UNIT
CODE OF OPERATIONS
Psychology Code Approval
1. Approved by the permanently
tenured faculty of the Unit: 01/2009
2. Submitted to Dean: 01/2009
3. If changed, reapproved by
permanently tenured faculty: 06/05/2009
4. Reviewed/recommended by
5. Approved by the
6. Approved by
Initial review 04/30/2009 Link to Chancellor’s response with suggested
revisions to unit code.
Code of Operations of the Department of
Psychology
PREAMBLE
THIS CODE ALLOWS FOR FACULTY PARTICIPATION IN AND ESTABLISHES
PROCEDURE FOR THE UNIT’S INTERNAL AFFAIRS AND IS CONSISTENT
WITH
ALL APPLICABLE APPENDICES OF THE
UNIVERSITY FACULTY MANUAL.
I.
Departmental Goals/Mission
Pursuant to the philosophy of East Carolina
University, the Department of Psychology pledges itself to (1) foster
educational excellence in curriculum, instruction, and scholarship at both the
graduate and undergraduate levels; (2)
promote psychological research and scientific inquiry through attendance
at professional conferences, professional contacts, and publications; (3)
provide opportunities for students to learn from a variety of experiences; (4)
foster a culture that values diversity, encourages interaction, and negotiates the
differences among us; (5) uphold the standards of professional ethics and
academic integrity; (6) promote multidisciplinary collaboration; (7) support
academic freedom and shared governance; and (8) foster professional and public
service.
II. Faculty Definitions
A. Faculty Eligible to Vote for General
Departmental Business
Faculty members in the Department of Psychology (i.e., full-time fixed-term,
probationary-term, and permanently tenured) who hold academic rank or title within
the department and whose departmental duties include at least one-half of the
normal teaching/research duties as practiced in the unit or who are on leave of
absence are eligible to vote on departmental business unless otherwise
specified in Appendices D and L of the East
Carolina University Faculty Manual.
B. Faculty Eligible to Vote
for Tenure & Promotion Decisions
The definition of voting faculty
outlined in Appendix D (Tenure and Promotion Policies and Procedures of East Carolina
University) of the East Carolina
University Faculty Manual applies.
C. Faculty Eligible to Vote under
Appendix L
The definition of voting
faculty outlined in Appendix L of the East Carolina University Faculty Manual for
making recommendations on code content to the permanently tenured unit faculty
members and in quadrennial evaluations of the effectiveness of unit programs
applies.
D. Graduate Faculty
The Graduate Faculty of the
department are those individuals who are members or associate members of the
Graduate Faculty as defined by Appendix F of the East Carolina University Faculty
Manual and meet criteria established by the department as described in
Appendix A of this document.
III. Administrative Organization of the
Department
A.
Department Chair
i. Definition
The Chair is the chief administrative officer of the
department. The selection and tenure of office of the Department Chair shall
conform with established University policies.
ii. Duties
of the Department Chair
a)
represent the
department in its relations with other units and divisions of the university;
b)
administer the
affairs of the department in accordance with the policies of the department,
the college, and the university;
c)
inform the faculty of administrative decisions
or actions affecting the faculty and department;
d)
evaluate
annually each faculty member’s teaching, research, and service in accordance
with criteria established in this code;
e)
be responsible
for the scheduling of classes in consultation with the Schedule Committee;
f)
manage the operation
of the departmental office and its staff;
g)
have
responsibility for proper space utilization and for all equipment and supplies
belonging to the department;
h)
allocate
research space and equipment;
i)
prepare and be
responsible for the departmental budget and budgets for all other funds
assigned to or belonging to the department;
j)
each Fall,
discuss current budget allocations with the faculty and prepare a summary of
the previous year’s allocation and expenditures;
k)
submit proposed
Personnel Committee recommendations, other actions and proceedings of the
department to the requisite university officials, offices, and/or units;
l)
conduct
negotiations for the hiring of new faculty members;
m)
preside over
departmental meetings and supervise the writing and distribution of
departmental minutes;
n)
approve the
submission of grant proposals;
o)
ensure that all
personnel actions are in accordance with the East Carolina University Faculty Manual;
p)
ensure that code
procedures and university and state regulations are followed;
q)
be responsible
for the departmental annual report, make the annual report available to the
faculty and discuss the report with the faculty in the fall;
r)
coordinate
directorships and academic programs in the department; and
s)
consider other
functions as advised or recommended by departmental faculty.
