2009-2010
FACULTY SENATE
The
sixth regular meeting of the 2009/2010
Tuesday, February 23, 2010,
at 2:10 p.m. in the
Mendenhall Student Center Great Room.
AGENDA
I. Call to Order
II. Approval of Minutes
III. Special Order
of the Day
A. Roll Call
D. Phyllis Horns, Vice Chancellor for Health
Sciences
E. Marianna Walker, Chair of the Faculty
F. Election of Faculty Officers Nominating
Committee
According to ECU Faculty Manual, Appendix A, Section
VIII.
IV. Unfinished Business
V.
Report
of Committees
A. Academic
Standards Committee, Linda Wolfe
1. Approval of Foundation Curriculum Course for
Social Science HIST
3669 History of the Middle East.
2. Proposed revisions to the ECU Faculty Manual, Part V. Academic Information
Section I. Academic Procedures and Policies (attachment 1).
B. Admission
and Retention Policies Committee, Joseph Thomas
1. Proposed implementation dates for revised University Undergraduate Catalog, Section 5:
Academic Regulations (attachment 2).
2. Report on ECU
Faculty Manual, Part V. Academic Information, Section I. Academic
Procedures and Policies, Subsection D. Class Roll
Verification (attachment
3).
C. Committee
on Committees, Catherine Rigsby
First
reading of proposed revisions to the Academic Awards Committee Charge
(attachment 4).
D. Educational
Policies and Planning Committee, Edson Justiniano
1. Request
for a new Ethnic
and Rural Health Disparities (ERHD) Graduate Certificate Online Program.
2. Request
change
in title of School of Dentistry to School of Dental Medicine.
3. Request
change
in name of degree offered by the Dental School from Doctor of Dental
Surgery to Doctor of Dental Medicine.
E. Faculty Welfare Committee, Katrina DuBose
1.
Report on Serious
Illness and Disability Leave for Faculty Policy. Link
to Memorandum
from Academic Council.
2. Proposed
revisions to the ECU Faculty Manual,
Part V. Academic Information, Section I. Academic Procedures and Policies
(attachment 5).
3. Proposed revisions to the ECU Faculty Manual, Part V. Academic Information,
Section II. Academic Facilities (attachment 6).
4. Proposed revisions to the ECU Faculty Manual, Part VI. General
Personnel Policies, Section III. Institutional
Services Available to
Faculty (attachment 7).
Curriculum matters contained in the January
14, 2010, and January
28, 2010 University Curriculum Committee minutes.
VI. New
Business
Faculty Senate Agenda
February 23, 2010
Attachment 1.
ACADEMIC STANDARDS COMMITTEE REPORT
Proposed
Revisions to the ECU Faculty Manual,
Part V. Academic Information,
Section I. Academic Procedures and Policies
Partial sections of Part V
are being presented now, with additional revisions to Section I. to be
presented to the Faculty Senate in April 2010.
Also included at the end of this report is a suggested reorganization of
Part V, Section I.
Additions are noted in bold print
and deletions in strikethrough.
I. Academic Procedures and
Policies
Academic Procedures and Policies
provide a framework that permits the University to perform its academic mission
uniformly and efficiently. Faculty members are expected to execute their
teaching and advising duties within the context of these policies.
Combine
with Desk Copies, Ordering Textbook, Collateral Material
E. Coursepacks In a cooperative arrangement the Dowdy
Student Stores and ECU Rapid Copy Center provides a faculty publishing service
for supplemental course materials. The store provides quality academic course
materials that are sold alongside the textbooks for the course. The coursepack
department of the store will obtain copyright permission, process orders, and
calculate and collect royalties. This service is provided at no charge to your
department. A complimentary desk copy is
available upon request to each instructor of their coursepacket.
Combine
with Desk Copies, Ordering Textbook, Collateral Material
F. Desk
Copies
Providing desk or complimentary copies of
textbooks is a service extended by most publishers to instructors using their
books in the classroom. Instructors are urged to obtain their desk copies
directly from the publishers by writing or calling them stating that they
intend to adopt their book as a text and requesting that they send a desk copy.
The Dowdy Student Stores does not furnish free desk copies but will assist the
instructor by providing desk copies on an emergency loan basis. The desk copy
will be charged to the departmental desk copy account for a period of up to 60
days, during which time the book is to be replaced with a completely new,
unmarked, salable copy. If the book is not replaced within this period of time,
the charge becomes permanent and is paid for out of the department's budget.
Forms necessary to obtain a desk copy from the store are available in each unit
office. For complete details concerning this procedure, instructors should
confer with the unit administrator.
K. Office Hours
Each
faculty member must establish office
hours so as to be available to advisees and to campus and distance education students who wish to consult with him
or her. Each member of the faculty must maintain office hours for a minimum of
five hours during a work-week. It is strongly recommended
that the faculty member also be available daily either on campus or
online. The office hour availability schedule is to be posted
on the faculty member’s office door and/or
online course website. Each
faculty member is to submit to the unit administrator a schedule of their
office hours and the unit administrator is to have a complete schedule of the
office hours of all faculty of the unit.
Instructors of online courses must set a time frame for each
working day within which they will respond to online requests or questions.
In addition to teaching, each
member of the faculty must maintain office hours five hours during a work week to be available to advisees and to campus and distance education students
who wish to consult with him or her. It is strongly recommended that the
adviser be available daily either on
campus or online at least one hour each day. The office hour availability schedule is to be posted
on the faculty member’s office door and/or
online course website, and included in the syllabus so that students may
make arrangements for individual
consultations. Each unit administrator is to have a complete schedule of
the office hours of all faculty of the school or department. Except during
assigned instructional hours, faculty members must be available to students
during registration, early registration (except when assigned to registration
duties elsewhere) and drop-add periods. (FS Resolution 09-24, June 2009)
L. Ordering Textbooks and Collateral
Material
All items, including textbooks and
supplies, that the students are expected to purchase should be requisitioned
each semester on forms provided by the Dowdy Student Stores. These forms are
sent to the departments approximately two weeks prior to the due dates
requested by the Dowdy Student Stores.
Book requisitions received on the requested due dates
allow the store time to prepare buy-back lists used in purchasing from the
students any book that they no longer need. This helps the students to keep the
total costs of textbooks down as much as possible.
In a cooperative arrangement the Dowdy Student Stores
provides a faculty publishing service for supplemental course materials. The
store provides quality academic course materials that are sold alongside the
textbooks for the course. The coursepack department of the store will obtain
copyright permission, process orders, and calculate and collect royalties. This
service is provided at no charge to your department. A complimentary desk copy is available upon
request to the instructors of their coursepack.
Unit administrators or their designees distribute
requisition forms and collect the completed forms from the instructors involved
in book and supply ordering. The entire group of requisition forms from the
school or department is forwarded, as soon as possible, to Dowdy Student
Stores. A textbook requisition form should be completed for each course giving
all the information needed to order the books and materials. When no textbook
is required for a course, the form should be filled out to this effect. The
information should be typed or clearly written on the forms, and the designated
copy retained in each departmental office for future reference. Unless there is
some compelling reason for using an old edition, instructors should use the
newest edition of a textbook that is available.
The university-owned Dowdy Student Stores,
located in the Wright Building, has available the books and supplies that are
needed by the students to obtain their education. All items, including
textbooks and supplies, that the students are expected to purchase should be
requisitioned each semester on forms provided by store. These forms are sent to
the departments approximately two weeks prior to the dates listed below. In
order to allow ample time for the ordering and receiving process, the manager
of the store requests that all requisitions be turned in by the following dates:
Fall Semester Requisitions Preceding
March 17
Spring
Semester Requisitions Preceding October 19
Summer
Session Requisitions Preceding February 20
Book requisitions received on these dates allow the store
time to prepare buy-back lists used in purchasing from the students any book
that they no longer need. This helps the students to keep the total costs of
textbooks down as much as possible.
