: 22 February 2000
Revision to the ECU Faculty Manual, Part V, Academic
Information, I. Academic Procedures and Policies, N. Posting Grades to read as
follows:
"As
soon as they are determined at the end of each semester or summer term, grades
are posted electronically by the Registrar and a report of grades is sent to
the student at his or her permanent home address. Students may also secure their grades using
the automated voice response system and via the World Wide Web, using their pin
numbers. Questions about final
examination grades should be directed to the instructor who determined the
grade."
It was also noted that, in
order for both documents to be consistent, the words "by the
registrar" should be added to the text in the University Undergraduate Catalog (page 47 of 1999-2000 edition).
________________________________________________________________
Approved by the
Approved by the Chancellor: 22 February 2000
Interpretations
of the ECU Faculty Manual, Appendix
L. (These interpretations are noted on the ECU Faculty Manual website
(http://www.ecu.edu/fsonline/contents.htm).
Would
the 12 month consecutive calendar month of appointment status (excluding
intervening summer months) apply to faculty re-appointed to a position or
appointed to a different position because there would not have been a lapse in
employment at ECU?
Interpretation - The definition of a voting faculty member in
Appendix L requires that the faculty member have "regular academic faculty
rank" at the time of voting. It does not place any restrictions on the
type of faculty appointment when requiring that a faculty member be "in at
least the twelfth consecutive calendar month of appointment (counting all
intervening summer months, if any) to the faculty of the unit in which the
voting is to occur…." Appendix D,
II.A.1 lists the categories of faculty appointments.
Who
can attend the quadrennial Unit Administrator Evaluation meeting per Appendix
L.F.1.?
Interpretation - The voting faculty of each unit shall vote on the
effectiveness of the unit administrator.
During September of the unit administrator's fourth year of appointment
and every fourth year thereafter, the voting faculty shall discuss and vote by
secret ballot on the effectiveness of the unit administrator. Given that the above procedure refers to
"voting faculty shall discuss" and given that the procedure involves
personnel matters, only voting faculty members should be in attendance during
the discussion.
Approved by the
Approved by the Chancellor: 22 February 2000
Curriculum matters contained in the
9 December 1999, University Curriculum Committee meeting minutes.
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Approved by the
Approved by the Chancellor: 22 February 2000
Resolution on Capital Funding and Faculty Salaries as
follows:
WHEREAS,
low-cost education in
WHEREAS,
Article IX. Section 9 of the North Carolina Constitution states "The
General Assembly shall provide that the benefits of The University of North
Carolina and other public institutions of higher education, as far as
practicable, be extended to the people of the State free of expense.", and
WHEREAS,
the University of North Carolina's share of the overall State budget has shown
a decline from 17.4% in the mid 1980's to 13.3% for 1999-2000, and
WHEREAS,
the UNC General Administration has identified over 6 billion dollars of needed capital
improvements in the University system, and a General Administration study of
faculty salaries indicates that average faculty salaries of the UNC system are
not competitive with peer institutions, and
WHEREAS,
the University of North Carolina expects an enrollment increase of 40,000
students during the next decade with an anticipated increase of 12% for ECU by
2003; applications at some institutions are already up 10-20% over those
received by this time last year for the Fall of 1999, and
WHEREAS,
tuition increases may deprive some qualified students access to higher
education; East Carolina University serves an economically deprived region of
the State where many citizens are in the poor or lower-middle income brackets,
and
WHEREAS,
we should be encouraging more
NOW,
THEREFORE, BE IT RESOLVED that we the Faculty Senate of East Carolina
University
·
Urge our
representatives in the General Assembly to exercise their constitutional
responsibility to support the University system by allocating funds for capital
improvements, 6 billion dollars as recommended by the Klein Report, and
sufficient faculty salary increases to make the constituent members of the UNC
system competitive with peer institutions in other states, and
·
Urge President
Broad to support the tuition increases for faculty salary increases and
increased need-based student financial aid for ECU, UNC-Wilmington, and UNC-Charlotte
in the same manner she has supported those tuition increases for UNC-Chapel
Hill and NC State University, and
·
Urge the
University to implement and monitor safeguards to ensure that tuition increases
don’t have the effect of denying access to higher education for those qualified
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Faculty
Senate Resolution #00-6
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: n/a
Proposed addendum to the ECU Faculty Manual, Appendix D., Section IV.F.2., relating to
faculty PADs was returned to the Faculty Governance
Committee for further review.
Faculty
Senate Resolution #00-7
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: 29 February 2000
Revision to the On-Line
Advisor Evaluation, to include a section for student comments.
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Faculty
Senate Resolution #00-8
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: 29 February 2000
Curriculum matters contained in the 27 January 2000,
University Curriculum Committee meeting minutes.
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Faculty
Senate Resolution #00-9
Approved by the Faculty Senate: 22 February 2000
Approved by the Chancellor: 29 February 2000
Revised Fall 2000 University
Calendar to reflect a October 21-24 Fall Break
(see attached).
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Faculty
Senate Resolution #00-10
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Spring 2000 Graduation Roster, including honors
program graduates, subject to completion of degree requirements.
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Faculty
Senate Resolution #00-11
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Revision to Section I.J.
Grade Appeals of Part V. Academic Information of the East Carolina University Faculty Manual, by inserting the following
paragraph:
"Faculty are required to retain
for one calendar year from the date a grade is posted all course records that
substantiate the posted grade."
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Faculty
Senate Resolution #00-12
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Approved by the Board of Trustees: 12 May 2000
Replacement for Section VI. Personnel/Evaluation
Files of Appendix C. of the East Carolina
University Faculty Manual as follows:
"VI.
Faculty Personnel Files*
*
Please see Faculty Manual Part VI for further information on state statutes and
ECU policy concerning faculty personnel files."
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Faculty
Senate Resolution #00-13
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Addition to Part VI. General Personnel Policies
("Section VIII. Frequently Asked Questions About Faculty Personnel
Records) of the East Carolina University
Faculty Manual as follows:
New Section
"Section VIII. Frequently
Asked Questions About Faculty Personnel Records
- What
is the definition of a “personnel file?”
- Where
can I find the state laws that pertain to personnel records?
You will find the statutes
that relate to personnel records for state employees in the General Statues of
You can also access the
statutes on the Internet at:
www.ncga.state.nc.us/Statutes/Statutes.html or www.allaw.com/state_law_search/north_carolina/
PLEASE NOTE THAT THE STATUTES REPORTED ON THE
INTERNET MAY NOT BE ACCURATE AND MAY NOT BE UPDATED IN A TIMELY MANNER TO
REFLECT THE LATEST SUPPLEMENTS.
Faculty Senate Resolution #00-13
(continued)
Section 126-5 of the General
Statutes of
- What
does “wherever located and in whatever form” mean?
It means that your personnel
records may be located in different offices on campus. Documents that meet the statutory definition
will be considered personnel records.
- Where
is my personnel file located?
Faculty will have a primary
personnel file located in his/her Code Unit Administrator’s Office. In addition, there may be other files
containing personnel records that are located in offices of the Dean, the Vice
Chancellor for Academic Affairs, the Dean of the
- Are
there other files that may contain information about me?
Records related to your
employment may be found in the offices identified in FAQ # 4 and FAQ #5. However, if you have filed a grievance, an
appeal of non-reappointment or non-conferral of tenure; or a complaint was
filed by you or against you with the ECU EEO Office alleging sexual harassment,
discrimination based on age, race, religion, or disability, or a violation or
the amorous relations policy; or you are subject to a disciplinary action,
records from your personnel file may be included in an appeal hearing file or
investigative file prepared by the EEO Office or by the University Attorney’s
Office.
Please note that those
personnel records in the EEO Office or the University Attorney’s Office remain
confidential, but the documents collected and/or created in those offices would
be part of an investigative/preparation file and would not be considered part
of your personnel file. Disclosure of
documents in those files would be subject to the applicable University policies
and state laws. Additionally, the
University would formally notify you in accordance with the relevant policy, if
a complaint or grievance was filed against you, and would follow the procedures
prescribed for due process. In most
cases, personnel documents maintained in those files would be duplicates of
documents in your primary personnel file.
If you have any questions about University policies that are referenced
above, you may wish to review these sections of the ECU Faculty Manual:
Appendix D.
Procedures for Appeal of Notice of Non-Reappointment or Non-Conferral of
Permanent Tenure
Appendix I.
Appendix J.
Informal Faculty Grievance Procedure for Grievances Involving Sex
Discrimination and Other Equal Employment
Appendix
V. Sexual Harassment,
Discrimination, and Conflicts of Interest Policies
Appendix W.
Racial and Ethnic Harassment Policies
Appendix X.
Grievance Procedures for Complaints of Sexual or Racial Harassment or
Discrimination or Conflicts of Interest Brought Against
Appendix Y.
Grievance Policies and Procedures of
- Is
there any truth to rumor about the existence of secret files?
No. Because State law considers a personnel
record to be in whatever form and wherever located, a record related to your
employment should only be kept in University offices, to include the Offices of
the Dean, the Vice Chancellor for Academic Affairs, the Dean of the School of
Medicine and Vice Chancellor for Health Sciences, Human Resources, Equal
Employment Opportunity and Affirmative Action (“EEO”), and the University
Attorney, and should always be accessible to you during regular business hours
with reasonable advance notice.
Administrators shall not keep secret files and shall not include
anonymous material in personnel files, except student opinion surveys.
Faculty Senate Resolution #00-13
(continued)
- When
can I review my personnel file?
Although your personnel file
is about you, it is University property.
You have complete access to your personnel records during regular
business hours with advance notice to the custodian of the records. Advance notice is required so that your file
can be gathered from other offices, if necessary, and so that confidential
documents, like references for initial employment or certain medical
information, can be removed. Additionally,
the custodian of records will need to make arrangements to have office staff
available to oversee the review process to ensure the integrity and safekeeping
of the records and to assist in making copies, if necessary. While reasonable efforts will be made to
provide you with quick access to your file, it may take some time to make the
necessary arrangements.
Please note that documents
can not be added to or removed from the personnel file at this time. The University reserves the right to limit
the number of copies and to make only one complete copy of the PAD.
- Is any
information in my personnel file considered public information?
Yes. State law requires that the University permit
the public to have access to the following information about your personnel
records: name, age, date of original state employment, current position or
title, current salary, date and amount of most recent salary change, date of
most recent status change (promotion, resignation, termination, etc.), and
current office assignment.
- What
information is considered confidential personnel information?
As stated above in FAQ #8,
Section 126- 23 of the General Statutes of
All other information
contained in the personnel file is confidential and shall not be open for
inspection and examination except to the following persons:
1) The employee, applicant for employment, former
employee, or his/her properly authorized agent, who may examine his/her own
personnel file in its entirety except for (i) letters
of reference solicited prior to the employment, or (ii) information concerning
a medical disability, mental, or physical, that a prudent physician would not
divulge to a patient. An employee’s
medical record may be disclosed to a licensed physician designated in writing
by the employee;
2) The supervisor of the employee;
3) Members of the General Assembly who may inspect and
examine personnel records under the authority of G.S. 120-19;
4) A party by authority of a proper court order may
inspect and examine a particular confidential portion of a State employee’s
personnel file;
5) An official of an agency of the federal government,
State government or any political subdivision thereof.
- Is there any information in my personnel
file that I do not have access to?
As mentioned in FAQ # 9, reference letters solicited
prior to employment and medical records that a prudent physician would not
disclose to his/her patient shall not be disclosed to the faculty member.
- Does
anyone, other than me, have access to my confidential personnel records?
Yes. Anyone that you properly authorize (in a
written release) may have access to your records. Your supervisor(s), members of the General
Assembly, anyone with a proper court order, and officials of federal and state
agencies may also inspect and examine your personnel records. In accordance with Appendix D of the ECU Faculty Manual, the Personnel Action
Dossier is compiled by candidates for reappointment, promotion, and/or
permanent tenure in consultation with the unit administrator and the Unit
Personnel Committee. The Code Unit
Administrator and the Unit Personnel Committee have access to your personnel
records.
- What
can I do if I consider material in my personnel file to be inaccurate or
misleading?
Section 126-25 of the
General Statutes of
- How
long does the University keep my personnel file?
Personnel records are kept
in accordance with the Record Retention and Disposition Schedule approved by
the University Archivist, the Director of the Division of Archives and History,
the Chancellor, and the Secretary of Cultural Resources. Although it depends on the type of document,
most personnel records are stored, and transferred to the
Faculty Senate Resolution #00-13
(continued)
- If I
have other questions about my personnel file, where should I look or whom
should I contact for more information?
For more specific
information, you may refer to the General Statutes of
________________________________________________________________
FACULTY PERSONNEL FILE CHECKLIST
Your primary personnel file
is located in the office of your Code Unit Administrator, Dr./Dean__________,
and may be reviewed at any time during regular business hours with advance
notice to the custodian of records or his/her designee. Advance notice is required so that your files
can be gathered from other offices, if necessary, and so that confidential
documents, like references for initial employment or certain medical
information, as described in the General Statutes of
Please note that you cannot
add to or remove documents from your personnel files at the time you review
your files. If you have concerns about
documents in your files, please bring them to the attention of the custodian of
records. You can object to inaccurate or
misleading information in your files by putting your objections in a written
statement to your Code Unit Administrator, who will add your statement to the
file(s) you are concerned about. Removal
of offensive materials may be sought in accordance with the procedures in
Appendix Y of the ECU Faculty Manual.
Location of Records Related
to Employment:
_____ Code Unit Administrator’s Office
_____ Dean’s Office
_____ Department Chair in Professional Schools
_____ Vice Chancellor for Academic Affairs’ Office
_____ Vice Chancellor for Health Sciences’ Office
_____ Department of Human Resources
Other Files Containing
Personnel Records May be Located:
_____ Equal Employment Opportunity/Affirmative Action Office
_____ University Attorney’s Office
Please note that reference
letters solicited prior to employment and medical records that a prudent
physician would not disclose to his/her patient shall not be disclosed to you
and should be kept in a sealed envelope that can be easily removed from your
file. Additionally, medical records
related to a medical condition or disability should be maintained in a separate
envelope. Questions about your personnel records should be directed to the
Faculty Senate or the University Attorney’s Office.
________________________________________________________________
Faculty
Senate Resolution #00-14
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Recommendation that the
Chancellor initiate the development of training materials and annual workshops
for administrative personnel
covering proper stewardship of personnel files/records.
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Faculty
Senate Resolution #00-15
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Revised Academic Library Services' Unit Code of
Operation.
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Faculty
Senate Resolution #00-16
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Curriculum matters contained in the 10 February 2000,
24 February 2000, and 9 March 2000, meeting minutes.
________________________________________________________________
Faculty
Senate Resolution #00-17
Approved by the Faculty Senate: 21 March 2000
Approved by the Chancellor: 5 April 2000
Revised Spring 2000
University Calendar to set Tuesday, May 2nd as a make-up class day
for the January 25th class day lost due to snow and to make
Wednesday, May 3rd as a make-up class day for the April 21st
State holiday. This would eliminate a
Reading Day for the Spring semester.
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Faculty
Senate Resolution #00-18
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Request to establish a new professional school within
the Division of Academic Affairs, combining the computer science faculty
currently in the Department of Mathematics with a reconstituted Department of
Communication to be formed from the two current communication programs housed
in the
The two communication
programs and faculties will be separated from their current units, the
________________________________________________________________
Faculty
Senate Resolution #00-19
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Revisions to the
Chancellor, the revisions
will be made to the ECU Faculty Manual,
located on the Faculty Senate website at:
www.ecu.edu/fsonline/appa.htm.)
Revise Appendix A:
Appendix
A. Title page: V. Administrative Board of the
Revise Appendix A, By-Laws, Section V.:
V. Administrative Board of the
The Chair of the Faculty or his/her
designee shall serve as an ex-officio member without vote.
________________________________________________________________
Faculty
Senate Resolution #00-20
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Approved by the Board of Trustees: 12 May 2000
Revisions to the
(Following approval by the
Chancellor and Board of Trustees, the revisions will be made to the ECU Faculty Manual, located on the
Faculty Senate website at: www.ecu.edu/fsonline/appl.htm.)
