Faculty Senate Agenda

February 21, 2006

Attachment 3.

FACULTY GOVERNANCE COMMITTEE REPORT

Proposed new ECU Faculty Manual Part XIII. Promotion and Tenure Timeline

East Carolina University Faculty Manual

PART XIII. PROMOTION AND TENURE TIMELINE

Promotion and Tenure Timeline – Spring before Decision Year*

Action	Due Date 9 and 12 Month Faculty	Time Allotted for Decision
Request to the Committee for promotion or early conferral of permanent tenure (this step not necessary for normal tenure timeline)	1^st Monday in February
Faculty member submits list of potential external reviews to committee	1^st Monday in March
Committee submission of a list of external reviewers to the unit administrator (Materials should be sent to reviewers in a timely manner with sufficient time for completion.)	2^ndMonday in March
Unit Administrator sends formal request to external reviewers	2^nd Monday in April	4 weeks

Promotion and Tenure Timeline – Fall of Decision Year*

Action	Due Date 9 and 12 Month Faculty	Time Allotted for Decision	Health Sciences Division	Time Allotted for Decision
Unit Administrator informs committee of upcoming need for a meeting	1^st Monday in September		1^st Monday in September
External reviewer’s reports due.	1^st Monday in September		1^st Monday in September
Faculty turns in PAD to Committee	2^nd Monday in September		2^nd Monday in September
Committee decision/PAD to unit administrator	1^st Monday in October	3 weeks	1^st Monday in October	3 weeks
Unit administrator decision /PAD to Dean (if applicable) Brody School of Medicine P&T Committee reviews & makes Recommendation to BSOM Dean	4th Monday in October	3 weeks	3rd Monday in October	2 weeks
Dean decision/PAD to VCAA (or VCHS)	4^th Monday in November	4 weeks	2nd Monday in December	8 weeks
VC decision/PAD to Chancellor	2^nd Monday in January	6 weeks	2^nd Monday in January	4 weeks
Chancellor decision	1^st Monday in February	4 weeks	1^st Monday in February	4 weeks
BOT decision (Tenure Only)	Spring BOT meeting	Date varies from year to year	Spring BOT meeting	date varies from year to year

Reappointment of Probationary-Term Faculty Members Timeline*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
PADs due to tenure committee for reappointment decision	1^st Monday in February		1^st Monday in April
Committee decision on reappointment to unit administrator	4th Monday in February	3 weeks	4^th Monday in April
Unit administrator decision to Dean (if applicable)	3^rd Monday in March	3 weeks	3^rd Monday May
Dean decision to VCAA (or VCHS)	2^nd Monday in April	3 weeks	2^nd Monday June

Reappointment of Probationary-Term Faculty Members

In 2^nd Year of Employment With Credit for Prior Academic Service Timeline*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
PADs due to tenure committee for reappointment decision	1^st Monday in September		1^st Monday in April
Committee decision on reappointment to unit administrator	4th Monday in September	3 weeks	4^th Monday in April
Unit administrator decision to Dean (if applicable)	2^nd Monday in October	2 weeks	3^rd Monday May
Dean decision to VCAA (or VCHS)	4^th Monday in October	2 weeks	2^nd Monday June

Subsequent Appointment of Fixed-Term Faculty Members Timeline – Spring of Decision Year*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
Fixed-term faculty members request reappointment	February 2 – May 3		January 1 – April 1
Committee and unit administrator notify fixed-term faculty member in writing of subsequent appointment Decision	within 30 days of the request	30 days	within 30 days of the request

*Faculty candidate will be notified in writing within one week at each decision point.

**May be difficult to commit not knowing enrollment and budget

***If a faculty member submits a written request for a subsequent fixed-term contract, then the Unit administrator will follow appropriate procedures in accordance with policies in Appendix D