2009-2010
FACULTY SENATE
The third regular
meeting of the 2009-2010
FULL AGENDA
I. Call
to Order
II. Approval of
Minutes
October
6, 2009
B. Announcements
C. Steve Ballard, Chancellor
D. Phyllis Horns, Vice Chancellor for
Health Sciences
E. Marianna Walker, Chair of the Faculty
F. Marsha Ironsmith, Chair of
Task
Force Report (June 2009)
G. Approval
of the Fall 2009 Graduation Roster, including honors program graduates.
H. Question
Period
IV. Unfinished Business
A. Admissions and Retention Policies
Committee, Joseph Thomas and Wendy Sharer
Proposed Revisions to the ECU Faculty Manual, Part V. Section I.J.
Grade Appeals (attachment 1).
B. Educational Policies and Planning
Committee, Deedee Glascoff
1. Request
for Undergraduate
Game Development Certificate within the
2. Request
for Realignment
of Higher Education Doctoral Concentration within the
3. Request
for Film
Studies Interdisciplinary Minor within the Department of English.
C. Faculty Grievance Committee, Jan Mayo
Overview of 2008-2009 Committee Activities
(attachment 2).
D. Unit Code Screening Committee, Timm
Hackett
Proposed revisions to the following
Unit Codes of Operation:
V.
Report of
Committees
A. Academic Standards, Linda Wolfe
Approval of Geography
1000
for Social Science Foundations Credit.
B. Admissions and Retention Policies
Committee, Joseph Thomas
Proposed Revisions to the University Undergraduate Catalog,
Section 5: Academic Regulations. (attachment
3).
C. Educational
Policies and Planning Committee, Deedee Glascoff
1. Request for
authorization to establish a Master
of Science in Security Studies, within the Department of Political Science.
2. Proposed Graduate
Certificate in Physical Education Clinical Supervision, within the
3. Proposed Sport
and Exercise Psychology Concentration in the Master of Science degree in
Exercise and Sport Science within the
D. University
Curriculum Committee, Paul Schwager
Curriculum
matters contained in the September
10, 2009, September
24, 2009 (includes revised course proposal form and signature form for
curricular changes), and October
8, 2009 meeting minutes.
E. Unit Code Screening Committee, Timm
Hackett
Proposed revisions to the following
Unit Codes of Operation:
1. College
of Allied Health Sciences
VI. New Business
Resolution in Support of the
Faculty Senate Agenda
November 3, 2009
Attachment 1.
ADMISSIONS AND RETENTION POLICIES COMMITTEE REPORT
Proposed Revisions to the ECU Faculty
Manual, Part V. Section I.J. Grade Appeals
Current Text
“J. Grade
Appeals
A student wishing to contest a course grade
should first attempt to resolve the matter with the instructor who determined
the grade. The student may appeal the
instructor’s decision by submitting a written appeal to the instructor’s
department chairperson or dean, as appropriate, not later than the last day for
undergraduate students to drop semester-length courses during the next regular
semester. The instructor’s department
chairperson or dean, as appropriate, shall review the student’s request with
the faculty member and either concur with the grade or request that the faculty
member reassess the grade. The final
decision shall rest with the faculty member responsible for the course grade. (
Proposed New Text
“Grade
Appeal Policy
Overview and Purpose
The
goal of this grade appeal policy is to establish a clear, fair process by which
undergraduate students can contest a course grade that they believe has been awarded
in a manner inconsistent with university policies or that has resulted from
calculation errors on the part of the instructor. Recognizing, however, that
the evaluation of student performance is based upon the professional judgment
of instructors, and not withstanding the exceptions noted at the end of this
policy, appeals will not be considered unless based upon one or more of the
following factors:
Only the
final course grade may be appealed. The grade assigned by the instructor is
assumed to be correct and the student appealing the grade must justify the need
for a change of the grade assigned.
Appeals Procedure
·
A statement
addressing how the appeal meets one or more of the three criteria necessary for
a formal appeal.
·
A description
of the outcome of the informal discussion process.
·
Any relevant
documents the student would like to be reviewed as part of the appeal process.
·
A copy of the course
syllabus and assignment descriptions.
The department chair or designee may request additional materials from the student. After receiving a copy of the appeal materials from the department chair or designee, the instructor has fourteen calendar days to respond in writing to the appeal. The department chair or designee will discuss this response with the faculty member and will provide the student with written notification of the outcome of this step within seven calendar days after receiving the instructor’s response.