Revise
Appendix L. Section A. Voting Faculty
Member to read as follows:
As pertains to faculty voting for the
unit's nominating committee for appointment of administrative officials, for
making recommendations on code content to the permanently tenured unit faculty
members, in quadrennial evaluations of the effectiveness of unit programs, and
in quadrennial evaluations of the effectiveness of unit administrators, a
voting faculty member is someone who is appointed to a full‑time faculty
position; who is a permanently tenured or probationary term faculty person; who
has been employed in any faculty position for at least 12 consecutive months at
East Carolina University; who has regular academic faculty rank (ECU Faculty Manual, Appendix D, Tenure and Promotion Policies and Procedures of ECU);
and who must, except as noted below for faculty on leaves of absence, be
carrying at East Carolina University, at the time of the voting, not less than
half the normal teaching/research program as practiced in the unit of
appointment.
Revise Appendix L. Section D.3.c. to read as follows:
Within ten working days after this meeting, the
permanently tenured faculty members
of each affected unit will meet and vote their approval or disapproval of the
proposal in its original form or
as amended and then will communicate in writing the
results of their action to their unit administrator.
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Faculty
Senate Resolution #00-21
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Interpretation to the ECU Faculty Manual, Appendix D., Section IV.
(Following approval by the
Chancellor, the interpretation will be provided with the ECU Faculty Manual, located on the Faculty Senate website at:
www.ecu.edu/fsonline/interpretations.htm.)
This interpretation applies to the second paragraph
in this section that reads:
"For
the purposes of Section IV. a voting faculty member of a unit is someone
who:"
Interpretation: Faculty
in academic departments may not evaluate related faculty.
Related faculty within the same academic department
(or other comparable institutional subdivision of employment) shall not
participate, either individually or as a member of a committee, in the
evaluation of related persons for appointment, reappointment, promotion, the
conferral of permanent tenure, cumulative review, salary recommendations, or
any other personnel action. A faculty
member made ineligible for participation in the evaluation of a related person
does not count for quorum purposes and his/her ineligibility does not
constitute a recommendation against the proposed personnel action.
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Faculty
Senate Resolution #00-22
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: n/a
Revisions to the Guidelines
for Research Grants to be awarded in 2001-2002.
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Faculty
Senate Resolution #00-23
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Policy statement regarding
commercial exploitation of classroom materials as follows:
"It is a violation of
University policy to sell or make commercial use of faculty lectures, notes
taken from faculty lectures, syllabi and all other course materials without the
express written permission of the instructor.
These materials are intellectual property of the faculty, which may be
protected by federal copyright law.
Disciplinary action for commercial exploitation of classroom materials
may be taken pursuant to applicable University policies."
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Faculty
Senate Resolution #00-24
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Recommendations on the
Undergraduate Distance Education-Student Opinion of Instruction Survey.
1. The
survey for graduate level Distance Education (DE) courses be adopted for use
with undergraduate DE courses.
2. Based
upon the report on the Development and Testing of the Distance Education SOIS
Instrument, the Distance Education Survey results should be treated in a
comparable manner as
the SOIS results.
3. In
making personnel decisions, unit administrators should be aware of differences
in the patterns of results between on-campus and distance education courses,
and graduate and undergraduate
courses.
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Faculty
Senate Resolution #00-25
Approved by the Faculty Senate: 18 April 2000
Approved by the Chancellor: 27 April 2000
Revised Department of
Biology and Department of Theatre and Dance Unit Codes of Operation.
________________________________________________________________
Faculty Senate Resolution #00-26
Approved by the Faculty
Senate: 5 September 2000
Approved by the Chancellor:
n/a
Commendation for Brenda
Killingsworth, Past Chair of the Faculty, as follows:
WHEREAS,
Professor Brenda Killingsworth has served with distinction as Chair of
the Faculty for the 1998-1999 and 1999-2000 academic years; and
WHEREAS,
Professor Killingsworth has dedicated her time and much effort to
activities that benefit all faculty at East Carolina University, serving as a
stalwart steward for upholding the principles of academic freedom and shared
faculty governance; and
WHEREAS,
Professor Killingsworth has served and continues to serve as Chair of
the SACS Self-Study Committee; and
WHEREAS,
Professor Killingsworth presided over the faculty and was a leader
during the adoption of the revised University Academic Retention Standards and
the establishment of the new School of Computer Science and Communication; and
WHEREAS,
during the 1998-1999 and 1999-2000 terms, the Faculty Senate adopted 68
resolutions, including revisions to Part I, Part V, Part VI, Appendix A,
Appendix C, Appendix D (editorial), Appendix L, and Appendix Y of the ECU Faculty Manual, resolutions on the
Policy for the Cumulative Review of Permanently Tenured Faculty, Quality
Assurance Standards for undergraduate Courses Offered via Distance Education at
ECU, Capital
Funding and Faculty Salaries, as well as various
Committee reports too numerous to list, and
WHEREAS,
Professor Killingsworth helped foster an atmosphere of trust and
collegiality between the Faculty Senate and the administration of
WHEREAS,
Professor Killingsworth offered valuable input into administrative
decisions at
THEREFORE BE IT RESOLVED, that Professor Brenda
Killingsworth has served the faculty of
BE IT FURTHER RESOLVED, that due to Professor Brenda Killingsworth's hard work and dedication to faculty, faculty
at East Carolina University feel confident that their concerns and issues were
well represented to interested parties within the University Administration,
ECU Board of Trustees, UNC Faculty Assembly, and UNC General Administration.
BE IT FURTHER RESOLVED, that the Faculty Senate commends
Professor Brenda Killingsworth for her outstanding leadership, professionalism,
and energetic efforts during her tenure as Chair of the Faculty of East
Carolina University.
________________________________________________________________
Faculty Senate Resolution #00-27
Approved by the Faculty
Senate: 10 October 2000
Approved by the
Chancellor: 17 October 2000
Revised
Faculty Senate Resolution #00-28
Approved by the Faculty
Senate: 14 November 2000
Approved by the
Chancellor: 29 November 2000
Approval
of the Fall 2000 Graduation Roster, including honors program graduates.
________________________________________________________________
Faculty Senate Resolution #00-29
Approved by the Faculty
Senate: 14 November 2000
Approved by the
Chancellor: 29 November 2000
Resolution
supporting the International Programs as follows:
Whereas, it is the goal of
Whereas,
national universities in the
Whereas,
Whereas,
the present number of international students (about 1% in the fall 2000) falls
short of the enrollment of international students at comparable institutions
such
as UNC-G, UNCC in the UNC system; and
Whereas,
the income from international and out-of-state enrollment provides additional
revenue for the university; and
Whereas,
the current level of support for the International Affairs Office does not
allow for effective international recruiting; and
Whereas,
Therefore
Be It Resolved, that the Admissions and Recruitment Committee recommends that
________________________________________________________________
Faculty Senate Resolution #00-30
Approved by the Faculty
Senate: 14 November 2000
Approved by the
Chancellor: 29 November 2000
Policy
on Requesting a Professional Leave of Absence as follows:
A
faculty member who is requesting a professional leave of absence for one
semester (or appropriate period of time for the
Following
approval by the Chancellor, this policy will be added to the current Leaves of
Absence policy stated in
the
ECU Faculty Manual, Part VI. General Personnel Policies, Section A. Employment
Policies, subsection D.
Leaves
of Absence.
________________________________________________________________
Faculty Senate Resolution #00-31
Approved by the Faculty
Senate: 14 November 2000
Approved by the
Chancellor: 29 November 2000
Interpretation
to the ECU Faculty Manual, Appendix
D, relating to the meaning of the phrase "spring term" as
follows:
The sense of the Committee is to understand the
phrase to refer to the Spring semester that ends with Commencement
exercises. Therefore, it is advised that
all academic divisions use the same dates for nine and twelve month faculty
when personnel issues are involved.
Following
approval by the Chancellor, this interpretation will be provided with the ECU Faculty Manual, located on
the
Faculty Senate website at: www.ecu.edu/fsonline/interpretations.htm.
________________________________________________________________
Faculty Senate Resolution #00-32
Approved by the Faculty
Senate: 14 November 2000
Approved by the
Chancellor: 29 November 2000
Curriculum
matters contained in the minutes of the 28 September 2000, and 12 October 2000,
University
Curriculum
Committee meetings.
________________________________________________________________
Faculty Senate Resolution #00-33
Approved by the Faculty
Senate: 5 December 2000
Approved by the Chancellor: n/a
2001-2002 Faculty Senate and
Agenda Committee Meeting Dates as follows:
Agenda Committee will meet: Faculty Senate will meet:
August
28, 2001
September 4, 2001
September
25, 2001
October 9, 2001
October
30, 2001
November 13, 2001
November
27, 2001
December 4, 2001
January
15, 2002
January 29, 2002
February
12, 2002
February 26, 2002
March
5, 2002
March 19, 2002
April
9, 2002
April 23, 2002
April 30, 2002,
Organizational Meeting
________________________________________________________________
Faculty Senate Resolution #01-1
Approved by the Faculty
Senate: 30 January 2001
Approved by the Chancellor:
6 February 2001
Revised
________________________________________________________________
Faculty Senate Resolution #01-2
Approved by the Faculty
Senate: 30 January 2001
Approved by the
Chancellor: n/a
Revised General Guidelines
for Writing and Revising a Unit Code of Operation.
(A copy of the revised
guidelines may be viewed at: http://www.ecu.edu/fsonline/uc.htm.)
________________________________________________________________
Faculty Senate Resolution #01-3
Approved by the Faculty
Senate: 30 January 2001
Approved by the Chancellor:
6 February 2001
Curriculum matters contained in the 9 November 2000,
University Curriculum Committee minutes.
Faculty Senate Resolution #01-4
Approved by the Faculty
Senate: 30 January 2001
Approved by the Chancellor:
6 February 2001
Rescind current Policy Statement on Evaluating
Faculty Authored Computer Programs or Software (originally approved 31 March
1992, Faculty Senate Resolution #92-11) as follows:
Computer programs or software should be evaluated and
counted as are other intellectual products developed by faculty ‑‑
e.g., musical scores, works of art, poems, biographies, the identification of a
chemical testing procedure etc.
A. Computer
programs or software may further knowledge in a discipline, enhance a faculty
member's teaching, or provide a service.
When evaluating a faculty member's computer program or software for the
annual report, the same basic criteria should apply as when evaluating other
intellectual products: does it make an important contribution to one's
teaching, does it enhance one's professional development, does it further knowledge
in one's discipline, is there some recourse to "standards" through a
peer review process, does it enhance the university's level of service? Published software should be subject to a
peer review process which would provide the same "tangible evidence"
for its contribution to scholarly work or teaching that is provided by peer
review of other published or juried works.
1. Teaching:
If the faculty authored software is being applied to teaching, then the
evaluation and credit should be under that category. (With East Carolina University's emphasis on
incorporating computing and new technology into the instructional setting,
there needs to be encouragement and reward for faculty who invest the time and
training to do so.)
2.
Research/Creative Activity: If
the faculty authored software is a part or result of research or creative
activity which is published, presented, or exhibited, then the evaluation and
credit should be under that category. Published research incorporating faculty
authored software should be treated as is other published research.
3.
Service: If the faculty authored
software is for use in professional service, then it should be evaluated under
that category.
B. From
discipline to discipline the form taken by the candidate's contribution will
vary. (Such discipline‑specific
standards already apply to the evaluation of the annual reports and of
materials reviewed for tenure and promotion.)
________________________________________________________________
Faculty Senate Resolution #01-5
Approved by the Faculty
Senate: 30 January 2001
Approved by the
Chancellor: n/a
University Policy on the World Wide Web
Insofar as the university
recognizes the value of the World Wide Web (WWW) as an effective information
resource for all university constituents, including but not limited to current
and prospective students, faculty, staff, alumni, and the general public for
communication, education, research, and scholarship, it is further recognized
that documents contained on it are a reflection on the creator(s) and the
institution as a whole. Therefore, the content and appearance of documents and
other subject matter contained on all web pages must comply with the following:
1. All web page development must comply with the
following university policies and guidelines:
1. Academic Computer Use Policy
2. University Student and Employee Computer Use Policy
3. Trademark and Logo Policy
4. Publications: Guidelines for Using the
5. Patent and Copyright Policy
6. Advertising Policy
7. Policy Statement on commercial exploitation of
classroom materials
2. To achieve consistency at all institutional and unit
levels, the web pages for any unit listed on the University organizational
chart must follow the design standards established by the University Web
Committee for the primary web page. Units are also encouraged to follow these
same design standards for all subsequent web pages.
3. All web pages must contain a date of last revision
and clearly identify or be linked to a contact page that identifies the
department, school, or individual responsible for the web site and identify the
name, e-mail address, and postal address of the person to which questions and
concerns on the web site should be directed.
4.
Web pages
containing content not related to conducting university business, must provide
the following disclaimer or a similar disclaimer on the main web page and any
subsequent pages:
The content
contained herein reflects the views of the author(s) and is not considered an
endorsement by the university.
5. In compliance with applicable state and federal laws,
including Section 504 of the Rehabilitation Act, the Americans with
Disabilities Act and university policies, university related, and university
electronic publications must provide reasonable access to individuals with
disabilities. Contact the Department for Disability Support Services for
alternative methods in providing access to information contained on the site.
Oversight and review of
university-associated web pages is the responsibility of the University Web
Committee and the Web Development Team. Violations of the web policy will be
made known to the responsible unit administrator for resolution. Noncompliance
with University policies may result in removal of web pages and disciplinary
action.
Policy noted on the ECU
website at: http://www.ecu.edu/webdev/policy.html
________________________________________________________________
Faculty Senate Resolution #01-6
Approved by the Faculty
Senate: 30 January 2001
Approved by the Chancellor:
6 February 2001
Revise
Advisor Evaluations as follows:
1) Remove
seniors who have applied for graduation and second semester sophomores who have
been asked to complete the sophomore survey from the population surveyed by the
Advisor Survey.
2) Change
the Advisor Survey questions to agree with the sophomore and senior surveys.
3) Change the Advisor Survey scale from a 5-point Likert
scale to a 4-point Likert scale to agree with the
sophomore and senior surveys.
4) Retain the additional question on the Advisor Survey and add that
question to the sophomore and senior surveys.
5) Combine survey results for advisors who choose to participate in
the advising survey. Combine the answers
to the advising questions on the sophomore and senior surveys with the results
of the advisor survey.
6) All other parameters of the Advisor Evaluation remain the same.
Faculty can choose to participate or not participate in the evaluation, and
choose whether to have results reported to their unit director. Any written
comments will continue to be sent only to the participating faculty member.
If approved by the Chancellor, these revisions will be incorporated into
the current advisor evaluation tool.
Faculty Senate Resolution #01-7
Approved by the Faculty
Senate: 30 January 2001
Approved by the Chancellor:
6 February 2001
Curriculum matters contained
in the 11 January 2001, University Curriculum Committee minutes, with the
exclusion of general
education humanities credit for ENGL 2700, ENGL 2740, ENGL 3750.
________________________________________________________________
Faculty Senate Resolution #01-8
Approved by the Faculty
Senate: 30 January 2001
Approved by the Chancellor:
6 February 2001
Resolution honoring Dr.
James Hallock, past Vice Chancellor for Health
Sciences and Dean of the
Whereas, the School of Medicine was recognized, by U.S. & World Report, as the top
primary care school in the nation and one of the top schools in rural medicine;
and
Whereas, the
Whereas, several academic programs in the Schools of
Allied Health Sciences and Nursing were initiated and/or received national
ranking with Dr. Hallock served as Vice Chancellor
for Health Sciences, including: Physician’s Assistant Program, Master of
Physical Therapy, Master of Occupational Therapy, Ph.D. in Communication
Sciences and Disorders, and Rehabilitation
Counseling Graduate Program ranked 15th in the nation; and
Whereas, the
Whereas, a significant percentage of medical school
graduates have consistently selected family medicine and other primary care
residencies, fulfilling another of the school’s missions to educate family
physicians and primary care practitioners; and
Whereas, approximately 60 percent of medical school
graduates are serving in rural, underserved areas, fulfilling another of ECU’s
missions; and
Whereas, ECU’s Health Sciences programs were
recognized as a model for community-based interdisciplinary education by the
Associate of Academic Health Centers; and
Whereas, the Office of Women’s Health of the US Public
Health Service provided funds to ECU to establish one of four National Centers
for Leadership in Academic Medicine; and
Whereas, a number of research initiatives and
significant growth in research funding has been achieved during Dr. Hallock’s tenure, including opening an Clinical Trials
Office and a recent $4.6 million award from the National Library of Medicine
for Telemedicine and biomedical applications for the next generation Internet;
and
Whereas, Dr. Hallock has
held a number of prominent leadership positions nationally and statewide,
including: Chair, Council of Deans, Association of American Medical Colleges,
Chair of the Medical School Objectives Project, AAMC Executive Board, National
Board of Medical Examiners, Chair of the National Board of Medical Examiners,
Standardized Patient Implementation Advisory Committee, Chair of the
Accreditation Council for Continuing Medical
Education, Board of
Directors with the North Carolina Institute of Medicine, Board of Directors
with the North Carolina Association for Biomedical Research, Board of Directors
with the North Carolina Healthy Start Foundation,
Executive Council of the North Carolina Medical Society, and the Board of
Directors with the Pitt-Greenville Chamber of Commerce; and
Whereas, during the historic flood of 1999, when the
university and medical school were closed, James A. Hallock
was on site providing direction and leadership. Therefore Be It Resolved, that
James A. Hallock, MD, has served the University
community well in his 12 years as Vice Chancellor of Health Sciences and Dean
of the Brody School of Medicine at
________________________________________________________________
Faculty Senate Resolution #01-9
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: n/a
Revised Academic Committee
Charges for Calendar, Continuing and Career Education, University Budget,
University Curriculum,
Educational Policies and Planning, Faculty Governance, Faculty Information
Technology,
Faculty Welfare, Unit Code
Screening, Libraries, Research/Creative Activity Grants, Student Scholarships,
Fellowships and Financial Aid, Teaching Grants, Academic Awards, Academic
Standards, Admission and Retention Policies, and Student Academic Appellate.
