2008-2009 FACULTY SENATE
The seventh regular meeting of the
2008/2009
Tuesday, March 31, 2009, at 2:10 in the
Please note change in
meeting location.
FULL AGENDA
I. Call to Order
II.
Approval of Minutes
February
24, 2009
III. Special Order of the Day
A. Roll
Call
B. Announcements
C. Steve
Ballard, Chancellor
D. Marilyn
Sheerer, Provost and Vice Chancellor for Academic and Student Affairs
E. Phyllis
Horns, Interim Vice Chancellor for Health Sciences
F. Jan
Tovey, Chair of the Faculty
G. Ken
Wilson, Faculty Assembly Delegate
Written
report on the March 27,
2009, Faculty Assembly Meeting.
H. Approval
of Spring 2009 Graduation Roster, including honors program graduates,
subject
to the completion of degree requirements.
IV. Unfinished Business
V. Report
of Committees
A. Academic Standards Committee, Linda Wolfe
Request for Removal
of Foundation Credit “FC” designation from ALL BUT the
following
DNCE 1001, -1002, -1003, - 1011, -1012,
-1013, -3014, -3703, -4044, -4045.
B.
Academic
Standards Committee and Admissions and Retention Policies Committee,
Linda Wolfe and Wendy Sharer
Joint response to the Strategic
Enrollment Management Task Force recommendations
on Academic Policy Changes ( section
2.8 of the SEMTF
report). For information only.
(attachment 1)
C. Calendar Committee, Shanan Gibson
Proposed Summer 2010 – Spring 2011
University Calendars (attachment 2).
D. Faculty Governance Committee, Puri
1. Proposed
Revisions to the ECU Faculty Manual,
Appendix C. Personnel Policies
and
Procedures for the Faculty of ECU (attachment 3).
2. Proposed addition to ECU Faculty Manual, Appendix D, Section
V.
Procedure for Review of Notice of
Non-Reappointment or Non-Conferral of
Permanent
Tenure (attachment 4).
E. Unit Code Screening Committee, Andrew
Morehead
Revised Unit Codes of Operation:
4. Department
of Biology (Revised unit code is being
withdrawn from
Curriculum matters contained in the
minutes of the February
26, 2009, meeting.
VI.
New
Business
_____________________________________________________________________________________
March 31,
2009
Attachment 1.
ACADEMIC STANDARDS COMMITTEE AND
ADMISSIONS AND
RETENTION POLICIES COMMITTEE
Combined
Report Regarding the Strategic Enrollment Task Force Recommendations,
Section
2.8: Academic Policy Changes (SEMTF report).
In a memo
dated October 23, 2008, Dr. Jan Tovey requested that the Academic Standards
Committee (ASC) and the Admission and Retention Policies Committee (ARPC)
review and jointly respond to the academic policy changes proposed by the
Strategic Enrollment Management Task Force. We were given a deadline of March
31, 2009 for our response. The report below includes the text of each
recommendation in section 2.8 of the SEMTF report (in italics), followed
by our joint response to each of those recommendations.
2.8.1
Establish minimum academic standards for freshmen to register for online
classes.
[Short
term;
Online
education is highly appropriate for students, but not all students in all
circumstances. For example, normally, online classes require greater personal
discipline and individual responsibility compared to face‐to‐face classes. Thus, particularly for
freshmen, we must ensure we have class registration policies and standards that
help students succeed.
The
Task Force recommends the faculty establish class registration policies and
standards that freshmen must meet in order to take an online class. These
standards might include, but not be limited to: (1) students must have a GPA of
2.0 or greater, (2) students cannot take an online class unless they either
have previously taken an online class and received a C or better or have
successfully completed an online tutorial, and (3) if a student receives a D or
an F in an ECU online class he or she will be prohibited from taking any online
classes for one semester.
REPONSE
The ASC and the ARPC agree that instructors should
provide students in online classes with resources to help them succeed in those
courses. Individual instructors might opt to require that students in online
courses complete online tutorials about succeeding in online classes. In
addition, training for success in an online learning environment might be
provided as part of ECU’s orientation for new students and/or be integrated
into sections of COAD 1000.
The committees do not, however, support requiring
tutorials, mandating a minimum GPA, or prohibiting first-year students from
taking online courses based on past performance. Our reasons for this position
are several. In addition to the resources required to implement these
recommendations and the lack of clear evidence that tutorials will be helpful,
the suggested requirements that students must have successfully completed an
online course or have a certain GPA prior to taking an online class at ECU do
not seem feasible. If a student is just entering the university, he or she will
not have an ECU GPA on which to determine eligibility for online courses, nor
will he or she have had the chance to take an online course here. Because high
school classes are almost exclusively taught in face-to-face classrooms, high
school GPA and course completion records will not be accurate predictors of how
successful a student might be in an online learning environment. The proposed one-semester ban from online
classes for students who receive a D or F in an online course is problematic
because there are countless reasons why a student may fail a course, many of
which have nothing to do with the manner in which that course is delivered.
Such a policy would also put an undue burden on first-year students in DE
programs.
2.8.2
Increase academic retention standards.
[Short
term;
Not
all students will succeed academically. The university must have academic
retention standards that allow for stumbles but do not prolong the inevitable
for those students who will not meet academic standards.
Three
factors are at the heart of this recommendation. First, our university‐wide academic retention standards
have not changed in almost 15 years. Second, more and more programs require
incoming majors to meet GPA standards that are above the current university
minimum. Third, the university has increased freshmen and transfer student
admissions standards. All these factors suggest that we need to revisit our
retention standards.
The
Task Force recommends the faculty increase academic retention standards to at
least:
•
1‐29
attempted hours and/or transfer hours = 1.8 GPA
•
30‐59
attempted hours and/or transfer hours = 1.9 GPA
•
60+ attempted hours and/or transfer hours = 2.0 GPA
RESPONSE
Both committees are in agreement with these increases
in academic retention standards.
2.8.3
Strengthen the forgiveness policy.
[Short
term;
Forgiveness
of D’s and F’s should be limited to one occasion and no more than 6 classes.
RESPONSE
Both committees agree with the current forgiveness
policy and see no need for the proposed changes. The current policy already
limits forgiveness to one occasion. We believe that limiting the number of
classes that can be forgiven goes against the spirit and intent of the
policy—to give students a “fresh start.”
Limiting the number of D’s or F’s to be forgiven could result in
students with more than 6 D’s or F’s on their past record returning to school
with little chance of success. Additionally, creating a policy that limits the
numbers of D’s and F’s in this manner could result in some potentially unfair
treatment. It seems problematic, for example, to deny full forgiveness to a
student who has 7 D’s while granting it to a student who has 6 F’s.
2.8.4
Lengthen the academic “no penalty” drop date.
[Short
term;
Students
may be able to make more informed decisions based upon feedback from the
instructor if the “no penalty” drop date was lengthened. The Task Force
recommends extending the academic “no penalty” drop date from 40% to 50% of the
academic term.
