FULL MINUTES OF NOVEMBER 4, 2008
regular meeting of the 2008-2009
Agenda Item I. Call to Order
Janice Tovey, Chair of the Faculty called the meeting to order at 2:10 p.m.
Agenda Item II. Approval of Minutes
Agenda Item III. Special Order of the Day
A. Roll Call
Senators absent were: Professors Wilson (Sociology/Parliamentarian), Zoller (Art and Design), Schmidt (Biology), Greene, McFadden, and Stapleton (Education), Glascoff (Health and Human Performance), Schenarts (Medicine), Eason and McAuliffe (Nursing), Ciesielski (Technology and Computer Science), and Niswander (Business/Academic Deans Representative).
Alternates present were: Professors Delvecchio for Christian (Business), Felts for Vail-Smith (Health and Human Performance), Pravica for Robinson (Mathematics), Larson for Jesse (Nursing), and Gopalakrishnan for Pagliari (Technology and Computer Science).
The Chancellor has approved the following resolutions from the October Senate meeting:
08-41 Guidelines for Preparing a Cumulative Evaluation.
08-42 Revisions to the ECU Faculty
Manual, Appendix B. Policy for the Cumulative
Review of Permanently Tenured Faculty of ECU.
Professor Bob Morrison (Chemistry and Past Chair of the Faculty) graciously agreed to serve as Parliamentarian during the meeting due to Professor Ken Wilson’s illness.
We have the following vacancies on standing University Committees and ask that anyone interested please contact Janice Tovey, Chair of the Faculty, at firstname.lastname@example.org.
Career Education Committee,
· Libraries Committee, regular member (2009 term)
· Teaching Grants Committee, regular member (2009 and 2010 terms)
Letters concerning unit elections for 2009-2010
Faculty members not located on main campus (Allied Health Sciences, Health and Human Performance, Health Sciences Library, Medicine, and Nursing,) and who serve on various academic standing committees are reminded of special courtesy parking permits available from the office of Parking and Transportation Services. Special Courtesy Permits allow faculty members attending meetings, etc. to park in "A1/B1” lots on main campus. These permits are issued to unit heads at no charge and are to be used in conjunction with a paid parking permit. Additional information is available from Parking and Transportation Services at 328-1961.
C. Steve Ballard, Chancellor
Chancellor Ballard stated budget cuts continue to hold his attention. The 2% cut had been announced and ECU has been asked to prepare for a 4% cut. This is a reversion so it is not a permanent cut at this time. While this has not been officially requested by the governor, General Administration and President Bowles has asked every campus in the system to prepare for a 6% cut. For purposes of comparison a 2% cut of state funds for ECU equates to approximately $5 million. So we are looking at a $15 million potential reversion for this year. Ten million of this we have been told to make plans for and we have been told to plan for an additional $5 million to occur shortly after the election. As a rule of thumb 80% of these cuts will be from the east Campus and the remaining 20% will be from the west campus.
A memorandum has already been distributed by Vice Chancellor for Administration and Finance, Kevin Seitz on activities that ECU has been considering to save funds. For the most part these cost saving measures have been to not fill vacancies, restricted travel (except at the faculty level), increase conservation and efficiency efforts in all of our activities, and minimize, if not cancel, any purchases. All of these savings simply go into an account that can be used when the state withholds funding. In summary $5 million has already been returned; we expect another $ 5 million to be withheld any day, and it is very likely that a third $5 million will be with held very soon. If there are no more than $10 million in reversions this year, we think we will be able to manage it with the restrictions that every Vice Chancellor has imposed on their division. We are hoping that we do not get the 6% cut; but we are planning on it.