________________________________________________________________
Faculty Senate Resolution #01-10
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: 5 March 2001
Summer 2002, Fall 2002, and
Spring 2003 University Calendars.
________________________________________________________________
Faculty Senate Resolution #01-11
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: 5 March 2001
Interpretation related to
Appendix D and Unit Personnel Committees as follows:
"Unit administrators are ordinarily excluded from
unit Personnel Committee discussions concerning candidates for appointment, re-appointment,
promotion, or permanent tenure, and must
be excluded from any meeting where votes are taken. However, at the invitation by a majority vote
of the membership of the personnel committee, a unit administrator may meet
with the committee to discuss initial appointments."
(Following approval by the
Chancellor, this interpretation will be provided with the ECU Faculty Manual,
located
on the Faculty Senate
website at: www.ecu.edu/fsonline/interpretations.htm.)
Faculty Senate Resolution #01-12
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: 5 March 2001
Interpretation related to
Appendix L and new academic units as follows:
"A new professional
school's proposal to organize into self-governing autonomous units shall be
reviewed by the Faculty Governance Committee and the Faculty Senate as outlined
in Appendix L section C.2. Vestigial
codes are included with the proposal for the new school and are approved by the
Educational Policies and Planning Committee, but subsequent unit codes shall be
submitted to the Unit Code Screening Committee."
(Following approval by the
Chancellor, this interpretation will be provided with the ECU Faculty Manual,
located
on the Faculty Senate
website at: www.ecu.edu/fsonline/interpretations.htm.)
________________________________________________________________
Faculty Senate Resolution #01-13
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: 5 March 2001
Revision to the 2000-2001 University Undergraduate Catalog
as follows:
Insert "Selected
Linguistics Courses" after the item "Philosophy" at the bottom
of the section headed "Humanities (GE:HU)" on page 57 of the 2000-2001 University Undergraduate Catalog.
________________________________________________________________
Faculty Senate Resolution #01-14
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: 5 March 2001
Three
English courses (ENGL 2700, ENGL 2740, ENGL 3750) to receive General Education
Humanities credit for
the purposes
of fulfilling General Education requirements for graduation.
________________________________________________________________
Faculty Senate Resolution #01-15
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: 5 March 2001
Curriculum matters contained
in the 8 February 2001, University Curriculum Committee minutes.
________________________________________________________________
Faculty Senate Resolution #01-16
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: n/a
The Faculty Senate views
with alarm the directive to place funds otherwise designated for the State
Retirement
Plan into a reserve
account. The Faculty Senate strongly
urges the legislature and the Governor to appropriately
fund the State Retirement
Plan and not use the funds for other purposes.
The Chair of the Faculty is instructed to
send this resolution to the
appropriate members of the State Legislature and the Governor.
________________________________________________________________
Faculty Senate Resolution #01-17
Approved by the Faculty
Senate: 27 February 2001
Approved by the
Chancellor: n/a
The Faculty Senate expresses
concerns with the inadequate funds for the State Employee Health Plan.
________________________________________________________________
Faculty Senate Resolution #01-18
Approved by the Faculty
Senate: 20 March 2001
Approved by the
Chancellor: 28 March 2001
Spring 2001 Graduation
Roster, including honors program graduates, subject to the completion of degree
requirements.
________________________________________________________________
Faculty Senate Resolution #01-19
Approved by the Faculty
Senate: 20 March 2001
Approved by the Chancellor:
28 March 2001
Approved by the Board of
Trustees (Appendix D revisions): 4 May 2001
Approved
by the Board of Governors (Appendix D revisions): 9 August 2001
Revisions to the ECU Faculty Manual
(Following
approval by the Chancellor, Board of Trustees and Board of Governors, the
revised Appendix D. will be included in the ECU
Faculty Manual, located on the Faculty Senate website.)
Revise the ECU Faculty Manual, Appendix D., Section
IV., Subsection F. Documentation for
Personnel Actions to read as follows (deletions noted in strikethrough,
additions noted in bold):
F. Documentation for Personnel Actions
1. Employment Applications
Information
on job applicants is to be kept in a file available to the appropriate
committee (see Section IV.A).
2. Personnel Action Dossier for Reappointment,
Promotion, and Permanent Tenure
The
Personnel Action Dossier is a file containing materials for evaluating a
faculty member's professional activity. teaching, research and creative
activities, and service. The dossier
is compiled by candidates for reappointment, promotion, and/or permanent tenure
in consultation with the unit administrator and the chair of the Unit Personnel
Committee. The dossier will be used by
the appropriate committee in making personnel recommendations. A
fixed-term faculty member seeking to be recommended for a second or subsequent
fixed-term appointment need not compile the dossier. The dossier need
not be compiled by a fixed-term faculty member seeking to be recommended for a
second or subsequent fixed-term appointment.
3. Disagreements
as to inclusion or removal of documents
The dossier shall include the required
documents and lists relevant to the faculty member's teaching,
research/creative activity, and service as described above. If the faculty
member disagrees with the unit administrator and/or the unit personnel
committee as to the inclusion of relevant documents, the documents will be
included and each may include a statement about the document in the dossier.
For details on organization, content
and limitations of the dossier, see Part XII. of the ECU Faculty Manual.
The
dossier shall include the following items:
a. Written communications with the candidate on
progress toward tenure including annual evaluations over the period of time
appropriate to the decision and a final evaluation of the candidate’s teaching,
research, service, and any other relevant duties, prepared by the unit
administrator in consultation with the Unit Personnel Committee.
b. A complete resume.
c.
For evaluation for promotion to
associate professor or professor or for evaluation for permanent tenure, copies
of the external peer reviews and a listing of the documents reviewed.
d. Teaching portfolio.
If
appropriate to the nature of the instruction in a unit, the teaching portfolio
shall include the results of the university administered student opinion of
instruction survey, including unit and university norms, the results of unit
peer review, and other evidence of teaching effectiveness such as classroom
observation, analysis of instructional materials, and measures of student
achievement over the period of time appropriate to the decision. When a unit has its own formal process of
evaluating instruction, results of this process shall be included at least in
summary form.
e. Research and creative activity portfolio.
The
research and creative activity portfolio shall include appropriate evidence of
creative activity and copies of all publications over the period of time
appropriate to the decision, either in print or accepted for publication. If accepted but not in print, appropriate
documentation of acceptance must be included.
f. Patient care portfolio.
For
those faculty who provide patient care as part of their duties, the patient
care portfolio shall include a summary of relevant activities and, if appropriate,
evaluations of patient care quality.
g. Service portfolio.
The
service portfolio shall consist of a summary of all service by the faculty
member over the period of time appropriate to the decision.
h. Other material.
Other
materials may be added to the dossier by the faculty member providing the unit
administrator, in consultation with the Unit Personnel Committee, has an
opportunity to include a response to such materials. In the event a response is deemed appropriate
and the unit administrator and Unit Personnel Committee cannot agree, both may
include a response.
i. Disagreements as to inclusion or removal of
documents.
The
dossier shall include the required documents relevant to the faculty member's
teaching, research, and service. If the
faculty member disagrees with the unit administrator and/or the unit personnel
committee as to the inclusion of relevant documents, each may attach a
statement to the document in the dossier.
Revisions to the ECU Faculty Manual
(Following
approval by the Chancellor, the new Part XII. will be included in the ECU Faculty Manual, located on the
Faculty Senate website.)
Revise the ECU Faculty Manual, by adding a new
section, entitled Part XII. Personnel
Action Dossier and include the following in this new section.
Part XII. Personnel Action Dossier
The
Personnel Action Dossier shall include the following items:
a. All written communications with the candidate
on progress toward tenure including all annual
evaluations over the period of time
appropriate to the decision and a final evaluation of the candidate's
teaching, research, service, and any other
relevant duties, prepared by the unit administrator in
consultation with the Unit Personnel
Committee.
b. A complete resume.
c. For evaluation for promotion to associate
professor or professor or for evaluation for permanent tenure, copies of the
external peer reviews and a listing of the documents reviewed.
d. Teaching portfolio. If appropriate to the
nature of the instruction in a unit, the teaching portfolio shall include the
results of the university administered student opinion of instruction surveys
(including unit and university norms) and the results of unit peer reviews over
the period of time appropriate to the decision. When a unit has its own formal
process of evaluating instruction, results of this process shall be included at
least in summary form.
Other evidence of teaching effectiveness
not included in this document may also be listed with annotation. Annotated references may be made to funding
activities described in section h. of this document. It is the responsibility of the faculty
member to have the listed evidence available if requested by reviewers at any
level.
e. Research and creative activity
portfolio. The research and creative activity
portfolio shall include appropriate evidence of research/creative activities
over the period of time appropriate to the decision.
The following should be included:
Publications
Name of publisher and date of acceptance for –
Books
Monographs
Journal
Articles
Presentations
at professional meetings
Posters
An abstract of each publication or presentation
Level of authorship
List of authors and locations of reviews
If accepted but not in print, documentation of
acceptance must be included.
Visual Arts – exhibitions, identifying the following:
Level (local, regional, national, international) and
date
Location
Sponsoring organization
Juried, invited
Lists of authors and locations of reviews
Visual Arts – workshops, demonstrations,
presentations, identifying the following:
Level (local, regional, national, international) and
date
Location
Sponsoring organization
Juried, invited
Lists of authors and locations of reviews
Performing Arts – performance, identifying
the following:
Level
(local, regional, national, international) and date
Location
Sponsoring
organization
Juried,
invited
Lists of
authors and locations of reviews
Faculty Senate Resolution #01-19
ECU
Faculty Manual, Part XII.
Personnel Action Dossier (continued)
Performing Arts - workshops,
demonstrations, presentations, identifying the following:
Level
(local, regional, national, international) and date
Location
Sponsoring
organization
Juried,
invited
Lists of
authors and locations of reviews
Other evidence of research and creative
activity not included in this document may also be listed with
annotation. Annotated references may be made to funding
activities described in section h. of this document.
It is the responsibility of the faculty
member to have the listed evidence available if requested by reviewers at
any level.
f. Patient care portfolio.
For those faculty who provide patient care
as part of their duties, the patient care portfolio shall include a summary of
relevant activities and evaluations of patient care quality. Other evidence of patient care not included
in this document may also be listed with annotation. Annotated references may be made to funding
activities described in section h. of this document. It is the responsibility of the faculty
member to have the listed evidence available if requested by reviewers at any
level.
g. Service portfolio.
The service portfolio shall consist of a
summary of all service by the faculty member over the period of time
appropriate to the decision. In a list
format, include names of committees or organizations, length of service, and
offices held. Arrange the information
employing the following categories.
Code unit committees, ad hoc committees, task forces
University committees, ad hoc committees, task forces
UNC system committees, ad hoc committees, task forces
Professional organizations
Civic organizations
Other evidence of service not included in
this document may also be listed with annotation. Annotated references may be made to funding
activities described in section h. of this document. It is the responsibility of the faculty
member to have the listed evidence available if requested by reviewers at any
level.
h. Funding Portfolio
The funding portfolio shall consist of a
list of all grants applied through the office of Sponsored Programs, the
Division of Institutional Advancement or as University Grants. For each grant
listed, provide the following
information:
a. Funding
period and source
b. Amount
c. Title
d. Your
status as well as a list of co-investigators
e. Is funding in support of teaching,
research/creative activity, patient care or service
f. Status
of funding: dollar amount if different from request, pending, rejected
g. List
reports to granting agency(ies)
i. Other material.
Materials not included in the categories
listed above may be added to the dossier by the faculty member providing the
unit administrator, in consultation with the Unit Personnel Committee, has an
opportunity to include a response to such materials. In the event the unit
administrator and Unit Personnel Committee can not agree on a response, both
may include a response.
j. Disagreements as to inclusion or removal of
documents. The dossier shall include the
required documents and lists relevant to the faculty member's teaching,
research/creative activity, and service as described above. If the faculty
member disagrees with the unit administrator and/or the unit personnel
committee as to the inclusion of relevant documents, the documents will be
included and each may include a statement about the document in the dossier.
k. Size of Dossier
The total dossier must be contained in a
single three ring binder (10 in. x 12 in.) with a thickness of no more than four inches (10 cm).
________________________________________________________________
Faculty Senate Resolution #01-20
Approved by the Faculty
Senate: 20 March 2001
Approved by the Chancellor:
n/a
Support for Career
Counseling on campus by recognizing the critical role of faculty as mentors for
students in
their career development and
encourages faculty collaboration with Student Support Services Staff to enhance
students’ career and
personal development; and supporting the integration of Career Services,
Student Mental
Health Services and the
Center for Counseling and Student Development into a coordinated system of
student
assistance for career and
personal counseling and career planning; and recognizing the important role of
Cooperative Education in
student career development and recommending continued collaboration between
faculty, Cooperative
Education and the Division of Student Life to further student career
development; and
supporting the allocation of
resources to employ more professional counseling staff to provide counseling
and
career services to students;
and commending the Division of Student Life for its commitment to providing
high
quality services to the ECU
Community.
________________________________________________________________
Faculty Senate Resolution #01-21
Approved by the Faculty
Senate: 20 March 2001
Approved by the Chancellor:
28 March 2001
Curriculum matters contained
in the 22 February 2001, and 8 March 2001 University Curriculum Committee
minutes. (Copies of all
Committee minutes are available on the Faculty Senate website at:
http://www.ecu.edu/fsonline/cu.htm.)
________________________________________________________________
Faculty Senate Resolution #01-22
Approved by the Faculty
Senate: 20 March 2001
Approved by the Chancellor:
n/a
Whereas, Vice Chancellor Ringeisen
has been a strong proponent of shared governance at
Whereas, Vice Chancellor Ringeisen
has assisted in the development and implementation of new policies and
programs; and
Whereas, Vice Chancellor Ringeisen
has worked with the Faculty Senate to appoint committees to address the
critical issues of Faculty Roles and Rewards and Fixed-Term Faculty
Appointments; and
Whereas, Vice Chancellor Ringeisen
has maintained active involvement in Faculty Senate committees by attendance at
organizational meetings and by appointing faculty to represent and report to
him; and
Whereas, Vice Chancellor Ringeisen
was instrumental in the recognition of outstanding faculty achievement through
the ECU Scholar/Teacher awards; and
Whereas, Vice Chancellor Ringeisen
has capably represented ECU on UNC system-wide task forces and committees; and
Whereas, Vice Chancellor Ringeisen
has been a strong supporter of the Merit Scholars Program and the Honors
Program, bringing outstanding students to ECU.
Therefore Be It Resolved,
that Richard D. Ringeisen has served the University
community well in his five years as Vice Chancellor for Academic Affairs at
East Carolina University; and
Therefore Be It Further
Resolved, that the Faculty Senate this day acknowledges its appreciation to Dr.