RESPONSE
Both
committees are in agreement with this change.
2.8.5
Revise the suspension policy.
[Short
term;
The
current academic suspension policy allows for a “revolving door” of automatic
readmission for some students who will most likely not meet the minimum
standards (graduation and major GPA requirements) to successfully complete a
degree program.
The
Task Force recommends a revision of this policy based upon best practices of
peer institutions and other UNC institutions.
RESPONSE
The committees
have responded to this recommendation as part of their response to
recommendation 2.8.6 (see below).
2.8.6
Revise the readmission criteria
[Short
term;
The
current readmission policy requires a student that has been academically
suspended to "sit out" one (4A suspension) or two (4B suspension)
semesters prior to returning to ECU. During that time, the student is not
allowed to take courses at another institution. Also, a student who leaves ECU
by choice while not in good academic standing (under 2.0 GPA) is prohibited
from transferring courses back unless he or she accumulates 30 transferable
hours. We can no longer readmit students who have not proven that they can be
academically successful at another institution. For suspended students and
those that choose to leave ECU while not in good academic standing, the Task
Force recommends that the university require a minimum of 30 transferable
credit hours at an accredited community college or senior institution with a
minimum 2.5 overall GPA prior to readmission.
RESPONSE
The committees support a move away from prohibiting
students who have been suspended or who have voluntarily left ECU while not in
good academic standing from transferring course credits that they earn at other
accredited institutions during their time away from ECU. It does not seem to
make sense to prohibit students from earning academic credits at accredited
institutions if they wish to and are able to do so successfully. However, we do
not support the recommendation that students be required to accumulate 30
transferable hours prior to readmission.
Rather than a blanket rule that stipulates that all
students who are suspended or who have left the university while not in good academic
standing must complete 30 transferable hours with a minimum 2.5 GPA at an
accredited community college or senior institution, we suggest that the
following guidelines be implemented in order to allow students to transfer
course credits taken during an academic suspension from ECU:
1. Students seeking to reenter the
university after a suspension or following voluntary departure from the
university while not in good academic standing may be considered for
readmission if they have raised their GPA to meet retention standards by taking
summer courses at ECU.
[This
is current practice, although it is not mentioned in the SEMTF report.]
2. Students who are on suspension for
the first time or who are seeking readmission following voluntary departure
from the university while not in good academic standing may transfer academic
credits earned at an accredited community college or senior institution
provided that they have completed a minimum of 15 transferable hours with a
minimum 2.5 overall GPA.
[Students,
especially first-year students, can struggle substantially with adjusting to
college life. In addition, temporary but significant medical or personal issues
can legitimately interfere with academic performance. As a result, the
committees recommend a smaller block of transferable credit hours be stipulated
for a first suspension so that students who demonstrate significant success in
completing academic work at another accredited institution can move ahead with
their degrees at ECU in a more timely fashion than would be possible if they
were required to complete 30 hours before those hours could be transferred.]
3. Students who are suspended for a
second time may transfer academic credits earned at an accredited community
college or senior institution provided that they have completed a minimum of 30
transferable hours with a minimum 2.5 overall GPA.
2.8.7
Increase the number of allowed grade replacements and limit course repetition.
[Short
term;
The
current grade replacement policy allows students to replace a grade a maximum
of three times for courses below 3000‐level in which he or she has earned
a grade of D or F. The course repetition policy does not limit the number of
times a course may be repeated. Students may repeat a course multiple times
which may negatively impact their academic standing. A limit on course
repetition in courses which a student earns a grade of D or F may assist the
student and academic advisor in recognizing deficiencies and the need to choose
another course of study.
The
Task Force recommends increasing the allowed grade replacements for 1000‐ and 2000‐ level courses from three to four
and prohibit repeating a course more than one time.
RESPONSE
Both committees support the increase in grade
replacements from 3 to 4, but we do not support the recommendation that
students be allowed to repeat a class (for a grade replacement or for any other
purpose, such as attaining the minimum grade required for prerequisite
purposes) only one time. Limiting course repetition to one time per course
could be problematic in the case of required Foundations courses (English 1100
& 1200, for instance) that all students, regardless of intended major, must
pass in order to continue at ECU.
In the interest of helping students to avoid the
potentially detrimental effects of attempting to grade replace a course
multiple times--particularly in terms of academic standing and financial aid
eligibility--the committees recommend implementing a limit of 2 attempts per
course for grade replacement purposes. In addition, advisors should work
diligently with students to assess, on an ongoing basis, the students’ major
and post-graduation plans.
2.8.8
Revise the off campus course policy.
[Short
term;
Current
policy prohibits students with less than a cumulative GPA of 2.0 from
transferring credits from any other institution. The Task Force recommends
allowing students who are within the proposed academic retention standards but
have an ECU GPA below 2.0 to transfer credits with a C or better from another
institution.
RESPONSE
Both committees support these changes, but propose
altering the wording to indicate that the courses must be taken “at an
accredited community college or senior institution.”
______________________________________________________________________________________________
March 31, 2009
Attachment 2.
Proposed 2010/2011 University Calendar
Summer Session 2010
First Term
(Actual days First Term: 4 Mondays, 6 Tuesdays,
5 Wednesdays, 5 Thursdays, 5 Fridays, 1 day for registration, 1 day for final
examinations.)
March 15,
Monday |
Last day
to apply for admission to |
May 14
Friday |
Schedules
canceled for all who have not paid fees by 4:00 pm. |
May 17,
Monday |
New
student registration; schedule changes. |
May 18,
Tuesday |
Classes
begin; schedule changes. |
May 19,
Wednesday |
Last day
for registration and schedule changes (drop and add) for first term by 5:00
pm. |
May 20,
Thursday |
Last day
for schedule changes (add only) by 5:00 pm. |
May 31,
Monday |
Memorial
Day (no classes). |
June 1, Tuesday |
Last day for undergraduate students to drop term‑length
courses or withdraw from school without grades by 5:00 pm. Block courses may be dropped only during
the first 40% of their regularly scheduled class meetings. |
June 16,
Wednesday |
Last day
for graduate students to drop courses without grades by 5:00 pm. |
June 22,
Tuesday |
Classes
end. Last day for submission of grade
replacement requests. |
June 23, Wednesday |
Final examinations. |
Second Term
(Actual days Second Term: 5 Mondays, 5 Tuesdays, 5
Wednesdays, 6 Thursdays, 4 Fridays, 1 day for new student registration, 1 day for final
examinations.)