Deans and department chairpersons distribute
these requisitions and collect the completed forms from the instructors
involved in book and supply ordering. The entire group of requisition forms
from the school or department is forwarded, as soon as possible, to Dowdy
Student Stores. A textbook requisition form should be completed for each course
giving all the information needed to order the books and materials. When no
textbook is required for a course, the form should be filled out to this
effect. The information should be typed on the forms, if possible, and the designated
copy retained in each departmental office for future reference.
Careful and accurate estimates of student
enrollments should be furnished to the textbook manager of Dowdy Student Stores
in order to avoid overstocking of books and supplies which may become obsolete
and result in financial loss to the university. Members of the faculty should acquaint
themselves with certain information concerning textbook and supply orders at
the time the order forms are distributed to them.
1. Dates that publishers furnish for the availability of
new books are almost invariably over-optimistic, and instructors should order
an edition only after it has been published rather than on the strength of the
publisher's promised date of publication.
2. Unless there is some compelling reason for using an old edition, instructors
should use the newest edition available.
3. Only textbooks that are requisitioned for the following term will be bought
back at 50 percent of the new retail price for resale purposes, provided the
store is not already overstocked.
4. Supplies that the students will be required to
purchase should be requisitioned on the supplies requisition form provided
by Dowdy Student Stores.
M. Orientation
of Courses Course Expectations and Requirements
High expectations for student
achievement are important for all students and are a key aspect of student
retention. The course syllabus informs students of the expectations and
requirements of the course and reduces the likelihood of problems later in the
semester. The syllabus is a tool that helps both faculty and students
accomplish the universities’ primary mission of teaching and learning. Faculty
members are required to provide a course syllabus for students at the beginning
of each semester. The syllabus should make clear the goals and content of the
course and what will be expected of students in the course. A course syllabus
should specify the instructor’s policies for class attendance, grading,
civility in the classroom, and academic integrity. The syllabus should also
include a schedule for tests, and assignments. It is the responsibility of each
unit administrator to have copies of syllabi for all courses taught in the
school or department.
At
the opening of each semester, faculty members should provide the following
information during the initial class meetings:
·
The prerequisites of the course, if any, and the required
class standing, that is, freshman, sophomore, etc. Students not eligible for the course should
be sent to the office of the
Registrar immediately.
·
The content of the course
·
The objectives of the course and the value to be derived
from the course
·
The complete requirements of the course, such as
textbooks, other materials required, number and nature of reports to be
submitted, outside reading, notebook requirements,
types of quizzes to be used, and class attendance regulations
·
The weight of the various requirements of the course in
determining the final grade
·
Smoking is prohibited in all ECU classrooms
The
first meeting of each class should consume the full time allotted by the
schedule. Faculty members are expected to have in their possession a syllabus
for each course they teach. It is the responsibility of each dean and
chairperson to have syllabi for all courses taught in the college, school, or
department.
N. Posting Grades
In compliance with the Family Educational
Rights and Privacy Act, faculty must not post
grades by Social Security Number, Banner ID,
any sequential part thereof, or any other personally identifiable
characteristic.
As soon as they are determined at the end of each semester
or summer term, grades are posted electronically. Students may secure their
grades via the automated voice response
system using their pin number, and via the OneStop (https://onestop1.ecu.edu/onestop/)
using their exchange userid and password.
In compliance with the Family Educational Rights and Privacy Act,
faculty are not allowed to post grades by Social Security Number, any
sequential part thereof, or any other personally identifiable characteristic.
Upon receipt of a written request to the Office of the Registrar, a report of
grades is sent to the student at his or her permanent home address. Questions about final examination grades should be directed
to the instructor who determined the grade.
(Faculty Senate Resolution
#00-2, February 2000 and #02-32, October 2002)
Proposed
New Section
Grades and Grading
Instructors
assign grades on the basis of their evaluation of the academic performance of
each student enrolled in their courses. Course grades are based on the quality
of the student’s performance as evaluated by the performance criteria stated in
the course syllabus.
R.
Reporting of Grades Recording of Grades
Near the end of the
semester, the University Registrar's Office sends procedural instructions to
members of the teaching faculty for the posting of grades. Faculty members must
submit grades electronically no later than the deadline established by the
registrar’s office.
Grades must be submitted
electronically not later than
forty-eight hours after each final examination is given. A change in grade,
other than “I”, for any reason, must be made within one year from the date the
original grade was received. Forms for change of grade are available in school
or departmental offices. (Faculty Senate
Resolution #03-47, November 2003)
Proposed New Section
Change of Grade
Grades cannot be changed
after they are officially reported unless the change is approved by the
instructor, the appropriate unit administrator, and the University Registrar.
No change may occur unless the instructor who gave the grade initiates the
formal process of a retroactive grade change. A change in grade, other than
removing a grade of Incomplete (I), for any reason, must be made within one
year from the date the original grade was received. Forms for change of grade are available in school or
departmental offices.
S.
Reporting Removal of Incompletes
Grade of Incomplete
A grade of Incomplete (I) indicates that
the completion of some part of the work for the course has been deferred. The
grade of I is assigned at the discretion of the instructor when a student who
is otherwise passing has not, due to circumstances beyond his/her control,
completed all the work in the course. The grade of I should not be recorded for
a student who has not completed the major portion of the work of the course. An
I should not be given if the faculty member is uncertain that the student
attended the course; in that case the grade of F should be assigned.
A grade
of I must be removed during the next semester (not counting summer session) the
student is enrolled in the university or it automatically becomes a grade of F.
The instructor will set a time for the removal of the I, in no case later than
three weeks prior to the end of the semester. Instructors must submit the
proper Removal of Incomplete form to the registrar's office at least two weeks
prior to the end of the semester. If the student does not return to school, the
I must be removed within one year or it automatically becomes an F. An I may
not be removed by repeating the course. If a student enrolls in a course in
which he or she has an I, the I will automatically become an F.
It is
the student's responsibility to request arrangements for completion of the work
and to request that the instructor remove the I grade. It is the responsibility
of the faculty member to complete and return the change of grade form in a
timely fashion.
In
the event that the instructor is unavailable or cannot be contacted the unit
administrator or designee will use available records including the syllabus on
record to determine the appropriate grade change and submit it to the
University Registrar.
Certain
sequence courses, such as thesis research, may require the completion of the
entire sequence before any grade other than I may be given for the earlier
component. No student will be allowed to graduate with an Incomplete on his or
her record.
A
grade of I must be removed during the next semester (not counting summer
session) the student is enrolled in the university, or it automatically becomes
a failure. The instructor will set a time for the removal of the incomplete, in
no case later than three weeks prior to the end of the semester. Instructors
must submit the proper removal of incomplete form to the registrar's office at
least two weeks prior to the end of the semester. If the student does not
return to school, the I must be removed within one year or it automatically
becomes an F. An incomplete may not be removed by repeating the course. If a
student enrolls in a course in which he or she has an incomplete, the I will
automatically become an F. No student will be allowed to graduate with an
Incomplete on his or her record. Certain sequence courses, particularly 6995,
6996, Thesis, normally require the completion of the entire sequence before any
grade other than I may be given for the earlier component.
Proposed New Section
Academic Progress
Instructors
should ensure that each student has received some indication of his or her
standing in the course prior to the last day to drop a course without grades.