Ringeisen for these accomplishments and wishes him
continued success in his new endeavor as Chancellor of the
________________________________________________________________
Faculty Senate Resolution #01-23
Approved by the Faculty
Senate: 24 April 2001
Approved by the Chancellor:
n/a
Commendations for both Dr.
and Mrs. Eakin as follows:
WHEREAS, Chancellor Richard R. Eakin
has served with distinction and dignity as Chancellor of East Carolina
University for fourteen years, from 1987-2001; and WHEREAS, Chancellor Eakin has provided
strong vision, leadership, energy, and commitment in guiding East Carolina
University to new heights of accomplishment; and WHEREAS, Chancellor Eakin has supported
shared governance, actively serving as ex-officio member of the Faculty Senate, collaborating with faculty leaders in
critical decision-making areas such as post tenure review and promotion and
tenure procedures, and approving 99% of the 577 resolutions proposed by the
Faculty Senate during his term as Chancellor; and WHEREAS, through his years of service, Chancellor Eakin has labored tirelessly to achieve excellence in
academic programs, strategic planning, research resources and programs, fiscal
management, technology-based learning resources and infrastructure,
communication among constituencies, and collaboration with faculty, staff, and
student leaders; and WHEREAS, under
Chancellor Eakin’s leadership, East Carolina
University has experienced a 23% growth in on-campus enrollment from 14,459
students to 17,851 students, has improved the average quality of students at
admission from a predicted grade point average of 2.25 to 2.66, and the 6-year
graduation rates from 46.3% to 51.1%; and WHEREAS,
Chancellor Eakin has worked diligently to support
unprecedented growth in financial support for East Carolina University, with a
140% increase in total revenue, including a 271% growth in grants and
contracts, and a 724% growth in the University and Foundation Endowment Funds;
and WHEREAS, Chancellor Eakin has been a strong advocate and mentor for students as
exhibited by his support of the Chancellor Leadership program and his inspired
passion and strong leadership in a successful merit scholarship campaign that
has raised over $15 million; and WHEREAS,
these efforts have resulted in East Carolina University’s recognition as a
doctoral institution, in its greatly expanded and nationally recognized
academic curriculum, and in significant university contributions to culture,
economic development, and quality of life in eastern North Carolina; and WHEREAS, as the longest-serving of The
University of North Carolina’s current chancellors, Chancellor Eakin has positively influenced system-wide goals and
objectives and has served as a strong advocate for East Carolina University and
for the region, obtaining approval for numerous academic programs critical to
the region as well as admirably leading the region in passage of both the
library bond referendum and the University of North Carolina System/Community
College bond referendum; and WHEREAS,
Chancellor Eakin has demonstrated great leadership
and compassion during times of immense hardship in the East, including the
Flood of the Century; and WHEREAS,
under Chancellor Eakin’s care and attention, East
Carolina University’s strategic direction as well as the “Spirit of the East”
continue to move forward, positioning the university to meet the challenges
facing the university and the region well into the 21st Century. THEREFORE, BE IT RESOLVED, that
Chancellor Richard R. Eakin has served East Carolina
University, eastern North Carolina, and the State of North Carolina
meritoriously during his tenure as Chancellor, awakening the “sleeping giant”
of the East; setting high standards, and leaving an impressive legacy of
progress and achievement; and BE IT
FURTHER RESOLVED, that the Faculty Senate, on behalf of the faculty of East
Carolina University, extends its deep appreciation and best wishes to Richard R.
Eakin upon his retirement as Chancellor, with
gratitude for his fourteen years of exemplary leadership; his unwavering
commitment to students, faculty, and staff; and his commendable compassion,
dignity, wisdom, fairness, and honor.
WHEREAS, Jo Ann McGeehan Eakin has
served with dignity and grace as First Lady and official hostess of East
Carolina University for fourteen years, from1987-2001; and WHEREAS, throughout her years of service, Mrs. Eakin
has been a gracious hostess for East
Carolina University, having hosted numerous functions for faculty, staff,
students, alumni, and friends of the university; and WHEREAS, Mrs. Eakin has served with
passion and commitment as a leader in a major campus beautification initiative
that has transformed East Carolina University into an attractive and vibrant
campus while preserving its historical charm and small college atmosphere; and WHEREAS, Mrs. Eakin
has taken an active leadership role at East Carolina University, serving on the
boards of the Friends of Joyner Library, the S. Rudolph Alexander Performing
Arts Series, the Friends of the School of Music, and the ECU Art Enthusiasts;
and WHEREAS, Mrs. Eakin has admirably served the citizens of eastern North
Carolina through her service as a member of the PEO Service League and the
Literacy Volunteers Association of Pitt County, and WHEREAS, a strong advocate for students, Mrs. Eakin,
with the Chancellor, has been a leader of the merit scholarship campaign,
energetically hosting numerous campaign events; THEREFORE, BE IT RESOLVED, that Jo Ann McGeehan Eakin
has served East Carolina University, eastern North Carolina and the State of
North Carolina, well during her tenure as First Lady and official hostess of
East Carolina University; and BE IT
FURTHER RESOLVED, that the Faculty Senate, on behalf of the faculty of East
Carolina University, extends sincere appreciation and best wishes to Jo Ann
McGeehan Eakin, upon her retirement as First Lady;
with gratitude for her fourteen years of admirable service, her commitment to students,
faculty, staff, alumni, and friends of the university, and her commendable
dignity, humor, kindness, and personal warmth.
Faculty Senate Resolution #01-24
Approved by the Faculty
Senate: 24 April 2001
Approved by the Chancellor:
n/a
Faculty Senate support of a
dialogue between Chancellor Eakin, President Broad
and the Board of Governors to
recommend to the legislature
to study reasonable alternative revenue sources to meet the budget shortfall.
________________________________________________________________
Faculty Senate Resolution #01-25
Approved by the Faculty
Senate: 24 April 2001
Approved by the Chancellor:
n/a
Be it
resolved, that as informed and educated citizens contribute to the cultural and
economic capital of the State of North Carolina and as a system of quality
higher education provides educated and informed citizens and as health
insurance benefits enhance the efforts to attract and employ qualified faculty
and staff, individual faculty members contact members of the North Carolina
legislature and urge them to find creative ways to eliminate the health plan
budget deficit rather than passing increased costs and decreased benefits on to
State employees.
________________________________________________________________
Faculty Senate Resolution #01-26
Approved by the Faculty
Senate: 24 April 2001
Approved by the
Chancellor: 1 May 2001
Revised Unit Codes of
Operation for the
Studies.
________________________________________________________________
Faculty Senate Resolution #01-27
Approved by the Faculty
Senate: 24 April 2001
Approved by the
Chancellor: 10 May 2001
Faculty Senate strongly
urges the University Administration to rescind the proposed and anticipated
cuts to the
University libraries'
periodical and book budget.
________________________________________________________________
Faculty Senate
Resolution #01-28
Approved by the Faculty
Senate: 4 September 2001
Approved by the
Chancellor: 10 September 2001
Curriculum matters contained
in the April 26, 2001, University Curriculum Committee minutes.
________________________________________________________________
Faculty Senate
Resolution #01-29
Approved by the Faculty
Senate: 9 October 2001
Approved by the
Chancellor: 6 November 2001
Revised Unit Codes of
Operation for the
________________________________________________________________
Faculty Senate
Resolution #01-30
Approved by the Faculty Senate: 9 October 2001
Approved by the
Chancellor: 6 November 2001
Curriculum matters contained
in the September 13, 2001, University Curriculum Committee minutes.
________________________________________________________________
Faculty Senate
Resolution #01-31
Approved by the Faculty
Senate: 9 October 2001
Approved by the
Chancellor: not applicable
Postponement on action of a
proposed resolution supporting Mathematics Education at ECU until the
Educational Policies and Planning Committee has voted according to Appendix L.
of the ECU Faculty Manual.
________________________________________________________________
Faculty Senate
Resolution #01-32
Approved by the Faculty
Senate: November 13, 2001
Approved by the
Chancellor: November 20, 2001
Approval
of the Fall 2001 Graduation Roster, including honors program graduates, subject
to the completion of degree requirements.
________________________________________________________________
Faculty Senate
Resolution #01-33
Approved by the Faculty
Senate: November 13, 2001
Approved by the
Chancellor: November 20, 2001
Selection Procedures for the
University Award for Outstanding Teaching and Robert L. Jones Award for
Outstanding Teaching. (These procedures are available on the
Committee’s website at: http://www.ecu.edu/fsonline/AcademicCommittees/aa/academicawards.htm.
________________________________________________________________
Faculty Senate
Resolution #01-34
Approved by the Faculty
Senate: November 13, 2001
Approved by the
Chancellor: November 20, 2001
Curriculum matters contained
in the minutes of the September 27, 2001, University Curriculum Committee
meeting. (These minutes are available on the Committee’s website at: http://www.ecu.edu/fsonline/AcademicCommittees/cu/cum.htm.
________________________________________________________________
Faculty Senate
Resolution #01-35
Approved by the Faculty
Senate: December 4, 2001
Approved by the
Chancellor: December 10, 2001
Procedures for the Annual
Lifetime and
(The revised procedures are
available on the Committee’s web site at:
http://www.ecu.edu/fsonline/AcademicCommittees/aa/academicawards.htm.)
________________________________________________________________
Faculty Senate Resolution
#01-36
Approved by the Faculty
Senate: December 4, 2001
Approved by the
Chancellor: n/a
2002-2003 Faculty Senate and
Agenda Committee Meeting Dates.
Agenda Committee will meet: Faculty Senate will meet:
August 27, 2002
September 3, 2002
September 17, 2002
October 1, 2002
October 22, 2002
November 5, 2002
November 19, 2002
December 3, 2002
January 14, 2003
January 28, 2003
February 11, 2003
February 25, 2003
March 11, 2003
March 25, 2003
April 8, 2003
April 22, 2003
April
29, 2003 Organizational Meeting
________________________________________________________________
Faculty Senate
Resolution #01-37
Approved by the Faculty
Senate: December 4, 2001
Approved by the
Chancellor: n/a
Review by the Committee on
Committees of the proposed revisions to the University Athletics Committee
charge.
________________________________________________________________
Faculty Senate
Resolution #01-38
Approved by the Faculty
Senate: December 4, 2001
Approved by the
Chancellor: December 10, 2001
Curriculum matters contained
in the minutes of October 11, 2001 Committee meeting.
(Copies of these minutes are
available on the Committee’s web site at:
http://www.ecu.edu/fsonline/AcademicCommittees/cu/cu10-011.htm.)
Faculty Senate Resolution
#02-01
Approved by the Faculty
Senate: January 29, 2002
Approved by the
Chancellor: February 8, 2002
Curriculum matters contained
in the minutes of the November 8, 2001, Committee meeting.
(Copies of these minutes are
available on the Committee’s web site at: http://www.ecu.edu/fsonline/AcademicCommittees/cu/cum.htm.
Faculty Senate
Resolution #02-02
Approved by the Faculty
Senate: January 29, 2002
Approved by the Chancellor: February 8, 2002
Revised Administrative University Athletics Committee
charge.
Faculty Senate
Resolution #02-03
Approved by the Faculty
Senate: January 29, 2002
Approved by the
Chancellor: February 8, 2002
Request for Permission to
Plan for a Great Books Minor - Request for Permission to Establish a Clinical
Audiology Concentration
within the Communication Sciences PhD program - Request for Authorization to
Establish a Masters of Public Health.
(Copies of these requests are available in the office of the Division of
Academic Affairs.)
Faculty Senate
Resolution #02-04
Approved by the Faculty
Senate: January 29, 2002
Approved by the
Chancellor: February 8, 2002
Revised ECU Faculty
Manual, Part VI., Section VIII. Frequently Asked Questions About Faculty
Personnel Records
4. Where is my personnel file located?
Faculty
will have a primary personnel file located in his/her Code Unit Administrator’s
Office. In addition, there may be other
files containing personnel records that are located in approved University
offices. The Department of Human
Resources will have only documents about faculty employment that reflect basic
employment and benefits information. Please
consult the Personnel File Checklist that has been attached to the inside cover
of your primary personnel file to confirm the offices where your personnel
records are located.
6. Is there any truth to rumor about the
existence of secret files?
No. Personnel files should only be kept in
University offices and should always be accessible to you during regular
business hours with reasonable advance notice.
Administrators shall not keep secret files and shall not include
anonymous material in personnel files, except student opinion surveys. See Frequently Asked Question #4 for the file
locations.
Faculty Senate
Resolution #02-05
Approved by the Faculty
Senate: January 29, 2002
Approved by the
Chancellor: February 8, 2002
Approved
by the Board of Trustees: March 22, 2002
Approved
by the UNC General Administration: October 7,
2002
Revised ECU Faculty
Manual, Appendix D., Section II. Faculty Appointments
E. Joint
Appointments
Joint
appointments are made when faculty members are appointed with responsibilities
in more than one unit. The source of
funds for joint appointments may come solely from one unit, or it may come
separately from two or more units to which the faculty member has a joint
appointment.
Faculty
members who hold joint appointments in more than one unit or center within East
Carolina University shall be assigned to a primary academic unit with a greater
than half-time appointment in the primary academic unit. The letter of appointment will specify the
terms of the appointment, will identify the primary academic unit and will
reference all units in which the faculty member holds joint appointments. A single appointment letter signed by all
supervising administrators is preferable, but in instances where a jointly
appointed faculty member has disparate duties in the various units, a separate
joint appointment letter may be issued by the administrators of the units in
which the faculty member holds joint appointments, provided that a copy of each
joint appointment letter is forwarded to the unit administrator(s) of the other
supervising unit(s).
Each
appointment letter issued by the primary and joint appointment units will
specify the faculty member’s responsibilities, performance expectations, and
compensation, if any, for that department and/or program. Annual, written evaluations of the faculty
member will be prepared by the unit administrator of the faculty member’s
primary academic unit, in consultation with the administrator(s) of the unit(s)
to which the faculty member is jointly appointed. If the administrators of the units to which
the faculty member is jointly appointed disagree on the annual evaluation, the
next higher administrator to the primary academic unit will arbitrate the
disagreement and will write the final annual faculty evaluation, if agreement
cannot be reached among all joint appointment units.
For
probationary faculty appointments and permanently tenured faculty appointments,
the policies and procedures of the primary academic unit shall be used for
reappointment, tenure, and promotion of the faculty member, as appropriate to
the appointment type. Annual progress
toward tenure letters for probationary faculty will be prepared by the unit
administrator of the primary academic unit, in consultation with the
administrator(s) of the unit(s) to which the faculty member is jointly appointed,
and in consultation with the Personnel Committee of the primary academic
unit. If there is disagreement on the
progress toward tenure letter, the next higher administrator of the primary
academic unit will confer with the Personnel Committee of the primary academic
unit and with the administrators of the units to which the faculty member is
jointly appointed, determine at his or her discretion the content of the
letter, and prepare the progress toward tenure letter.
For
all faculty on joint appointments, annual salary increase recommendations will
be made on each funding source of the appointment according to the guidelines
of the units, the Office of the President, and those of the University. If
there is one source of funding, the administrators of the separate portions of
the appointment will consult and recommend together. If there is disagreement,
it will be appealed to the next higher administrator of the primary academic
unit.
All
faculty members who hold joint appointments are governed by the ECU Faculty
Manual, and all provisions of each faculty appointment must be consistent
with relevant sections of the ECU Faculty Manual.
Faculty Senate
Resolution #02-06
Approved by the Faculty
Senate: February 26, 2002
Approved by the
Chancellor: March 1, 2002
Curriculum matters contained
in the January 10, 2002, and January 24, 2002, University Curriculum Committee
minutes.
Faculty Senate
Resolution #02-07
Approved by the Faculty
Senate: February 26, 2002
Approved by the
Chancellor: March 1, 2002
University Nomination
Procedures for the Oliver Max Gardner Award (attached).
Faculty Senate
Resolution #02-08
Approved by the Faculty
Senate: February 26, 2002
Approved by the
Chancellor: March 1, 2002
Revision to the ECU
Undergraduate Catalog, Section 5: Academic Regulations, subsection Grade
Replacement Policy, revising the text in the second paragraph to read as
follows:
“To replace a grade the
student must request a grade replacement on the online registration form, the
schedule change form, or the grade replacement form; register for the course
during the registration period; and submit the form to the Office of Registrar
or the Office of Undergraduate Studies. To implement the policy, the form must
be submitted no later than the last day of classes of the semester in which the
student retakes the course. Although the
original grade will not be used in determining the GPA of the student, the
original grade will remain on the student’s permanent academic record and will
be included in the calculation for consideration for honors. The replacement grade, or last grade,
stands. Students receiving an F on the
replacement grade must repeat the course if credit is required for
graduation. In the event that the
original grade was a D, no additional credit hours will be awarded. “
Faculty Senate
Resolution #02-09
Approved by the Faculty
Senate: March 19, 2002
Approved by the
Chancellor: April 1, 2002
Spring 2002 Graduation
Roster, including honors program graduates, subject to the completion of degree
requirements.