Chancellor Ballard stated that the $15 million could become
permanent when the legislature settles on the budget in June or July of next
year. That could require some different
business models and ways to provide services, such as more outsourcing, slower
services in many cases, loss of many middle management positions (EPA-non faculty),
and loss all non-faculty vacancies. The Chancellor stressed that he would keep
Chancellor Ballard stated that, regarding campus-based
tuition, ECU was trying to determine if we will charge our students more
tuition and fees for next Fall. ECU has the option to do this within a limit of
6.5 percent established by the UNC Board of Governors, but that is on a sliding
scale depending on the amount of money that is provided to the legislature. He
stated that the process involved seeking input from student affairs and student
services before a decision was made in regard to campus-based tuition and a
request forwarded to the Board of Trustees in November. At present, the
proposal will be a $70 tuition increase and a $30 fee increase for each
student. That would be a little less than a 2.5% fee increase to all students
for the cost of education. The $30 fee increase would be divided between a $10
health service fee and, perhaps, a $10-20 athletic fee at the undergraduate
level. There is still some agreement necessary between the Athletics Department
and student leadership on this amount. There are Board mandates that state at
least 25% of any tuition increase must go to financial aid and 25% of any
increase must go to faculty salaries given the effort to raise faculty salaries
to the 80th percentile of the salaries of their peers. The
Chancellor stated that his approach would be to put 50-60% of the tuition increase
in financial aid given the nature of the ECU student body. There are other fees
not covered by the 6.5 percent cap in the Brody School of Medicine and for MBA
students at the
Budget Memorandum from Rob Nelson was distributed to each Faculty Senator.
The Chancellor highlighted that the operating budget is the same as it has been
and that a $330 million expansion budget has been proposed by President Bowles.
ECU did reasonably well for requests in the operating budget, with some money
expected for faculty salaries. Planning money for the new
D. Deirdre Mageean, Vice Chancellor for Research and Graduate Studies
Vice Chancellor Mageean provided an annual report on research and updates on activities with the Carnegie Engagement Classification and UNC Tomorrow Phase II. A printed copy of the second annual report of the Research and Graduate Studies was provided to each Faculty Senator. Vice Chancellor Mageean explained aspects of the report, which included the six interdisciplinary centers. She reported that there was an increase in research awards from $38 million to $45 million this year and that there was also an increase in start-up funds for faculty. VC Mageean stated that the return on investments for start-up grants for faculty was better than the return in the stock market last year. She extended congratulations to faculty who were grant recipients and to those who used their grant money wisely. The division of indirect rewards from the federal government was also discussed with percentages of the 30% overhead going to faculty and individual academic units.
VC Mageean stated that an effort has been made, with the associate deans for research, to improve the data on grants, stating that improved metrics on research dollars will assist in sound decision making. Another effort noted by Vice Chancellor Mageean was the Science at Starlight premier science networking event. She stated that the Science at Starlight was a regional intellectual exchange group designed to facilitate interaction and collaboration among university and corporate scientists and engineers and that this activity has helped build a community of scholars; with a similar organization being proposed for fine arts and the humanities.
VC Mageean stated that, in regard to UNC Tomorrow Phase Two, committees were meeting regularly to produce a report in December that would indicate implementation efforts for the directions established in the first phase. She stated that, in regard to the Carnegie Engagement Classification effort, the report was originally submitted in September and a response was expected back in December. Open forums will be held featuring Dr. Clarke and Dr. Cowling about the Carnegie experience at N.C. State. VC Mageean also briefly mentioned efforts underway with the Scholarship of Engagement and undergraduate research. Following her remarks, no questions were posed to Vice Chancellor Mageean at this time.
E. Janice Tovey, Chair of the Faculty
Professor Tovey provided a summary
of the discussions at the three open forums on the Strategic
Enrollment Management Task Force Report and recommendations. She stated that she had charged the Admission
and Retention Policies Committee and the Academic Standards Committee with
beginning the discussion of the items in 2.8 of the Task Force report since
these are policies related to admission, retention, and grade replacement. She has
asked them to work together with members of the Task Force and solicit faculty
input from within the campus community and review the recommendations and prepare
appropriate policy and procedures recommendations for
Chair Tovey stated reminded the Faculty Senators that there
were many other items in the Task Force report that should be addressed by the
No questions were posed to Chair Tovey at this time.