B. Associate Chair
i. Definition
If the Department Chair desires, an Associate Chair will be
nominated by the Department Chair and approved by a majority of the eligible
voting faculty present at the meeting. Individual faculty who submit an
absentee ballot will also be considered present for voting purposes. The
Associate Chair will serve for a two-year term. There is no limitation to the
number of successive terms the individual may serve. Reduction of normal teaching,
research, and/or service duties, or other forms of compensation, commensurate
with the level and extent of responsibility, shall be negotiated with the Department
Chair on a case-by-case basis.
ii.
Duties of the Associate Chair
The Associate Chair assists the
Department Chair with the day-to-day operations of the department, excluding
personnel and budgetary issues. Specific duties are assigned by the Department
Chair.
C.
Director of Health Psychology Doctoral Program
i. Definition
There shall be a Director of the Health
Psychology Doctoral Program. The Director shall be nominated by the Department
Chair, in consultation with the Advisory committee, and elected by a majority
of the eligible voting faculty present at the meeting. Individual faculty who
submit an absentee ballot will also be considered present for voting purposes
as specified under VII. Meetings of this document. This
position is for a 5-year term. Reduction of normal teaching, research, and/or service duties, or
other forms of compensation, commensurate with the level and extent of
responsibility, shall be negotiated with the Department Chair on a case-by-case
basis.
ii. Duties of the Program Director:
a)
hold the appropriate license and credentials for
the program;
b)
supervise advising, recruiting, admissions, and
teaching assignments, in conjunction with the program faculty;
c)
establish, maintain and administer internships, practica and field placements required by the program and
ensure that appropriate supervision is provided;
d)
supervise the review and modification of program
information in both printed and electronic formats;
e)
seek and maintain appropriate program
accreditation;
f)
serve as a member of the Graduate Assembly; and
g)
execute all other administrative duties and
decision-making functions delegated to the director by the Department Chair.
D.
Masters/Specialist Graduate Program Directors
i.
Definition
There shall be Graduate
Program Directors for the Clinical,
General, and School Psychology areas. Directors shall be nominated by the
Advisory Committee or nominated from the floor and elected by a majority of the
eligible voting faculty present at the meeting. Individual faculty who submit
an absentee ballot will also be considered present for voting purposes as
specified under VII. Meetings of this document. Elections for the Directors
shall follow this schedule: School –
April 2008; Clinical – April 2009; General – April 2010. Terms of office shall
be for three years, and shall begin May 31 and run for three years or until
their successors have been elected. Reduction of normal teaching, research, and/or service duties, or
other forms of compensation, commensurate with the level and extent of
responsibility, shall be negotiated with the Department Chair on a case-by-case
basis.
ii. Duties of the Program Directors:
a) make recommendations as
necessary to the Departmental Curriculum Committee concerning changes in the
relevant graduate program;
b) hold the appropriate
license and credentials for that program;
c)
advise graduate students within the Program with respect to
fulfilling all course, research, examination, internship, and practica requirements as well as Program and University
requirements;
d) process the admission
requests for each applicant to that Graduate Program which includes maintaining
records, along with requests for tuition remissions/graduate scholar’s awards,
etc.;
e) after consulting with the
Program faculty, recommend to the Department Chair the acceptance or rejection
of graduate applicants;
f)
coordinate teaching assignments for the Program with the
Schedule Committee;
g) establish, maintain and
administer internships, practica and field placements
required by the Program and ensure that appropriate course supervision is provided;
h)
coordinate admission policies for the Program within
Departmental policies and maintain a record of all applications and actions
taken;
i)
handle correspondence with and personal visits from
applicants to the program;
j)
serve as a member of the Graduate Assembly;
k)
review and modify Program information in both printed and
electronic formats; seek and maintain appropriate program accreditation; and
l)
execute all other administrative duties and decision-making
functions delegated to the Director by the Department Chair.
E.
Undergraduate Program Director
i. Definition
The Undergraduate Program Director shall be nominated
by the Advisory Committee or nominated from the floor and elected by a majority
of the eligible voting faculty present at the meeting. Individual faculty who
submit an absentee ballot will also be considered present for voting purposes
as specified under VII. Meetings of this document. The term of appointment
shall first expire at the end of the 2008-2009
academic year, and shall expire every three years thereafter. Reduction of normal teaching, research,
and/or service duties, or other forms of compensation, commensurate with the
level and extent of responsibility, shall be negotiated with the Department
Chair on a case-by-case basis.
ii. Duties of the Undergraduate Program Director
a)
make recommendations to the Curriculum Committee as
necessary concerning changes in the undergraduate program;
b)
communicate to students information concerning the
psychology undergraduate program, graduate programs, and career opportunities
in psychology;
c)
review and approve the senior summary and such other forms
as are designated by the Department
Chair;
d)
keep abreast of regulations regarding major, minor, honors,
and liberal arts foundation curriculum requirements and inform faculty advisors
and students;
e)
aid in the organization and presentation of undergraduate
thesis projects;
f)
be responsible
for the advising and registration of students in cooperation with the student’s
faculty advisor; and
g)
execute all other administrative duties and decision-making
functions delegated to the Director by the Department Chair.