Faculty Senate
Resolution #02-10
Approved by the Faculty
Senate: March 19, 2002
Approved by the
Chancellor: April 1, 2002
Curriculum matters contained
in the February 14, 2002, and February 28, 2002, (excluding action on EHST
2110/2111 for Natural Sciences General Education Credit) University Curriculum
Committee minutes.
Faculty Senate
Resolution #02-11
Approved by the Faculty
Senate: March 19, 2002
Approved by the
Chancellor: n/a
Request to have the
Educational Policies and Planning Committee examine the University’s general
education policy before EHST 2110/2111 or any other non-natural science general
education course is approved.
Faculty Senate
Resolution #02-12
Approved by the Faculty
Senate: March 19, 2002
Approved by the
Chancellor: n/a
Proposed 2003-2004
University Calendar and Revised Guidelines for Scheduling Lecture and
Discussion Classes for Fall and Spring Semesters and Summer Sessions were
returned to the Calendar Committee for further discussion.
Faculty Senate
Resolution #02-13
Approved by the Faculty
Senate: March 19, 2002
Approved by the
Chancellor: April 1, 2002
Revised ECU Faculty Manual, Part VI. Section VIII. Frequently Asked Questions About Faculty
Personnel Records.
(see attached).
Faculty Senate Resolution
#02-14
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Revised 2002
Faculty Senate
Resolution #02-15
Approved by the Faculty
Senate: April 23, 2002
Approved by the Chancellor: May 8, 2002
2003-2004 University
Calendar
Faculty Senate
Resolution #02-16
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Revised Guidelines for
Scheduling Lecture and Discussion Classes for Fall and Spring Semesters and
Summer Sessions
Faculty Senate
Resolution #02-17
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Approved by the Board of
Trustees: May 22, 2002
Approved by the Office of
the President: July 20, 2002 (with editorial revisions)
Revised ECU Faculty Manual,
Faculty Senate
Resolution #02-18
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Approved by the Office of
the President: August 6, 2002
Revised ECU Faculty Manual, Part VII. Research Information,
Subsection III. Copyright Procedures
Faculty Senate
Resolution #02-19
Approved by the Faculty
Senate: April 23, 2002
Denied by the Chancellor: June 11, 2002 DENIED
Vote to keep the three
secondary education BS degree programs in the
Faculty Senate
Resolution #02-20
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Endorsed the Committee’s
report to oppose the proposed Student Computer Requirement until various issues
could be addressed by administration. (see attached list)
Faculty Senate
Resolution #02-21
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Curriculum matters contained
in the April 11, 2002, University Curriculum Committee minutes
Faculty Senate
Resolution #02-22
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Selection Procedures for the Max Ray
Joyner Award for Faculty Service Through Continuing Education
(see
attached)
Faculty Senate
Resolution #02-23
Approved by the Faculty
Senate: April 23, 2002
Approved by the Chancellor: n/a
Revised Student
Scholarships, Fellowships, and Financial Aid Committee’s Charge
Faculty Senate
Resolution #02-24
Approved by the Faculty
Senate: April 23, 2002
Approved by the
Chancellor: May 8, 2002
Resolution on Health
Insurance stating:
Therefore,
be it resolved, that the Faculty Senate Welfare Committee recommends that East
Carolina University investigate changes in coverage to reflect fair, equitable,
and affordable family health care coverage;
Be it further resolved, that the Faculty Welfare Committee recommends
that East Carolina University develop and implement strategies to improve
faculty health care benefits and that the Chancellor’s office educate the Board
of Trustees and legislators about the impact that the lack of competitive
health care benefits has on recruiting and retaining quality faculty. (see
attached)
Faculty Senate
Resolution #02-25
Approved by the Faculty
Senate: September 3, 2002
Approved by the
Chancellor: September 30, 2002
Curriculum matters contained
in the April 25, 2002, University Curriculum Committee minutes
Faculty Senate
Resolution #02-26
Approved by the Faculty
Senate: September 3, 2002
Approved by the
Chancellor: September 30, 2002
Membership on the Enrollment
Management Council to include five faculty members to serve as additional
members to the Enrollment Management Council.
Three faculty members will serve as regular members with vote and will
be elected each year by the Faculty Senate.
Two faculty members will serve as ex-officio members with vote and will
be the Chair of the Admissions and Retention Policies Committee, or designee
and the Chair of the Faculty, or designee.
Faculty Senate
Resolution #02-27
Approved by the Faculty
Senate: September 3, 2002
Approved by the
Chancellor: September 30, 2002
Resolution
reaffirming the commitment of ECU to academic freedom that read as
follows: BE IT RESOLVED that the Faculty
of East Carolina University reaffirm the commitment of their university to
academic freedom and the fair exchange of ideas as well as their commitment to
the understanding of different cultures and values of all kinds with the
confidence that thoughtful study and intellectual inquiry are fundamental to
this University and the goals of the Faculty.
Faculty Senate
Resolution #02-28
Approved by the Faculty
Senate: October 1, 2002
Approved by the
Chancellor: October 16, 2002
Curriculum matters contained
in the September 12, 2002, University Curriculum Committee minutes.
Faculty Senate
Resolution #02-29
Approved by the Faculty
Senate: October 1, 2002
Approved by the
Chancellor: October 16, 2002
Revised University policy
for Distance Education Class Evaluations as follows:
“All
student evaluations of instructors in distance education classes are to be
submitted by the Monday following the last full week of classes in a given
semester (i.e. no extension of deadlines following the completion of
courses). To increase student response
rates, the office of Planning and Institutional Research will send a reminder
e-mail to all students enrolled in distance education classes one week prior to
the deadline.”
Faculty Senate
Resolution #02-30
Approved by the Faculty
Senate: October 1, 2002
Approved by the
Chancellor: October 16, 2002
Revise the ECU
Undergraduate Catalog, Section 5: Academic Regulations, subsection Grade
Replacement Policy to read as follows:
“To replace a grade, the
student should request a grade replacement on the online
registration form, the schedule change form, or the grade replacement form . .
. . For the student to implement the policy, the form should be submitted no
later than the last day of classes of the semester in which the student retakes
the course .… “
Faculty Senate
Resolution #02-31
Approved by the Faculty
Senate: October 1, 2002
Approved by the
Chancellor: not applicable
Revised Educational
Policies and Planning Committee charge
Faculty Senate
Resolution #02-32
Approved by the Faculty
Senate: October 1, 2002
Approved by the
Chancellor: October 16, 2002
Revision to the ECU Faculty Manual, Part V.
Subsection I.N. Posting Grades to read as follows:
“As
soon as they are determined at the end of each semester or summer term, grades
are posted electronically. Students may secure their grades via the automated
voice response system using their pin number, and via the OneStop
(https://onestop1.ecu.edu/onestop/) using their exchange userid and password.
In compliance with the Family Educational Rights and Privacy Act,
faculty are not allowed to post grades by Social Security Number, any
sequential part thereof, or any other personally identifiable characteristic.
Upon receipt of a written request to the Office of the Registrar, a report of
grades is sent to the student at his or her permanent home address. Questions about final examination grades
should be directed to the instructor who determined the grade. “
Faculty Senate
Resolution #02-33
Approved by the Faculty
Senate: October 1, 2002
Approved by the
Chancellor: October 16, 2002
Revised School of Allied
Health Sciences’ Unit Code of Operation
Faculty Senate
Resolution #02-34
Approved by the Faculty
Senate: November 5, 2002
Approved by the
Chancellor: December 2, 2002
Approved by the Board of
Trustees: December 13, 2002
Approval of the Fall 2002
Graduation Roster, including honors program graduates, subject to the
completion of degree requirements.
Faculty Senate
Resolution #02-35
Approved by the Faculty
Senate: November 5, 2002
Approved by the
Chancellor: December 2, 2002
Curriculum matters contained
in the minutes of the September 26, 2002, and October 10, 2002,
University Curriculum Committee meetings.
Faculty Senate
Resolution #02-36
Approved by the Faculty
Senate: November 5, 2002
Approved by the
Chancellor: December 2, 2002
Revision to the ECU Undergraduate Catalog,
Section 5: Academic Regulations, Auditing Courses by adding: “A student may audit no more than two courses
in any semester.” It was suggested that
this also be added to the Graduate Catalog.
Faculty Senate
Resolution #02-37
Approved by the Faculty
Senate: November 5, 2002
Approved by the
Chancellor: December 2, 2002
Revised
Faculty Senate
Resolution #02-38
Approved by the Faculty
Senate: December 3, 2002
Approved by the
Chancellor: not applicable
Rejection of the curriculum matters contained in the
minutes of the October 29, 2002, University Curriculum Committee
meeting. Those courses in Math, English
and History being transferred to the
Faculty Senate
Resolution #02-39
Approved by the Faculty
Senate: December 3, 2002
Approved by the
Chancellor: January 2, 2003
Curriculum matters contained
in the minutes of October 24, 2002, and November 14, 2002,
Committee meetings.
Faculty Senate
Resolution #02-40
Approved by the Faculty
Senate: December 3, 2002
Approved by the
Chancellor: January 2, 2003
New paragraph to the ECU
Undergraduate Catalog, Section 5: Academic Regulations, Subsection: General
Requirements for Graduation to read as follows: “The university does not
award degrees solely because a student successfully completed the required
courses. Violations of the student Code of Conduct, including both academic and
nonacademic violations, may result in a degree not being awarded. For example,
when the student has disciplinary charges pending, the degree may be withheld
or the awarding of the degree may be delayed.”
Faculty Senate
Resolution #02-41
Approved by the Faculty
Senate: December 3, 2002
Approved by the
Chancellor: not applicable
2003-2004 Faculty Senate and
Agenda Committee Meeting Dates as follows:
Agenda Committee will meet: Faculty Senate
will meet:
September
2, 2003 September
16, 2003
September 30, 2003 October
7, 2003
October 21, 2003 November
11, 2003
November 25, 2003 December
9, 2003
January 13, 2004 January
27, 2004
February 10, 2004 February
24, 2004
March 9, 2004 March
30, 2004
April 6, 2004 April
20, 2004
April
27, 2004 Organizational
Meeting
Faculty Senate
Resolution #02-42
Approved by the Faculty
Senate: December 3, 2002
Denied by the Chancellor:
January 2, 2003 (no longer necessary since position has been
eliminated)
Revised University Athletics
Committee charge to include the addition of the “Senior Associate Vice
Chancellor for Academic Affairs” as an ex-officio member without vote, but with
all other parliamentary privileges.
Faculty Senate
Resolution #02-43
Approved by the Faculty
Senate: December 3, 2002
Approved, with
modifications by the Chancellor: January
2, 2003 (modifications are noted in bold print)
Proposed Parking Plan
Resolution as follows:
WHEREAS, parking
operations at
WHEREAS,
the current proposal has been created
based on certain assumptions among these being:
1. An oversell ratio in Zones A and B of approximately
1.1.
2. The anticipation of no changes in the parking fees
for a four-year period.
3. Spaces reserved for those with disabilities will not
change from the current plan in terms of quantity and location.
4. Enforcement practices adequate to ensure operational
objectives.
5. Transportation enhancements necessary to support an
increase in remote parking.
6. Faculty and staff have a preference when permits are
issued in Zones A and B.
THEREFORE BE IT RESOLVED, that the Faculty Senate is
in general agreement with the plan proposed at the November 5, 2002, Faculty
Senate meeting, and that such agreement is based on the assumptions presented
in that plan, some of which are enumerated above.
BE IT FURTHER RESOLVED, that
the Faculty Senate requests that the plan be modified in the following
respects:
1. Provide retired faculty with a free Zone A
permit in a manner similar to current practice.
Chancellor Muse will make
a final determination as to whether retired faculty permits will be Zone A or B
before the plan is implemented. *
2. Given the stated goal of providing readily
available parking, explicitly provide that:
a. the oversell ratio in Zone A and B will not
exceed a ratio of 1.1, and
b. parking
fees will remain constant over a 4 year period, and
c. Certain
lots east of
BE IT FURTHER RESOLVED, that the Senior Associate Vice
Chancellor for Administration and Finance, responsible for Campus Operations,
provide an annual report concerning Parking and Traffic matters, including
parking lot shuttle services, to the Faculty Senate each year at their January
meeting.
BE IT FURTHER RESOLVED, that the Faculty Senate urge
the Chancellor to accelerate efforts to create a public transportation system
that effectively combines the SGA system and that of the City of
* Chancellor Muse will do further analysis on a
public transportation system that merges the Student Transit System with the
City of Greenville before a final decision is made.
Resolution #03-01
Approved by the Faculty Senate: January
28, 2003
Approved by the Chancellor: February 19,
2003
Curriculum matters contained in the minutes of the January
9, 2003, Committee meeting.
Resolution #03-02
Approved by the Faculty Senate: January
28, 2003
Approved by the Chancellor: February 19,
2003
Revised University Policy
for Distance Education Class Evaluations to read as follows:
“All
student evaluations of instructors in distance education classes are to be
submitted by the Monday following the last full week of classes in a given
semester (i.e. no extension of deadlines following the completion of courses). To increase student response rates, all
students enrolled in distance education courses will receive a reminder email
prior to the deadline.“
Resolution #03-03
Approved by the Faculty Senate:
January 28, 2003
Approved by the Chancellor: not applicable
Revised Faculty Information Technology Review
Committee charge.
Resolution #03-04
Approved by the Faculty Senate:
January 28, 2003
Approved by the Chancellor: February 19,
2003
Policy on the Custody, Retention, Transfer and Access
to Research Data and Records
Resolution #03-05
Approved by the Faculty Senate: January
28, 2003
Approved by the Chancellor: February 19,
2003
Approved by the Board of Trustees: March
28, 2003
Revision to the ECU Faculty Manual, Appendix
L., Section F. Quadrennial Unit Administrator Evaluation to read as follows:
“1. The voting faculty of each
unit shall vote on the effectiveness of the unit administrator. During March
of the unit administrator's fourth year of appointment and every fourth
year thereafter, the voting faculty shall discuss and vote by secret ballot on
the effectiveness of the unit administrator.
Please refer to the ECU Policy on Review of Administrative Officers,
dated 3-18-02.
2. Each unit will elect a Faculty Leader for the
Quadrennial Unit Administrator Evaluation. For units with only one Personnel
Committee, the elected chair of the Personnel Committee will serve as the
Faculty Leader for the Quadrennial Unit Administrator Evaluation. For units
with more than one Personnel Committee, the unit administrator will call a
meeting of the chairs of the Personnel Committees during the fall semester
preceding the Quadrennial Unit Administrator Evaluation. At that meeting, a
voting faculty member of the unit will be nominated and elected by the chairs
of the Personnel Committees within the unit to serve as the Faculty Leader for
the Quadrennial Unit Evaluation.
3. The Faculty Leader of the Quadrennial Unit
Administrator Evaluation will call a meeting of the voting faculty during March
of the following semester. At that meeting, with the unit administrator
absent, the faculty will discuss and vote by secret ballot on the effectiveness
of the unit administrator. Absentee ballots must be made available for voting
faculty members in advance of this meeting; ballots must be deposited with the
Faculty Leader for the Quadrennial Unit Administrator Evaluation prior to the
meeting so that those ballots may be intermingled with and then counted along
with ballots of faculty members present for the meeting. It is the
responsibility of the Faculty Leader for the Quadrennial Unit Administrator
Evaluation to ensure that absentee ballots and all other ballots are kept
secret and confidential.
4. The balloting will be conducted by the
Faculty Leader for the Quadrennial Unit Administrator Evaluation, assisted by
members of the Personnel Committee(s) from the unit. They shall distribute,
collect, and count the ballots after adding any absentee ballots cast prior to
the meeting. The unit administrator shall not vote in this procedure.
5. Before
adjourning the meeting, the Faculty Leader for the Quadrennial Unit
Administrator Evaluation shall announce the results of the balloting to the
voting faculty members. Immediately following the meeting, the Faculty Leader
for the Quadrennial Unit Administrator Evaluation shall convey to the unit
administrator the results of the balloting. A copy of this correspondence shall
also be submitted to the next higher administrative official by the Faculty
Leader for the Quadrennial Unit Administrator Evaluation.