F. Approval of the Fall 2008 Graduation Roster, including honors program graduates.
Professor Walker (Allied Health Sciences) moved approval of the Fall 2008 Graduation Roster, including honors program graduates. RESOLUTION #08-44
Following approval of the Fall 2008 Graduation Roster, Professor
Taggart (Music) congratulated Lori Lee, who works with the
G Hunt McKinnon, Faculty Assembly Delegate
Professor McKinnon provided Faculty Senators a written
report on the October 24, 2008, Faculty Assembly meeting. Within this
report is a desire on the part of UNC-General Administration to form a
committee to look at best practices for the employment of fixed term faculty
within the university system. Professor
Martinez (Foreign Languages and Literatures) stated that, in reference to the discussion
of the 49% of fixed term faculty, she wondered if the large percentage was seen
as having a negative impact on academia and wondered what were the implications
for tenured faculty and the landscape of the
H. Question Period
Professor Brown (Psychology) stated that in reference to the Final Exam policy, was it the Provost’s assumption that faculty must occupy the student’s time for the entire length of time allotted for their final exam. Provost Sheerer responded no; the use of the final exam period is left up to the professor of the course.
Professor Martinez (Foreign Languages and Literatures) asked Chancellor Ballard if additional items should be added to faculty responsibilities in addition to teaching, research, and service, such as collegiality. Chancellor Ballard replied that he had heard discussion on adding engagement but was not sure that congeniality should be included. Provost Sheerer stated that if faculty wish to have something like that included, then faculty should craft a proposal and present it for discussion. University Attorney Donna Payne stated that collegiality among all members of the University community was beneficial and that this had already been included as a part of various Board of Governors’ policies. Therefore, it was something that should be discussed on campus especially related to teaching.
Professor Sharer (English) asked for updates on SACS committees and timelines. Chair Tovey stated that this information is on the SACS website and would be distributed to everyone. Professor Rigsby stated that she would like to see a full listing of the SACS groups that include faculty involvement. Professor Rigsby then asked Chair Tovey to make sure that this information was made available for all within the University, stating that the various working groups involved with assessment, etc. needed faculty input. Chair Tovey agreed to provide that information to the Faculty Senators as soon as possible.
Agenda Item IV. Unfinished Business
A. Academic Standards Committee
Professor Linda Wolfe (Anthropology), Chair of the Committee, presented several requests from the Administrative Service Learning Committee that included Service Learning criteria, request to have the “SL” designation included in the University Undergraduate Catalog for all courses approved by the Administrative Service Learning Committee, and a SL designation form in the Service Learning Course Submission Process.
Professor Sharer (English) noted if, in reference to ENGL 1100 and ENGL 1200 courses, these courses, when involving service learning, could be listed separately in the catalogs and online. Since not all ENGL 1100 and ENGL 1200 courses involved service learning. Angela Anderson, University Registrar, replied that the service learning component would be designated in the catalog online by section like writing intensive courses.
Professor Rigsby (Geology) asked who oversaw the University Service Learning Committee and appointed its members. Professor Wolfe stated that currently Professor Sharon Ballard in Child Development and Family Relations was the chair and that she was unsure how the membership was appointed. Professor Rigsby (Geology) expressed concern about the courses that really do require heavy time and involvement for the service learning component.
Following discussion, the Service Learning criteria, request to have the “SL” designation included in the University Undergraduate Catalog for all courses approved by the University Service Learning Committee, and a SL designation form in the Service Learning Course Submission Process were approved as presented. RESOLUTION #08-45
B. Educational Policies and Planning Committee
Sandra Warren (Education), Chair of the Committee first presented the
Professor Warren then presented a Request for Authorization to Establish New Distance Education Degree Program for a MAEd in Family and Consumer Sciences Education in the Department of Child Development and Family Relations. There was no discussion and the request for authorization was approved as presented. RESOLUTION #08-47
Professor Warren then presented a Notification of Intent to Plan (Distance
in Management in the
C. Faculty Grievance Committee
Professor Matt Mahar (Health and Human Performance), Vice Chair of the Committee, presented the Overview of 2007-2008 Committee Activities. There were three grievances last year all from tenured faculty. There was no discussion and the report was accepted as presented.
Agenda Item V. Report of Committees
A. Academic Standards Committee
Professor Linda Wolfe first presented ENGL 3920: Film Theory and Criticism for approval of Foundations Curriculum Course for Humanities. There was no discussion and the Foundations Curriculum Course for Humanities was approved as presented. RESOLUTION #08-49
Professor Linda Wolfe (Anthropology), Chair of the Committee then presented a proposed new “NR” grade for those courses for which the instructor/faculty member fails to turn in a grade. Professor Taggart (Music) stated that he was surprised about this topic and asked how many cases were involved. Angela Anderson, University Registrar replied over 500.