F. Director
of Graduate Assistants
i. Definition
The Director of Graduate Assistants shall be
nominated by the Advisory Committee or nominated from the floor and be elected
by a majority of the eligible voting faculty present at the meeting. Individual
faculty who submit an absentee ballot will also be considered present for
voting purposes as specified under VII. Meetings of this document. The term of
office shall first expire at the end of the 2009-2010 academic year, and shall
expire every three years thereafter. Reduction of normal teaching, research, and/or service duties, or
other forms of compensation, commensurate with the level and extent of
responsibility, shall be negotiated with the Department Chair on a case-by-case
basis.
ii. Duties of the Director of Graduate
Assistants
a) in consultation with the Department
Chair and Program Directors, assign Graduate Assistantships, which shall
include Teaching Assistants (TA’s), Research Assistants (RA’s), and Graduate
Assistants (GA’s) for appropriate assignments and duties in assisting the
departmental faculty;
b) coordinate the Graduate
Assistantship assignments and payroll;
c)
coordinate with the Department Chair course assignments for
Graduate Teaching Assistants as needed;
d) supervise the
recruitment, training and monitoring of Graduate Teaching Assistants, following
guidelines in the
e) provide
supervision and instruction to Graduate Teaching Assistants in teaching methodology;
assist in structuring and developing the content domain for the teaching of
psychology classes by Graduate Teaching Assistants;
f)
supervise evaluation procedures for the Graduate
Teaching Assistants;
g) mediate assistantship
conflicts between Graduate Assistants and departmental faculty; and
h)
perform other administrative functions as designated by the
Department Chair.
G. Library
Representative
i. Definition
The Library Representative shall be nominated by the
Advisory Committee or nominated from the floor and be elected by a majority of
the eligible voting faculty present at the meeting. Individual faculty who
submit an absentee ballot will also be considered present for voting purposes
as specified under VII. Meetings of this document. The term of office shall
first expire at the end of the 2009-2010
academic year, and shall expire every three years thereafter.
ii. Duties of the Library Representative
a) serve as a liaison between
university libraries and departmental members;
b) conduct surveys to determine
psychology staff needs and preferences for ordering books, journals, and other
materials.
IV. Standing Committees
Except when stated otherwise, members of standing
committees shall be permanently tenured or probationary-term faculty nominated
by the Advisory Committee or nominated from the floor and elected by a majority
of the departmental voting faculty present at the April departmental faculty
meeting.
As prescribed below, some committees must include representation
from faculty of specific rank and tenure status. Terms of office of standing
committee members shall be for two years and shall begin May 31 and run for two
calendar years or until their successors have been elected. Committee elections
shall be held at the April departmental faculty meeting. Individual two-year
terms within a committee will be staggered so that the committee will retain
experienced members from year to year. Thus, only the committee terms that
expire in a given year will be up for re-election that year. The Advisory
Committee is charged with tracking the terms of committee members and notifying
the faculty at least two weeks prior to the April meeting what elections are
required that year.
Except when stated otherwise, the quorum for standing
committees shall be a majority of the members of the committee, excluding ex
officio members. With the exception of the Personnel Committee, Standing
Committee actions shall be subject to approval by the department or by the
faculty so specified. Because confidentiality must be maintained when
conducting any substantive business pertaining to personnel actions, the
Personnel Committee cannot discuss its business outside of the committee by
definition. Persons (except ex officio members) shall serve on no more than
three standing committees and may chair no more than one.
The standing committees of the department shall
consist of the: Advisory Committee,
Curriculum Committee, Scholarships & Awards Committee, Schedule Committee,
and Personnel Committee.
A. Advisory Committee
The Advisory Committee shall consist of the
Department Chair, ex officio, and five elected faculty members. Both
permanently tenured and probationary-term faculty must be represented on the
committee. The Chair of the committee shall be elected by members of the
committee and cannot be an ex-officio member.
