East Carolina University
FACULTY SENATE
FULL MINUTES OF FEBRUARY 23, 2010
The
fifth regular meeting of the 2009-2010
Agenda
Item I. Call to Order
Marianna Walker, Chair of the Faculty called
the meeting to order at 2:10 p.m.
Agenda
Item II. Approval of Minutes
The minutes of January
26, 2010
were approved as distributed.
Agenda
Item III. Special Order of the Day
A. Roll
Call
Senators absent were: Professors Jones
(Allied Health Sciences), Chandler (Hospitality Management), Abdel-Rahman
(Medicine), Coddington (Technology and Computer Science), Tovey (English), and
Rigsby (Geology).
Alternates present were: Professors Hudson
for Jenkins (Allied Health Sciences), Schmidt for Jeffs (Education), Lillian for
Deena (English), Felts for Vail-Smith (Health and Human Performance), Simpson
for Russell (Health Sciences Library), Oakley for Jenks (History), Fletcher for
Schenarts (Medicine), Boklage for Gilliland (Medicine), and Cope for Brown
(Psychology).
B. Announcements
A
copy of the Flu
Self-Reporting System Process was distributed to all Senators for their Information.
The
Scholar-Teacher
Awards and Symposium will be on Thursday, April 1, 2010 in Mendenhall Student
Center Great Room. The awards program will be for recipients and their
guests. The Symposium, from 1:30 – 3:30 p.m. will consist of two
concurrent sessions of 15 minute presentations provided by the recipients and
poster displays. All faculty and students are invited to participate in
the symposium.
Faculty
members are reminded that April 1 Chancellor Ballard will call for candidates
for the prestigious Oliver Max Gardner award.
A copy of the University’s nomination procedures is available at: http://www.ecu.edu/cs-acad/fsonline/customcf/committee/aa/maxgardneraward.htm.
A
preliminary call for nominations for the Board
of Governors Award for Excellence in Teaching, Board of Governors Distinguished Professor for Teaching Award, East
Carolina Alumni Association Outstanding Teaching Award and Robert L. Jones Teaching Award will be distributed soon to all
academic unit heads. Nomination
materials will be due September 1 and portfolios due November 1. Information on
the different award nominating procedures are available at:
http://www.ecu.edu/cs-acad/fsonline/aa/academicawards.cfm.
University
Awards Day, scheduled for Tuesday, April 27, 2010, at 10:00 a.m. in Hendrix
Theatre with the recipients of the following awards and honors being
recognized: Board of Governors Award for Excellence in Teaching, Board of
Governors Distinguished Professor for Teaching Award, Robert L. Jones Award for
Outstanding Teaching (Alumni
Association), University Alumni Association Award for Outstanding Teaching, Max
Ray Joyner Award for Faculty Service through Continuing Education, ECU
Scholar-Teacher Awards, Centennial Awards for Excellence, Achievement for
Excellence in Research and Creative Activity, Servire Society Induction. A reception will follow in the Mendenhall
Student Center Lobby. All faculty are
invited to attend.
Professor Marianna Walker, Chair of the Faculty, added
that a memo was distributed to faculty from the Provost and Chair of the
Faculty, relative to the Summary of Teaching Evaluations for the Cumulative
Report Form. In this memo, each reminds faculty, unit administrators, and unit
personnel committee chairs to employ a variety of methods for evaluation of
teaching effectiveness. The information
on Peer Evaluation is available on the Center for Faculty Excellence website
at: http://www.ecu.edu/ofe/.
Professor
Walker also took a moment to remember one of our colleagues, Professor Rod
Compton (Health and Human Performance), who passed away last week, and asked
Senators to keep the following colleagues in their thoughts due to their
illness: Professors Meta Downes (Allied Health Sciences), Jan Tovey (English)
and David Long (History). She asked everyone to let her know if there were others
that the Senate should acknowledge.
Chancellor Ballard stated that when the
Faculty Serious Illness and Disability Leave policy was originally discussed in
the fall of 2005 there was not enough administrative review; so he took
responsibility for the lack of an initial review that might have avoided some
of the complications that are happening at the present time. Since the time of
this policy, unintended consequences have appeared that were unforeseeable. The
Chancellor continued by saying that this is particularly true for clinical
faculty, and the Chancellor stated that he felt that those consequences had to
be addressed. This review is particularly necessary given that $82 million had
been lost, and thus the fiscal policy has to be addressed while extending
adequate benefits to university employees. The Vice Chancellors have been asked
to report what other universities in the system are offering so that a
comparison can be made to current ECU benefits and a workable compromise can be
reached.
The Chancellor then commented on the budget
by saying that the signs of a recovery have not yet occurred. He offered to
share the latest February
revenue outlook for North Carolina (prepared by the Fiscal Research Division
of the North Carolina General Assembly) that had been shared with members of
the Academic University Budget Committee and Professor Marianna Walker. The current
forecast is between a $5 million and $7 million state budget gap for the coming
fiscal year. The major revenue sources for North Carolina are sales tax and
income withholding taxes, which are behind approximatey5%. North Carolina has
lost 280,000 jobs in this recession and which explains the loss of tax income.
The Chancellor reported that there was a lot of consternation about what the
next budget year might look like. He stated that the university is well
prepared for this fiscal year and that he could not imagine the Governor asking
for additional cuts for the remainder of the fiscal year. Thus, there should be
adequate cash flow for the remainder of the year; however, more reversions
might be possible in the summer.
The biggest news in the latest Board of
Governors meeting several weeks ago was an announcement by Erskine Bowles that
he was stepping down as President of the UNC university system. The chair of
the Board of Governors will now convene a search committee so in an attempt to
fill the President’s position by September of 2010. The decision may come more
quickly given the importance of the position of the presidency.
President Bowles had developed an action plan
that includes the priorities that he sees as a major part of his legacy. ECU is
well situated to help accomplish these five goals. The goals include K-12
education, access to higher education, increased efficiency and effectiveness,
increased research and engagement leading to economic development, and global
competitiveness. President Bowles also asked six Chancellors to help advise him
on retention and graduation initiatives.. Chancellor Ballard said that he will
be involved this group with a report due
in March. Although it is unclear in how this report will be used, there would
be no enrollment increase growth at any campus that did not meet its retention
and graduation goals. The Chancellors are hoping that the President will
demonstrate some flexibility on this point due to the fact that an
understanding of the factors related to retention and graduation rates is a
complex.