6. A negative
vote by a majority of the voting faculty, excluding the unit administrator,
shall constitute a recommendation that the unit administrator be removed. A
decision to terminate an administrative officer's appointment shall be made by
the Chancellor.”
Resolution #03-06
Approved by the Faculty Senate: February 25, 2003
Approved by the Chancellor: February 28,
2003
Approved by the Board of Trustees: March
5, 2003
Renaming
of the
Resolution #03-07
Approved by the Faculty Senate: February 25, 2003
Approved by the Chancellor: March 21,
2003
Curriculum matters contained in the February 13,
2003, University Curriculum Committee minutes.
Resolution #03-08
Approved by the Faculty Senate: February
25, 2003
Approved by the Chancellor: not
applicable
Revised Course Banking
and Unbanking Form, Guidelines for Writing Course
Descriptions, Guidelines for Developing and Revising Courses, Guidelines for
Developing and Revising Degree Requirements, Course Submission Procedures and
the Course Proposal Form.
Resolution #03-09
Approved by the Faculty Senate: February
25, 2003
Approved by the Chancellor: March 21,
2003
Revised Spring 2004 University Calendar.
Resolution #03-10
Approved by the Faculty Senate:
February 25, 2003
Approved by the Chancellor: March 21,
2003
Revised Guidelines for
Resolution #03-11
Approved by the Faculty Senate:
February 25, 2003
Approved by the Chancellor: March 21,
2003
2004-2005 University Calendar, including an
11-Week Summer Session.
Resolution #03-12
Approved by the Faculty Senate:
February 25, 2003
Approved by the Chancellor: not
applicable
Revised Faculty Governance Committee Charge.
Resolution #03-13
Approved by the Faculty Senate:
February 25, 2003
Approved by the Chancellor: March 21,
2003
Revised ECU Faculty Manual, Part VI.
Subsection I.A Appointment.
Resolution #03-14
Approved by the Faculty Senate: February
25, 2003
Approved by the Chancellor: March 21,
2003
Revised ECU Faculty Manual, Part VI.
Subsection I.I. Salary Policies.
Resolution #03-15
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
Approved by the Board of Trustees: May
7, 2003
Spring 2003 Graduation Roster, including honors
program graduates, subject to the completion of degree requirements.
Resolution #03-16
Approved by the Faculty Senate: March
25, 2003
Approved by the Chancellor: April 2,
2003
Items 1-12 of the University Curriculum Committee
minutes of February 27, 2003.
Resolution #03-17
Approved by the Faculty Senate: March
25, 2003
Approved by the Chancellor: April 2,
2003
Revisions to the requirements for the BA in
Mathematics as noted in the University Curriculum Committee minutes of February
27, 2003.
Resolution #03-18
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
The curriculum changes made by the Transition
Committee (cross-listing 1067, 2282, 2775, 2935, 3166, 3239 courses) should be
kept in effect for the fall 2003 and spring 2004 semesters; that the curriculum
committees of Mathematics and Mathematics Education meet to work out revision
of the six courses in dispute or write proposals for new courses to replace
them in a way that would keep content courses in the Department of Mathematics;
provide sufficient content courses and ensure the best professional training in
pedagogy for Mathematics Education majors; and fulfill all SACS and NCATE
accreditation and licensure requirements. Both units would be required to
submit these proposals directly to the University Curriculum Committee by the
end of Fall 2003. Failure to meet this
deadline would result in the imposition of a solution by the University Curriculum
Committee, Faculty Senate and Chancellor.
Resolution #03-19
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
Revision to the ECU Undergraduate Catalog,
Section 5: Academic Regulations as follows:
“Courses of Study - Students
should refer to the requirements of their respective schools or department for
information about their programs of study and confer with their advisers
whenever problems arise. The student is expected to follow the program outlined
as closely as possible, particularly in the first two years when satisfying
basic degree requirements and prerequisites for advanced standing. Students may
not be admitted to or change to a specified degree program before the degree
program requirements have been published in the official catalog.”
Resolution #03-20
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
Revised Department of Physics’ Unit Code of
Operation.
Resolution #03-21
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
Formation of 3 new colleges currently to be called
“College of Human Ecology, College of Technology and Computer Science and
College of Fine Arts and Communication”.
Resolution #03-22
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
Rename the
Resolution #03-23
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
Rename the Department of Theatre and Dance the
Resolution #03-24
Approved by the Faculty Senate:
March 25, 2003
Approved by the Chancellor: April 2,
2003
Move the minor in International Studies and its
director from the Office of International Affairs to the
Resolution #03-25
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Curriculum matters contained in the minutes of the March
27, 2003, University Curriculum Committee meeting.
Resolution #03-26
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Curriculum matters contained in the minutes of the April
10, 2003, University Curriculum Committee meeting.
Resolution #03-27
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Revision to the University Undergraduate Catalog,
Section 5: Academic Regulations, Subsection: Double or Second Major to add the
following:
“The number of hours applicable toward a
second major should not be limited.”
Resolution #03-28
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Discontinuation of the advising survey until the
reorganization of the
Resolution #03-29
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Revisions to the ECU
Faculty Manual, Part V. Section III. Curriculum Development.
Resolution #03-30
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Approved by the Board of Trustees: June
18, 2003
Approved by the UNC General Administration:
June 28, 2004
Revision to the ECU Faculty Manual,
Appendix D, Section IV. as follows:
(additions are noted in bold print and deletions noted in strikethrough)
“IV. Procedures for Initiation, Review, and Approval
of Appointments, Reappointments, Promotions, and the Conferral of Permanent
Tenure
Recommendations for appointments, reappointments,
promotion, and the conferral of permanent tenure to faculty are the
responsibility of unit committees and the unit administrator. Evaluation of faculty for appointment,
reappointment, promotion, and the conferral of permanent tenure shall be
initiated by the appropriate unit committee on notice from the unit
administrator and higher administrative authority. The appropriate unit committee shall also
evaluate faculty for promotion and the early conferral of permanent tenure at
the request of the faculty member. Once
the evaluation has been completed, the committee's recommendation and the
recommendation of the unit administrator shall be forwarded to the next higher
administrator above the unit level for initiation of administrative review of
the recommendations. The pertinent
structures and processes are set forth in this section.
Description of "voting faculty"
For the purposes of Section IV, voting
faculty members are determined by the permanently tenured faculty of the unit
using the following criteria;
A voting faculty member of a unit is someone who:
[Please refer to interpretation
#I00-14.]
·
holds a full-time faculty position with
·
holds regular professorial rank (instructor,
assistant professor, associate professor, or professor), and
·
is either a probationary term (tenure track) faculty
member or a permanently tenured faculty member.
·
has at least one/half of the teaching/research duties normally assigned
in the unit, as determined by the permanently tenured faculty of
the unit using standards appropriate to their discipline.
·
is in at least the twelfth consecutive calendar month of appointment to
the faculty of the unit as either a probationary term (tenure track) faculty
member or a permanently tenured faculty member.
·
is not a unit administrator or an individual with one
half or more of his/her load assigned to administrative duties as determined by
the permanently tenured faculty in consultation with the unit administrator.
·
or normally meets the above conditions and is on leave of absence from all university
duties but is in attendance at the meeting of the appropriate committee at the
time of the committee’s vote on a personnel action (reappointment, promotion,
or tenure recommendation).”
Revise
Appendix D. Section IV.G. as follows:
(additions are noted in bold print and deletions noted in strikethrough)
“G. Initiation
of Recommendations
[Please refer to interpretation
#I99-11.]
1. The unit administrator shall give timely
notice to the chair of the Unit Personnel Committee when personnel actions are
to be initiated, and of the date by which the committee's recommendation must
be communicated to the unit administrator.
After being notified by the unit administrator that a personnel action
is required, the chair of the Unit Personnel Committee shall make at least
three attempts at intervals of no less than five working days each to hold a
committee meeting. In order to conduct
business a committee shall not meet without a quorum (a majority of the members
of a committee must be in attendance for the committee to have a quorum). A faculty member on leave and not in
attendance at a meeting shall not be counted for the purposes of determining a
quorum for that meeting. A faculty
member on leave but in attendance at a meeting shall be counted for the
purposes of determining a quorum for that meeting. If the committee fails to
meet the unit administrator’s deadline for receipt of the committee’s
recommendation, this outcome shall count as a recommendation by the committee
against appointment, reappointment, promotion, or tenure. In such a case, the chair of the Unit
Personnel Committee shall report in writing to the unit administrator that
after at least three attempts the committee has failed to meet due to a lack of
a quorum, and that this outcome constitutes a recommendation against
appointment, reappointment, promotion, or tenure. The unit administrator shall forward the
committee’s recommendation and the unit administrator’s recommendation to the
candidate and to the next higher administrator.
2. Faculty recommendations for appointment,
reappointment, promotion, and conferral of permanent tenure shall come from the
appropriate committee (see Section
IV.A). If the appropriate committee consists of ten or more eligible voting
members, The committee members may choose to vote by
mail according to the latest edition of Robert's
Rules of Order, Newly Revised.
Within ten working days of notification by the unit administrator of the
need to initiate a personnel action, the chair of the Unit Personnel Committee
shall convene a meeting of the appropriate committee to ascertain whether or
not the committee will vote by mail. If
a motion to vote by mail is approved by a majority of the committee members
present and voting, voting shall be by mail.
If a committee chooses to vote by mail, all members must vote by
mail. If a committee votes by mail, the
ballots shall be sent by certified mail or distributed by the committee
chair. If ballots are distributed, the
committee chair shall assure that recipients acknowledge receipt in
writing. The acknowledgment must include
the date of receipt. A ballot either
shall be returned by certified mail or shall be personally returned by hand to
the committee chair, at the discretion of the individual committee member. Committee members returning ballots by hand
shall sign a confirmation form that is retained by the committee chair. Ballots not returned within twenty working
days of certified receipt shall count as a vote against recommending
appointment, reappointment, promotion , or tenure. If a committee votes by mail, a faculty
member on leave may choose either to vote or not to vote, at his or her
discretion. The unit administrator shall
ascertain and shall inform the chair of the Unit Personnel Committee in writing
as to whether or not a faculty member on leave will participate in a mail
ballot. If a faculty member on leave
chooses to participate in a mail ballot, the faculty member shall count in
determining what is required for a majority vote in favor of the
recommendation. If the faculty member on
leave chooses not to participate in a mail ballot, the faculty member shall not
count in determining what is required for a majority vote in favor of the
recommendation.
3. In the case of initial appointment
recommendations, each member of the Unit Personnel Committee will indicate by
secret ballot his or her choice for the appointment. A candidate who receives a majority vote of
the membership of the committee shall be recommended for appointment.
4. In the case of re-employment recommendations
for faculty members holding fixed-term appointments, each member of the Unit
Personnel Committee will indicate by secret ballot his or her choice for or
against recommending re-employment. This vote
may be taken at a committee meeting or by mail ballot as described in section
IV.G.2. A vote for the
recommendation by a majority of the membership of the committee shall
constitute a recommendation for re-employment.
A member of a committee who is not present when a vote is taken counts
as part of the membership of the committee for the purposes of determining what
constitutes a majority vote of the membership of the committee. Failure to obtain a majority vote of the
entire membership of the appropriate committee shall constitute a
recommendation against re-employment.
5. In
the case of reappointment, promotion, and conferral of permanent tenure, each
member of the appropriate committee will indicate by secret ballot his or her
vote for or against recommending that the candidate be reappointed, promoted,
and/or granted permanent tenure. This vote may be taken at a committee
meeting or by mail ballot as described in section IV.G.2. A vote for the recommendation by a
majority of the membership of the committee (see IV.A.1.b., IV.A.2.b. and
IV.A.3.b.) , which includes those voting faculty members on leave but in
attendance at the meeting at the time of the committee’s vote, shall constitute
a recommendation for reappointment, promotion, and/or conferral of permanent
tenure. A member of a committee who is
not present when a vote is taken and who is not on leave at the time of the
vote or who is present when a vote is taken but who
does not vote counts as part of the membership of the committee for the
purposes of determining what constitutes a majority vote of the membership of
the committee. Failure to obtain a majority vote of the
entire membership of the appropriate committee shall constitute a
recommendation against reappointment, promotion, and/or the conferral of
permanent tenure.
6. The recommendation of the appropriate
committee shall be communicated by the chair of the Unit Personnel Committee to
the unit administrator.”
Resolution #03-31
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
New section VI. to the ECU
Faculty Manual, Part II. entitled Guidelines for Organizing into Code
Units.
Resolution #03-32
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: not
applicable
Editorial revisions to the ECU
Faculty Manual, Appendix L, Section C and Section D
Resolution #03-33
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Interpretation #I03-18 to the ECU Faculty
Manual, Appendix D, Section IV.A.3. Personnel Committee.
Resolution #03-34
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: not
applicable
Resolution on Principles of
Salary Adjustments as follows:
Whereas, the
Faculty Welfare Committee is charged with reviewing policies related to faculty
salaries and fringe benefits, and
Whereas, Chancellor
Muse received a correspondence (dated October 11, 2002) from Gretchen Bataille, Senior Vice President for Academic Affairs
detailing the Principles of Salary Adjustments, and stating that the criteria
for the distribution of salary funds must be clearly understood by the faculty,
and that such decisions on the distribution of funds should be based on
discussions of the criteria and the process by the faculty in the departments
with the final criteria recommended by the chair and the dean.
Therefore Be It Resolved,
that the Faculty Welfare Committee recommends that each academic unit develop
processes for faculty to have input in future salary increases and report those
processes to the Provost/Vice Chancellor for Academic Affairs.
Be It Further Resolved, that
new and revised unit codes of operation include a provision for committee
action on salary increases within the unit’s committee structures.
Be It Further Resolved, that
the Unit Code Screening Committee revise their code review procedures to
incorporate a provision for committee action on salary increases.
This resolution was referred
to the Faculty Governance Committee for implementation into the current
governance documents.
Resolution #03-35
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: May 14, 2003
Revised
Resolution #03-36
Approved by the Faculty Senate:
April 22, 2003
Approved by the Chancellor: not
applicable
Commendation for Robert C. Morrison, current Chair of
the Faculty as follows:
Whereas,
Robert C. Morrison has served the faculty well during his tenure as
Chair of the Faculty from 2000-2003, and
Whereas, he
participated in many committee discussions, which produced over 112 Faculty
Senate resolutions, including changes to unit codes, University Academic
Calendars, course curriculums and the ECU Faculty Manual, and
Whereas, he
was instrumental in forming a Commission on Scholarship, with a goal to
re-examine University scholarship, and
Whereas, he
enhanced communications at Faculty Senate meetings by adding a monthly report
from the Chair of the Faculty to keep faculty informed of issues being discussed
among the Board of Trustees and other top administrators and by adding a
“question period” to allow Senators an opportunity to ask questions of anyone
present at a meeting.
Whereas, he
was instrumental in re-organizing the Academic Committee structure, and
Whereas, he
assisted in organizing the Max Ray Joyner Award and Oliver Max Gardner Award to
accommodate concerns of both the faculty and administration, and
Whereas, he
fairly represented the faculty on the Chancellor’s Search Committee and Provost
Search Committee, and
Whereas,
during his tenure as Chair, has strived to resolve misunderstandings and
misinterpretations among and between his peers and the administration, and
Whereas, he
encourages the University community to question the usual way of doing things
in order to grow and improve the University, and
Whereas, his
work as Chair has reflected a sincere interest in the faculty and the
ever-growing challenges of faculty governance and academic freedom, and
Whereas, under
his leadership the relationship between faculty and administrators has improved
and the faculty governance structure has grown stronger.
Therefore Be It Resolved, that we, the members of the
East Carolina University’s Faculty Senate, hereby express our appreciation to
Robert C. Morrison for his outstanding work as Chair of the Faculty and commend
him for his leadership and dedication to the University.
Resolution #03-37
Approved by the Faculty Senate:
September 16, 2003
Approved by the Chancellor: October 6, 2003
Approved by the Board of Trustees (Appendices D, L, Y): October 23, 2003
Approved by the UNC General Administration (Appendix D): March
17, 2004
Revisions to
Revise Part I. to read as follows:
(additions are noted in bold print.)
“East Carolina University
is committed to equality of educational opportunity and does not discriminate
against applicants, students, or employees based on race, color, national origin, religion, veteran’s status*, gender, age, sexual orientation, political
affiliation, or disability.”