The committee shall:
i. track the terms of each committee, solicit
nominations, and
prepare a ballot for each committee election at the April faculty meeting;
ii. on at least a biennial
basis, study and evaluate the operation of the departmental code, the functions
of the committees, and make recommendations for change as deemed necessary and
desirable;
iii. recommend the creation of
new committees and the elimination of old committees as deemed necessary and
desirable; and
iv. advise the Department Chair
regarding matters brought to its attention by the Chair or members of the
department.
B. Curriculum
Committee
The Curriculum Committee shall consist of five
elected faculty members. The Chair of the committee shall be elected by the
members of the committee. The relevant Program Director associated with any
course under review shall be invited to that specific curriculum meeting.
The committee shall:
i. suggest or review proposals for new courses,
course revisions, course deletions, Writing Across the Curriculum requirements,
program changes, and make recommendations to the faculty;
ii. suggest or review proposals
for changes in requirements for degrees and make recommendations to the
faculty; and
iii. the Chair of the committee
shall ensure that the proposed departmental changes are transmitted to the
appropriate curriculum committees.
C.
Scholarships & Awards Committee
The Scholarships & Awards Committee shall consist
of three elected faculty members representing both permanently tenured and
probationary-term faculty. The Chair of the committee shall be elected by
members of the committee.
The committee shall:
i. coordinate seminars, colloquia, and paper
presentations;
ii. solicit nominations and
recommend recipients of scholarships and awards to the Department Chair; and
iii. arrange for
awards presentations to candidates at graduation ceremonies or other events as
appropriate.
D. Schedule
Committee
The Schedule Committee shall consist of three elected
faculty members. The Chair of the committee shall be elected by members of the
committee.
The committee shall:
i. recommend to the Department Chair an
adequate schedule of courses to meet the regular requests for such schedules
received from the Office of the Registrar;
ii. recommend each schedule in
such a manner as to meet the course needs of Psychology Department majors (both
undergraduate and graduate) and minors, as well as the cognate requirements of
other East Carolina University curricula; and
iii. ensure that faculty members
are assigned teaching responsibilities appropriate to their specialty areas,
preferences, and course load obligations, consistent with the needs of the
department.
E. Personnel
Committee
In addition to the minimum voting faculty eligibility
criteria outlined by the East Carolina University Faculty Manual, Appendix D, the Personnel Committee shall consist
of seven elected permanently tenured members who have full-time appointments
within the department, at least two of whom shall hold the rank of Professor
and at least two of whom shall hold the rank of Associate Professor. The quorum
for Personnel must be >3/4 of eligible members. Personnel Committee members
must be in attendance at the meeting at the time of any committee vote;
absentee ballots are not allowed. In addition to the functions assigned to it
by the ECU Faculty Manual, Appendix D, the Personnel
Committee shall:
i. make recommendations to the Department Chair
regarding annual evaluations of faculty;
ii. receive requests and make
recommendations to the Department Chair regarding faculty requests for
reassigned time;
iii. coordinate peer observation
of teaching;
iv. develop and implement
mentoring programs in teaching, research, and service for new faculty;
v. serve as a resource to any
faculty member seeking ways to improve his or her performance; and
vi. perform duties specified in
section VI. of this document.
V. Special Committees
A. Tenure
Committee
The Tenure Committee shall function as defined in the
East Carolina University Faculty
Manual,
Appendix D.
B. Promotion
Committees
The Promotion Committees shall function as defined in
East Carolina University Faculty
Manual,
Appendix D.
C. Cumulative
Review Committee
The Cumulative Review Committee shall function as
defined in the East Carolina University Faculty Manual, Appendix B.
VI. Faculty Personnel
Actions
A. Selection of New Faculty
The Department Chair shall notify and consult with
the faculty regarding the number and nature of positions allocated to the
department. Based on faculty input and departmental needs, the Department Chair
will designate a search committee chair and the Personnel Committee will select
one of its members to serve on the search committee. The Department Chair,
Search Committee Chair and the member from the Personnel Committee will then
solicit volunteers and select the committee from the faculty to serve on the
Search Committee following appropriate guidelines in the East
Carolina University Faculty Manual (Appendices C and D).
The search committee shall consist of at least three
faculty members including the Search Committee Chair and the Personnel
Committee representative, chosen to represent expertise required for screening
viable candidates based on the job description. At least one faculty member
should be from outside the specialty area defined in the advertisement. If the
position advertised includes significant graduate program involvement, an
additional member of the committee should be a graduate student in at least
his/her second year from that program. Position advertisements will be
developed by the search committee in consultation with the Department Chair and
then submitted for university approval.