May 3,
Monday |
Last day
to apply for admission to |
June 21,
Monday |
Schedules
canceled for all who have not paid fees by 4:00 pm. |
June 23,
Wednesday |
New student
registration; schedule changes. |
June 24,
Thursday |
Classes
begin; schedule changes. |
June 25,
Friday |
Last day
for registration and schedule changes (drop and add) for second term by 5:00
pm. |
June 28,
Monday |
Last day for
schedule changes (add only) by 5:00 pm. |
July 5,
Monday |
State
holiday (no classes). |
July 9, Thursday |
Last day for undergraduate students to drop term‑length
courses or withdraw from school without grades by 5:00 pm. Block courses may be dropped only during
the first 40% of their regularly scheduled class meetings. |
July 19,
Monday |
Last day
to submit thesis to |
July 23,
Friday |
Last day
for graduate students to drop courses without grades by 5:00 pm. |
July 29,
Thursday |
Classes
end. Last day for submission of grade
replacement requests. |
July 30,
Friday |
Final
examinations; last day to submit appeals for readmission for Fall semester. |
(Actual class days: 9 Mondays, 11
Tuesdays, 10 Wednesdays, 11 Thursdays, 9 Fridays, 1 day for Final Exams.)
March 15, Monday |
Last day to apply for admission to |
May 14 Friday |
Schedules canceled for all who have not paid fees
by 4:00 pm. |
May 17, Monday |
Registration and schedule changes. |
May 18, Tuesday |
Classes begin; schedule changes. |
May 19, Wednesday |
Last day for registration and schedule changes (drop
and add) by 5:00 pm. |
May 20, Thursday |
Last day for schedule changes (add only) by 5:00
pm. |
May 31, Monday |
Memorial Day (no classes). |
June 15, Tuesday |
Last day for undergraduate students to drop term‑length
courses or withdraw from school without grades by 5:00 pm. Block courses may be dropped only during
the first 40% of their regularly scheduled class meetings. |
June 23, Wednesday |
Midsummer Break (no classes). |
July 5, Monday |
State |
July 19, Monday |
Last day to submit thesis to |
July 23, Friday |
Last day for graduate students to drop courses
without grades by 5:00 pm. |
July 29, Thursday |
Classes end. Last day for submission of grade replacement
requests. |
July 30, Friday |
Final examinations; last day to submit appeals for
readmission for Fall semester. |
Fall Semester 2010
(Actual class days:
13 Mondays, 15 Tuesdays, 14 Wednesdays, 14 Thursdays, 14 Fridays, 13
Saturdays. Effective class days: 14
Mondays, 14 Tuesdays, 14 Wednesdays, 14 Thursdays, 14 Fridays, 13 Saturdays)
June 1,
Tuesday |
Last day
to apply for admission to |
August
10, Tuesday |
Last day
to submit appeals for readmission for Fall semester. |
August 16, Monday
|
Schedules
canceled for all who have not paid fees by 4:00 pm. |
August
23, Monday |
Faculty
meetings. |
August 23,
Monday |
Advising,
registration, and schedule adjustments. |
August
24, Tuesday |
Classes
begin; schedule changes. |
August
30, Monday |
Last day
for registration and schedule changes
(drop and add) by 5:00 pm. |
August
31, Tuesday |
Last day for
schedule changes (add only) by 5:00 pm. |
September
6, Monday |
Labor Day
holiday (no classes). |
September
7, Tuesday |
State
holiday makeup day (classes which would have met on Monday, September 6, will
meet on this day so there will effectively be the same number of Mondays and
Tuesdays as every other weekday during the semester; Tuesday classes will not
meet.) |
September
7, Tuesday |
Last day
to apply for graduation in December. |
October
5, Tuesday |
Last day for
undergraduate students to drop term‑length courses or withdraw from
school without grades by 5:00 pm.
Block courses may be dropped only during the first 40% of their
regularly scheduled class meetings. Last day to pay fees without penalty. |
October
9-12 Saturday-Tuesday |
Fall
Break. |
October
13, Wednesday |
8:00 am ‑
Classes resume. |
October
18 – 22 Monday-Friday |
Advising
for Spring Semester 2011. |
October 25, Monday |
Registration for Spring Semester 2011 begins. |
November
24‑28 Wednesday‑Sunday |
Thanksgiving
break. |
November
29, Monday |
8:00 am ‑
Classes resume. |
November
29, Monday |
Undergraduate
students last day to remove incompletes given during Spring and/or Summer
session 2010. |
November
29, Monday |
Last day
for graduate students to drop courses without grades by 5:00 pm. |
November
30, Tuesday |
Last day
to submit thesis to the |
December
7, Tuesday |
Graduate students
last day to remove incompletes given during Fall 2009. |
December
7, Tuesday |
Classes
end. Last day for submission of grade
replacement requests. |
December
8, Wednesday |
Reading
day. |
December
9, Thursday |
Final
Examinations begin. |
December
16, Thursday |
Exams for
Fall semester close at 4:30 pm; last day to submit appeals for readmission
for Spring semester. |
December
17, Friday |
Commencement. |
EXAMINATION SCHEDULE
FALL SEMESTER 2010
There will be no departure from the
printed schedule, except as noted below:
All examinations for one credit hour classes will be held during the
last regular meeting of the class.
Classes meeting more than three times a week will follow the examination
schedule for MWF classes. The final exam
meeting is required in order to satisfy the 750 contact minutes per credit hour
required by the
Classes beginning 6:00 pm or
later are considered night classes.
Examinations in classes meeting one night a week will be held at 7:30‑10:00
pm on the first night of their usual meeting during the examination period
(December 9‑December 16).
Examinations in classes meeting two or more nights a week and beginning
before 8:00 pm will be held at 7:30‑10:00 pm on the first night of their
usual meeting during the examination period (December 9- December 16). Examinations in classes meeting two or more
nights a week and beginning at or after 8:00 pm will be held at 7:30‑10:00
pm on the second night of their usual meeting during the examination period
(December 9- December 16). Classes
meeting on Saturday morning will have their final examinations on Saturday,
December 11, at the usual hour at which the classes meet.