The current Retention and Graduation goals are
very high and a middle ground needs to be reached on in setting the university
goals for the next year.
Regarding campus based tuition ECU’s request
was the second lowest proposed increase. The ECU proposal was for between a
3.7% - 4% increase. The most import decision will be whether the legislature
will allow the campus based tuition increases to stay on campus or whether they
will be used to help balance the state budget deficit. This spring we will know
more about whether these increases will revert to the state; the Chancellor
stated that this money was definitely needed to fund initiatives on campus.
Without these funds many of the retention efforts of the university may suffer.
Following Chancellor Ballard’s remarks, Professor
Glascoff (Health and Human Performance) stated that there seemed to be some
inconsistencies within the process on a recently approved revision to the
Faculty Manual, relating to Part V. She noted that Resolution #10-03, Part V.
Section III. Curriculum Development should be returned from the Chancellor’s
desk to the Educational Policies and Planning Committee for reconsideration. She stated that there was inconsistency with
the proposed curriculum policy revision
to the Faculty Manual and current procedures. She noted items (in italics
below) that should come after the Dean’s approval and Service Learning
Designation should also be added to the approval process, similar to Academic
Standards & Writing Intensive (WI).
“The following is the order for seeking campus approval for undergraduate curriculum
changes (1000-4000-level):
§
Curriculum
committee of dept/school in which the program is/will be housed;
§
Voting
faculty of dept/school in which the program is/will be housed;
§ Academic Standards
(if requesting Liberal Arts Foundations Curriculum Credit);
§ Writing Across the
Curriculum Committee (if requesting Writing Intensive credit);
§
Communicate
with units and programs that may be directly or indirectly affected by the
curriculum;
§
Chairperson/director
of dept/school in which the program is/will be housed;
§ Curriculum committee
of the college in which the program is/will be housed and TLA proposals to
Council on Teacher Education;
§
Dean
of the college in which the program is/will be housed;
§ (italicized items should go here)
§
University
Curriculum Committee;
§
Faculty
Senate;
§
Chancellor”
Professor Glascoff then moved that Faculty
Senate Resolution #10-03 which is titled Proposed Revisions to the Faculty
Manual, Part V. Academic Information, Section III. Curriculum Development and
passed by the Senate at its January 26, 2010 meeting be removed from the
Chancellor’s desk and returned to the Educational Policies and Planning
Committee for revision.
There was no discussion the motion carried
and the Chancellor graciously agreed. Faculty
Senate Resolution #10-06
Professor Mathews (Anthropology) stated that
the current Serious Illness and Disability Leave policy ranks ECU as a leader
among their peers and what attracted faculty to the various academic
units. She asked if there was a
compromise to the current policy, and would the childcare proposal be
reconsidered. Chancellor Ballard stated
that North Carolina had a lousy benefit program so he understood the concerns
of faculty. He noted that the childcare proposal had never been rejected, but
the University continued to be unable to fund the proposal at this time. The childcare proposal is a 3-4 year
project. As for compromises, he stated
that all involved would look at various options with all keeping in mind that
over the next few years other issues would need to be addressed.
Professor Van Willigen (Sociology) asked if
anyone had tracked the consequences of the policy. She stated that when Chancellor Ballard
tasked the Academic Council to look at the issue and to address both the at positive and negatives consequences
involving the Serious Illness and Disability Leave policy Chancellor Ballard
agreed.
Professor Wilson (Sociology) stated, also on
this issue, one of the young female faculty in his unit was recruited with this
policy and since joining ECU, now expressed how the University may be engaging
in “bait and switch” tactics. Professor
Wilson stated that this issue needed to be addressed since this has been used
extensively in recruiting good faculty to campus. Chancellor Ballard expressed
his displeasure with the term “bait and switch” and stated that until
fundamental economies and revenue turned around, many options may need to be
looked at. Policy alterations are a part of the world we live it and
unfortunately, we have to see if this is one of the policies that we need to
look at, keeping in mind the comments offered today including faculty retention.
Professor Lillian (English) stated that she
fully understood the fiscal responsibility and detailed briefly how things like
this were handled within her department in order to reserve resources. She stated that members of the Faculty
Welfare Committee had been told that there needed to be cuts but had not
received any empirical data on the actual proposed costs and what would be
saved. She asked if Chancellor Ballard
could assist in providing concrete data on this issue from members of the
Academic Council. Chancellor Ballard noted that Vice Chancellor Horns had been
asked to address this issue during her remarks to the Senate and that she came
prepared with data. He also noted that
he had no plan to change the policy until there had been a clear discourse on
this policy.
Professor Glascoff (Health and Human
Performance) stated that the situation with many faculty have been just as bad
as those entities within the safe financial institution, including insurance
rates increasing, salaries stagnating, childcare costs rising. She noted that ECU was a “child friendly
environment” and that over all of these years now economically things are
really bad and at 62, she cannot even retire due to the economy. So these policies affect faculty. She noted that her son was now an attorney
and instructor with ECU. Chancellor
Ballard stated that it was also unlikely that there would be salary increases
this year.
Professor Estep (Academic Library Services)
asked to read a resolution from his academic unit in support of the Women’s
Studies draft. It stated: “Resolved,
that the faculty of Academic Library Services strongly support the memorandum
from the Women’s Studies Program Executive Committee dated February 9, 2010.” Professor Estep stated that often times faculty
forget that faculty, within the academic libraries, are faculty too, and serve
on 12 month contracts and he supported the Women’s Studies memorandum. Chancellor Ballard stated that he had heard
all of this and appreciated all of the comments.
Chair
Walker thanked everyone for their remarks and the Chancellor as well. She stated that the faculty certainly
appreciated Chancellor Ballard’s support in the faculty’s representation in all
aspects of university academic matters, which he had articulated well in his State
of the University address.