The committee will review all completed applicant
files submitted by the advertisement deadline and identify a short list of no
more than ten candidates. This list and the candidate files will be made
available to all departmental faculty for their review and input. At any time
during this process, additional candidates may be added to the short list by
the search committee.
The search committee will then deliberate and provide
the faculty with a recommended list of candidates for interviews. The
Department Chair and search committee will coordinate the interviews and visits
of candidates depending on departmental funding.
Upon completion of the interviews, the Personnel Committee
will convene a departmental faculty meeting to discuss the candidates and
solicit input from the faculty. The faculty shall, by secret ballot, vote on
the acceptability of each candidate. Considering the input of the faculty, the
Personnel Committee will forward a list of recommended candidates to the
Department Chair. The Department Chair shall forward his or her recommendation
to the Dean and inform the departmental faculty of his or her decision.
B. Teaching
Assignments and Reassigned Time
In consultation with the Schedule Committee, the
Department Chair shall establish teaching assignments in accordance with
Appendix C of the East Carolina University Faculty Manual. In consultation with the Personnel Committee, the
Department Chair shall determine faculty reassigned time in accordance with
procedures established in Appendix C of the East Carolina University Faculty Manual.
C. Faculty
Evaluation
The specific weights given to teaching effectiveness,
research, and service for each full-time permanently tenured or
probationary-term faculty member shall be not less than 25% teaching
effectiveness, 25% research productivity, and 10% service. Allocation of the
remaining 40% to these established minima shall follow procedures outlined in
the East Carolina University Faculty Manual, Appendix C, such that the
weight assigned to service shall not be greater than the weights assigned to
either teaching effectiveness or research productivity. Within these criteria,
the specific weights for each faculty member shall be based on the above
criteria and the recommendation of the faculty member in the fall term of each
academic year. The weights may be revised with the permission of the Department
Chair before the Personnel Committee deliberations in the spring term.
Fixed-term faculty shall be evaluated annually based on the terms of their
contracts.
D. Procedures
and Criteria for Reappointment
The procedures for reappointment of probationary-term
faculty are as follows, which are in addition to those prescribed in the East
Carolina University Faculty Manual, Appendix D. Timelines for
tenure and promotion are outlined in Appendix
D and Part XIII of the East Carolina University Faculty Manual. At a meeting called for this purpose and based on
the schedule defined in the Faculty
Manual, the unit Tenure Committee shall review the Personnel Action Dossier
of each probationary-term faculty member. The Tenure Committee shall recommend
reappointment only if the dossier indicates a reasonable probability that the
record will eventually sustain a recommendation for permanent tenure using the
criteria described in the Evaluation of Faculty section of this Unit Code. The
Department Chair shall apply these same standards in developing his or her
recommendations regarding reappointment.
E. New and
Subsequent Appointments of Fixed-Term faculty members
Fixed-term appointments shall conform to the
requirements of Appendix D of the East Carolina University Faculty Manual. The Personnel Committee shall review all
applications for fixed-term positions (full- or part-time) and forward
recommendations for fixed-term appointments to the Department Chair.
F. Promotion
of Faculty
The procedures for promotion of faculty are
prescribed in the East Carolina University Faculty Manual, Appendix D. The unit Promotion Committee shall
review the Personnel Action Dossier of each faculty member being considered for
promotion at a meeting called for this purpose. The committee shall use the
promotion criteria described in the Evaluation of Faculty section of this Unit
Code. The Department Chair shall apply these same standards in developing a
recommendation regarding promotion.
G. Evaluation
of Faculty
Documentation
and Evaluation of Accomplishments
All permanently tenured and probationary-term faculty
shall annually document their accomplishments in teaching effectiveness,
research, and service for the academic year. Fixed-term faculty shall provide
information based on the terms of their duties as outlined in their contracts.
These documents will be considered by the Personnel Committee in a meeting
called for this purpose. The Department Chair may be asked to participate in
this meeting to give information and provide clarification, but shall not vote.
Each member of the Personnel Committee will evaluate each faculty member; no
members of the Personnel Committee shall participate in the discussion or
evaluation of their own records. The committee will discuss the evaluations and
determine a single score for each component of the evaluation and an overall
score for the evaluation. These evaluations shall be advisory to the Department
Chair who will convey to the faculty member a summary of the committee’s
evaluations of each faculty member’s performance in teaching effectiveness,
research productivity, and service. The Department Chair shall provide a
narrative explanation of the Chair’s numerical evaluation, on both an absolute
and relative basis, of the faculty member’s performance. This information is to
be provided by the Department Chair to the faculty member in the written annual
evaluation, which is prescribed in the East Carolina University Faculty Manual, Appendix C.