Classes beginning on the half hour or
meeting longer than one hour will have their final examination at the time
determined by the hour during which the classes begin (e.g., 9:30‑11:00
am TTh classes will follow the examination schedule of the 9:00 am TTh classes;
8:00‑10:00 am MWF classes will follow the examination schedule of the
8:00 am MWF classes)
Common
examinations will be held according to the following schedule:
MATH 1065 |
5:00 ‑
7:30 Thursday, December 9 |
CHEM 0150,
1120, 1130, 1150, 1160 |
5:00 ‑
7:30 Friday, December 10 |
CHEM
1121, 1131, 1151, 1161, 2753, 2763 |
5:00 ‑
7:30 Monday, December 13 |
FREN
1001, 1003, SPAN 1001, 1004, GERM 1001 |
5:00 ‑
7:30 Tuesday, December 14 |
FREN 1002,
SPAN 1002, 1003, GERM 1002 |
5:00 ‑
7:30 Wednesday, December 15 |
Times
class regularly meets |
Time and day of examination |
8:00 MWF |
8:00 ‑ 10:30 Monday, December 13 |
8:00 TTh |
8:00 ‑ 10:30 Tuesday, December 14 |
9:00 MWF |
8:00 ‑ 10:30 Wednesday, December 15 |
9:00 TTh (9:30) |
8:00 ‑ 10:30 Thursday, December 16 |
10:00 MWF |
8:00 ‑ 10:30 Friday, December 10 |
10:00 TTh |
8:00 ‑ 10:30 Thursday, December 9 |
11:00 MWF |
11:00 ‑ 1:30
Monday, December 13 |
11:00 TTh |
11:00 ‑ 1:30
Thursday, December 9 |
12:00 MWF |
11:00 ‑ 1:30
Wednesday, December 15 |
12:00 TTh (12:30) |
11:00 ‑ 1:30
Thursday, December 16 |
1:00 MWF |
11:00 ‑ 1:30
Friday, December 10 |
1:00 TTh |
11:00 ‑ 1:30
Tuesday, December 14 |
2:00 MWF |
2:00 ‑ 4:30
Monday, December 13 |
2:00 TTh |
2:00 ‑ 4:30
Tuesday, December 14 |
3:00 MWF (3:30) |
2:00 ‑ 4:30
Wednesday, December 15 |
3:00 TTh (3:30) |
2:00 ‑ 4:30
Thursday, December 9 |
4:00 MWF |
2:00 ‑ 4:30
Friday, December 10 |
4:00 TTh |
2:00 ‑ 4:30
Thursday, December 16 |
5:00 MWF |
5:00 ‑ 7:30
Monday, December 13 |
5:00 TTh |
5:00 ‑ 7:30
Thursday, December 9 |
Spring Semester 2011
(Actual class
days: 14 Mondays, 14 Tuesdays, 14 Wednesdays, 14 Thursdays, 14 Fridays, 14
Saturdays. Effective class days: 14
Mondays, 14 Tuesdays, 14 Wednesdays, 14 Thursdays, 14 Fridays, 14 Saturdays.)
October
15, Friday |
Last day
to apply for admission to |
December
1, Wednesday |
Last day
to apply as an undergraduate transfer student for the Spring term. |
December
23, Thursday |
Last day
to submit appeals for readmission for Spring semester. |
January 4,
Tuesday |
Class
schedules canceled for all who have not paid fees by 4:00 pm. |
January
6, Thursday |
Advising
and schedule adjustments. |
January
7, Friday |
Classes
begin; schedule changes. |
January
13, Thursday |
Last day
for |
January
14, Friday |
Last day
for schedule changes (add only) by 5:00 pm. |
January 17, Monday |
State holiday (no classes). |
January 21, Friday |
Last day to apply for graduation in May. |
February
18, Friday |
Last day
for undergraduate students to drop term‑length courses or withdraw from
school without grades by 5:00 pm.
Block courses may be dropped only during the first 40 percent of their
regularly scheduled class meetings. Last
day to pay fees without penalty. |
March
6-13 Sunday – Sunday |
Spring
Break. |
March 14,
Monday |
8:00 am ‑
Classes resume. |
March
14-18 Monday-Friday |
Advising
for Summer session and Fall semester 2011. |
March 21,
Monday |
Registration for Summer session and Fall semester
2011 begins. |
March 28,
Monday |
Last day to apply for graduation during the Summer
sessions. |
April 14,
Thursday |
Undergraduate
students last day to remove incompletes given during Fall semester 2010. |
April 14,
Thursday |
Last day
for graduate students to drop courses without grades by 5:00 pm. |
April 15,
Friday |
Last day
to submit thesis to the |
April
22-23 Friday-Saturday |
State holiday
(no classes). |
April 25,
Monday |
Graduate
students last day to remove incompletes given during Spring and/or Summer
session 2010. |
April 25,
Monday |
Classes
end. Last day for submission of grade
replacement requests. |
April
26-27 Tuesday-Wednesday |
|
April 28,
Thursday |
Final
examinations begin. |
May 5,
Thursday |
Exams for
Spring semester close at 4:30 pm. |
May 6,
Friday |
Commencement. |
EXAMINATION SCHEDULE
SPRING SEMESTER 2011
There will be no departure from the printed
schedule, except as noted below: All
examinations for one credit hour classes will be held during the last regular
meeting of the class. Classes meeting
more than three times a week will follow the examination schedule for MWF
classes. The final exam meeting is
required in order to satisfy the 750 contact minutes per credit hour required
by the
Classes beginning 6:00 pm or later are
considered night classes. Examinations
in classes meeting one night a week will be held at 7:30‑10:00 pm on the
first night of their usual meeting during the examination period (April 28‑May
5). Examinations in classes meeting two
or more nights a week and beginning before 8:00 pm will be held at 7:30-10:00
pm on the first night of their usual meeting during the examination period
(April 28‑May 5). Examinations in
classes meeting two or more nights a week and beginning at or after 8:00 pm
will be held at 7:30-9:30 pm on the second night of their usual meeting during
the examination period April 28‑May 5).
Classes meeting on Saturday morning will have their final examinations
on Saturday, April 30, at the usual hour at which the classes meet.
Classes beginning on the half hour or
meeting longer than one hour will have their final examination at the time
determined by the hour during which the classes begin (e.g., 9:30‑11:00
am TTh classes will follow the examination schedule of the 9:00 am TTh classes;
8:00‑10:00 am MWF classes will follow the examination schedule of the
8:00 am MWF classes)
Common examinations will be held
according to the following schedule:
CHEM
0150, 1120, 1130, 1150, 1160 |
5:00 ‑
7:30 Thursday, April 28 |
CHEM 1121,
1131, 1151, 1161, 2753, 2763 |
5:00 ‑
7:30 Friday, April 29 |
FREN
1001, 1003, SPAN 1001, 1004, GERM 1001 |
5:00 ‑
7:30 Monday, May 2 |
FREN
1002, SPAN 1002, 1003, GERM 1002 |
5:00 ‑
7:30 Tuesday, May 3 |
MATH 1065 |
5:00 ‑
7:30 Wednesday, May 4 |
Times class regularly meets |
Time and day of examination |
8:00 MWF |
8:00 ‑ 10:30 Friday, April 29 |
8:00 TTh |
8:00 ‑ 10:30 Thursday, April 28 |
9:00 MWF |
8:00 ‑ 10:30 Monday, May 2 |
9:00 TTh (9:30) |
8:00 ‑ 10:30 Tuesday, May 3 |
10:00 MWF |
8:00 ‑ 10:30 Wednesday, May 4 |
10:00 TTh |
8:00 ‑ 10:30 Thursday, May 5 |
11:00 MWF |
11:00 ‑ 1:30
Friday, April 29 |
11:00 TTh |
11:00 ‑ 1:30
Thursday, May 5 |
12:00 MWF |
11:00 ‑ 1:30
Monday, May 2 |
12:00 TTh (12:30) |
11:00 ‑ 1:30
Tuesday, May 3 |
1:00 MWF |
11:00 ‑ 1:30
Wednesday, May 4 |
1:00 TTh |
11:00 ‑ 1:30
Thursday, April 28 |
2:00 MWF |
2:00 ‑ 4:30
Friday, April 29 |
2:00 TTh |
2:00 ‑ 4:30
Thursday, April 28 |
3:00 MWF (3:30) |
2:00 ‑ 4:30
Monday, May 2 |
3:00 TTh (3:30) |
2:00 ‑ 4:30
Thursday, May 5 |
4:00 MWF |
2:00 ‑ 4:30
Wednesday, May 4 |
4:00 TTh |
2:00 ‑ 4:30
Tuesday, May 3 |
5:00 MWF |
5:00 ‑ 7:30
Monday, May 2 |
5:00 TTh |
5:00 ‑ 7:30
Thursday, April 28 |
______________________________________________________________________________________________
March 31,
2009
Attachment 3.
