Faculty Senate Resolution #07-07

Approved by the Faculty Senate: February 2007

Approved by the Chancellor: March 2007

Proposed Revisions to the ECU Faculty Manual Part XIII. Promotion and Tenure Timeline

(Additions are noted in bold print and deletions are noted in strikethrough)

Promotion and Tenure Timeline – Spring before Decision Year*

Action	Due Date 9 and 12 Month Faculty	Time Allotted for Decision
Request to the Committee for promotion or early conferral of permanent tenure (this step not necessary for normal tenure timeline)	1^st Friday in March Monday in February
Faculty member submits list of potential external reviews to committee	1^st Monday in March
Committee submission of a list of external reviewers to the unit administrator (Materials should be sent to reviewers in a timely manner with sufficient time for completion.)	Last Friday 2^ndMonday in March
Unit Administrator sends formal request to external reviewers	3^rd 2^nd Monday in April	3 4 weeks

Promotion and Tenure Timeline – Fall of Decision Year*

Action	Due Date 9 and 12 Month Faculty	Time Allotted for Decision	Health Sciences Division	Time Allotted for Decision
Unit Administrator informs committee of upcoming need for a meeting	1^st Monday in September		1^st Monday in September
External reviewer’s reports due.	1^st Monday in September		1^st Monday in September
Faculty turns in PAD to Committee	2^nd Monday in September		2^nd Monday in September
Committee decision/PAD to unit administrator	2^nd Monday in October1^st Monday in October	4 3 weeks	2nd Monday in October1^st Monday in October	4 3 weeks
Unit administrator decision /PAD to Dean (if applicable) Brody School of Medicine P&T Committee reviews & makes Recommendation to BSOM Dean	1^st Monday in November 4th Monday in October	3 weeks	1^st Monday in November 3rd Monday in October	4 2 weeks

Dean decision/PAD to VCAA (or VCHS)	4^th Monday in November	3 4 weeks	3^rd 2nd Monday in December	7 8 weeks
VC decision/PAD (?) to Chancellor	2^nd Monday in January	6 weeks	2^nd Monday in January	4 weeks
Chancellor decision	1^st Monday in February	4 weeks	1^st Monday in February	4 weeks
BOT decision (Tenure Only)	Spring BOT meeting	Date varies from year to year	Spring BOT meeting	date varies from year to year

Reappointment of Probationary-Term Faculty Members Timeline*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
PADs due to tenure committee for reappointment decision	1^st Monday in February		1^st Monday in April
Committee decision on reappointment to unit administrator	1^st Monday in March4th Monday in February	4 3 weeks	1^st Monday in May 4^th Monday in April
Unit administrator decision to Dean (if applicable)	3^rd Monday in March	2 3 weeks	3^rd Monday May
Dean decision to VCAA (or VCHS)	2^nd Monday in April	3 weeks	2^nd Monday June

Reappointment of Probationary-Term Faculty Members in 2^nd Year of Employment With Credit for

Prior Academic Service Timeline*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
PADs due to tenure committee for reappointment decision	1^st Monday in September		1^st Monday in April
Committee decision on reappointment to unit administrator	1^st Monday in October 4th Monday in September	4 3 weeks	1^st Monday in May 4^th Monday in April
Unit administrator decision to Dean (if applicable)	3^rd 2^nd Monday in October	2 weeks	3^rd Monday May
Dean decision to VCAA (or VCHS)	1^st Monday in November 4^th Monday in October	2 weeks	2^nd Monday June

Subsequent Appointment of Fixed-Term Faculty Members Timeline – Spring of Decision Year*

Action	Due Date for 9 Month Faculty	Time Allotted for Decision	Due Date 12 Month Faculty
Fixed-term faculty members request reappointment	180 calendar days before term expires-90 calendar days before term expires February 2 – May 3		180 calendar days before term expires-90 calendar days before term expires January 1 – April 1
Committee and unit administrator notify fixed-term faculty member in writing of subsequent appointment Decision	within 30 working days of the request	30 days	within 30 working days of the request

*Faculty candidate will be notified in writing within one week at each decision point.