Approved by the Faculty Senate: February 21, 2006
Approved by the Chancellor: March 21, 2006
East Carolina University Faculty
Manual
PART XIII. PROMOTION AND TENURE TIMELINE
Promotion and Tenure Timeline –
Spring before Decision Year*
Action |
Due Date
9 and 12 Month Faculty |
Time
Allotted for Decision |
Request to the Committee for promotion or early
conferral of permanent tenure (this step not necessary for normal tenure
timeline) |
1st
Monday in February |
|
Faculty member submits list of potential external
reviews to committee |
1st
Monday in March |
|
Committee submission of a list of
external reviewers to the unit administrator (Materials should be sent to reviewers in a timely
manner with sufficient time for completion.) |
2nd Monday
in March |
|
Unit Administrator sends formal request to external
reviewers |
2nd
Monday in April |
4 weeks |
Promotion
and Tenure Timeline – Fall of Decision Year*
Action |
Due Date
9 and 12 Month Faculty |
Time
Allotted for Decision |
Health
Sciences Division |
Time
Allotted for Decision |
Unit Administrator informs committee of upcoming
need for a meeting |
1st
Monday in September |
|
1st
Monday in September |
|
External reviewer’s reports due. |
1st
Monday in September |
|
1st
Monday in September |
|
Faculty turns in PAD to Committee |
2nd
Monday in September |
|
2nd
Monday in September |
|
Committee decision/PAD to unit administrator |
1st
Monday in October |
3 weeks |
1st
Monday in October |
3 weeks |
Unit
administrator decision /PAD to Dean (if applicable) Brody School of Medicine P&T Committee reviews &
makes Recommendation to BSOM Dean |
4th
Monday in October |
3 weeks |
3rd
Monday in October |
2 weeks |
Dean decision/PAD to VCAA (or VCHS) |
4th
Monday in November |
4 weeks |
2nd
Monday in December |
8 weeks |
VC decision/PAD (?) to Chancellor |
2nd
Monday in January |
6 weeks |
2nd
Monday in January |
4 weeks |
Chancellor decision |
1st
Monday in February |
4 weeks |
1st
Monday in February |
4 weeks |
BOT decision (Tenure Only) |
Spring
BOT meeting |
Date
varies from year to year |
Spring
BOT meeting |
date
varies from year to year |
Reappointment of Probationary-Term Faculty Members
Timeline*
Action |
Due Date
for 9 Month Faculty |
Time
Allotted for Decision |
Due Date
12 Month Faculty |
PADs due to tenure committee for reappointment
decision |
1st
Monday in February |
|
1st
Monday in April |
Committee decision on reappointment to unit
administrator |
4th Monday
in February |
3 weeks |
4th
Monday in April |
Unit administrator decision to Dean (if applicable) |
3rd
Monday in March |
3 weeks |
3rd
Monday May |
Dean decision to VCAA (or VCHS) |
2nd
Monday in April |
3 weeks |
2nd
Monday June |
Reappointment of Probationary-Term Faculty Members in
2nd Year of Employment With Credit for Prior Academic Service
Timeline*
Action |
Due Date
for 9 Month Faculty |
Time
Allotted for Decision |
Due Date
12 Month Faculty |
PADs due to tenure committee for reappointment
decision |
1st
Monday in September |
|
1st
Monday in April |
Committee decision on reappointment to unit
administrator |
4th
Monday in September |
3 weeks |
4th
Monday in April |
Unit administrator decision to Dean (if applicable) |
2nd
Monday in October |
2 weeks |
3rd
Monday May |
Dean decision to VCAA (or VCHS) |
4th
Monday in October |
2 weeks |
2nd
Monday June |
Action |
Due Date
for 9 Month Faculty |
Time
Allotted for Decision |
Due Date
12 Month Faculty |
Fixed-term faculty members request reappointment |
February
2 – May 3 |
|
January 1
– April 1 |
Committee
and unit administrator notify
fixed-term faculty member in writing of subsequent appointment Decision |
within 30
days of the request |
30 days |
within 30
days of the request |
*Faculty
candidate will be notified in writing within one week at each decision point.
**May
be difficult to commit not knowing enrollment and budget
***If a faculty member submits a written request for a subsequent fixed-term contract, then the Unit administrator will follow appropriate procedures in accordance with policies in Appendix D