FACULTY GOVERNANCE
COMMITTEE REPORT
Proposed Revisions to the ECU Faculty Manual,
Appendix C. Personnel Policies and
Procedures for the Faculty of ECU
(Proposed additions are noted in bold print and deletions in strikethrough.)
CONTENTS
I.
Selection and Appointment of New
Faculty
A. Determination
of Number and Nature of Positions
B. Selection
Procedure
C. General
Criteria
D. Requirements for ranks and
titles
E. Initial
Appointment
II.
Assignments
A. Assignment
of Teaching Responsibilities
B. Assignment
of Released Time
C. Fixed-Term teaching load
III. Evaluation
IV. Reappointment of Probationary
Term Faculty Members
V. Reemployment of Fixed-Term
Faculty Members
VI. Professional Advancement
VII. Salary
A. Initial
Salary
B. Determination
of Annual Salary Increments
C. Benefits and Raises for
Fixed-Term Faculty
VIII. Faculty Personnel Files
IX. Amendment Procedure
X. Effective Date
Appendix C
PERSONNEL POLICIES AND PROCEDURES
FOR THE FACULTY OF
I.
Selection
and Appointment of New Faculty
A. Determination
of Number and Nature of Positions
Needed Allocation of faculty positions
is the prerogative of the academic
council. vice chancellor for academic
affairs, the vice chancellor for health sciences and the vice chancellor
for student life, as appropriate.
The unit administrator is responsible for recommending
through administrative channels to the academic
council vice
chancellor for academic affairs, the vice chancellor for health sciences, or
the vice chancellor for student life the number and nature of faculty positions needed to carry on
the functions of the unit.
Acting in accord with
the policies and procedures set forth in the Unit Code, the unit administrator
shall recommend to the next higher administrator (for conveyance to the
academic council) the number and nature of faculty positions needed to carry
out the unit’s mission and achieve the university, division, college and unit
planning goals. Such recommendations shall be developed with input from the
unit’s fixed-term, probationary term, and tenured faculty, as appropriate, and
shall contain justifications addressing the unit staffing plan and appropriate
planning goals of the university, division, college and unit.
In accord with the
recommendations of the ECU
Administrative Task-Force on Fixed-Term Faculty Employment, the Academic
Council and deans shall not require that a faculty position be fixed-term
rather than probationary term unless sound reasons exist. Such reasons include, but are not limited to,
(a) the position is not permanently assigned to the unit, (b) the position is
addressing temporary needs, (c) the position cannot be filled by a faculty
member with a terminal degree, (d) the duties of the position are primarily
clinical, (e) the position is by its nature term limited (term-limited endowed
professorship, for example), or (f) this reflects the preference of the faculty
member taking the position.
The unit administrator, in keeping with the mission of the
unit and the institutional context, shall follow the provisions of the unit
code in making recommendations concerning the number and nature of positions
needed.
B. Selection
Procedure
The unit administrator shall notify the unit personnel committee of the number
and nature of positions allocated to the unit. The actual selection process
of
candidates must then proceed in accordance with Appendix D, Tenure and Promotion Policies and Procedures and Part VI, General Personnel Information,
the most recently revised Affirmative Action Plan, and applicable unit code
provisions. The type of search (i.e.
local, regional, national) required is governed by University
policies.
C. General
Criteria[2]
For appointment, as well as reappointment and promotion, the tenured and probationary term faculty
member is evaluated on past achievements
and potential for future contributions in: potential and achievements
in:
·
Teaching
·
Creative
Activity/Research
·
Service
to the university, the profession, and the community.
1. Teaching
2. Creative
Activity/Research
3.
Service
For appointment, the
fixed-term faculty member is evaluated on past achievements and potential for
future contributions in areas of responsibility stated in the contract.
D. Requirements
for ranks and titles
1. General
Provisions
Appointments are made at the academic ranks of instructor,
assistant professor, associate professor, and professor. These are the only
ranks which may involve a permanent tenure commitment. Appointments to all
other titles are for a definite term and do not involve a permanent tenure
commitment.
The following are the minimum required qualifications which
may be considered when making appointments.
2. Ranks of Probationary Term Appointments
Instructor
·
has
evidence of a sound educational background for the specific position, or has
equivalent professional experience
·
has
completed most or all the requirements for the appropriate terminal degree
·
has
demonstrable proof that the degree will be obtained within a short period of time
as agreed upon by the academic unit and the appointing officer
·
has
demonstrated potential for effective teaching
·
has
demonstrated potential for effective clinical practice in disciplines where
appropriate
Assistant Professor
·
has
qualifications of the previous rank
·
holds
the appropriate terminal degree, as evaluated by the academic unit and affirmed
by the appointing officer and the profession concerned
·
shows
evidence of potential for continued professional growth in teaching
effectiveness, creative activity, or research
·
has
ability and willingness to participate in departmental, college, and university
affairs
·
has
membership in professional organizations
·
has
demonstrated expertise in clinical practice in disciplines where appropriate
Associate Professor
·
has
qualifications of the previous rank
·
has
demonstrated teaching effectiveness
·
has
a record of creative or research activity resulting in publication or
comparable productivity
·
has
demonstrated ability and willingness to participate in department, college, and
university affairs
·
has
a record of effective service to the profession
·
has
a record of effective clinical practice in disciplines where appropriate
Professor
·
has
qualifications of the previous rank
·
has
an established record of excellence in teaching
·
has
a significant record of creative or research activity resulting in publication
or comparable productivity
·
has
demonstrated excellent ability and willingness to participate in department,
college, and university affairs
·
has
a record of significant service to the profession
·
has
a record of effective clinical practice in disciplines where appropriate
3. Titles of
Fixed-Term Appointments
a.
Faculty
with duties primarily in instruction
Teaching Instructor
·
holds,
at a minimum, a master’s degree appropriate to the area of instruction, or has
equivalent professional experience
·
has
demonstrated potential for effective teaching
Teaching Assistant Professor
·
has
qualifications of the previous title
·
holds
the appropriate terminal degree, as evaluated by the academic unit and affirmed
by the appointing officer and the profession concerned
·
has
demonstrated effectiveness in teaching
Teaching Associate Professor
·
has
qualifications of the previous title
·
has
demonstrated superior teaching ability
·
engages
in professional development activities
Teaching Professor
·
has
qualifications of the previous title
·
has
demonstrated excellence in teaching
·
engages
in professional development activities
·
has
demonstrated a degree of proficiency sufficient to establish an excellent
reputation among colleagues
·
is
qualified and competent in mentoring others (such as graduate students,
teaching instructors, etc.)
b.