(*’veteran’s
status’ added throughout by General Administration)
Revise Part VI.
“I. Employment Policies
It is a policy of the
university throughout the campus and all its branches, divisions, departments,
facilities, and activities that firm and positive steps be taken by all
supervisory and management personnel to prevent any discriminatory employment
practices; and that affirmative action will be taken to ensure that applicants
for employment will be considered and employed based on actual job
requirements; and that all personnel matters pertaining to employment,
placement, training, upgrading, promotion, demotion, transfer, layoff,
termination, and salary administration will be conducted in a nondiscriminatory
way without regard to race, color, national
origin, religion, veteran’s status, gender,
age, sexual orientation, political affiliation, or disability.”
Revise Part VI. Section
VI. to read as follows: (additions are noted in bold print.)
“VI. Equal Employment Opportunity/Affirmative Action Policy (Formerly
Appendix K)
Revise Appendix D,
Section II.A.3. to read as
follows: (addition is noted in bold
print.)
“3. Terms and Conditions for Appointment and
Reappointment
The chancellor or the
chancellor's designee shall set out in writing, with a copy to the faculty
member, the terms and the conditions of each appointment, including fixed-term
appointments, and each reappointment. Prior to initial appointment the unit
administrator shall provide a copy of the unit’s criteria for evaluating
faculty performance to persons offered a faculty appointment in the unit.
Criteria for evaluating faculty performance shall be discussed by the unit
administrator in a meeting with each fixed-term and probationary-term faculty
member at the beginning of the first term of employment. Criteria for
evaluating faculty performance shall be discussed by the unit administrator in
a meeting with each probationary-term faculty member at the beginning of an
academic year in which a reappointment or tenure decision is made. A record of
the discussion shall be placed in the faculty member’s personnel file. The
terms shall incorporate by reference appropriate sections of the Faculty Manual
and shall state any conditions placed on the appointment or reappointment. The responsibility for initiating the
inclusion of special terms and conditions in documents of appointment is with
the unit administrator. Notice of
reappointment or non-reappointment to probationary-term persons shall be
written. The decision not to reappoint
probationary term faculty shall not be based upon (1) the faculty member's
exercise of rights guaranteed by either the First Amendment to the United
States Constitution or Article I of the North Carolina Constitution; (2)
discrimination based upon the faculty member's race, color, national origin, religion, veteran’s status, gender, age, sexual orientation, political
affiliation, or disability.” or (3) personal malice.”
Revise Appendix D,
Section V.D.2. as follows: (additions are noted in bold print and
deletions are noted by strikethrough.)
“2. Conduct of the Hearing
The chair of the Hearing
Committee is responsible for conducting the hearing and for maintaining order
during the hearing. Except as provided
for herein, the hearing shall be conducted according to the latest edition of
Robert's Rules of Order, Newly Revised.
Attendance at the hearing is limited to the committee's members and
alternates, the complainant, one person who may advise the complainant but who
may not take an active part in the proceedings, the respondents, an East
Carolina University faculty member (with or without administrative appointment)
selected by the chancellor to represent the respondents in the conduct of the
hearing, an East Carolina University attorney who shall advise the respondents
and their representative but who may not take an active part in the
proceedings, the chancellor, and an East Carolina University attorney
representing the chancellor. Other
persons (witnesses) providing information to the committee shall not be present
throughout the hearing, but shall be available at a convenient location to
appear before the committee as appropriate.
An audio recording or a "court reporter's" transcript of
the proceedings shall be made.
For any hearing from which an appeal may be taken, a court reporter must
be used to record and transcribe the hearing.”
Revise Appendix D,
Section V.E. as follows: (deletions are noted by strikethrough.)
“Within 10 working days of
finishing its deliberations the committee shall provide the complainant,
respondents, and the chancellor with a copy of the committee's report and a
copy of the audio recording or court reporter's transcript of the
hearing.“
Revise Appendix D,
Section VI.F.2. as follows: (additions are noted in bold print and
deletions are noted by strikethrough.)
“2. Conduct of Hearing
The hearing shall be on the
written specification of reasons for the intended penalty. The chair of the Due Process Committee is
responsible for conducting the hearing and for maintaining order during the
hearing. Attendance at the hearing is
limited to the committee's members and alternates, the faculty member
requesting the hearing, counsel for the faculty member, the vice chancellor with
supervisory authority, and counsel for the vice chancellor. Other persons (witnesses) providing
information to the committee shall not be present throughout the hearing, but
shall be available at a convenient location to appear before the committee as
appropriate. An audio recording or a
"court reporter's" transcript of the proceedings shall be made. For any hearing from which an appeal may be
taken, a court reporter must be used to record and transcribe the hearing.”
Revise Appendix D,
Section VI.G. as follows: (deletions are noted by strikethrough.)
“Within 10 working days of
finishing its deliberations the committee shall provide the faculty member and
the chancellor with a copy of its report, including materials entered as
evidence, and a copy of the audio recording or court reporter's
transcript of the hearing. In its report
the committee shall state whether or not it recommends that the intended
penalty be imposed.”
Revise Appendix D,
Section VII.B.7.b. as follows: (additions are noted in bold print
and deletions are noted by strikethrough.)
“b. Conduct of Hearing
The Reconsideration
Committee's review of the faculty member's appeal shall be limited solely to
determining whether the decision to terminate employment was arbitrary or
capricious. The chair of the
Reconsideration Committee is responsible for conducting the hearing and for
maintaining order during the hearing.
Attendance at the hearing is limited to the committee's members and
alternates, the faculty member requesting the hearing, counsel for the faculty
member, the chancellor or the chancellor's delegates (hereinafter, the
chancellor), and counsel for the chancellor.
Other persons (witnesses) providing information to the committee shall
not be present throughout the hearing, but shall be available at a convenient
location to appear before the committee as appropriate. The faculty member and the committee shall be
given access, upon request, to documents that were used in making the decision
to terminate the faculty member's employment after the decision was made that
the position must be terminated. An
audio recording or a "court reporter's" transcript of the proceedings
shall be made. For any hearing
from which an appeal may be taken, a court reporter must be used to record and
transcribe the hearing.”
Revise Appendix D,
Section VII.8. as follows: (deletions are noted by strikethrough.)
“Within 10 working days of
finishing its deliberations the committee shall provide the faculty member and
the chancellor with a copy of its report, including materials entered as
evidence, and a copy of the audio recording or court reporter's
transcript of the hearing.”
Revise Appendix J.
Section I. to read as follows: (additions are noted in bold print.)
“I. Preamble
East
Carolina University is committed to the principle of equal opportunity for all
faculty regardless of rank, temporary or permanent employment status, and
tenure or nontenure status. Therefore, it is
university policy that no member of the faculty will suffer discrimination in
his or her employment status as a member of the faculty on the basis of based on race, color,
national origin, religion, veteran’s
status, gender, age, sexual orientation, political affiliation, or
disability”. If any faculty member believes that he or she has experienced
discrimination on the basis of any of the above factors, he or she is
encouraged to seek redress of the grievance by informal administrative
corrective action.”
Revise Appendix J.
Section II. to read as follows: (additions are noted in bold print.)
“II. Steps in the Faculty Informal Grievance Procedure
If any faculty member has
a grievance with regard to his or her employment relationship with the
university alleging discrimination on the basis of race,
color, national origin, religion, veteran’s
status, gender, age, sexual orientation, political affiliation, or
disability, he or she should comply with the following
procedure. “
Revise Appendix L,
Section C.3.g. to read as
follows: (additions are noted in bold
print and deletions are noted by strikethrough.)
"g.
procedures for the unit's faculty
members to indicate in a timely fashion and by vote their approval or
disapproval of the unit's SACS report,major planning
documents, assessment documents, and other major
reports assessments of unit operations prior to their submission in
final form to person(s) outside the unit."
Revise Appendix L.,
Section D.3.c. to include the
following:
“The
unit administrator will not participate in this vote.”
Revise Appendix X.
Section VII.D. to read as
follows: (additions are noted in bold
print.)
“The hearing shall begin with an opening statement by
the Chair of the Board. This statement
shall identify the purpose of the hearing, the contents of the complaint, the
identity of complainants, respondents,
and witnesses to be called, and the procedures to be followed during the
hearing. The Board shall specifically
note that only testimony and other information clearly bearing on the grievance
at hand shall be admissible as evidence.
It shall be the Chair's responsibility to reject immediately, stop the
presentation or introduction of, or question the relevance of information
having no clear bearing on the grievance.
However, at any time during a hearing the Board may, by a majority vote,
override the Chair's decision regarding admissibility and/or relevance of
testimony, written evidence, or other material presented to the Board. It shall also be the chair's responsibility
to maintain control of the Hearing so that an orderly exchange of information
can be accomplished. For any hearing
from which an appeal may be taken, a court reporter must be used to record and
transcribe the hearing.”
Revise Appendix X.
Section VII.E. to read as
follows: (additions are noted in bold
print.)
“Within ten working days
of the Board's reaching a determination to sustain or not to sustain a
grievance of sexual, racial, or ethnic harassment or discrimination, or
conflict of interest against East Carolina University faculty members, or
administrators with faculty status, the Board's determination and a summary of
the basis for its decision will be communicated in writing to the complainants,
the respondents, the Grievance Officer, the relevant unit administrator, the
University attorney, and the Chancellor. The Board shall provide the faculty
member and the chancellor with a copy of the court reporter's transcript of the
hearing.“
Revise Appendix Y.
Section III.E.1. to read as
follows: (additions are noted in bold
print.)
“The Grievance Committee
shall limit its investigations to the written complaints and statement of
relief sought provided by the grievant. The committee's responsibility is
limited to making recommendations based on the information presented at the
hearing. The power of the committee shall be solely to hear representations by
the persons directly involved in a grievance and to advise adjustment by the
administration when appropriate. In addition to testimony by the grievant, the
respondent, and witnesses, presentations may include written materials, sound
recordings, video recordings, photographs and other forms of evidence. Each
evidentiary item shall be numbered and shall be a part of the formal record of
the hearing. For any hearing from
which an appeal may be taken, a court reporter must be used to record and
transcribe the hearing.”
Revise Appendix Y.
Section III.F. to read as
follows: (additions are noted in bold
print.)
“F. Step
Six
The Faculty Grievance
Committee shall submit a written report of its findings and recommendations,
along with a copy of the court reporter's transcript of the hearing to
the administrator most directly empowered to provide the relief sought or
otherwise to adjust the grievance, with a copy of the materials to the
grievant, the respondent and the chair of the faculty. If the committee's
report is not acted upon to the committee's satisfaction within twenty working
days, the committee shall submit its report to the next higher administrator
empowered to provide the relief sought, and shall continue in this way until
the report either is acted upon or is submitted to the Chancellor. “
Resolution #03-38
Approved by the Faculty Senate:
September 16, 2003
Approved by the Chancellor: October 6,
2003
ECU
faculty support the implementation of a system that will eliminate the use of
social security numbers as identifiers and that the faculty urge the University
administration to use its best efforts to prevent unauthorized disclosure of
social security numbers, even prior to the implementation of a new system, by avoiding
the use of social security numbers whenever possible and by educating students,
faculty, and staff regarding the security risks associated with social security
numbers and the best practices for their safe use.
Resolution #03-39
Approved by the Faculty Senate:
September 16, 2003
Approved by the Chancellor: October 7,
2003
Revised
Resolution #03-40
Accepted by the Faculty Senate:
September 16, 2003
Approved by the Chancellor: not
applicable
The Commission on Scholarships’ report
was accepted as a document to be forwarded to the Chair of the Faculty to
disseminate to the Faculty Governance Committee to discuss in light of the
University as a whole and, if appropriate, to bring proposed revised documents
to the Faculty Senate for consideration at a later date.
Resolution #03-41
Approved by the Faculty Senate:
October 7, 2003
Approved by the Chancellor: October 15,
2003
Selection of ECU Chancellors
Rationale:
1) Previous candidates for high-level administrative
positions have come before faculty groups in an open forum.
2) Strong faculty participation in administrative
searches would be consistent with past practices, including searches for chancellors,
vice chancellors, deans, directors and departmental chairs.
BE IT RESOLVED that the Faculty Senate requests that:
1) No less than one-third of the voting members of
the search committee for the ECU Chancellors be faculty members both nominated and
elected by the Faculty Senate; and
2) Each of the final candidates, for the position of
chancellor, present to the faculty, in open meetings before the search
committee reaches its final decision, their views on higher education and how
they intend to apply their philosophies to the running of ECU; and
3) The faculty should have the privilege of
expressing its opinion on each candidate to the search committee by means of a
written questionnaire; and
4) Results of this questionnaire will be made
available to faculty members in the Faculty Senate office in a timely manner.
Resolution #03-42
Approved by the Faculty Senate:
October 7, 2003
Approved by the Chancellor: October 15,
2003
Curriculum Committee minutes of September 25, 2003.
Resolution #03-43
Approved by the Faculty Senate:
October 7, 2003
Approved by the Chancellor: October 15,
2003
Revised
Fall 2003 University Calendar to accommodate the days missed due to
Hurricane Isabel.
Resolution #03-44
Approved by the Faculty Senate:
October 7, 2003
Approved by the Chancellor: October 15,
2003
Approved by the Board of Trustees:
October 23, 2003
Approved by the UNC General Administration:
March 17, 2004
Revised
Appendix D. Section I. of the ECU Faculty Manual as follows: (addition is noted in bold print)
“I. Tenure
Academic tenure serves to
insure academic freedom by guarding faculty members against negative
consequences of expressing unpopular points of view. Academic tenure refers to
the conditions and guarantees that apply to a faculty member's professional
employment. Tenure protects a faculty
member against involuntary suspension or discharge from employment or reduction
in rank except upon specified grounds and in accordance with the procedures
provided in Section VI.; or against termination of employment except as
provided for in Section VII. During the
term of such guarantees, the faculty member may be discharged or suspended from
employment or diminished in rank only for reasons of incompetence, neglect of
duty, misconduct of such a nature as to indicate that the individual is unfit
to continue as a member of the faculty, demonstrable, bona fide
institutional financial exigency or major curtailment or elimination of a
teaching, research, or public service program. “
Resolution #03-45
Approved by the Faculty Senate:
November 11, 2003
Approved by the Chancellor: November 17,
2003
Approval of the Fall 2003
Graduation Roster, including honors program graduates, subject to the
completion of degree requirements.
Resolution
#03-46
Approved by the Faculty Senate:
November 11, 2003
Approved by the Chancellor: November 17,
2003
Curriculum
matters contained in the minutes of the October 9, 2003, and October
23, 2003, Committee meetings.
Resolution #03-47
Approved by the Faculty Senate: November 11, 2003
Approved by the Chancellor: November 17,
2003
Revision to the ECU Faculty Manual, Part V. Section
I.R. relating to reporting of grades.
(additions are noted in bold
print and deletions are noted by strikethrough)
“R. Reporting of Grades
Grades are due in the
registrar’s office must be submitted
electronically not later than forty-eight hours (including weekends)
after each final examination is given. For the convenience of the faculty, a
grade deposit box is located on the curb on the southwest side of A
change in grade, other than “I”, for any reason, must be made within one year
from the date the original grade was received. Forms for change of grade are
available in school or departmental offices. “
Resolution #03-48
Approved by the Faculty
Senate: November 11, 2003
Approved by the Chancellor: November 17,
2003
Resolution
on the Role of the Interim Vice Chancellor for Academic Affairs.
Whereas, as a result of recent personnel changes the position of Provost is
unfilled, and
Whereas, the position of
Vice Chancellor for Academic Affairs is filled on an interim basis, and
Whereas, the Faculty Senate
wishes to clearly indicate the individual responsible to carry out the duties
of the Provost and Vice Chancellor for Academic Affairs as set forth in the ECU
Faculty Manual.
Therefore, Be It Resolved,
that that term ‘Provost” is synonymous and interchangeable with “Vice
Chancellor for Academic Affairs” wherever used in the ECU Faculty Manual,
and
Be It Further Resolved,
that the Faculty Senate recognizes that the Interim Vice Chancellor for
Academic Affairs is the chief academic officer of the University, and
Be It Further Resolved,
that the Interim Vice Chancellor for Academic Affairs is the individual
responsible to perform the duties established in the ECU Faculty Manual for
the Provost or the Vice Chancellor for Academic Affairs or both, and
Be It Further Resolved,
that this resolution will become null and void at such time that a permanent
Provost or permanent Vice Chancellor for Academic Affairs is named.