When salary increment funds are available
for distribution within the department, the Department Chair shall, as part of
the annual evaluation of faculty, using weights and the criteria dictated by
this Code and those mutually agreed to by the Department Chair and the faculty
member being evaluated, recommend each faculty member’s salary award to the
Dean.
H. Criteria
for Annual Evaluations and Merit Awards
In accordance with the East Carolina University Faculty Manual the following items are to be used in evaluating teaching
effectiveness, research, and service. The location of any item on the three
lists is not intended to imply a ranking of importance, nor are the lists
intended to be exhaustive or mutually exclusive. Furthermore, the items on each
list are not necessarily of equal weight.
i. Teaching Effectiveness:
attendance at teaching-related
workshops/presentations;
certification received in professional area;
course development, materials and policies;
curriculum design and development;
instructional workload;
peer evaluation of teaching;
published reviews of textbooks;
special courses;
surveys of student opinion;
student advising;
teaching grants;
teaching awards;
textbooks;
thesis supervision or committee membership; and
related activities.
ii.
Research/Creative Activities:
articles in refereed journals or other professional
refereed publications;
books or chapters in books;
textbooks that contribute significantly to the field;
book reviews in refereed journals or other
professional publications;
monographs;
panelist at professional meetings;
paper, symposium or poster presented at meetings of
professional associations;
research grant or contract;
editor or coeditor of books, journals, or other
professional publications; and
related activities.
iii. Service to
the University, Profession, or Community:
advisement of student organizations and activities;
committee work (department, college, or university
level);
consulting activities (non-paid);
editorial consulting for refereed journals;
reviewer for journals or other professional
publications;
reviewer for grants;
public service;
professional organizations (member, officer,
reviewer, discussant, chairperson);
seminar presenter; and
related activities.
I. Personnel
and Evaluation Files
The handling of these documents is described in the East
Carolina University Faculty Manual, Appendix C.
J. Criteria
for Tenure and Promotion
Candidates for permanent tenure and promotion shall
be evaluated by the following criteria, which are in addition to those prescribed
in the East Carolina University Faculty
Manual,
Appendix C and Appendix D.
i. Teaching/Advising:
a) the articulation of Psychology in a rigorous
manner;
b) academic advising; and
c) other contributions towards the university’s
fundamental mission.
For permanent
tenure
The faculty member
demonstrates professional effectiveness in teaching and advising through:
Results from student and peer evaluations; other documentation of teaching
effectiveness using instruments and procedures approved by the unit; written
course objectives, requirements, formats, procedures, instructional materials
and grading policy; advising students regarding course and laboratory work,
independent research, program choices, and career planning.
For Promotion
to Associate Professor
The teaching and advising criteria for promotion to
Associate Professor are the same as those for permanent tenure. Although
recommendations regarding tenure and promotion are separate, the unit Promotion
Committee normally follows the provision of the East Carolina University Faculty Manual, Appendix D that “sound academic practice supports
the concept that an Assistant Professor eligible for tenure should qualify for
promotion to Associate Professor.”
For Promotion
to Professor
The teaching and advising criteria for promotion to
Professor include those for promotion to Associate Professor. Additional
criteria include, but are not limited to, the following: Leadership
achievements in teaching and advising and leadership and advisory role with probationary-term
faculty regarding advancement of teaching and advising effectiveness consistent
with departmental standards.
ii.
Research:
a) Serious inquiry leading to the discovery and
interpretation of knowledge, revision of accepted theories or laws in the light
of new knowledge, or practical application of such new or revised theories or
laws.
b) The dissemination of such discovery,
interpretation, or revision through scholarly achievements, such as those
identified in the Evaluation of Faculty section
of this Unit Code.
For Permanent
Tenure
The candidate’s research activities must reflect a
significant and developing agenda in the area of specialization. They must
indicate that the candidate has the potential for eventual national
recognition. The publications must be of promise, high quality in content, and
reveal consistent research efforts. Secondary considerations shall include,
where appropriate, other activities specified in the Evaluation of Faculty section of this Unit Code.
For Promotion
to Associate Professor
The research productivity criteria for promotion to
Associate Professor are the same as those for permanent tenure. Although
recommendations regarding tenure and promotion are separate, the unit Promotion
Committee normally follows the provision of the East Carolina University Faculty Manual, Appendix D that “sound academic practice supports
the concept that an assistant professor eligible for tenure should qualify for
promotion to associate professor.”