Faculty
with duties primarily in research
Research faculty are typically externally funded. Research
faculty are encouraged to give seminars and teach occasional courses in their
specialty. Teaching is at the discretion of the unit and the availability of
funds.
Research Instructor
·
holds
a minimum of a master’s degree appropriate for the specific position or has
equivalent professional experience
·
has
demonstrated potential for effective research
·
should
be capable of carrying out individual research or should be trained in research
procedures
·
should
have had the experience and specialized training necessary to develop and
interpret data required for success in such research projects as may be
undertaken
Research Assistant Professor
·
has
qualifications of the previous title
·
holds
the appropriate terminal degree, as evaluated by the academic unit and affirmed
by the appointing officer and the profession concerned
·
has
demonstrated effectiveness in research
·
is
qualified and competent to direct the work of others (such as technicians,
graduate students, etc)
Research Associate Professor
·
has
qualifications of the previous title
·
has
extensive successful experience in scholarly or creative endeavors
·
has
the ability to propose, develop, and manage major research projects
Research Professor.
·
has
qualifications of the previous title
·
has
demonstrated a degree of proficiency sufficient to establish an excellent
reputation among colleagues
·
has
demonstrated scholarly production in research, publications, professional
achievements or other distinguished and creative activity.
c. Faculty with
duties primarily in clinical teaching
Clinical Instructor
·
holds,
at a minimum, a graduate degree appropriate for the specific position or has
equivalent professional experience
·
has
demonstrated potential in clinical practice and teaching in the field
Clinical Assistant Professor
·
has
qualifications of the previous title
·
holds
the appropriate professional degree, as evaluated by the academic unit and
affirmed by the appointing officer and the profession concerned
·
has
training and experience in an area of specialization
·
has
demonstrated expertise in clinical practice and teaching in the field
Clinical Associate Professor
·
has
qualifications of the previous title
·
has
extensive successful experience in clinical or professional practice in a field
of specializations, or in a subdivision of the field, and in working with
and/or directing others (such as professionals, faculty members, graduate
students, etc) in clinical activities in the field
·
has
demonstrated superior teaching ability
Clinical Professor
·
has
qualifications of the previous title
·
has
demonstrated a degree of sustained excellence in clinical practice and teaching
sufficient to establish an outstanding reputation among colleagues
d.
Additional
faculty titles
Artist-in-Residence; Writer-in-Residence. These titles may
be used to designate temporary appointments, at any salary and experience
level, of persons who are serving for a limited time or part-time, and who are
not intended to be considered for professorial appointment.
Adjunct Instructor; Adjunct Assistant Professor; Adjunct
Associate Professor; Adjunct Professor. These titles are used to appoint
outstanding persons who have a primary employment responsibility outside the
university or in a different department in the university, and who bring some
specific professional expertise to the academic program. These positions are
typically unfunded.
Affiliate Instructor; Affiliate Assistant Professor;
Affiliate Associate Professor; Affiliate Professor. These titles are used in
the
Visiting Instructor; Visiting Assistant Professor; Visiting
Associate Professor; Visiting Professor. The prefix “visiting” before an
academic title is used to designate a short-term full or part time appointment
without tenure. Therefore the visiting title shall not be used for periods of
time beyond the initial contract period. It shall be used only for those
fixed-term faculty members who are visitors, temporary replacements, or for
whose disciplines the institution in good faith expects to have only a short-term
need. Use of the visiting title for an individual for more than 3 years is a
misuse of this title.
4. Emeritus status
Upon recommendation by
the unit personnel committee and appropriate administrators, the Chancellor may
confer the titles
“emeritus” or “emerita” will be conferred upon a retired faculty member,
including a Phased Retirement participant, who has made a significant
contribution to the university through a long and distinguished record of
scholarship, teaching, and/or service.
E. Initial Appointment
[For additional provisions related to initial faculty
appointments, see ECU Faculty
Manual, Appendix D.II.]
Appointment to the
faculty is made by the chancellor or his/her designee.[3] Upon receiving recommendations by
appropriate unit committees and administrators, the chancellor or his/her
designee shall issue a contract for initial appointment to the faculty that
becomes binding upon being executed by the faculty appointee.
The contract shall
specify, at minimum: rank or title; salary rate; length of appointment, tenure
status [either fixed term, probationary term, or appointment with permanent
tenure as defined in the Faculty Manual,
Appendix D]; initial assignments and/or responsibilities; and reference to the criteria
for evaluation of faculty performance, as provided in Appendix D, unit codes, and other appropriate
documents; and any specific terms and conditions of employment.
Any action conferring
permanent tenure with the initial faculty appointment requires approval of the
Board of Trustees.
Appointment to the faculty is made by the chancellor or
his/her designee. [3] Criteria for evaluation of faculty performance shall be
provided in writing and discussed before initial employment. A record of this discussion shall be placed
in the faculty member's personnel file.
Any action conferring permanent tenure with the initial appointment
requires approval of the board of trustees. The initial contract shall be
signed by the chancellor, or his designee, and the appointee. This contract
shall be accompanied by and elaborated on by a letter signed by the chancellor,
or his designee, and a letter signed by the unit administrator.
The chancellor's letter shall specify rank or title; salary;
length of appointment; and tenure status, whether fixed term, probationary term
appointment, or appointment with permanent tenure (ECU Faculty Manual, Appendix D). The unit administrator's letter
shall establish the specific conditions of employment.
II.
Assignments
A. Assignment
of Teaching Responsibilities
Prior to making final faculty assignments and at least two
weeks prior to the beginning of each semester, the unit administrator shall
apprise each unit faculty member, in writing, of the duties and
responsibilities in teaching, after soliciting faculty teaching preferences. If
changes in a faculty member's assignment become necessary, the faculty member
shall be notified of such changes prior to the effective date of the amended
assignment.
B. Assignment
of Released Time
Faculty members who are to be granted released time from
teaching shall be informed in writing of the purpose of the reduced teaching
assignment.
C. Fixed-Term teaching load
Full-time, fixed-term
faculty members whose primary responsibilities are teaching should not be
required to teach more than 12 credit hours per semester or 6 credit hours per
each summer session, with the exception of faculty members who voluntarily
teach directed readings and like courses.
If exceptional circumstances require that a faculty member be assigned
more than 12 credit hours in a semester, he or she should be appropriately
compensated for the excess teaching load during that term or be given the
equivalent reduced teaching load the following semester.
III.