While it is understood that the procedures used to measure course objectives
may differ between disciplines, instructors, particularly those of 1000- and
2000-level courses, should provide their students with the results of some form
of graded response (e.g., tests, term papers) prior to the last day to drop. A
student should be able to discuss progress in class with the instructor any
time in the semester.
Faculty
members must report to the appropriate university office the unsatisfactory standing
of first year undergraduate students whose work or attendance is poor at the
middle of the semester. Instructions for reporting unsatisfactory progress are
sent via email each semester to the faculty.
Z. Supervising
Tests
Each student is expected to uphold the honor code of the university. The honor
code, “You are on your honor not to cheat, steal or lie,” does not imply that a
student must report violations committed by another student. It is, therefore,
the responsibility of each faculty member to make sure that each test or
examination is adequately supervised. See Part IV, Academic Integrity of the ECU Faculty Manual.
AA. Tests and Examinations
Performance on tests, quizzes, and
examinations are one important indicator of student learning. Instructors should clearly describe the
procedures and schedule for tests and quizzes on the course syllabus. Students
who are absent from intermediate tests and quizzes with an excuse acceptable to
the instructor will be given a make-up test or an excuse from taking the test
at the discretion of the instructor.
Where
practical, some indication should be given to the student of his or her
standing in the course prior to the last day to drop a course without grades;
the drop period is limited to the first thirty days of classes of a regular
semester and the first ten days of classes of a summer term. While it is
understood that the objectives of courses differ among disciplines and that the
relevant procedures used to measure those objectives differ, instructors,
particularly those of 1000- and 2000-level courses, should provide their
students with some form of graded response (e.g., essay questions, term papers,
etc.) prior to the last day to drop. (Faculty
Senate Resolution #95-18, April, 1995)
An
instructor should not administer make-up quizzes or allow credit to those
students who miss announced or scheduled intermediate tests and quizzes.
Students who are absent from intermediate tests and quizzes with an excuse
acceptable to the instructor or an official university excuse from the dean of
students will be given a make-up test or an excuse from taking the test at the
discretion of the instructor. Students should not be permitted to continue a
test or an examination after the end of the class period. Final examinations
are held at the close of each term. There will be no departure from the printed
schedule of examinations. Changes for individual emergencies of a serious
nature will be made only with the approval of the instructor, the chair of the
department or dean of the school involved, and the dean of undergraduate
studies. The department chair or school dean will, if a serious emergency is
believed to exist, forward a written request to the dean of undergraduate
studies setting forth the nature of the emergency. A student who is absent from
an examination without excuse will be given a grade of F. An incomplete (I)
will be given in the case of a student absent from the final examination who
has presented a satisfactory excuse to the instructor or an official university
excuse from the dean of students.
Proposed New Section
Final Examinations
Final
examinations are held at the close of each term and a final examination
schedule is determined each semester by the Calendar Committee. There will be
no departure from the printed schedule of examinations. Changes for individual
student emergencies of a serious nature will be made only with the approval of
the instructor. A student who is absent
from an examination without excuse will be given a grade of F for the
examination. An incomplete (I) for the course will only be given in the case of
a student absent from the final examination who has presented a satisfactory
excuse to the instructor.
The
normal expectation is that the completion of a course will include a final
examination. Final examinations are required at the discretion of the faculty
member and must be scheduled in the course syllabus made available to students.
If a final examination is not given during the final examination period, the
faculty member must meet with the class during the scheduled examination time
and use the allotted time for an appropriate instructional activity.
No test
intended to substitute for the final exam may be given during the week
preceding the final examination period. Faculty
may not give an examination nor an assignment in lieu of an examination on
Reading Day. Students should not be
permitted to continue a test or an examination after the end of the examination
period.
Suggested reorganization of Part V. Section
I.
I. Academic Procedures and
Policies
A. Ordering Textbooks
and Collateral Materials
B. Course Expectations and Requirements and
Office Hours
C. Grades:
Grades, Recording, Changing, Posting, Incomplete
Grades and Grading
D. Academic Progress, Test and Examinations, and
Final Examinations
Academic Progress.
Faculty Senate Agenda
February 23, 2010
Attachment 2.
ADMISSION AND RETENTION POLICIES COMMITTEE REPORT
Proposed
Implementation Dates for Revised University
Undergraduate Catalog,
Section 5: Academic
Regulations (Faculty
Senate Resolution #09-42)
The proposed implementation dates are
noted below in red.
DROPPING
AND ADDING COURSES IMPLEMENT FALL 2010
After
Schedule Change Period
During
the first 50 percent of the
regularly scheduled class meetings of a course (including the meeting for the
final examination), a student may, at his or her own option, drop the course.
After consultation with his or her advisor, the student secures the signature
of the advisor on the schedule change form and takes it to the Office of the
Registrar for processing. For regular semester-length courses, the drop period
is limited to the first thirty eight days
of classes of the semester. For five-week block courses or regular summer term
courses, the drop period is limited to the first thirteen days of classes for the semester or summer term. The same
50 percent
drop-period rule applies to block courses of other lengths as well. It is the
student’s responsibility to consult official university bulletin boards,
documents, and/or the web to determine the appropriate drop period for such
block courses. Ordinarily, a student may drop up to four courses or a smaller
prorated number in pursuit of a university degree. (See Course Drop
Allocations, below.) Extenuating circumstances, however, can warrant
consideration for drop by exception, as explained below.
Petitions
for drops after the deadline for course drops will typically be granted only
for unforeseen and uncontrollable medical, psychological, or personal problems
directly affecting the course(s) to be dropped. Course drops for medical
problems will be heard by Student Health Services and course drops for
psychological problems will be heard by the Center for Counseling and Student
Development. The written appeal must contain the rationale for the appeal and
documentation of personal, family, or medical problems and how these problems
affected the course(s) to be dropped. Students who petitions for drops are
denied by Student Health Services, the Center for Counseling and Student
Development may appeal the decision to the Student Academic Appellate
Committee. Students may petition the Student Academic Appellate Committee
through the Center for Academic Services for drops by exception (drops after
the 50 percent drop
period, drops beyond student’s allotted number, and drops not counted against
the allotted number). Poor performance in course work; missed deadlines; change
of major; or a course grade’s adverse effect on the student’s grade point
average, probationary standing, or other eligibility is not in itself a
sufficient basis for exception.
Requests
for exceptions will not be considered after the last regularly scheduled class
meeting prior to the final examination for the course(s) in question except
where earlier requests could not have been expected. Petitions for drops by
exception will typically be granted only for medical or counseling reasons
related to the course(s) to be dropped and will be considered by Student Health
Services or the Center for Counseling and Student Development, respectively,
upon receipt of appropriate documentation.
Students
whose petitions for drops by exception are denied by Student Health Services,
the Center for Counseling and Student Development, or the Office of the
Registrar may appeal the decision to the Student Academic Appellate Committee.
The decision of the Student Academic Appellate Committee is final.
GRADING
SYSTEM IMPLEMENT FALL 2010
Grade
Replacement Policy
A
student is permitted to use the Grade Replacement Policy a maximum of four times for courses below 3000 in
which he or she has earned a grade of D or F. For example, a student may
replace a grade in four
different courses or may replace a single course grade a maximum of four times
or a combination thereof not to exceed the limits of the policy. Approval to
use the policy will not be given if a student wishes to repeat a course after
he or she has successfully completed an advanced course covering the same or
similar material, for example, a course in the same academic discipline for
which the repeated course is a prerequisite.