D. Phyllis
Horns, Vice Chancellor for Health Sciences
Vice Chancellor
Horns stated she was going to concentrate on three topics: the dental school,
the practice plan and the faculty serious illness policy. The dental school is
on track to receive its first class of dental students in 2011. There will be
fifty students and sixteen faculty. At the moment the current planning is
focused around academic planning with the first two years spent in basic
science coursework. The academic planning should be in place for the beginning
of classes in 2012. There is also a lot
of effort at this time on the development of selection criteria for dental
students. The ratio of admissions to the dental school is approximately the same
as for the medical school; currently 70 medical students are selected from a
pool of 800 applicants each year. The accreditation self study reports are also
being reviewed and are due in April with a site visit in October. The first
three service learning centers have been located for the forth year dental
students. These locations are Ahoskie, Elizabeth City, and in the western part
of the state. The design of the dental school is still being worked on; a
decision has also been made to change the name from the School of Dentistry to
the School of Dental Medicine. The degree conferred will also change from the
Doctor of Dental Surgery to the Doctor of Dental Medicine. The request of the
change of name was made by the Dean and the faculty and is in keeping with at
the current nomenclature. The concept is broader and implies that oral health
is a pervasive problem for children and is more than removing teeth. There is a
three page brief that discusses the more comprehensive term for the degree that
can be distributed.
The ECU Physicians
practice plan is in the fourth year and should be in a break even budget year.
This will be the first time in five years the budget has broken even and even
though the plan is $4 million short at this time the expectation is that this
will be made up by the end of the year. The practice plan is behind in part due
to the medical records system that was recently installed to interface with the
hospital and to provide continuity of care. The registration process of being
treated at ECU Physicians should be compatible with the hospital so only one
registration is needed if hospitalization is required. The economy has also
caused the insurers or third party payers to withhold reimbursements for longer
periods of time. Reimbursements are being held thirty five days longer than
last year.
Vice Chancellor
Horns indicated that plans were to increase the size of the medical school
class as soon as the economy improved so this could be affordable.
Vice
Chancellor Horns then provided a report to the Faculty Senate on the Serious
Illness and Disability Leave (FSIL) for Faculty data. She indicated that she hoped to find a policy
that was the most generous that can be achieved and at the same time be
financially sustainable. The financial implications
of the existing policy were not clear when it was enacted in 2005. This is not, in Vice Chancellor Horns’
opinion, a west campus problem. Currently, the statistics for use of serious
illness policy are:
Academic
Affairs
Health
Sciences
·
Total
estimated costs for these leaves, replacements, and lost revenue to ECU
Physicians is $3,428,804.
On the west campus about one third of the
applications for serious illness benefits were related to childbirth or related
care. There is also a breakdown of the data by 12 weeks or sixty days or other
lengths of time that faculty were excused from their normal duties. Vice Chancellor Horns encouraged attendance of
the upcoming forums on this topic and invited campus discussion that would lead
to a reasonable solution.
Professor Lillian
(English) thanked VC Horns for the information and understood that it takes
time to compile the numbers. She asked if the $2.5 million cost for Academic
Affairs was for salary and benefits for replacement faculty on east
campus. She stated that in her unit,
they didn’t hire full replacements each time. That the unit may handle the
situation by not offering a course during a semester or just sharing the load
and teaching more to help out. Professor Lillian asked if these were just
hypothetical numbers or were they actual costs and if so, how did it get
calculated? Provost Sheerer stated that
they used replacement costs with salaries, but on $4,500 a course, plus salary
and benefits costs. They also accounted
for times when the leaves were not the full 15 weeks.
Professor Wilson
(Sociology) stated that if someone is calculating savings by reducing the weeks
from 15 to 12, things are different across disciplines, including arts and
sciences. If a faculty member is gone
for 12 weeks and not the full 15, he did not see any savings at all. Faculty on leave still work on papers,
communicate with students and colleagues, etc. VC Horns stated that there would
be savings if they went from 15 to 12 weeks because they would have the benefit
of the faculty talent during those additional 3 weeks. She stated that faculty
do more than teach and there were more compelling things that include retention
that the University needed more faculty and not less involved in. She had heard
that there were statements that the Academic Council wanted faculty to do “busy
work”. She stated that that statement
was distasteful to her and that there were many faculty roles other than just
teaching. She wanted to look at this
differently.
Professor Bauer
(English) replied that if the focus was on retaining students, the weaker
students have a harder time adjusting to a change in instructors during the
semester. She asked that if changes
needed to be made to account for the loss in costs to the University, should we
consider two different policies according to teaching and practice plan faculty,
developing different benefits for different parts of the faculty body. Vice Chancellor Horns responded that
everything was on the table but noted that generally, academic health centers
did not have policies that affected only a portion of the faculty.
Professor Given
(Foreign Languages and Literatures) thanked members of the Academic Council for
their attention to this and allowing for faculty input. He asked what alternatives had the Academic
Council considered to reduce costs, such as giving leave at a reduced salary
instead of cutting the actual weeks of leave.
VC Horns stated that they had been discussing the possibility of reduced
leave across the board from 15 to 12 weeks and had not yet discussed other
options extensively. She stated that their goal was to achieve the most sustainable
policy that was best for all faculty and that the Academic Council would talk
more about this with the Human Resources staff to find out what things were not
allowable.
Professor Howard
(Communication) remarked that the policy financial data presented was focused
on marital couples and wanted to know the costs and how many leaves taken were
taken by a married couple for a child with specifics of whether they were
father or mothers. He wondered what the actual cost savings would be when
attempting to reduce the number of days for men to only 21 days. VC Horns stated that she could have that
information gathered but it would take time.
Professor Howard
(Communication) stated that last month, Provost Sheerer mentioned that married
couples were “double dipping” and causing a hardship on all. He noted that all present agreed that this
use of the policy was questionable and saw that a loophole that needed to be
addressed. He felt uncomfortable with
the figures being provided. He stated
that he took a job at ECU as an individual, separate from his wife, who also
obtained her job without ties to him and that they felt the current policy was
very generous. He felt the proposed
changes penalized one spouse, displaying a gender bias with 12 weeks for women
and only 21 days for men and wanted to look further at the data. He thanked VC Horns for working to provide
that information to the body.