Evaluation
Each faculty member with either a fixed-term, probationary term, or
permanently tenured appointment shall receive annually an evaluation of
his/her performance from the unit administrator which shall be based upon
current academic year data. except that data from the previous year's spring
semester survey of student opinion of teaching may be utilized when
current spring semester survey data are unavailable [4]. This annual evaluation shall:
· be
in writing;
·
state the percentage of variable salary increment available to the unit
to be recommended by the unit administrator for the faculty being evaluated;
·
be
discussed with the faculty member prior to being sent to any other
administrator or placed in the faculty member's personnel file; in the case of
faculty members with probationary term
period appointments, a record of this discussion shall be placed in the
faculty member's personnel file;
·
be
signed and dated by the unit administrator and the faculty member, who may
attach to the evaluation a concise comment regarding the evaluation. The
signature of the faculty member signifies that the faculty member has read, but
does not necessarily concur in, the evaluation.
The unit administrator shall forward to each faculty member
a copy of that member's annual evaluation within ten days of after completing the evaluations of unit members.
For contract renewal, the fixed-term faculty members shall be evaluated for
their performance of duties as stated in their contracts. Unit codes shall contain criteria and procedures
for evaluating fixed-term faculty members for initial appointment, contract
renewal, annual performance evaluation, salary increase, advancement in title,
and/or multi-year contracts. For evaluations pertaining to contract renewal at
a higher title, the criteria shall be stated in the unit code and in accordance
with the descriptors listed in section D.3 above.
The unit administrator's annual performance evaluation of
faculty members shall employ the criteria contained in the unit code approved
by the chancellor (ECU Faculty Manual,
Appendix L). The evaluation shall be
based upon that year's assigned duties and responsibilities (except, as
earlier noted, for the previous year's Spring semester survey of student
opinion) and shall consider:
1. teaching
The quality of teaching must be evaluated using
multiple methods chosen from among the following, as determined by the unit
code. If not determined in the unit
code, the voting faculty (as defined by Appendix L) shall determine the
multiple procedures to be followed.
a. formal methods of peer review,
including direct observation of the
classroom teaching of new and
tenure-track faculty.
b. review by the unit
administrator and/or peers of course materials such as
syllabi, reading lists,
outlines, examinations, audiovisual materials, student
manuals, samples of student’s
work on assignments, projects, papers,
examples of student
achievement, and/or other materials prepared for or
relevant to instruction.
c. data from surveys of student
opinion when an individual faculty member’s
data vary consistently (more
than 2 semesters) and significantly (more
than 2 standard deviations)
from the unit’s median for similar courses.
d. other procedures provided for
in unit codes.
(Text noted in red relates to
2. research and
creative activities;
3. patient care;
4. services
rendered on department, school, college, and university committees, councils,
and senates; service to professional organizations; service to local, state and
national governments; contributions to the development of public forums,
institutes, continuing education projects, patient services and consulting in
the private and public sectors; and
5. other
responsibilities as may be appropriate to the assignment.
The relative weight given to teaching, research/creative
activity, and service in personnel decisions shall be determined by each unit
code. In no case, however, shall service be weighed more heavily than either
teaching or research/creative activity.
IV. Reappointment of Probationary
Term Faculty Members
Please refer to
Appendix D of the ECU Faculty Manual.
V.
Reemployment of Fixed-Term Faculty Members
Faculty positions that
are occupied by faculty members holding fixed-term contracts shall periodically
be evaluated to determine if it is feasible to convert the position to one that
is tenure eligible. When it is recommended that a position that is occupied by
a fixed-term faculty member be made tenure eligible, the personnel committee
and unit administrator should determine collaboratively the appropriate kind of
search recommended (search waiver, internal search or external search), with
the final approval authority for the type of search (i.e. local, regional,
national) governed by University
policies.
The repeated
re-employment in full-time, fixed-term positions of faculty members whose
qualifications are on a par with those of the tenure eligible faculty members
in the unit is justifiable only when special conditions apply: (a) the position
is not permanently assigned to the unit, (b) the position is addressing
temporary needs, (c) the position cannot be filled by a faculty member with a
terminal degree, (d) the duties of the position are primarily clinical, (e) the
position is by its nature term limited (term-limited endowed professorship, for
example), or (f) this reflects the preference of the faculty member taking the
position. Qualified full-time, fixed-term faculty members should be encouraged
to apply for tenure eligible positions.
Contract renewal for part-time fixed-term faculty members should be
subject to the same conditions listed in a-f in the above paragraph. The continuous re-employment of faculty in part-time
or temporary positions should be avoided, unless mutually desirable for the
candidate and the unit.
VI. IV.
Professional
Advancement
Advancement in title
for fixed-term faculty and pPromotion
for tenured and probationary term
faculty are is a means through which professional achievement is
encouraged, recognized, and rewarded by the university. Evaluation of faculty
for purposes of promotion or advancement
in title shall accord with the regulations established in accordance with
the unit code and shall employ the criteria contained in the unit code approved
by the chancellor (ECU Faculty Manual, Appendix
L).
Departments in professional schools may also establish
guidelines for evaluation of faculty for promotion or advancement in title consistent with the criteria in their
school’s unit code. Specific regulations
and criteria governing evaluation of faculty for purposes of promotion or advancement in title may vary from
unit to unit. For evaluations pertaining
to Fixed-Term contract renewal at a higher title, the criteria shall be stated
in the unit code.
As a minimum each unit shall:
·
apply
published criteria in teaching and creative activity and service for evaluating
faculty for promotion or advancement in
title;
·
make
available procedures which will permit each faculty member to report
achievements annually or on a more frequent basis;
·
assure
each faculty member the right to discuss one's candidacy with the unit
administrator and/or the personnel committee at any time; and
·
notify
each faculty member within four days of receipt of the administration's call
for promotion or advancement in title
recommendations.
Upon request by the faculty member, the unit administrator and
the unit personnel committee shall evaluate the faculty member for promotion or advancement in title. Following such
evaluation, the unit administrator and the personnel committee shall inform the
faculty member of their respective recommendations. Promotion or advancement in title shall be based primarily upon the faculty
member's total demonstrated professional competence and achievement. Procedures
to be followed for promotion are found in ECU
Faculty Manual, Appendix D. Procedures to be followed for advancement
in title should be specified in each code unit in accordance with ECU Faculty Manual, Appendix D.II.B.3.,
III. and IV.; and Appendix C. section I.D.3.
Among the many qualifications which may be considered when
making recommendations for promotion, the
qualifications in section D.2. above following: are essential.
Assistant Professor
• has
qualifications of the previous rank
• holds
the appropriate terminal degree, as evaluated by the academic unit and affirmed
by the appointing officer and the profession concerned
• shows
evidence of potential for continued professional growth in teaching
effectiveness, creative activity, or research
• has
ability and willingness to participate in departmental, college, and university
affairs
• has
membership in professional organizations
• has
demonstrated expertise in clinical practice in disciplines where appropriate
Associate Professor
• has
qualifications of the previous rank
• has
demonstrated teaching effectiveness
• has a
record of creative or research activity resulting in publication or comparable
productivity
• has
demonstrated ability and willingness to participate in department, college, and
university affairs
• has
a record of effective service to the profession
• has
a record of effective clinical practice in disciplines where appropriate
Professor
• has
qualifications of the previous rank
• has
an established record of excellence in teaching
• has
a significant record of creative or research activity resulting in publication
or comparable productivity
• has
demonstrated excellent ability and willingness to participate in department,
college, and university affairs
• has
a record of significant service to the profession
• has
a record of effective clinical practice in disciplines where appropriate
Promotion usually in academic rank should be accompanied by a salary increment which
shall be separate from any and all other increments to which the individual may
be entitled. Notwithstanding any previous
statement that has appeared herein, competence for promotion to a specific rank
may be attested to by advanced study, culminating in appropriate graduate
degrees, or by extensive work experience in the teaching fields or in a
professional practice which is demonstrably of highest quality.