The grade replacements will be automatically
processed for courses worth 3 or more semester hours. The student must
request a grade replacement for 1 or 2 semester hour courses by completing a
grade replacement form and submitting it to the Office of the Registrar.
The grade replacement form for 1 or 2 semester hour courses must be submitted
to the Office of the Registrar by the last day of classes of the semester in
which the student retakes the course in order for the grade replacement(s) to
be reflected in the student’s GPA and Academic Standing for the current
semester. Although
the original grade will not be used in determining the GPA of the student, the
original grade will remain on the student’s permanent academic record and will
be included in the calculation for consideration for honors. The replacement
grade, or last grade, stands. Students receiving an F on the replacement grade
must repeat the course if credit is required for graduation. In the event that
the original grade was a D, no additional credit hours will be awarded. The
grade replacement policy does not apply to courses taken prior to fall 1994.
ACADEMIC
ELIGIBILITY STANDARDS IMPLEMENT FALL 2011
Retention
requirements are based on hours attempted at East Carolina University and/or
transfer hours from another institution. The minimum academic requirements to
avoid probation and/or suspension are as follows:
1-29
attempted hours and/or transfer hours, 1.8
GPA
30-59
attempted hours and/or transfer hours, 1.9
GPA
60+ attempted hours and/or transfer hours = 2.0 GPA
Second
undergraduate degree, 2.0 GPA
A
student who possesses a baccalaureate degree and who is working toward a second
baccalaureate degree must maintain a minimum cumulative GPA of 2.0 on all work
attempted on the second baccalaureate degree. Certain academic programs require
a GPA greater than 2.0 for admission. (See specific major requirements.) Please
note that Academic Eligibility and Satisfactory Academic Progress for Financial
Aid are not the same. Please contact Student Financial Aid for more information
about Satisfactory Academic Progress for continuation of receipt of student
financial aid at East Carolina University (www.ecu.edu/financial/).
Faculty Senate Agenda
February 23, 2010
Attachment 3.
ADMISSION AND RETENTION POLICIES COMMITTEE REPORT
Report
on ECU Faculty Manual, Part V.
Academic Information,
Section I. Academic Procedures and Policies, Subsection D. Class Roll
Verification
The
Committee recommends that the text below be retained within the Faculty Manual
with no revision at this time. The Committee recognizes that a reorganization
of the material to group similar policies may make this part of the Faculty
Manual more user-friendly.
D. Class Roll Verification
Twice each semester—once near the beginning
of the term (prior to census day) and once near the mid-point of the term—the
registrar contacts each instructor in order to verify student enrollment in
that instructor’s classes. At the beginning of the term, the purpose of the
verification is to ensure the accuracy of the lists of properly registered
students. At the mid-point of
the term, the purpose of the verification is to identify any students who are
no longer attending class. In the event that a faculty member teaches a course
in which attendance is not regularly taken, he or she should note any students
who have ceased participating and submitting work. Specific instructions for
responding to the registrar will accompany the requests for class enrollment
verification and should be followed carefully. Due to the significant impact
students’ enrollment status can have on their financial aid eligibility, the
amount of financial aid the university is allowed to disburse, and the amount
of financial aid the university is required to return, timely faculty response
to class enrollment verification requests is essential. (FS Resolution 09-07,
March 2009)
Faculty Senate Agenda
February 23, 2010
Attachment 4.
COMMITTEE ON COMMITTEES REPORT
First
Reading of Proposed Revisions to the Academic Awards Committee Charge
Additions are noted in bold print
and deletions in strikethrough.
1. Name:
Academic Awards Committee
2. Membership: 7 elected faculty members.
Ex‑officio members (with vote): The Chancellor or an appointed
representative, the Provost or an appointed representative, the Vice Chancellor
for Research and Graduate Studies ,
Economic Development and Community Engagement or an appointed
representative, the Chair of the Faculty, one faculty senator selected by the
Chair of the Faculty, and one student member from the Student Government
Association.
The chair of the committee may invite resource persons as
necessary to realize the committee charge. The chair of the committee may
appoint such subcommittees as he or she deems necessary.
3. Quorum:
4 elected members exclusive of ex-officio.
4. Committee Responsibilities:
A. The committee
recommends, when required, policies and procedures governing the granting of
awards for meritorious teaching and advising, research, and
service.
B. The committee
recommends candidates for receipt of awards in the various categories to
include, including, but not
limited to, the Alumni Distinguished Professor
for Teaching
Awards, and Research Awards, and Scholarship of Engagement Awards.
C. The Committee
reviews at least annually those sections within the University Undergraduate Catalog that corresponds to the
Committee’s charge and recommends
changes as necessary.
5. To Whom The Committee Reports:
The committee recommends to the Faculty Senate policies and
procedures governing awards in the
various categories. The committee
recommends candidates for
awards to the appropriate issuing body.
6. How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a
year and at other times as necessary.
7. Power
Of The Committee To Act Without
The committee is empowered to recommend candidates for
awards.
8. Standard Meeting Time:
The committee meeting time is scheduled for the first
Thursday of each month.
Faculty Senate Agenda
February 23, 2010
Attachment 5.
FACULTY WELFARE COMMITTEE REPORT
Proposed
Revisions to the ECU Faculty Manual, Part
V. Academic Information,
Section I. Academic Procedures and Policies
Additions are noted in bold print
and deletions in strikethrough.
I. Academic Procedures and Policies
Combine text with text on
Mace Bearers (noted below) and include link to this information in University
distributed announcements on commencement activities.
I. Faculty Marshals
Faculty Marshals are ten faculty and two alternates appointed from the
full-time, tenured, senior faculty to serve at graduations and other such ceremonial
occasions as requested by the chancellor.
Those appointed should be individuals readily recognized as outstanding
members of the academic community. The Chief Faculty Marshal shall be the
faculty marshal in the second or later year of appointment as a faculty marshal
and who is of greatest faculty seniority among the faculty marshals. This seniority determination is made each
year by the Assistant Vice Chancellor for Human Resources. The Chief Faculty Marshal shall serve as
ex-officio on the Administrative Commencement Committee. A Faculty Marshal’s appointment is a
one-term, four year appointment beginning August 1. The Chair of the Faculty will make
recommendations in May of each year to the Chancellor, who will appoint the
individuals no later than July 31. (Faculty
Senate Resolution #94-45, December, 1994)
Combine
text with text on Faculty Marshals (noted above) and include link to this
information in University distributed announcements on commencement
activities.
CC.
Mace Bearer
The mace bearer is a faculty member who leads University ceremonial events such
as graduation and Founder's Day processions. The eligibility requirements to be
appointed East Carolina University's mace bearer include:
·
Senior
faculty member in terms of years of service,
·
Holds
a full-time faculty position with East Carolina University, and
·
Is
not a unit administrator or an individual with one half or more of his/her load
assigned to administrative duties.
The Associate Vice Chancellor for Human
Resources prepares a list of the most senior faculty members in terms of years
of service to the University and notifies the Chancellor and Chair of the
Faculty. The Chancellor makes the appointment. If there is more than one
qualified individual, the responsibility of the position should rotate among
them. (This policy will take effect at such time that the current Mace Bearer
no longer qualifies under the rules in effect at this time or May 2007,
whichever comes first.) (Faculty Senate Resolution #05-22, April 2005)
Faculty Senate Agenda
February 23, 2010
Attachment 6.
FACULTY WELFARE COMMITTEE REPORT
Proposed
Revisions to the ECU Faculty Manual,
Part V. Academic Information,
Section II. Academic Facilities
Additions are noted in bold print
and deletions in strikethrough.
II. Academic Facilities
Remove from Faculty Manual and place elsewhere in University Policy
Manual.