For Promotion
to Professor
The research productivity criteria for promotion to
Professor include those for permanent tenure. In addition the candidate must
have earned national recognition in the discipline or specialization,
principally through a number of articles published in the discipline’s refereed
journals and scholarly work. Evidence of such recognition includes references
to the candidate’s work in the research publications of peers, favorable
reviews published in learned periodicals, prestigious awards bestowed in honor
of the candidate’s work, and letters of reference from accomplished peers.
iii. Service:
Formal and
informal assignments or activities on behalf of the department, college,
university, the community at large, and the profession. Expectations regarding
service contributions change as a faculty member’s career progresses.
For Permanent
Tenure
Although service is accorded the least weight in the
tenure evaluation, it is nevertheless an essential component of the candidate’s
professional commitment. An especially strong service record cannot compensate
for a record of weak teaching or weak research productivity, but a reasonable
record of departmental and university service is expected of any faculty member
under consideration for tenure. It is expected that most of the faculty
member’s early service contributions will be internal. During subsequent years,
the faculty member should strive to make service contributions to the college
and university as a whole and eventually to the community at large and to the
profession. Examples of such contributions may include, but would not be
limited to the activities identified in the Evaluation
of Faculty section of this Unit Code.
For Promotion
to Associate Professor
The service criteria for promotion to Associate
Professor are the same as those for permanent tenure. Although recommendations
regarding tenure and promotion are separate, the unit Promotion Committee
normally follows the East Carolina University Faculty Manual, Appendix D that “sound academic practice supports
the concept that an associate professor eligible for tenure should qualify for
promotion to associate professor."
For Promotion
to Professor
The criteria for promotion to Professor are the same
as those for permanent tenure. In addition, the candidate must show leadership
in the various service areas described in the Evaluation of Faculty section of this Unit Code.
VII. Departmental Faculty
Meetings
Meetings of the department shall be in conformity
with university policy. Either the Department Chair or a majority of the
faculty shall have the authority to call special meetings of the department.
The agenda for all meetings shall be circulated at least three business days in
advance. The agenda shall include all matters for department consideration
recommended by the Department Chair, any standing or special committee or any
individual. The Department Chair (or any designated representative of the
Chair) shall preside over all meetings of the department. At all meetings a
quorum shall be present. A quorum shall consist of a simple majority of the
department members, except that for meetings when standing committee members
are to be elected a quorum shall be two-thirds of department members. Except
where otherwise specified in this code, department action will be determined by
those present and voting. Individual faculty who submit an absentee ballot will
also be considered present and voting if he/she submits his/her ballot to a
member of the Advisory Committee or the Department Chair prior to the scheduled
meeting. Proceedings shall be conducted according to the most recent edition of
Robert’s Rules of Order, Newly Revised.
Minutes of department meetings shall be kept by a person designated by the
Department Chair and distributed to all members of the department.
VIII. Evaluation of Unit,
Unit Administrators, and University Administrators
Faculty shall be provided a minimum of five working
days for the evaluation of externally mandated documents that require a vote,
including:
A. Program
Evaluation
The department shall follow the procedures as covered
in the East Carolina University Faculty
Manual,
Appendix L (Five-Year Unit Program Evaluation).
B. Unit
Administrator Evaluations
Evaluations of the Department Chair shall be in
accordance with established University policies.
C.
Unit Reports, Strategic and Planning Documents
The Unit's reports, major planning
documents, and other assessments of Unit operations shall be submitted to the faculty
for its approval or disapproval prior to their submission to person(s) outside
the Unit.
IX. Procedures
for Developing Criteria for Salary Increases
At
the last faculty meeting of the academic year, the Chair solicits input from
the faculty on considerations for potential salary increases. Upon the
university receiving notification that funds are available for salary
increases, the Dean communicates with the Chair on priorities and procedures
based upon each year’s specific allocations (merit only, merit plus across the
board, compression, etc.). The Chair makes recommendations for increases in
salary for departmental faculty based upon these priorities and procedures,
input obtained from the faculty at end-of-academic year meeting, and each faculty
member’s duties, responsibilities, and accomplishments as reflected in the
annual faculty evaluation.
X. Other Policies and
Documents
Recall of
individuals elected to departmental positions.
Recall of departmental elected positions for failure
to perform job responsibilities or violation of University codes or policies
can occur in two ways. First, one fourth of the voting faculty may present a
recall petition to the Advisory Committee to be placed on the faculty meeting
agenda. Second, the Department Chair may recommend, with concurrence of a
majority of the Advisory Committee, that a recall vote be placed on the faculty
meeting agenda. A two-thirds majority by the voting faculty shall carry such
motions.