Mathews
(Anthropology) stated that she wanted to see the actual data to show what the
savings would be under the proposed changes to the policy. She wondered what if
there were not enough savings on reducing maternity leave. What would happen next, reduce the time off
for serious illness? VC Horns stated that yes, they had talked about it and
have discussed that all of the leaves may need to be changed to 12 weeks across
the board. Family Medical Leave Act (FMLA) and short and long term disability
was available to faculty. Additional
insurance was available for those anticipating births, adoptions, foster
children that could be used to cover time off without the pay from the
University. VC Horns stated that she would provide the data showing the savings
under the proposed changes.
Professor Zeager
(Economics) asked if there was a compelling reason to have serious illness and
childcare/ maternity leave policies combined. VC Horns replied that they had
also thought about splitting the policies because there was currently not a
sick leave policy for faculty and that that was a valid point that she would
work with Human Resources to find answers.
Professor
MacGilvray (Medicine) remarked that all could have unpaid leave as with long
term care disability insurance, with 2/3 of the salary affected. VC Horns said that only a small portion had
long term care insurance because few people have thought that far ahead to look
into it.
Professor Givens
(Foreign Languages and Literatures) remarked that in reference to paternity
leave, if it exists in the first place, was there probably legal discrimination
when giving mothers 12 weeks and fathers only 21 days. Also, in the current Tenure and Promotion
University policies included in appendix D, a tenure track faculty member can
request an extension of their tenure track leave, how will this be affected if
the weeks are reduced. How can this not
be lost in the proposed new policy.
Professor Lillian
(English) remarked that in reference to recruitment and retention issues she
saw retaining faculty closely linked to retaining students. If the faculty
member leaves to go to another University as their benefits decrease, why do
top students want to stay if they see their top faculty leaving. We need to factor all considerations in and
noted that a lot of good ideas had been shared today and that she thanked the
Chancellor and Academic Council for the time that it took with this policy and
for allowing faculty to be involved in the process.
Professor Wilson
(Sociology) said that he had heard of chairs’ approving parental leave and
wondered if when giving birth, did he or she have to get it approved beforehand
or does a new mother or father automatically get the time off. VC Horns stated
that she had not heard that and that if there were units with chairs not
approving these leaves then she needed to know that. Professor Wilson replied that it was a
concern but not yet a problem. He asked
if a unit chair could disapprove a leave request. VC Horns replied that the
current policy requires the request for leave be made directly to Human
Resources and then once approved them, a Human Resource representative contacts
the department chair to discuss their approval of the leave and then issues
within the unit can be handled.
Professor Van
Willigen (Sociology) asked on a different matter if there had been a large
decrease in support staff with ECU Physicians and their satellite offices. It had been very hard to get anyone on the
phone with the ECU Physicians and ECU Surgery took three days to have a
prescription renewed. VC Horns replied
that she was unaware of a shortage in staff but that there had been staff
turnover with additional people being trained on the access modules. She was apologetic for the inconvenience and
frustration and regretted that faculty were having problems and offered her
direct office number (744-2265) for those with continuing problems.
Professor Walker, Chair of the
Faculty, thanked Vice Chancellor Horns for the updates and data collected on
the Serious Illness and Disability Leave for Faculty policy. She stated that
the faculty appreciated her candor in sharing this information with the
Senators.
E. Marianna
Walker, Chair of the Faculty
Professor Walker provided the following
remarks to the Faculty Senate: “In the past eight months, I have realized just
how fortunate we are to be in an environment where discovery is a daily
activity. Being a faculty member at a
university where research, discovery of new knowledge, and innovative creative
activity are rewarded is the type of profession that many individuals seek, but
often fail to find. In addition to new discoveries in research, university
faculty are encouraged to develop innovative teaching strategies including the
use of technology and distance education. We are often engaged in discovering
means to solve problems involving the human condition, the environment, and
economy. During the next few months,
faculty will be exposed to new opportunities involving scholarship in the
pursuit of tenure, specifically in the areas of engagement and innovation.
Again, the university is at the forefront of discovery in many different
realms, and its impact on our world is tremendous. How fortunate we are and how exciting it is
to be at East Carolina University at this time.
I continue to be amazed at the vast
amount of initiatives that are currently being explored. Yes, the faculty and the administrators, in
their collaborations and partnerships are like pioneers – all breaking trail,
trying to find the way in these university initiatives, through the framework
of shared governance. I have been so
proud of the faculty and the numerous committees who have worked diligently to
undertake many different challenges. But of course you heard me brag about them
last month.
In this meeting, you will hear reports
from three committees (Academic Standards, Admission and Retention and Faculty
Welfare) who have continued to work diligently in completing their standing
charges, but also in reviewing administrative policies, and the laborious task
of faculty manual review. Today, these committees will present the first round
of detailed information relating to the revision, update, and reorganization of
the faculty manual.
Academic Standards is presenting Part
V. Academic Policies, Section 1 today.
The committee has worked diligently to rewrite sections that are unclear
and/or outdated and insert new language that will serve to guide the faculty
member in academic procedures. While the committee is revisiting the text in
the faculty manual, it is also considering the relevancy of the material and
current status of academic policies or rules. I applaud them for their
efforts. Once approved by the senate,
this information will be some of the first sections to be included in a new
updated faculty manual. The faculty
officers, and of course Lori Lee, will begin to construct a new faculty manual,
where newly approved faculty manual sections will be housed until the current
manual is completely reviewed,
comprehensively reorganized and formatted, which is projected for
completion in Spring 2011.
The Faculty Welfare Committee has also
worked thoroughly to address possible changes in the faculty manual in Part V.
Academic Information Section: Academic Facilities and Part VI. General
Personnel Policies, Section III. Institutional Services Available to Faculty.
Much of this information, as you will note, will be recommended for removal
from the faculty manual, but inserted else- where in the University Policy
Manual. Today, Faculty Welfare will be
asking for feedback on the Faculty Serious Illness and Disability Leave policy,
an administrative policy that is currently under review.