A. Auditoriums
Reservations
for the use of Wright Auditorium for programs at any time are to be made with the
university central reservations office. Other auditoriums located throughout
the University are scheduled through the academic unit located closest to the
auditorium or through the office of the Registrar. Jenkins Auditorium is
scheduled through the office of the Dean of the School of Art. The central
reservations office in Mendenhall Student Center coordinates the use of
facilities for on-campus meetings, conferences, programs, etc., and provides
information about those activities. Meetings, conferences, programs, and
events, with the exception of academic scheduling and labs, athletic department
events, intramural department programs, and Regional Development Institute
activities, planned to be held on campus or sponsored by any organization,
department, or school of the university must be reserved through the central
reservations office.
Faculty,
staff, and student organizations may use university facilities subject to
scheduling procedures coordinated by the central reservations office. All
university facilities are available free of charge for university-sponsored
(i.e., academic or administrative department or group, registered student club
or organization, faculty or staff organization) activities, events, or programs
except when an admission or special fee is charged, or a contribution is
requested as a condition of attendance. Charges for over-time labor or special
labor (i.e., university technicians) will be made when exceptional set-ups such
as moving and setting up the bandwagon or removing and replacing furnishings in
a room are necessary.
Non-university
organizations may use university facilities when space is available and such
usage does not interfere with university activities. The sponsoring
organization is responsible for costs related to conducting the event on campus
as determined by the university. A deposit with the central reservations office
is required in advance of usage by the organization. The use of university
facilities is governed by the ECU Use of University Facilities Policy.
Text also found in Part VI.III.E.
A future committee report will include suggested revisions to the text
found in Part VI.
B. Computing and Information Systems
The
Computing and Information Systems Center serves as an instructional consulting
facility in direct support of computer-related course work in a number of
academic disciplines, including major and minor programs in computer science
offered by the Department of Mathematics. The academic computing department
maintains or supports numerous open computer labs with various instructional
software items, furnishes a faculty support lab for research or instruction
assistance, provides technical support to faculty and graduate research users,
and offers many classes to familiarize faculty with popular software packages.
In addition, network links are available to Bitnet, Internet, and the North
Carolina Supercomputer Center in the Research Triangle. The Computing and Information Systems Center
is currently located in the Austin Building.
Remove first paragraph from Faculty Manual and place elsewhere in
University Policy Manual (UPM). Add new
paragraph. Before incorporating into new
UPM, information should be updated and include reference to ECU Alerts and
receiving notices via e-mail and cell phones.
C. Emergency Action Plan
Once notified of an emergency, the appropriate vice chancellor will inform
the unit heads who will notify department chairs. The department chairs are
responsible for notifying their faculty who will inform students in the classroom
buildings of the specific emergency and what actions should be taken. If the
emergency is one that requires people to stay away from the campus, the
appropriate vice chancellor will notify all faculty off campus not to come on
campus until the emergency is over.
Faculty have the responsibility of familiarizing themselves with
all fire fighting equipment available in their area of operations and to
knowing how and when to use it. Furthermore, faculty should familiarize
themselves with the evacuation plan for their unit in the event of a fire.
Remove first paragraph from Faculty Manual and place elsewhere in
University Policy Manual. The second
paragraph will be moved up and placed under ‘Emergency Action Plan” and
additional text may be suggested later to include how emergencies should be
handled, i.e. injuries, chemical spills, etc.
D. Facilities Services
Requests for repairs, maintenance, renovations, or housekeeping
can be made by calling Facilities Services, or using the on-line workorder system. Details concerning renovations and other non
routine facilities activities can be found in the ECU Business Manual. Modifications, renovations, connections to
utilities and other changes to real property, including land use changes,
require the prior written approval of Facilities Services. Faculty have the
responsibility of familiarizing themselves with all fire fighting equipment
available in their area of operations and to knowing how and when to use it.
Furthermore, faculty should familiarize themselves with the evacuation plan for
their unit in the event of a fire.
Remove from Faculty Manual and place elsewhere in University Policy
Manual (UPM). Suggested text for UPM noted below (in purple).
“Laupus Health
Sciences Library
The
William E. Laupus, M.D. Health Sciences Library, located in the Health Sciences
Building (HSB) on the university's west campus, serves as the primary
information center for the university's instructional, research, and patient
care programs in the health sciences. It also serves as the comprehensive
information resource center for health care professionals who practice in
northeastern North Carolina. http://www.ecu.edu/laupuslibrary”
E. Laupus Health Sciences Library
The
William E. Laupus, M.D. Health Sciences Library, located in the Laupus, Allied
Health, and Nursing Building (LAHN) on the university's west campus, serves as
the primary information center for the university's instructional, research,
and patient care programs in the health sciences. It also serves as the
comprehensive information resource center for health care professionals who
practice in northeastern North Carolina.
The library provides a full range of information services. Please see
the library’s Website at http://www.ecu.edu/cs-dhs/laupuslibrary/.
Library hours are posted at http://www.ecu.edu/cs-dhs/laupuslibrary/hours.cfm
and are available by calling 252.744.2222.
The Laupus Library circulation policy states that books are loaned
to faculty until the last day of classes of the semester in which they are borrowed
unless requested by another user; they may be renewed. Faculty may borrow
journals for three-day loan one month after they have been received. Nonprint
media are available for one-week loan. New books are displayed for one week
before they are available for loan. Faculty members are encouraged to recommend
materials for purchase by contacting their liaison librarian or at http://www.ecu.edu/cs-dhs/laupuslibrary/purchaserequest.cfm.
Faculty
members are invited to place materials which appear on recommended reading
lists on reserve through Laupus Library. Requests for materials to be placed on
reserve should be submitted prior to making assignments. Articles or parts of
books may be put on e-reserve for students to access electronically. Books on
reserve are listed by course and by author. Materials on reserve for a course
will be placed on reserve each semester that the course is taught. The library
should be notified promptly when reading lists are revised. (revised 12-14-06)
Remove from Faculty Manual and place elsewhere in University Policy
Manual (UPM). Suggested text for UPM noted below (in purple).
“J.Y. Joyner
Library
Joyner Library is the main campus library of the university http://www.ecu.edu/lib
. The library houses more than a million books, microforms, journals, and other
research materials, while thousands of journals and books are available online
to the ECU community. The Music Library, the only branch library of Joyner, is
located in the Fletcher Music Center. http://www.ecu.edu/cs-lib/music/index.cfm”
F. J.Y. Joyner Library
Joyner Library is the
main campus library of the university.
The Music Library, the only branch library of Joyner, is located in the
Fletcher Music Center. Library hours are
posted at: http://www.ecu.edu/cs-lib/hours.cfm
and are available by calling 252.328.4285.
The library is open extended hours during exam periods.
Joyner Library
provides a welcoming environment for students and faculty, with spaces for
group study as well as quiet contemplation and research. A coffee shop, a lovely interior courtyard,
the popular reading collection, and an extensive video and DVD collection are
some of the features that draw students and faculty to the building, even when
they do not need to conduct research or check out books.
The library houses
more than a million books, microforms, journals, and other research materials,
while thousands of journals and books are available online to the ECU
community. Joyner Library offers
excellent reference, interlibrary loan, reserves, and circulation services. Faculty can request course-integrated library
instruction sessions for students in their classes. Librarians also provide online reference
help, subject guides, and class web pages specifically designed for online and
distance learning courses.
All ECU faculty,
staff and students, regardless of location, have access to the library’s
subscription-based electronic resources.