Professor Coleman (Medicine) asked about possibly using another designation. His concern was that the “NR” Not Recorded designated made it seem as if the faculty member was not capable of doing what was needed; the response was that this was exactly the intent.
The designation would isolate faculty members who do not enter grades and to distinguish between this and work that was not completed by the student.
Professor MacGilvray (Medicine) asked what the motivation was for faculty who failed to complete this aspect of their responsibilities. It was noted that there could possibly be an extreme emergency that prevented a faculty member from turning in grades, but that the large number of instances created a problem for students and a remedy to this was needed. Professor Gopalakrishnan (Technology and Computer Science) stated that he considered this a gross negligence of duty on the part of the faculty member.
Professor Romack (Chemistry) asked if this had been tracked over a period of time and, if so, what happened to the faculty members who failed to do their job. He stated that he had used the “I” designation before, knowing that it would turn into an “F” because the student failed to complete the required coursework. Angela Anderson (Registrar) noted the number of times that this has occurred in the past and stated that she was not aware of anything being done to faculty members who fail to complete this task.
Professor Rigsby (Geology) stated that the current proposal from the committee failed to provide a provision for a timeline and if not included in the resolution and asked if “NR” designation was meant to continue throughout the student’s time in school. It was stated yes. Professor Wang (Geography) asked when would the “NR” be generated in Banner. Angela Anderson, (Registrar) replied within 20 minutes of the final deadline for grades.
Professor Walker (Allied Health Sciences) asked how would the “NR” impact academic standing eligibility and were there differences between the use of “I” and “NR”. The response was that the “NR” would not have a negative impact on the student grade.
Professor Gopalakrishnan (Technology and Computer Science) stated that currently, when faculty assign incomplete grades and the deadline by which the incomplete needs to be removed passes by, the grade changes to “F” from “I” automatically. He noted that he would like to see this particular policy changed. He suggested that when a faculty assigns incomplete grades, the faculty be asked to complete a form in which the faculty should specify as to what grade the "I" should revert to if a further report is not filed before the deadline for the removal of the incomplete grade. This way the faculty does not have to file additional paperwork in case the student fails to do additional assigned work. For example, a faculty might have decided that the grade of a student should be “C” and in case they do the additional work (which they missed in the regular semester due to illness for about three weeks) their grade should be “B”. In that case, the faculty should be asked to complete a form assigning “I” grade to the student and stating in the same form that the "I" grade should revert to “C”, in case no additional report is filed before the deadline for the removal of the incomplete grade.
(Geology) stated that she understood the need for the “I” designation, however
the recommendation to the
B. Educational Policies and Planning Committee
Warren (Education), Chair of the Committee, presented first the proposed Guidelines
for Unit Academic Program Review.
Professor Pravica (Mathematics) moved to include a reference to the unit codes in two sections of the document. First, under the heading Unit Offering the Undergraduate and/or Graduate Program, it was moved to add in the first sentence the following text noted in parentheses, The unit chair is responsible for consulting with IPR and for organizing unit faculty “following the procedures prescribed in the unit codes”…. And, under the heading Unit Program Review Schedule, it was moved to add to the second sentence under #2 the following text noted in parentheses, “Unless otherwise specified by the unit code,” the unit undergraduate program coordinator (UUPC), the unit graduate program….
Professor Rigsby (Geology) spoke in favor of the motion to make the guidelines more clear so that these proposed guidelines and action from them do not contradict what is stated in the various unit codes. Professor Jenkins (History) asked what if nothing was included in a unit’s guidelines. Professor Bauer (Foreign Languages and Literatures) replied that it should be and if the unit code did not address this, then faculty have nothing else to follow but the guidelines being proposed to the Senate.
Professor Coleman (Medicine) asked if this document would be made a part of the ECU Faculty Manual. Chair Tovey responded no, stating that this document would be housed in the Division of Academic Affairs and probably placed, by Associate Vice Chancellor Linner Griffin, on a University website for easy retrieval.