Besides the faculty manual, other
committees and groups are breaking ground in discovering new relationships,
establishing order, and determining solutions to university challenges. Such
initiatives involve the establishment and principals of a University Policy
Manual. I represent the faculty and the faculty senate on this committee, and
will have input in how the revised faculty manual will become part of this
university policy manual. Specific issues such as the selection of major policy
categories and the process for adoption of new policies, rules, and regulations
are being explored. The faculty senate, in its formal review and advice
pertaining to administrative policies, as solicited by the Academic Council,
sets the pace for this new process at the university. This new process, in
addition to traditional roles of university standing committees, requires that
critical communication and vetting occur between and administration and faculty
prior to the committee report to the faculty senate.
Other new discoveries
include the faculty’s role in retention of students, not only from freshman to
sophomore year, but in the retention of students each academic year.
Partnerships must develop to increase our retention and graduation rates for
our students. Faculty must get involved in this endeavor, which will uncover
best practices and pitfalls in the retention of our ECU students. Their success
is our success. Not only is this a challenge for administration, but faculty
are the individuals who are on the front-line in educating these students. We
must step up and determine how we can be part of the solution.
So, what makes faculty so unique in
this university environment? It’s the way we tackle major issues, problem solve
with poise and conviction, and use the scientific method to structure our
inquiries and add value to our findings. We seek data to validate our
assumptions and test our assumptions through systematic investigation. We
understand that initial fact gathering may not lead to the end product. We
recognize that our initial hypothesis may not be proven, but that by finding
such an outcome, our understanding of the problem is only strengthened. This is
academic at its best. We can use our academic foundation to assist in solving
any university problem.
At our university, faculty must be
part of these initiatives and strategic
directions for change to occur. Faculty realize that through involvement in
such university initiatives, students succeed, and university goals are
accomplished. I thank you in advance for your involvement in these initiatives
and please encourage your faculty to get involved!"
F. Election
of Faculty Officers Nominating Committee
According to ECU Faculty Manual, Appendix A, Section
VIII. the following Faculty Senators were elected by acclamation to serve
on the Faculty Officers Nominating Committee: Professors Christine Zoller (Art
and Design), Erik Estep (Academic Library Services), Britton Theurer (Music),
Dee Dee Glascoff (Health and Human Performance), and John Howard
(Communication). The committee will meet
soon to begin their work and will provide a slate of Faculty Officer nominees
to the
G. Question Period
No further questions were posed to the group
at this time.
IV. Unfinished Business
There was no unfinished
business to come before the Faculty Senate at this time.
V. Report of Committees
A. Academic Standards Committee
Professor Linda Wolfe (Anthropology), Chair of the Committee, first presented
the approval of a Foundation Curriculum Course for Social Science HIST
3669 History of the Middle East.
There was no discussion and a Foundation Curriculum Course for Social
Science HIST
3669 History of the Middle East was approved as presented. Faculty
Senate Resolution #10-07
Prior to the second item of business from the
Academic Standards Committee, Chair Walker reminded the Senators that, as parts
of the manual were being reviewed and acted on by the Senate and Chancellor,
and vetted by the Faculty Manual Steering Committee, unless required for
current policies, revised text would be housed in a new draft manual until the
current manual was completely reviewed, comprehensively reorganized, and
formatted, which was projected for completion in Spring 2011. There was no discussion.
Professor Wolfe then presented the proposed
revisions to the ECU Faculty Manual,
Part V.
Academic Information, Section I.
Academic Procedures and Policies. She noted that partial sections of Part V
were being presented now, with additional revisions to Section I. to be
presented to the Faculty Senate in April 2010.
Also included at the end of the report was a suggested reorganization of
Part V, Section I. Additions were noted in bold
print, deletions in strikethrough and suggested moves to new locations
noted in red.
I. Academic
Procedures and Policies
Academic Procedures and Policies
provide a framework that permits the University to perform its academic mission
uniformly and efficiently. Faculty members are expected to execute their
teaching and advising duties within the context of these policies.
Combine
with Desk Copies, Ordering
Textbook, Collateral Material
E. Coursepacks In a cooperative arrangement the Dowdy
Student Stores and ECU Rapid Copy Center provides a faculty publishing service
for supplemental course materials. The store provides quality academic course
materials that are sold alongside the textbooks for the course. The coursepack
department of the store will obtain copyright permission, process orders, and
calculate and collect royalties. This service is provided at no charge to your
department. A complimentary desk copy is
available upon request to each instructor of their coursepacket.
Combine
with Coursepack, Ordering Textbook,
Collateral Material
F. Desk
Copies
Providing desk or complimentary copies of
textbooks is a service extended by most publishers to instructors using their
books in the classroom. Instructors are urged to obtain their desk copies
directly from the publishers by writing or calling them stating that they
intend to adopt their book as a text and requesting that they send a desk copy.
The Dowdy Student Stores does not furnish free desk copies but will assist the
instructor by providing desk copies on an emergency loan basis. The desk copy
will be charged to the departmental desk copy account for a period of up to 60
days, during which time the book is to be replaced with a completely new,
unmarked, salable copy. If the book is not replaced within this period of time,
the charge becomes permanent and is paid for out of the department's budget.
Forms necessary to obtain a desk copy from the store are available in each unit
office. For complete details concerning this procedure, instructors should
confer with the unit administrator.
K. Office Hours
Each
faculty member must establish office
hours so as to be available to advisees and to campus and distance education students who wish to consult with
him or her. Each member of the faculty must maintain office hours for a minimum
of five hours during a work-week. It is strongly recommended
that the faculty member also be available daily either on campus or
online. The office hour availability schedule is to be posted
on the faculty member's office door and/or
online course website. Each
faculty member is to submit to the unit administrator a schedule of their
office hours and the unit administrator is to have a complete schedule of the
office hours of all faculty of the unit.
Instructors of online courses must set a time frame for each working day
within which they will respond to online requests or questions.