Exceptions to the Grade Appeal
Policy
The Grade Appeal Policy shall
constitute the sole internal administrative remedy for a change in grade,
except when the grade being disputed resulted from an alleged academic
integrity violation or when a grade dispute involves an Office of Equal
Opportunity and Equity discrimination complaint. If a grade dispute arises from an issue that
is covered under the university’s Academic Integrity Policy, the process for
resolution that has been established for appealing academic integrity
violations must be followed. If a grade
dispute arises from an issue that is covered under the university’s Equal
Opportunity and Equity policies, the process for resolution that the Office of
Equal Opportunity and Equity has established must be completed prior to the use
of the University’s grade appeal process.
This Grade Appeal Policy
generally follows that recommended by the American Association of University
Professors (AAUP).”
November 3, 2009
Attachment 2.
FACULTY GRIEVANCE COMMITTEE REPORT
Overview of 2008-2009 Committee Activities
Number of Grievants in Grievance Process
for Academic Year 2008-2009
(April 31, 2008 through May 1, 2009)
|
Step |
Less than One Month |
One-Two Months |
Two-Three Months |
More than Three Months |
|
One |
0 |
0 |
0 |
1 |
Number of Grievances Filed (Completed Step
One) by:
Fixed
Term Faculty 0 Probationary Faculty
0 Tenured Faculty 1
|
Step |
Less than One Month |
One-Two Months |
Two-Three Months |
More than Three Months |
|
Two |
0 |
0 |
0 |
1 |
|
Three |
0 |
0 |
0 |
0 |
|
Four |
0 |
0 |
0 |
0 |
Scheduled
for Hearing - 0
Hearings
Completed - 0
In Report
Stages - 0
Reports
Issued - 0
Reports
Issued in Favor of:
Grievant - 0
Respondent - 0
Both Grievant and Respondent - 0
Number
Appealed to Chancellor - 0
Reports Issued by Chancellor - 0
Number at
Faculty Governance - 0
Reports at
Rewrite or Reissued by Faculty Governance Committee - 0
Number
Successful at Mediation - 0
Number
Successful at Chancellor Review -0
Number
Terminated by Grievant - 1
Number
Terminated by Committee - 0
_______________________________________________________________________________
Faculty Senate Agenda
November 3, 2009
Attachment 3.
ADMISSION AND RETENTION POLICIES COMMITTEE REPORT
Proposed Revisions
to the University Undergraduate Catalog,
Section 5: Academic Regulations
In March
2009, the Academic Standards Committee and Admissions and Retention Policies Committee
presented a joint response to the Strategic Enrollment Management Task Force
recommendations on Academic Policy Changes (section 2.8 of the SEMTF report). This was provided to the Senators at that time for
information only. The Committees are now ready to present proposed changes to
the University Undergraduate Catalog,
Section 5. Academic Regulations.
Proposed additions are noted in bold print and deletions are noted
in strikethrough.
DROPPING
AND ADDING COURSES
“After
Schedule Change Period
During the first 40 50 percent of the regularly scheduled
class meetings of a course (including the meeting for the final examination), a
student may, at his or her own option, drop the course. After consultation with
his or her advisor, the student secures the signature of the advisor on the
schedule change form and takes it to the Office of the Registrar for
processing. For regular semester-length courses, the drop period is limited to
the first thirty days of classes of the semester. For five-week block courses
or regular summer term courses, the drop period is limited to the first ten
days of classes for the semester or summer term. The same 40 50 percent
drop-period rule applies to block courses of other lengths as well. It is the
student’s responsibility to consult official university bulletin boards,
documents, and/or the web to determine the appropriate drop period for such
block courses. Ordinarily, a student may drop up to four courses or a smaller
prorated number in pursuit of a university degree. (See Course Drop
Allocations, below.) Extenuating circumstances, however, can warrant
consideration for drop by exception, as explained below.
Petitions for drops after the
deadline for course drops will typically be granted only for unforeseen and
uncontrollable medical, psychological, or personal problems directly affecting
the course(s) to be dropped. Course drops for medical problems will be heard by
Student Health Services and course drops for psychological problems will be
heard by the Center for Counseling and Student Development. The written appeal
must contain the rationale for the appeal and documentation of personal,
family, or medical problems and how these problems affected the course(s) to be
dropped. Students who petitions for drops are denied by Student Health
Services, the Center for Counseling and Student Development may appeal the
decision to the Student Academic Appellate Committee. Students may petition the
Student Academic Appellate Committee through the Center for Academic Services
for drops by exception (drops after the 40 50 percent drop period, drops beyond student’s allotted number, and
drops not counted against the allotted number). Poor performance in course
work; missed deadlines; change of major; or a course grade’s adverse effect on
the student’s grade point average, probationary standing, or other eligibility
is not in itself a sufficient basis for exception.