Following discussion the motion to amend the guidelines was approved as presented and the proposed Guidelines for Unit Academic Program Review were approved as amended. RESOLUTION #08-51
Professor Warren then presented the proposed Guidelines for Reviewing Low Productivity/Low Enrollment Programs. For information, links to two General Administration memorandums were provided to the Faculty Senators prior to the meeting: July 2008 Memorandum on Budget (page 2 of attachment 2) and September 2008 Memorandum on Productivity Study.
Professor Brown (Psychology)asked for an explanation under Admission/Graduation Criteria and Statistics section of the phrase ” Are admission or graduation criteria so rigorous as to significantly limit admissions or graduation rates but result in high caliber student or graduate population?” Chair Tovey responded that any way that faculty can use these guidelines would be beneficial. Professor Martinez (Foreign Languages and Literatures) noted her thanks to the Chair of the Faculty and the committee for addressing this issue and for the administration for allowing faculty input prior to implementation. Following discussion, the proposed Guidelines for Reviewing Low Productivity/Low Enrollment Programs were approved as presented. RESOLUTION #08-52
Professor Warren then presented a proposed Change in Placement of Military Programs, including minors in Professional Officer Course (Air Force) and Military Science (Army) into the
Professor Warren then presented a proposed Change in Name of the Master’s Degree in Speech Language Pathology to Communication Sciences and Disorders. There was no discussion and the proposed change in name of the Master’s Degree in Speech Language Pathology was approved as presented. RESOLUTION #08-54
C. Research/Creative Activity Grants Committee
Professor Paul Gares (Geography), Chair of the Committee, presented revised Guidelines for the 2009/2010 Research/Creative Activity Grants. He noted that these guidelines removed the appeal process because since adding it two years ago, there had been a lot of confusion and the timeframe did not allow for appeals once the recommendations had been forwarded to the Vice Chancellor for Research and Graduate Studies.
Professor Pravica (Mathematics)
asked if faculty members, who had accidently not followed the submission
guidelines, could be given a day to revise their materials if found to be out
of line. Professor Gares replied that it
was not possible due to the timeframe given and he reminded Faculty Senators that
large, universal granting agencies did not provide opportunities for
resubmission either. Following discussion, the revised guidelines were approved
as presented. RESOLUTION #08-55
D. University Curriculum Committee
Professor Jane Manner (Education), a member of the committee presented the curriculum matters contained in the September 11, 2008 and October 9, 2008 committee meeting minutes. There was no discussion and the University Curriculum Committee minutes of September 11, 2008 and October 9, 2008 were approved as presented. RESOLUTION #08-56
E. University Environment Committee
Professor Jill Twark (Foreign Languages and Literatures) presented a resolution on Green Space and Heritage Trees. She stated that there were a lot of activities that took place on campus that damaged trees, landscape, etc. when there were other areas that remained underutilized that should be considered. Following discussion, the resolution on Green Space and Heritage Trees was approved as presented. RESOLUTION #08-57
The meeting adjourned at 4:00 p.m.
Hunt McKinnon Lori Lee
Secretary of the Faculty
Department of Interior Design and Merchandising
FACULTY SENATE RESOLUTIONS APPROVED AT THE NOVEMBER 4, 2008, MEETING
08-44 Fall 2008 Graduation Roster, including honors program graduates.
08-45 Service Learning criteria, request to have the “SL” designation included in the University Undergraduate Catalog for all courses approved by the University Service Learning Committee, and a SL designation form in the Service Learning Course Submission Process.
08-47 Request for Authorization to Establish New Distance Education Degree Program for a
08-49 Approval of ENGL 3920: Film Theory and Criticism as a Foundations Curriculum Course
08-50 Return of the proposed “NR” designation policy to the Academic Standards Committee for
consideration of provisions for removal and appeals, similar to the current incompletes
Disposition: Academic Standards Committee
08-52 Guidelines for Reviewing Low Productivity/Low Enrollment Programs.
in Placement of Military Programs, including minors in Professional Officer
Course (Air Force) and Military Science (Army) into the
08-54 Change in Name of the Master’s Degree in Speech Language Pathology to
Communication Sciences and Disorders.
08-55 Revised Guidelines for the 2009/2010 Research/Creative Activity Grants.
08-57 Resolution on Green Space and Heritage Trees.