XI. Enabling and Code
Compliance
The current Department Code shall become effective
upon the approval by a majority of the permanently tenured faculty of the
department by secret ballot and after approval by the Unit Code Screening
Committee, Faculty Senate, and the Chancellor. Through shared governance the
faculty and the Department Chair shall ensure that the Psychology Department
Code procedures are followed.
XII. Amendment of the Code
Amendments to this Code may be offered by a
department faculty member. Proposed amendments must be presented in writing to
the department faculty at least seven days prior to a regularly scheduled
faculty meeting and be included as an agenda item. Amendments must be approved
by a majority of the permanently tenured faculty. Amendments to this Code also
require the approval of the Unit Code Screening Committee of the Faculty
Senate, the Faculty Senate, and the Chancellor of East Carolina University.
Appendix A: Graduate
Faculty Appointments
The graduate faculty exercises the
authority within the University for the development of general policies and
procedures for all graduate courses and programs as noted in Appendix F of the East Carolina
University Faculty Manual. To change or renew graduate faculty
status, a faculty member should meet the criteria as outlined below, and submit
a copy of the Department of Psychology Graduate Faculty Checklist and a current
vita to the Chair of Personnel Committee at the time
of the annual report. The Chair of Personnel will schedule a meeting of the
Department’s graduate faculty to review the materials. Upon recommendation of
the Department’s graduate faculty, the Department Chair will forward a
nomination to the Dean of Arts & Sciences and to the Dean of the
1.
Types of
Memberships and Criteria
There are five types of memberships in
the graduate faculty. Minimum criteria for membership eligibility in each
category and brief descriptions of relevant rights and privileges are as
follows (See Appendix F of the East Carolina University Faculty Manual for
details).
a.
Graduate
Teaching Faculty Membership: Criteria
stated in Appendix F apply. May teach graduate courses and be a fourth member
of thesis/dissertation committees.
b.
Associate
Graduate Faculty Membership: A faculty
member should have 6 or more points using the
point system described below. May serve on the ECU Graduate Assembly, teach
graduate courses, chair master’s theses, and serve on thesis/dissertation
committees.
c.
Graduate Faculty
Membership: A faculty member should have
12 or more points using the point system described below. May serve on the ECU
Graduate Assembly or the Administrative Board of the
d.
Ex-officio
Graduate Members of the Graduate Faculty:
Criteria stated in Appendix F apply.
e.
Adjunct Members
of the Graduate Faculty: Criteria stated
in Appendix F apply.
2.
Graduate Faculty
Checklist
All tenure-track faculty, who have
completed their dissertation and have been awarded their PhD degree, will
automatically receive nomination for Associate or Graduate faculty status
applying the criteria in Appendix F of the East Carolina University Faculty Manual. Upon completion of the person’s first
five years as a faculty member, he/she will be required to meet the criteria as
set forth in the department’s guidelines for re-nomination to graduate faculty
status. It is stipulated that if the new tenure-track faculty member does not
have prior experience at an institution of higher education in either a
post-doc or teaching position, that person will not be eligible to
independently chair a dissertation for one year. That person may, however,
co-chair a dissertation during that first year.
Faculty
members may request to change or renew their graduate faculty status at the
time of the annual review of faculty in the spring of each academic year by
submitting a memo to this effect, a copy of the Department of Psychology
Graduate Faculty Checklist, and a current vita
to the Chair of the Personnel Committee.
To
objectively document eligibility for membership in the graduate faculty, a
point‑based system will be used. Only a single answer may be chosen for
each category. Point values are as follows:
Activity Points
one
in past two or more
5
years in past 5 years
Lead or principal author of a research paper in a
peer-reviewed journal 2 4
Co-author, but not lead author in a peer-reviewed
journal 1 2
Directed a graduate student thesis/dissertation 2 4
Served on a graduate student's thesis/dissertation
committee 1 2
Taught a graduate level course 2 4
Presented a poster, paper or invited seminar 1 2
Applied for an external research grant 2 4
Received an external research grant 2 4
Applied for an internal research grant 1 2
Received an internal research grant 1 2
Reviewed research proposals for granting agencies. 1 2
Served as a referee for peer-reviewed journals. 1 2
Served as editor of a journal or monograph. 1 2
Reviewed proposals for conference 1 2
Program/Grant Review 1 2