Requests
for exceptions will not be considered after the last regularly scheduled class
meeting prior to the final examination for the course(s) in question except
where earlier requests could not have been expected. Petitions for drops by
exception will typically be granted only for medical or counseling reasons
related to the course(s) to be dropped and will be considered by Student Health
Services or the Center for Counseling and Student Development, respectively,
upon receipt of appropriate documentation.
Students
whose petitions for drops by exception are denied by Student Health Services,
the Center for Counseling and Student Development, or the Office of the
Registrar may appeal the decision to the Student Academic Appellate Committee.
The decision of the Student Academic Appellate Committee is final.”
GRADING
SYSTEM
“Grade
Replacement Policy
A student is permitted to use the
Grade Replacement Policy a maximum of three four times for courses below 3000 in which he or she has earned a
grade of D or F. For example, a student may replace a grade in three four different courses or may replace a
single course grade a maximum of three four times or a combination thereof
not to exceed the limits of the policy. Approval to use the policy will not be
given if a student wishes to repeat a course after he or she has successfully
completed an advanced course covering the same or similar material, for
example, a course in the same academic discipline for which the repeated course
is a prerequisite.
To replace a grade, the student
should request a grade replacement on the grade replacement form, register for
the course during the registration period, and submit the form to the Office of
the Registrar. For the student to implement the policy, the form should be
submitted no later than the last day of classes of the semester in which the
student retakes the course. The grade replacements will be
automatically processed for courses worth 3 or more semester hours. The student must request a grade replacement
for 1 or 2 semester hour courses by completing a grade replacement form and
submitting it to the Office of the Registrar.
The grade replacement form for 1 or 2 semester hour courses must be
submitted to the Office of the Registrar by the last day of classes of the
semester in which the student retakes the course in order for the grade
replacement(s) to be reflected in the student’s GPA and Academic Standing for
the current semester. Although
the original grade will not be used in determining the GPA of the student, the
original grade will remain on the student’s permanent academic record and will
be included in the calculation for consideration for honors. The replacement grade,
or last grade, stands. Students receiving an F on the replacement grade must
repeat the course if credit is required for graduation. In the event that the
original grade was a D, no additional credit hours will be awarded. The grade
replacement policy does not apply to courses taken prior to fall 1994.”
ACADEMIC
ELIGIBILITY STANDARDS
“Retention requirements are based on
hours attempted at
1-29 attempted hours and/or transfer
hours, 1.6 1.8 GPA
30-59 attempted hours and/or transfer hours, 1.8
1.9 GPA
60+ attempted hours and/or transfer hours = 2.0 GPA
60-74 attempted hours and/or
transfer hours, 1.9 GPA 2.0
75 or more attempted and/or transfer
hours, 2.0 GPA
Second undergraduate degree, 2.0 GPA
A student
who possesses a baccalaureate degree and who is working toward a second
baccalaureate degree must maintain a minimum cumulative GPA of 2.0 on all work
attempted on the second baccalaureate degree. Certain academic programs require
a GPA greater than 2.0 for admission. (See specific major requirements.) Please
note that Academic Eligibility and Satisfactory Academic Progress for Financial
Aid are not the same. Please contact Student Financial Aid for more information
about Satisfactory Academic Progress for continuation of receipt of student
financial aid at
Faculty Senate Agenda
November 3, 2009
Attachment 4.
RESOLUTION IN SUPPORT OF THE
Whereas, the Departments of Biology
and Physics, which currently occupy the Howell Science Complex, have grown
beyond the capacity of the building with both Departments locating faculty
offices and laboratories in other space around campus;
Whereas, the Departments of Biology
and Physics have thriving undergraduate and graduate programs in biosciences,
which are STEM disciplines;
Whereas, laboratory space and
facilities in the Howell Science Complex are outdated and do not meet the needs
of the students and faculty in the Departments of Biology and Physics;
Whereas, the Departments of Biology
and Physics require more classroom and teaching laboratory space than is
available in Howell Science Complex;
Whereas, the Howell Science Complex,
which opened in 1969, has extensive problems with the HVAC and other core
facilities systems that require a complete renovation of the entire building;
Whereas, ECU Facilities Services has
projected potentially “catastrophic” impacts on our core University missions
should these decaying systems fail; and
Whereas, temporary relocation of
faculty laboratory space for building renovation would interrupt or even halt
student and faculty research for multiple and extended periods.
Therefore Be It Resolved That the
faculty of