In addition to teaching, each member of the faculty must maintain
office hours five hours during a work week to be available to advisees
and to campus and distance education students
who wish to consult with him or her. It is strongly recommended that the
adviser be available daily either on
campus or online at least one hour each day. The office hour availability schedule is to be posted
on the faculty member's office door and/or
online course website, and included in the syllabus so that students may
make arrangements for individual
consultations. Each unit administrator is to have a complete schedule of
the office hours of all faculty of the school or department. Except during
assigned instructional hours, faculty members must be available to students
during registration, early registration (except when assigned to registration
duties elsewhere) and drop-add periods. (FS Resolution 09-24, June 2009)
Professor Glascoff (Health and Human Performance) asked
how was “office” defined? Professor
Wolfe responded an office is an office.
Professor Lillian (English) stated if a faculty member taught online
courses, did the text mean that in addition to the time spent teaching online,
the faculty member needed to also establish 5 hours a week of office hours.
Professor Wolfe responded no.
Professor Boklage (Medicine)
asked if office hours meant availability hours.
Professor Wolfe responded that the interesting thing about this
discussion was that the reference to 5 hours of office hours was currently in
the text and that this was nothing new.
Professor McKinnon (Interior Design and Merchandising) asked if this
relates to the availability by some means to the student in the same way as
face-to-face interaction was in the past. Professor Wolfe responded yes.
Professor Theurer (Music) offered
that a reference be added to read “online availability equates with office
availability”. Professor Sprague
(Physics) asked if this meant for only those who teach online courses.
Professor Theurer responded that he wanted to make sure that faculty who teach
online courses would not be asked to also be available in their office.
Professor Howard
(Communication) questioned the 5 hours?
Professor Lillian (English) moved that this section of the ECU Faculty Manual, Part V. Academic Information, Section I.
Academic Procedures and Policies be returned to the Academic Standards
Committee for further discussion and clarification. Professor Gabbard
(Education) asked how the proposed text would affect faculty members who have
advisees. Chair Walker noted that the
Faculty Manual Steering Committee had talked earlier about an advisor section
in the future faculty manual.
Professor Boklage (Medicine) stated that
before the body sent this subsection back to the committee, he wanted to stated
that it was not sensible to have faculty sit in their offices for 5 hours and
wait for students to come by and that the committee consider rewording the text
to read “a minimum of 5 hours”.
Professor Wang (Geography) asked would the phrase “minimum of 5 hours”
relate to each course or overall teaching load. Should we have that many hours
required? Professor Wolfe responded that
the current 5 hours related to the overall teaching load. Following discussion, the subsection K.
Office Hours was returned to the committee for further review.
L. Ordering Textbooks and Collateral
Material
All items, including textbooks and
supplies, that the students are expected to purchase should be requisitioned
each semester on forms provided by the Dowdy Student Stores. These forms are
sent to the departments approximately two weeks prior to the due dates
requested by the Dowdy Student Stores.
Book requisitions received on the requested due dates
allow the store time to prepare buy-back lists used in purchasing from the
students any book that they no longer need. This helps the students to keep the
total costs of textbooks down as much as possible.
In a cooperative arrangement the Dowdy Student Stores
provides a faculty publishing service for supplemental course materials. The
store provides quality academic course materials that are sold alongside the
textbooks for the course. The coursepack department of the store will obtain
copyright permission, process orders, and calculate and collect royalties. This
service is provided at no charge to your department. A complimentary desk copy is available upon
request to the instructors of their coursepack.
Unit administrators or their designees distribute
requisition forms and collect the completed forms from the instructors involved
in book and supply ordering. The entire group of requisition forms from the
school or department is forwarded, as soon as possible, to Dowdy Student
Stores. A textbook requisition form should be completed for each course giving
all the information needed to order the books and materials. When no textbook
is required for a course, the form should be filled out to this effect. The
information should be typed or clearly written on the forms, and the designated
copy retained in each departmental office for future reference. Unless there is
some compelling reason for using an old edition, instructors should use the
newest edition of a textbook that is available.
Professor Gibson (Business) stated that upon receiving
the Senate agenda, she had responded to the committee with a suggestion to note
that book orders could be submitted in whatever format. Professor Wolfe replied that she had received
that communication however didn’t think she could alter the committee’s report
once submitted to the Agenda Committee and that she had failed to remember to
mention that in her beginning remarks. Professor Gibson then made a motion to
have this section returned to the Committee for further wording on dual
submission of book orders. The motion
failed.
Professor Sharer (English) noted that in most cases,
textbook requisitions may also be completed online through the Dowdy Student
Store’s website. Professor Niswander (Business) spoke against the proposed reference
to the Store’s website because the text should be more “method neutral” so that
no matter how it is done now and in the future, the wording will encompass all
of the choices. Professor Lillian (English) stated her support for Professor
Sharer’s proposal, suggesting that maybe we need just a brief statement that
lays out a simple responsibility of the faculty to meet deadlines without
providing specific guidelines that may change next year. The motion failed.
Professor Niswander (Business) asked for a point of
order and asked a procedural question – Could the earlier motion made to send a
section back to committee be reasked? Parliamentarian Killingsworth (Business)
replied yes. Professor VanWilligen (Sociology) then moved to have subsection L.
Ordering Textbooks and Collateral Material resent to the Academic Standards
Committee for further discussion.
The university-owned Dowdy Student Stores,
located in the Wright Building, has available the books and supplies that are
needed by the students to obtain their education. All items, including
textbooks and supplies, that the students are expected to purchase should be
requisitioned each semester on forms provided by store. These forms are sent to
the departments approximately two weeks prior to the dates listed below. In
order to allow ample time for the ordering and receiving process, the manager
of the store requests that all requisitions be turned in by the following
dates:
Fall Semester Requisitions Preceding
March 17
Spring
Semester Requisitions Preceding October 19
Summer
Session Requisitions Preceding February 20
Book requisitions received on these dates allow the
store time to prepare buy-back lists used in purchasing from the students any
book that they no longer need. This helps the students to keep the total costs
of textbooks down as much as possible.
Deans and department chairpersons distribute
these requisitions and collect the completed forms from the instructors involved
in book and supply ordering. The entire group of requisition forms from the
school or department is forwarded, as soon as possible, to Dowdy Student
Stores. A textbook requisition form should be completed for each course giving
all the information needed to order the books and materials. When no textbook
is required for a course, the form should be filled out to this effect. The
information should be typed on the forms, if possible, and the designated copy
retained in each departmental office for future reference.