Resolution #03-49
Approved
by the Faculty Senate: November 11, 2003
Approved
by the Chancellor: November 17, 2003
Approved
by the Board of Trustees: December 12, 2003
Approved
by the UNC General Administration: April 25, 2006
Revision to the ECU Faculty Manual, Appendix
D. Section V. relating to appeals
(addition noted in bold print and deletion noted by strikethrough)
V. Procedures for Appeal of Notice of Non-Reappointment or
Non-Conferral of Permanent Tenure
A. Deadlines for Appeals
Failure to submit the
appeals documents specified in this section within the time periods allotted
constitutes a waiver of the right to appeal the decision. However, before the
expiration of the deadline the faculty member may request an extension,
provided that the request is made in writing and presented to the individual or
committee who is next to consider the appeal.
Decisions on requests for extension of time shall be made by the
individual or committee who is next to consider the appeal.
B. Request for Hearing
with the Faculty Hearing Committee
Within 25 working days of
receiving written notice from the vice chancellor or chancellor of
non-reappointment or non-conferral of permanent tenure, a faculty member
(hereinafter, the complainant) may request a hearing before the Faculty Hearing
Committee.
1. The Hearing Committee
The Hearing Committee shall
be composed of five members and five alternates each of whom is a full-time,
permanently tenured voting faculty member without administrative
appointment. Members shall be elected in
accordance with the procedures for election of appellate committees specified
in the Bylaws of the East Carolina University Faculty Senate. Members and
alternates shall be elected to three-year terms. A quorum for the committee
shall be the five members or their alternates.
Upon organization, the
members of the Hearing Committee shall elect a chair and a secretary. The chair and the secretary of the committee are to
be appropriately trained in accordance with guidelines and procedures jointly
established by the faculty officers and chancellor. Should any committee officer be absent at the
beginning of a hearing, the committee shall elect an alternate officer for the
purposes of the hearing. (Faculty
Senate Resolution #03-49, pending final approval)
When the committee is
convened to consider any matter associated with a complainant's request for a
hearing, those committee members who hold an appointment in the complainant's
academic unit, those who might reasonably expect to be called as witnesses,
those who might reasonably expect to be asked to serve as advisors (see Section
V.D.2) to any party of the request for a hearing, or those who may have any
other conflict of interest should disqualify themselves from participation in
the activities of the committee related to this specific request for a
hearing. The complainant and those
individuals or groups who are alleged to be responsible for the action or
actions described by the complainant in the request for the hearing (hereinafter,
the respondents) are permitted to challenge committee members for cause. The other members of the committee will
decide on any potential disqualifications if a committee member is so
challenged but wishes to remain.
When, between elections,
membership of the committee falls below the specified five members and five
alternates, the chair of the faculty, in consultation with the Committee on
Committees, shall appoint members to the committee. Vacancies on the committee will be filled by
first moving alternates to members and by making appointments as alternates.
Upon receipt of a request
for a hearing, the chair of the committee shall determine the availability of
the elected members and alternates, and shall select from those available one
or more alternates, as necessary. The ranking
of the available alternates for selection shall be determined by their years of
service to the University. That
available alternate who is most highly ranked shall attend all sessions of the
hearing and shall replace a regular member should that member be unable to
attend the entire hearing.
The committee may at any
time consult with the University Attorney in matters of procedure. (See Part
VIII, Responsibilities of Administrative Officers.)
2. Initiation of the Hearing Process
The basis for a request for
a hearing must be found in one or more of the following reasons: (a) the decision was based on any ground
stated to be impermissible in Section 604B of The Code of The University of
North Carolina; (b) the decision was attended by a material procedural
irregularity.[1][2]
"Material procedural
irregularity" means a departure from prescribed procedures governing
reappointment and conferral of permanent tenure that cast reasonable doubt upon the integrity validity of the
original decision not to reappoint or not to confer permanent tenure. Whether a material procedural irregularity
occurred shall be determined by reference to those procedures which were in
effect when the initial decision not to reappoint or not to confer permanent
tenure was made and communicated. The
Hearing Committee shall ask the chancellor to certify what procedures were then
in effect if that question is a matter of dispute. (Faculty Senate Resolution
#03-49, pending final approval)
The complainant's request
for a hearing must specifically identify and enumerate all reasons for the
request. The request must include (a) a
description that is as complete as possible of the actions or the failures to
act which support each specified contention; (b) the identification of the
respondents; (c) an enumeration and description of the information or documents
which are to be used to support the contention (copies of the described
documents are to be made a part of the request for a hearing); (d) the
identification of persons who may be willing to provide information in support
of the contention; and (e) a brief description of the information those persons
identified in (d) may provide. The
complainant's request for a hearing shall be made to the chair of the Hearing
Committee.
C. Validation of the Request for Hearing.
Validation of the
complainant's request for a hearing is the first step in the hearing
process. The Hearing Committee shall
convene within 15 days after receipt of the complainant's request for a
hearing. The committee shall notify the
complainant of the meeting date by registered mail, return receipt
requested. The committee shall meet in
executive session and the meeting will be conducted according to the latest
edition of Robert's Rules of Order, Newly
Revised. The committee's evaluation
of the complainant's request for a hearing shall be limited solely to the
documents and information submitted as part of the complainant's request for a
hearing.
The complainant may submit additional documentation
and information supporting the request for a hearing up to 72 hours prior to
the committee meeting. All documentation
and information submitted after the original request for a hearing must (a)
support contentions set forth in the original request for a hearing and (b) be
delivered to the chair in the same manner as the original request for a
hearing. Such information or
documentation shall be made a part of the original request for a hearing.
Documentation and
information that do not meet criteria set forth in the previous paragraph will
not be accepted and will be returned to the complainant.
The Hearing Committee's
review of the complainant's request for a hearing shall be limited solely to
determining whether the facts alleged by the complainant, if established, would
support the contention that the decision not to reappoint or not to confer
permanent tenure was based upon any of the grounds stated as impermissible in
Section 604B of The Code of The University of North Carolina or was attended by
a material procedural irregularity.
Based on their review and evaluation of the submitted material, the
committee shall decide whether the request for a hearing is to be validated.
If the request for a
hearing is not validated, the complainant shall be notified by registered mail,
return receipt requested, within 10 calendar days of the committee
meeting. Such a determination confirms
the decision not to reappoint or not to confer permanent tenure. (Faculty
Senate Resolution #99-4, February 1999)
The complainant may accept
the decision of the Hearing Committee not to validate or appeal to the
chancellor within 10 calendar days of receipt of the Hearing Committee's
decision. The chancellor, within 14 days of the complainant's appeal shall
decide to confirm the committee's decision or shall support the complainant's
request for a hearing. (Faculty Senate
Resolution #99-4, February 1999)
The complainant may accept
the chancellor's confirmation of the committee's decision not to validate the
request for a hearing, or the complainant may appeal to the Board of Governors Trustees within 10
calendar days following receipt of the Chancellor’s decision. as provided in Section 501C (4) of the Code
of the (Faculty
Senate Resolution #99-4, February 1999) (Faculty Senate Resolution #03-49,
pending final approval)
If the committee validates
the request for a hearing, or the decision not to validate the request for a
hearing is not supported by the chancellor, the committee shall so notify the
complainant by registered mail, return receipt requested, and begin the
processes necessary to set the time and date for the hearing.
D. Procedures for the Hearing.
1. Time and Date of Hearing
If the request for a
hearing is validated, the committee shall provide a complete copy of the request for a hearing to the
individuals named in the request for a hearing.
The committee shall set the time, date, and place for the hearing. The date for the hearing must be within 30
working days of the notification to the complainant that the request for a
hearing was
validated. The committee shall then notify the
complainant, the respondents, the chair of the faculty, and the chancellor, of
the time, date, and place of the hearing.
2. Conduct of the Hearing
The chair of the Hearing
Committee is responsible for conducting the hearing and for maintaining order
during the hearing. Except as provided
for herein, the hearing shall be conducted according to the latest edition of Robert's Rules of Order, Newly Revised. Attendance at the hearing is limited to the
committee's members and alternates, the complainant, one person who may advise
the complainant but who may not take an active part in the proceedings, the
respondents, an East Carolina University faculty member (with or without
administrative appointment) selected by the chancellor to represent the respondents in the conduct of the
hearing, an East Carolina University attorney who shall advise the respondents
and their representative but who may not take an active part in the
proceedings, the chancellor, and an East Carolina University attorney
representing the chancellor. Other
persons (witnesses) providing information to the committee shall not be present
throughout the hearing, but shall be available at a convenient location to
appear before the committee as appropriate.
An audio recording or a court reporter's transcript of the
proceedings shall be made. For any
hearing from which an appeal may be taken, a professional court reporter must be used
to record and transcribe the hearing. (Faculty Senate Resolution #03-37,
pending final approval) Any such record is a part of the personnel inquiry
and must be treated with appropriate confidentiality. Only the immediate parties to the
controversy, the responsible administrators and attorneys, and the members of
the University governing boards and their respective committees and staff are
permitted access to such materials. (Faculty Senate Resolution
#03-49, pending final approval)
The hearing shall begin
with an opening statement by the chair of the committee limited to explaining
the purpose of the hearing and the procedures to be followed during the
hearing. The chair explicitly will note
that the committee shall consider only information bearing on the allegations
presented in the complainant's request for the hearing.
Following the opening
remarks by the committee chair, the complainant shall present his or her
contentions and any supporting witnesses and documentary evidence. The respondents, through their
representative, may then reply to these contentions and present any supporting
witnesses and evidence. During these
presentations, the complainant, and the respondents, through their representative,
may cross-examine opposing witnesses.
Committee members may question witnesses for purposes of clarification.
E. Procedures After the Hearing
After the hearing, the
committee shall meet in executive session and begin its deliberations or shall
adjourn for no more than two working days, at which time it shall reconvene in
executive session to determine whether it sustains or does not sustain the
allegations stated in the request for the hearing. In reaching its decisions the committee shall
consider only the testimony and other materials entered or presented as
evidence during the hearing. The complainant shall have the burden of proof by
the greater weight of the evidence to establish that a basis for his or her
contentions is found in one of the reasons listed in Section V.B.2.
Within 10 working days of
finishing its deliberations the committee shall provide the complainant,
respondents, and the chancellor with a copy of the committee's report and a
copy of the audio recording or court reporter's transcript of the
hearing. (Faculty Senate Resolution #03-37, pending final approval)
If the Hearing Committee
determines that the complainant's contention has not been established, it
shall, by simple, unelaborated statement, so notify the complainant, the
respondents, the chair of the faculty, and the chancellor. Such a determination confirms the decision
not to reappoint or not to confer permanent tenure.
If the Hearing Committee
determines that the complainant's contention has been satisfactorily
established, it shall notify the complainant, the respondents, the chair of the
faculty, and the chancellor by written notice and shall recommend further
substantive review.
Within 30 working days after receiving the
recommendation of the Hearing Committee, the chancellor shall notify the
complainant, the respondents, the chair of the faculty, and the chair of the
Hearing Committee what further substantive review, if any, will be made of the
original decision not to reappoint or not to confer permanent tenure.
The complainant may appeal an adverse decision to the
Board of Trustees within 10 calendar days as provided in Section 501C (4) of
the Code of The University of North Carolina and the Board of Governors
regulations implementing that provision. (Faculty Senate Resolution #99-4,
February 1999) (Faculty Senate Resolution
#03-49, pending final approval)
If the chancellor is considering taking
action inconsistent with the committee’s recommendations, the chancellor shall
request that a joint meeting with the committee occur within 10 working
days. At the joint meeting, the
chancellor will communicate his or her concerns and the committee will have an
opportunity to respond. The joint
meeting must occur within the 30 working day period as referenced above. The chancellor must base his or her decision
on a thorough review of (1) the record evidence from the hearing and (2) the
report of the committee. While the
chancellor should give deference to the advice of the faculty committee, the
final campus-based decision is the chancellor’s.
The chancellor will inform the
complainant of his or her decision in writing by a method that produces
adequate evidence of delivery. In the event of an adverse decision, the
chancellor's notice must inform the complainant: (1) that, within 10
calendar days of the complainant's receipt of the decision, the complainant may
file a notice of appeal with the president requesting review by the Board of
Governors in accordance with the Board of Governors Policy 101.3.1, (2) that a
simple written notice of appeal with a brief statement of its basis is all that
is required within this ten-day period, and (3) that, thereafter, a detailed
schedule for the submission of relevant documents will be established if such
notice of appeal is received in a timely matter. (Faculty Senate Resolution
#03-49, pending final approval)
The exercise of the Board
of Governors’ jurisdiction under Section 501C (4) of the Code is refined
to insure that primary emphasis remains properly focused on the campus
grievance procedures. Requests for
appellate review will be screened to determine whether the Board
should consider the issues
raised in a petitioner’s request for review.
The following basic standards will guide that screening process:
1. The Board
will grant requests to review contentions that the grievance procedures
followed by the campus in a particular case did not comport with University
requirements that affect the credibility, reliability, and fairness of such
inquiries, thereby arguably depriving the grievant of a valid opportunity to
establish his or her contentions.
2. The Board
will grant requests to review University policy issues implicated by a
particular grievance, when the question appears to require intervention by the
governing board to clarify the definition, interpretation, or application of
such policies.
3. The Board will review questions about the
sufficiency of the evidence to sustain the conclusion reached only if (a) the
case involves a substantial interest of the grievant,
e.g., tenure or
reappointment and/or (b) the history of the case reveals disagreement, with
respect to the sufficiency of the evidence to sustain the grievant’s
contentions, among the responsible decision makers, i.e., the hearing
committee, the chancellor;, or the board of trustees if the responsible
decision makers are in accord, normally no such appeal will be entertained by
the Board of Governors. (Faculty Senate Resolution #03-49, pending final
approval)[2][3];
Under the foregoing
prescriptions, it is necessary for prospective petitioners to evaluate their
circumstances carefully, to understand the purposes of permissible appellate
review, and to formulate clearly and concisely their statement of the one or
more grounds on which they believe the Board should exercise its appellate
jurisdiction. Thus, the first step in
any appeal to the Board of Governors will be an evaluation by the Board,
through a designated subcommittee, with staff assistance, of the grievant’s written statement of grounds for appeal, to
determine whether the issues sought to be raised warrant Board attention, as
judged by the three basic standards.
Resolution #03-50
Approved by the Faculty Senate: November 11, 2003
Approved by the Chancellor: November 17,
2003
Revision to the ECU Faculty Manual, Part II. Section
VI. relating to acceptable models for code units.
(addition noted in bold print and deletion noted by strikethrough)
3. Separate Codes for schools and
departments within a college (Mixed Model).
College School School (code
unit) School (code
unit) (code unit) Department (code unit) Department (code unit)
School Department
Department
Department
Link to all Acceptable
Models: http://www.ecu.edu/fsonline/FacultyManual2/Part2/26.htm
Resolution #03-51
Approved by the Faculty Senate: November 11, 2003
Approved by the Chancellor: November 17,
2003
Approved by the Board of Trustees: December 12, 2003
Revision to the ECU Faculty Manual, Appendix L. Section C.2.
relating to organizing into self-governing autonomous units. (addition
noted in bold print and deletion noted by strikethrough)
2. The faculty
of a college or school may democratically decide to organize into
self-governing, autonomous units at the departmental, school, or
college level in accordance with guidelines established by the
Faculty Senate. A school's or college’s
proposal to organize into self-governing, autonomous units will be reviewed by
the Faculty Governance Committee. If the Faculty Governance Committee finds the
proposal conforms to the guidelines, the proposal will be forwarded to the
Faculty Senate for their consideration.
If the Faculty Senate acts favorably, the proposal will be forwarded to
the Chancellor. With the Chancellor's
approval, codes of operation for the individual units shall be democratically
developed. Upon approval of the codes,
the code of the school or college will become null-and-void. Said school or college may democratically
develop a constitution as a governance document. However, this constitution may not conflict
with the authorities, responsibilities, and characteristics of the constituent
units. If faculty members of schools or colleges do not choose to organize into
self-governing, autonomous units, faculty in individual departments may
democratically develop rules for the internal organization and operation of
their departments.”
Link
to all of Appendix L. Section C: http://www.ecu.edu/fsonline/FacultyManual2/AppendixL/LC.htm
Resolution #03-52
Approved by the Faculty Senate: November 11, 2003
Approved by the Chancellor: November 17,
2003
Student Computer and Technology Fee Innovative Project
Proposal.