Advancement in title
for fixed-term faculty members should be accompanied by a salary increment
which shall be separate from any and all other increments to which the
individual may be entitled. Notwithstanding any previous statement that has
appeared herein, competence for advancement in title may be attested to by
demonstrated excellence in the performance of duties specified in the contract
of the fixed-term faculty member and supported by the faculty member’s annual
performance evaluation.
VII. V.
Salary
A. Initial Salary
Initial salary shall be based on degree attainment,
pertinent experience, professional activity, scholarly publication or its
equivalent, and level of responsibility, consideration being given to the
salaries of personnel presently in the unit and salaries within the discipline
in comparable institutions.
B. Determination of
Annual Salary Increments
The unit administrator shall recommend annual salary
increments to appropriate administrative officials in accordance with
requirements imposed by the North Carolina General Assembly, The University of
North Carolina Board of Governors, and the university administration, and shall
employ any additional criteria that have been established in this appendix, in
units codes, or in policies required by unit codes. Basic criteria for assessing merit shall
include the degree of teaching excellence; creative activity and research;
service to local, state, and national governments; as well as contributions to
the development of public forums, institutes, continuing education projects,
and patients' services. The unit
administrator shall report annually to the unit, in dollar amounts and
percentages, the total increment allotted, mean salary increment, and range in
salary increments for the unit. Each faculty member shall be informed by the
unit administrator of any salary increment recommendations made on behalf of
the faculty member by the unit administrator.
Equitability of salary
and benefits for fixed-term faculty members should be reviewed annually. When salary increments are provided by the
Board of Governors, full-time fixed-term faculty who have completed one year of
employment and have been reemployed for a second or subsequent year should be
considered for a salary increase based upon their annual evaluation and
criteria established by the Board of Governors and the unit code.
Full-time, fixed-term
faculty are entitled to the same benefits as all other full-time employees of
ECU.
VIII. Faculty Personnel Files
(Please refer to ECU Faculty Manual Interpretation
#I90-1.)
North Carolina law defines a
personnel file as any information gathered by
Article
7 of Chapter 126 of the General Statutes of
A faculty member’s primary personnel file shall reside in
the code unit office under the supervision of the code unit administrator. The
location and custodian of other known
files containing personnel records will be listed in the Personnel File Checklist attached to the inside cover of the
primary personnel file. All evaluative
documents will be contained in the primary personnel file. In particular, official copies of Personnel Action Dossiers, as outlined in Part
XII. of the ECU Faculty Manual, including those documents submitted by
faculty for consideration in the tenure, reappointment and promotion processes,
shall reside in the primary personnel file.
The unit administrator is
responsible for providing faculty members access to their personnel file. Faculty members are encouraged to examine
their primary personnel file often, subject to certain restrictions of state
law. Faculty members may examine other
files containing personnel records subject to the same restrictions. A faculty member may obtain copies of any
materials that are not restricted by State law in the personnel file and may
attach a concise statement in response to any item therein. This concise statement shall be submitted to
the custodian for inclusion as an attachment to the specific document. A person designated by the faculty member may
examine that employee’s personnel file with the written authorization of the
faculty member. Willful disclosure of confidential information or unauthorized access
to a personnel file by any person violates State law and University regulations
and may result in disciplinary action under University regulations. Any person who knows of these violations but
does not act, has neglected his or her duties and may also be disciplined in
accordance with University regulations.
No material obtained from an anonymous source shall be
placed in the primary personnel file or any other file containing personnel
records except for data from student opinion surveys. Data from student opinion surveys shall be
used in the annual evaluation and shall be submitted by the authorized
surveying agent to the faculty member and the unit administrator. Evaluative materials or summaries thereof
prepared by peer committees as part of a regular evaluation system may be placed
in the primary personnel file when signed by a representative of the committee. Faculty
members must be made aware within a reasonable time of any change in their
personnel file. The procedures of
Article 7 of Chapter 126 of the General Statutes of
Please see the ECU Faculty Manual, Part VI. for further
information on state statutes and ECU policy concerning faculty personnel
files.
IX. VII. Amendment
Procedure
Amendments to ECU
Faculty Manual, Appendix C. Personnel Policies and Procedures may be
proposed by any full-time member of the faculty, by any faculty committee, or
by any member of the administration of
X.
Effective Date
All provisions of
these policies and procedures shall become effective on the date they are
approved by the
Approved:
18
March 1994
ECU
Board of Trustees
Amended:
Interpretation:
Interpretation
made to Section VI. (2-15-90)
______________________________________________________________________________________________
March 31,
2009
Attachment 4.
FACULTY GOVERNANCE COMMITTEE REPORT
Proposed addition to ECU Faculty Manual, Appendix D, Section
V.
Procedure for Review of Notice of
Non-Reappointment or Non-Conferral of
Permanent Tenure
V. Procedure for
Review Appeal of Notice of Non-Reappointment or Non-Conferral of
Permanent Tenure.
….
D. Procedures for the Hearing.
1. Time and Date of Hearing
If the request for a hearing is validated, the committee
shall provide a complete copy of the request for a hearing to the
individuals named in the request for a hearing. The committee shall set the
time, date, and place for the hearing. The date for the hearing must be
within 30 42 calendar working
days of the notification to the complainant that the request for a hearing was
validated, except under unusual circumstances such as when a hearing request
is received during official university breaks and holidays and despite
reasonable efforts the hearing committee cannot be assembled. The
committee shall then notify the complainant, the respondents, the chair of the
faculty, and the chancellor, of the time, date, and place of the hearing.
At least 15 21 calendar working
days before the hearing, the complainant shall notify the committee, the
respondents, the chair of the faculty, and the chancellor of the identity of
the complainant’s advisor, if any, and whether or not the advisor is an
attorney. (“Attorney” is defined as anyone with a Juris Doctor, or other recognized
law degree, regardless of whether or not that person is licensed to practice
law in the State of
[1]For other policies and procedures dealing with faculty
appointments, see ECU Faculty Manual,
Appendix D.
2These criteria are not designed to be used for persons with administrative
rank to evaluate their administrative service.
Criteria for that purpose shall be developed by proper administrative
authority.
[3] Reference to
the chancellor’s designee shall include and be limited to the academic council vice chancellor of
academic affairs, vice chancellor for student life, or the vice chancellor for
health sciences.