Careful and accurate estimates of student
enrollments should be furnished to the textbook manager of Dowdy Student Stores
in order to avoid overstocking of books and supplies which may become obsolete
and result in financial loss to the university. Members of the faculty should acquaint
themselves with certain information concerning textbook and supply orders at
the time the order forms are distributed to them.
1. Dates that publishers furnish for the availability of
new books are almost invariably over-optimistic, and instructors should order
an edition only after it has been published rather than on the strength of the
publisher's promised date of publication.
2. Unless there is some compelling reason for using an old edition, instructors
should use the newest edition available.
3. Only textbooks that are requisitioned for the following term will be bought
back at 50 percent of the new retail** price for resale purposes, provided the
store is not already overstocked.
4. Supplies that the students will be required to
purchase should be requisitioned on the supplies requisition form provided
by Dowdy Student Stores.
M. Orientation
of Courses Course Expectations and Requirements
High expectations for student
achievement are important for all students and are a key aspect of student
retention. The course syllabus informs students of the expectations and
requirements of the course and reduces the likelihood of problems later in the
semester. The syllabus is a tool that helps both faculty and students
accomplish the universities’ primary mission of teaching and learning. Faculty
members are required to provide a course syllabus for students at the beginning
of each semester. The syllabus should make clear the goals and content of the
course and what will be expected of students in the course. A course syllabus
should specify the instructor’s policies for class attendance, grading,
civility in the classroom, and academic integrity. The syllabus should also
include a schedule for tests, and assignments.
It is the
responsibility of each unit administrator to have copies of syllabi for all
courses taught in the school or department.
Professor
Lillian (English) questioned that after add/drop period the faculty member
cannot change the syllabus. She stated that this could occur with the consent
of the students since the weighting of the course requirement may change and
would not be fair to either the faculty member or the students. It should
always be with the consent of students.
She remarked that she had heard of some faculty changing the weighting
of the assignments during the semester and that she did not think that was fair
to the students. Professor Romack
(Chemistry) stated that it was not in the Faculty Senate’s purview to
micromanage a faculty member’s syllabus and the way they may choose to teach a
course.
At
the opening of each semester, faculty members should provide the following
information during the initial class meetings:
·
The prerequisites of the course, if any, and the required
class standing, that is, freshman,
sophomore, etc. Students not eligible
for the course should be sent to the office
of the Registrar immediately.
·
The content of the course
·
The objectives of the course and the value to be derived
from the course
·
The complete requirements of the course, such as
textbooks, other materials required,
number and nature of reports to be
submitted, outside reading, notebook
requirements, types of quizzes to be
used, and class attendance regulations
·
The weight of the various requirements of the course in
determining the final grade
·
Smoking is prohibited in all ECU classrooms
The
first meeting of each class should consume the full time allotted by the
schedule. Faculty members are expected to have in their possession a syllabus
for each course they teach. It is the responsibility of each dean and
chairperson to have syllabi for all courses taught in the college, school, or
department.
N. Posting
Grades
In compliance with the Family
Educational Rights and Privacy Act, faculty must not post grades by Social Security Number, Banner ID, any sequential part thereof, or any
other personally identifiable characteristic.
Professor Wang (Geography) stated that he
emails every student with grades assigned and asked if that was still ok. Professor Sprague (Physics) replied that as
long as he was not posting grades using any personal identifying numbers it was
ok. A faculty member can generate random
numbers and if the students cannot guess who the numbers are assigned to, then
it is ok to email and post grades. Professor Howard (Communication) added that
a faculty member needed to obtain written expressed acceptance of the posting
procedures because randomized numbers could still be figured out. Professor
Sprague replied that the best want to handle this was to post grades on
blackboard.
As soon as they are determined at the end of
each semester or summer term, grades are posted electronically. Students may
secure their grades via the automated voice response
system using their pin number, and via the OneStop (https://onestop1.ecu.edu/onestop/)
using their exchange userid and password.
In compliance with the Family Educational Rights and Privacy Act,
faculty are not allowed to post grades by Social Security Number, any
sequential part thereof, or any other personally identifiable characteristic.
Upon receipt of a written request to the Office of the Registrar, a report of
grades is sent to the student at his or her permanent home address. Questions about final examination grades
should be directed to the instructor who determined the grade. (Faculty
Senate Resolution #00-2, February 2000 and #02-32, October 2002)
Proposed
New Subsection
Grades and Grading
Instructors
assign grades on the basis of their evaluation of the academic performance of
each student enrolled in their courses. Course grades are based on the quality
of the student’s performance as evaluated by the performance criteria stated in
the course syllabus.
There was no discussion on the addition of this
subsection.
R. Reporting of Grades Recording of Grades
Near the end of the
semester, the University Registrar's Office sends procedural instructions to
members of the teaching faculty for the posting of grades. Faculty members must
submit grades electronically no later than the deadline established by the
registrar’s office.
There was no discussion on revisions to this
subsection.
Grades must be submitted
electronically not later than
forty-eight hours after each final examination is given. A change in grade,
other than “I”, for any reason, must be made within one year from the date the
original grade was received. Forms for change of grade are available in school
or departmental offices. (Faculty Senate
Resolution #03-47, November 2003)
Proposed New Subsection
Change of Grade
Grades
cannot be changed after they are officially reported unless the change is
initiated by the instructor and recorded by the university registrar. approved
by the instructor, the appropriate unit administrator, and the University
Registrar Except from grade changes
arising from the grade appeal process (add link) no change may occur unless the instructor
who gave the grade initiates the formal process of a retroactive grade change.
A change in grade, other than removing a grade of Incomplete (I), for any
reason, must be made within one year from the date the original grade was
received. Forms for change of grade are available in school or departmental
offices.
Professor Zoller (Art and Design)
stated that if she had calculated a grade and later discovered that she had
made an error, why was the unit administrator being added to the approval form
since that is not how the process currently works. Professor Wolfe
(Anthropology) replied that sometimes the change in grade was contentious and
that the unit administrator needed to sign off on it.
Professor Glascoff (Health and Human
Performance) asked what would happen if there was an inappropriate miscalculation. The student could
still dispute the grade change. However, this is an entirely different policy
that allows the student to dispute a grade.