These resources include fulltext journal collections, fulltext
multi-disciplinary databases, subject-specific databases, electronic books, and
fulltext databases for art, business, statistics and other subjects. Access is provided through the library’s
website at www.lib.ecu.edu. Off-campus access is verified by PirateID
and password. In addition, the online Joyner Library catalog can be
searched from any location.
The following
services and collections may be of special interest to faculty:
1. Circulation
The Circulation
Department is located across from the main entrance lobby area of Joyner
Library. The Circulation Department is open at anytime that Joyner Library is
open, including semester breaks and holidays.
The Circulation Department is responsible for the circulation of most
materials, including all books within the general stacks, bound journals (which
can be checked out overnight by ECU faculty), government document materials,
and curriculum materials. ECU faculty,
staff, and students must have their One Card to checkout materials. Faculty must provide written permission on
university letterhead for another person to borrow materials on their
card. Circulation policies, including
loan periods, are available at http://www.ecu.edu/cs-lib/accesssrv/circulation/circpolicy.cfm.
2. Reserves
Forms for requesting
that library-owned materials be placed on reserve are available at the
Circulation Desk and online. Faculty-owned copies of materials also may be
placed on reserve. Faculty are
encouraged to use the library’s electronic reserve program. For more information, see the Reserve
Collection Policy at: http://www.ecu.edu/cs-lib/accesssrv/circulation/reservepolicy.cfm.
3. Collection Development
To ensure cooperative
collection development and to facilitate communication between the library and
the departments and colleges, Joyner Library uses a system of library
representatives and subject liaisons.
Each college or arts and sciences department designates a library
representative whose responsibility it is to coordinate book and media orders
from colleagues, review books received on the approval plan, recommend journals
for purchase or licensing, keep the department informed about library matters,
and alert the library to department activities which will affect the
library. Subject liaisons are library
faculty who act as liaisons with the schools and departments through their
representatives, select materials in a variety of formats for purchase or
licensing, assist with collection assessment and accreditation efforts, and
keep the department informed about library matters. Subject liaisons make a special effort to
meet with new faculty at the beginning of each semester so that they can orient
the faculty member to the library and learn about that person’s research and
teaching interests. A current list of
library representatives and subject liaisons is available at: http://www.ecu.edu/cs-lib/techsrv/cdv/subject_liaisons.cfm.
4. Government Documents & Microforms
Joyner Library is a
selective depository for U.S. government publications. It provides access to government documents in
many formats, including print, CD-ROM, microform and web. The Government Documents
collection also includes web guides, international documents and more than
100,000 maps.
5. Interlibrary Loan
Interlibrary Loan (ILL)
brings the world’s libraries to ECU students, faculty, and staff. Through numerous agreements, Joyner Library
and thousands of libraries world-wide have agreed to loan certain materials to
each other, when those materials are not locally available. The ILL service is free to faculty, staff and
students in the Division of Academic Affairs.
Document Delivery
services ensure that Joyner Library’s materials are also available to Distance
Education students and faculty who do not live close to ECU. Visit the ILL webpage to
view policies, schedule a training/consultation session, or place ILL requests
via the online ILLiad system. Please
note: most requests require at least one or two weeks to fulfill; some
requests, especially for dissertations/theses and audio/visual, rare, and
fragile materials, are sometimes not able to be filled. A variety of laws, codes, and contractual
agreements, including copyright, govern ILL transactions.
6. Reference & Instructional Services
Reference Services
offers personal assistance to members of the ECU community (both on-campus and
distance learners) who need help with their research and course assignments.
Assistance is provided at the reference desk, by telephone and instant
messaging, and via the Ask a Librarian
email service. Members of the Reference staff help users identify relevant
print and online sources, learn to use these sources, formulate search
strategies, find statistical data, and much more. The Reference Services
collection includes high-quality print and online reference materials and
databases. Members of the Reference Services Department teach several
hundred library instruction sessions each year. These course-integrated
sessions are customized to address the students’ class assignments. The Instructional
Services webpage includes an online request form used to schedule a library
instruction session, tips for creating effective library assignments, and other
aids. Special online assistance is
available for faculty teaching distance learners.
The Teaching
Resources Center (TRC) serves as a resource for students enrolled in the
teacher education program at East Carolina University and for educators in
eastern North Carolina. The TRC service
desk provides directional assistance and is supported by educational reference
librarians. The following resources are
available in the center: NC adopted K-12
textbooks, supplementary K-12 textbooks, textbook correlations, Kraus
Curriculum Development Library, bibliographies, guides, audiovisual materials,
online resources, K-12 reference materials, easy books, big books,
juvenile/young adult fiction, nonfiction and biographies. A unique and special service located in the
TRC is the Enhancing Teachers’ Classrooms (ETC) room. Designed to assist in creating and producing quality
lesson units, the room houses a laminator, two Ellison die cut centers with
several hundred die cuts, an artwaxer, a light box, several paper cutters, a
Badge-A-Minit button maker and cutter, office supplies and computer workstations with educational
software installations and resources.
Additionally, the Ronnie Barnes African American Resource Center and the
Joyner Library’s video/DVD collection are housed in the TRC. The mission of the Teaching Resources Center
is to facilitate teaching and learning initiatives by providing resources and
services to educators at all levels.
8. Verona Joyner Langford North
Carolina Collection
This department
collects, preserves, provides access to and actively promotes the use of
resources pertaining to the state.
Holdings include books, broadsides, clipping and vertical files, maps,
microforms, periodicals and state documents, for which the library is a full
depository. The collection emphasizes
the history of eastern North Carolina.
Of particular importance among the department’s holdings is the Snow L.
and B. W. C. Roberts Collection of North
Carolina Literature, which includes more than 1,200 works of fiction set in
North Carolina and dating from 1720 to the present.
9. Music Library
A department of J.Y.
Joyner Library and its only branch, the Music Library is located
on the first floor of the A.J. Fletcher Music Center. This gem in the
musical crown of eastern North Carolina is the largest music collection east of
Raleigh. As such, it has grown from its original purpose of serving the
educational mission of East Carolina University’s School of Music to serving
the needs of music lovers, performers, and educators from all parts of the
eastern North Carolina region. The Music Library is home to Joyner’s
entire audio recording collection as well as the music-related portion of its
video recording collection. In addition to these media collections the
library owns collections of music scores, books, journals, microforms, and
computer software dealing with every musical style and genre from classical to
rock to reggae—nearly 80,000 items in all. A staff of two faculty
librarians and three library assistants (all musically trained) provides a
variety of services including music reference assistance, bibliographic
instruction, interlibrary loan, and audio dubbing. A thirteen station
technology lab with PCs and playback equipment for CDs, DVDs, DAT, LPs,
videocassettes, mini-discs, CD-ROMs, laser discs, and audiocassettes is available
for use by library patrons. The library also provides study space and
card-operated photocopiers, printers, and microform reader/printers.
10. Special
Collections
The Special
Collections Department is a major historical research facility containing a
wide variety of archival, manuscript, and published materials with a focus on
the history of Eastern North Carolina. The Department provides the most
extensive repository for historical research materials east of Raleigh and it
ranks among the five largest such collections in North Carolina. It
houses rare published and unpublished materials in a variety of formats and
subject areas as described below. The
Department is a closed stacks non-circulating facility. It provides access to its collections through
its elegant and spacious Search Room.
While collection materials may not be removed from the Search Room,
photocopy, photographic, and digital reproduction services are provided at
cost. The University Special Collections
Committee consisting of faculty from a number of different departments provides
direction, advice and support to the Special Collections Department. Reference staff members are on duty during
hours of operation to assist researchers.
The collection is open to students, faculty, staff, and the general
public. However, all researchers must
register, provide current and valid photographic identification, and agree to
abide by collection rules to obtain access to collections. The Special Collections Department Search
Room is located on the 4th floor of Joyner library. For more information and for access to online
finding aids researchers should visit the Special Collections Department web
page at http://www.ecu.edu/lib/spclcoll/
a. East Carolina Manuscript Collection
The East Carolina Manuscript Collection acquires personal papers, collections
and organizational records related primarily to the history of North Carolina,
especially the East Carolina region, military, naval, and maritime history,
coastal studies, the tobacco industry, and the history of missionary activities
throughout the world. The collection is
considered one of the leading repositories in the nation for modern naval and
maritime history. Among the types of materials contained in these collections
are diaries, letters, financial and legal documents, photographs, slides,
architectural drawings, and other research material for the period between 1600
and 2005. The collection contains 1061 collections of unpublished manuscript
materials and a further 817 additions to these collections. The collection also houses 263 oral history
interviews and transcripts, and extensive collections of microfilms, family
genealogies, church histories and published reference works. Altogether, the collection contains
approximately 3,000,000 individual items and nearly 5,000 cubic feet of
material. The library’s Eastern North Carolina Digital History
Exhibits make many of these unique documents and photographs accessible to
users via the Internet. Guides to the
East Carolina Manuscript Collection are available online at: http://digital.lib.ecu.edu/special/ead/
b. University Archives
The university archives contains the vital records of East Carolina University,
including catalogs, self-studies, correspondence, board of trustees minutes,
annual reports, photographs, and university publications. The archives office
is located on the 4th floor of Joyner Library.
c. Rare Book Collection
Created only in 1992,
the Rare Book Collection has concentrated on acquiring works on maritime
history, voyages of exploration, and pre-1865 publications regarding
slavery. Currently, the Collection
numbers around 1000 volumes and is growing rapidly. It provides some exceptionally rare resources
dating from the sixteenth century to the present. Among its most noteworthy holdings is, “A
General History of the Pyrates, from the First Rise and Settlement in the
Island of Providence, to the Present Time” by Charles Johnson. First published
in 1724, it contains the first references to Captain Edward Teach, better known
as Blackbeard. Access to the Rare Book
Collection is also available through the Joyner Library online catalog.
d. Hoover Collection on International Communism
The Hoover Collection
contains an extraordinary accumulation of material relating to the history of
communism and radical movements throughout the world. Begun through a legacy from Dr. J. C. Peele
of Kinston, N.C., in 1968, the collection today contains monographs, serials,
pamphlets, leaflets, manuscripts and a variety of ephemeral materials relating
to communist individuals and organizations.
These materials date from the 1920s to the present. In recent years, the collection
has broadened and strengthened its holdings with the addition of a wealth
of literature on radicals and radicalism.
Presently the collection contains more than 5,000 titles, many of which
are unavailable elsewhere. Access to
Hoover Collection printed materials is also available through the Joyner
Library online catalog. Access to the
Hoover Collection manuscript materials is also available through the East
Carolina Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
e. Map Collection
The Special
Collections Department also includes an impressive and growing collection of
early maps. Established in 2000, the 33
map collections now contain 94 individual maps dating from 1590 to the
present. Although composed primarily of
maps of the Carolina region and the Eastern Seaboard, it also contains maps of
Jerusalem, Africa, Asia, the Pacific Islands, the former Soviet Union, and the
Persian Gulf Region. The maps range from
geographical and topographical surveys to military planning maps to city zoning
and railway maps. The map collection
also includes two very rare cartographic treasures: the Edward Moseley Map of
1733 and the Henry Mouzon, Jr. Map of 1775.
The Moseley map, a detailed survey of the North Carolina coastal plain,
is one of only three original prints known to exist and the only known original
print in the United States. The Mouzon
map features significant extensions of previous surveys of North and South
Carolina and was used extensively during the Revolutionary War. Access to the Map Collection is also
available through the East Carolina Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
f. Schlobin Collection on Science Fiction and
Fantasy
Established in 2004
by Professor Roger C. Schlobin to honor his parents, James H. and Virginia C.
Schlobin, this collection acquires both published and unpublished science
fiction and fantasy literature and materials related to the study of these
genres. The collection reflects the
current popularity of Science Fiction, Fantasy and Horror Literature as witnessed
by the Harry Potter / J. K. Rowling
phenomena. The Schlobin collection
presently consists of approximately 2000 printed volumes and 2.411 cubic feet
of manuscript materials. It grows
through gifts, purchases and by transfers from the existing Joyner Library
Fantasy Literature collection. The
collection aims to attract general readers as well as bibliographic
specialists. Access to the Schlobin
Collection printed materials is available through the Joyner Library online
catalog. Access to the Schlobin
Collection manuscript materials is also available through the East Carolina
Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
(Revised 5-25-06)
Remove from Faculty Manual and place elsewhere in University Policy
Manual, along with other information relating to Facilities Services.
G. University Property
Faculty
members and other employees are not permitted to hold classes, workshops, or other
such projects in university buildings or to use university equipment for
private gain. All classes or instructional projects involving any collection of
money are to be handled through the business office. See Part VI, General
Personnel Information.
Faculty
members concerned about the physical appearance of their classrooms should
report housekeeping laxness to the unit head. Faculty members should assist
security personnel by exercising concern for university facilities. Outside
door keys are available to faculty members to allow convenient access to work
areas during the hours buildings are locked. The responsibility for proper use
of a key rests with the person to whom it is assigned. A faculty ID card must
be presented to security personnel upon request. Faculty members may obtain a
key to the door of the building in which their offices are located by
presenting a properly signed request form, available from the unit head, a
deposit, and a valid faculty ID to Public Safety. All keys must be returned at
the termination of employment. Faculty members must not use outside door keys
to admit others and must make certain that the door is locked when they leave.
Office keys are obtained from the university physical plant office. A request
must be forwarded to Facilities Services indicating the building name, the
office number, and the individual to whom the key is to be issued.
No
property or equipment in the custody of or belonging to East Carolina
University is to be removed from the campus unless it is in direct conjunction
with a university-sponsored function or program and at a predetermined and
approved location. No property or equipment is to be taken home or to any other
unapproved location for personal or official use. Written approval for such removal
for official use, in the form of a completed Equipment Sign Out form, must be
on file in the department or unit having custody of the item(s) and a copy of
the form sent to the University Property office.
Inventoried
furniture and/or equipment should not be moved permanently from one location
(building, department, room) to another until such moves have been reported on
an Equipment/Furniture Removal Request form. This form should also be used when
an item on inventory is stolen or becomes obsolete due to wear or age. Upon completion of the request form,
Materials Management will notify the moving crew requesting that the move be
made. The moving crew will not move
inventoried furniture or equipment unless they receive the completed removal
request. Equipment/furniture removal request forms may be obtained from the
Central Storeroom.
Faculty Senate Agenda
February 23, 2010
Attachment 7.
FACULTY WELFARE COMMITTEE REPORT
Proposed revisions to the ECU Faculty Manual, Part VI. General
Personnel Policies, Section III. Institutional
Services Available to Faculty
Partial sections of Part VI.
Section III. are being presented now, with additional revisions to Section III.
to be presented to the Faculty Senate in April 2010.
Additions are noted in bold print
and deletions in strikethrough.
III. Institutional Services
Available to Faculty
Combine text with text on Faculty Marshals and
Mace Bearers (noted in Part V. above) and include link in University
distributed announcements on commencement activities.
A. Academic Apparel
Faculty members have the following options for ordering
academic apparel:
1. A quality,
tailor-made outfit may be purchased through the Student Store. Samples of materials and information
concerning the styles of academic apparel are available.
The cost of an outfit depends on the type of materials
selected.
2. Academic apparel
may also be rented through the Student Store.
If an order is placed with the Student Store, faculty members are
responsible for the rental fee
whether or not the gown is picked up. The rental fee is
based on the degree held by the faculty member.
Remove from Faculty Manual and place elsewhere
an informational handbook.
B. Admission to Athletic Events
Football and
basketball season tickets are offered to faculty at a reduced price. Single game tickets are the same as charged
to the public.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
C. Cardiovascular Disease Risk Factor
Identification/Reduction Program
The Human Performance
Laboratory in the School of Health and Human Performance offers a wellness
service program known as the Cardiovasckular Disease Risk Factor
Identification/Reduction Program. All
known risk factors for cardiovascular disease are assessed and strategies for
lifestyle changes to reduce these risk factors are individually developed.
Tests may include a complete blood profile, resting ECG, strength testing, body
fat assessment by hydrostatic weighing, flexibility, complete medical history,
blood pressure, physical exam, pulmonary function test, treadmill stress test,
and exercise prescription. Faculty may
contact the School of Health and Human Performance for further information.
Remove from Faculty Manual and place elsewhere
in an informational handbook with suggestion to include with text from section
on Admission to Athletic Events.
D. Central Ticket Office
The Central Ticket
office, located in the Mendenhall Student Center, makes tickets available for
most programs and activities at the university.
Examples of tickets available in the central ticket office are
performing arts series, popular entertainment, lectures, special concerts,
travel-adventure film series, and the Magic Kingdom Club. A limited number of
tickets are available at reduced rates to faculty for most activities. Tickets
may be obtained by presenting a validated ECU ID card at the Central Ticket
office.
E. Computing and Information Systems Information
and Computer Services
Information Technology and Computing Services (ITCS)
supports employees through the integration of information, technology, and
instruction. http://www.ecu.edu/itcs
The Computing and
Information Systems Center provides facilities for support of faculty research
activities, including analytical and other software, and technical
consultation, assistance, and documentation.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
F. Continuing Education
The Division of
Continuing Education and Summer School organizes extension courses in almost
all professional and academic areas. The
Division of Continuing Education and Summer School also renders assistance to
the public schools through educational workshops, educational clinics in
special fields, speakers for special occasions, assistance in educational
surveys and curriculum studies, and consultation on special problems.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
G. Credit Union
University employees
maintain a credit union, organized under
the regulations stipulated by the State of North Carolina. Membership is open to all full-time and all
part-time permanent employees. Insurance arrangements permit members to
acquire, based on savings, life insurance at no cost to the member. Borrowers may negotiate low interest rate
signature loans and secured loans.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
H. Dining Services
Faculty are invited
to eat at any of the restaurants on campus.
A declining balance card is offered to faculty. This card is a pre-paid account that can be
used as cash in any of the dining locations.
For more information faculty may call Dining Services.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
J. Housing
The off-campus
housing office provides publications to aid those searching for rental housing
in Greenville. The office also has
information available regarding local banks, child care centers, hotels/motels,
and restaurants.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
K. Mendenhall Student Center
Mendenhall Student
Center is the social, cultural, recreational, and service center of the campus
and is designed to serve the entire university. Along with other specific
services, the student center is used as the "reception hall" of the
campus, frequented not only by students but also by guests, faculty, staff, and
numerous groups on campus for special events. There are limitations necessary
when allowing children to use the student center facilities unless accompanied
by their parents. The Center’s hours
are:
Monday through Thursday 8:00 A.M. - 11:00 P.M.
Friday 8:00 A.M. - 12:00 Midnight
Saturday 12:00
Noon - 12:00 Midnight
Sunday 1:00
P.M. - 11:00 P.M.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
L. Police Department
The ECU Police
Department consists of two divisions: Police Services and Medical School
Security. The Police division is a
full-service law enforcement agency providing services such as uniformed
patrol, (bicycle, vehicle, foot), criminal investigations, traffic enforcement
and other services. The Medical School
Security division handles security at the Brody Medical Complex. Crime prevention specialists are available to
give lectures concerning campus safety.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
M. Post Office and Campus Mail Service
United States mail is
handled by the main US Post Office and the East Carolina University Station
Post Office located on East Tenth Street. Faculty members may receive their
mail with that of their respective department, school, or college. Faculty members who desire individual boxes
may apply for them at the post office.
Intra-campus mail is handled by the Campus Mail Service. Each department, college, or school has a box
at this post office to which intra-campus mail is delivered, and faculty
members may receive their individual intra-campus mail in their respective
unit. Intra-campus mail is free of
postage.
Remove from Faculty Manual and once updated,
place elsewhere in an emergency procedures manual.
N. Radiation Safety
Many radiation
sources are used at East Carolina University as effective tools for teaching,
research, medical diagnosis, and therapy. The Administrative Radiation Safety
Committee establishes the university radiation safety policy. This committee
reviews each proposal to use radioactive material as well as each proposal to
install and operate radiation-producing electronic equipment. In conjunction with the office of Radiation
and Biological Safety, the committee is responsible for all ionizing radiation
sources (such as radio-active material and x-ray equipment) and many
nonionizing radiation sources (such as lasers, microwave units, and RF
systems). Permission to use radiation sources is granted by license and
registration with the radiation protection division of the State of NC. Consultation and service necessary to ensure
radiation protection and adherence to the regulations are provided by the office
of Radiation and Biological Safety. Any faculty member who wants to use
radiation sources on the campus of
ECUmust undergo a review by the office of Radiation and Biological
Safety and gain approval by the Administrative Radiation Safety Committee. For
further information consult the university radiation safety manual and contact
the office of Radiation and Biological Safety.
Remove from Faculty Manual.
O. Recreational Services
Faculty are invited
to participate in all programs and services offered through the department of Recreational
Services. The Student Recreation Center
offers enhanced opportunities to motivate faculty, their spouses and family
members to pursue healthy recreational lifestyles. This facility, adjacent to Mendenhall Student
Center, provides a campus home for the adventure program, physical fitness
opportunities, intramural sports, club sports, and special events. Memberships to the Student Recreation Center
are available on an annual, semester, or summer session basis, with a payroll
deduction option, and may be purchased at the main office in the facility. Dependent passes are sold on a day-to-day
basis. A valid ECU ID/membership card is
required for entry into the facility.
For more information, please call the department of Recreational
Services.
Remove from
Faculty Manual.
P. Supplies, Equipment, and Contractual Services
The university
department of Materials Management has the responsibility for making all
purchase contracts for the university (rental or purchase of real property
excepted). This authority covers all supplies, materials, equipment, and
contractual services as required by the university and any of its schools,
departments, agencies, or divisions. Purchases are initiated by submittal of a
purchase requisition to the department of Materials Management by departmental
chairpersons, deans, or agency heads through their respective vice
chancellors. See ECU Business Manual.
Remove from Faculty Manual.
Q. Telephone Service
The university
switchboard is open each school day from 8:00 A.M. - 5:00 P.M. primarily for
information and for reporting interruptions in service. All necessary long distance telephone calls
should be made through the DAIN system to take advantage of the more favorable
rates. It is not permissible to charge
personal calls to a university telephone and then reimburse the university for
the cost. If it should be necessary to
place a personal long distance call from a university telephone, the call
should be made collect or charged to the individual's home phone or to a credit
card. If these methods of charging are
not possible, the call should be made from a nonuniversity phone.