It is inappropriate to address this here in the subsection, it should
remain where it currently is within the University
Catalogs. She then made a motion to
delete “inappropriate unit administrator” from this subsection. Professor Novick (Medicine) agreed with the
motion and stated that the unit administrator should be objective and not
involved in the process.
Professor Sprague (Physics) stated
that the reason for including this was so that the unit administrator would be involved
in the change of grade. He suggested a compromise
and offered “ the form be copied to the administrator”. Professor Niswander (Business) spoke against
the friendly amendment stating that the unit administrator should not be involved
at all in the assigning or changing of a grade.
There was another policy currently in place in the University Catalogs to handle this matter.
Professor Sharer (English) stated that
if there was a grade appeal and the grade needed to be changed but the faculty
member had left the University, the grade appeal policy allowed for the dean or
unit head to change the grade. Professor
Bickley-Green (Art and Design) asked if the registrar recorded the grade or
reported the grade. Professor Wolfe responded that the registrar recorded the
grade. Professor Lillian (English) stated her appreciation for what Professor
Sharer was offering but the faculty member should not need someone else to change
a student’s grade. The process is
different for appeals as it should be.
Professor Bauer (English) asked if it
should say “except in the case of…” stating that the students should go through
the appeal process, specifically stating that this section only involve when
faculty members make a correction to a grade.
Professor Glascoff (Health and Human
Performance) moved to amend her motion by deleting “the appropriate unit
administrator, and the University Registrar”.
Professor Niswander (Business) offered a friendly amendment to include “unless
the change is initiated by the instructor and recorded by the university registrar”
before the deleted text. Professor Sharer reminded the body that the current
grade appeal policy address how the unit head would be involved in the case of
changing a course grade. Following
discussion, the motion to remove “the appropriate unit administrator, and the
University Registrar” and add in its place “unless the change is initiated by
the instructor and recorded by the university registrar” passed.
Professor Niswander (Business) then
moved to add “Except from grade changes arising from the grade appeal process, no…” at the start of the second sentence. Chair Walker suggested that
if no grade can be changed except from grade changes arising from the grade
appeal process, a link to the current grade appeals policy and process be added
to this text. There was no discussion
and the proposed revision was approved a presented.
S.
Reporting Removal of Incompletes
Grade of Incomplete
A grade of Incomplete (I) indicates that
the completion of some part of the work for the course has been deferred. The
grade of I is assigned at the discretion of the instructor when a student who
is otherwise passing has not, due to circumstances beyond his/her control,
completed all the work in the course. The grade of I should not be recorded for
a student who has not completed the major portion of the work of the course. An
I should not be given if the faculty member is uncertain that the student
attended the course; in that case the grade of F should be assigned.
A grade
of I must be removed within the time period specified in the appropriate
catalog or it automatically becomes a grade of F. during
the next semester (not counting summer session) for undergraduate students the
student is enrolled in the university The instructor will set a time for
the removal of the I, in no case later than three weeks prior to the end of the
semester. Instructors must submit the proper change of grade form to the
registrar's office at least two weeks prior to the end of the semester. If the
student does not return to school, the I must be removed within one year or it
automatically becomes an F. An I may not be removed by repeating the course. If
a student enrolls in a course in which he or she has an I, the I will
automatically become an F.
It is
the student's responsibility to request arrangements for completion of the work
and to request that the instructor remove the I grade. It is the responsibility
of the faculty member to complete and return the change of grade form in a
timely fashion.
In the event that the instructor is
unavailable or cannot be contacted the unit administrator or designee will use
available records including the syllabus on record to determine the appropriate
grade change and submit it to the University Registrar.
Certain
sequence courses, such as thesis research, may require the completion of the
entire sequence before any grade other than I may be given for the earlier component.
No student will be allowed to graduate with an Incomplete on his or her record.
Professor
Sharer (English) stated that for graduate students, it was a full year, so she
moved that “A grade of I must be removed during the next semester for undergraduate
students and during the next calendar year for graduate students or it
automatically becomes an F.” Professor Sprague
(Physics) replied that the text should be consistent with all stated
policies. Vice Chancellor Mageean stated
that the Faculty Senate approves the text in University Catalogs through
reports and recommendations that come from their standing academic committees. It
was asked if the registrar’s office checked to see which catalog (undergraduate
or graduate) the student was under prior to determining when an incomplete
should be completed. Following the
discussion, Professor Sharer withdrew her motion.
Professor Boklage (Medicine) stated
that there was no reason to keep the sentence “No student will be allowed to
graduate with an incomplete on his or her record.” and moved to have this text deleted. Professor Sprague (Physics) replied that this
may then provide loophole if a student wanted to keep their GPA high, they may
accept an incomplete. Professor Lillian (English) suggested that it is best
left as it is. Professor Boklage
withdrew his motion.
Professor Sharer (English) offered
another motion replacing the first sentence in paragraph two to read “A grade
of I must be removed within the time period specified in the appropriate catalog. Professor Wilson (Sociology) offered a
friendly amendment to add “or it automatically becomes an F”. This was accepted and the motion to replace
passed.
Professor
Niswander (Business) moved to change the word “Removal of Incomplete form” to the
accurate title of the form “grade of change form”. This motion was approved as presented.
A
grade of I must be removed during the next semester (not counting summer
session) the student is enrolled in the university, or it automatically becomes
a failure. The instructor will set a time for the removal of the incomplete, in
no case later than three weeks prior to the end of the semester. Instructors
must submit the proper removal of incomplete form to the registrar's office at
least two weeks prior to the end of the semester. If the student does not
return to school, the I must be removed within one year or it automatically
becomes an F. An incomplete may not be removed by repeating the course. If a
student enrolls in a course in which he or she has an incomplete, the I will
automatically become an F. No student will be allowed to graduate with an
Incomplete on his or her record. Certain sequence courses, particularly 6995,
6996, Thesis, normally require the completion of the entire sequence before any
grade other than I may be given for the earlier component.
Proposed New Section
Academic Progress
Instructors
should ensure that each student has received some indication of his or her
standing in the course prior to the last day to drop a course without grades.
While it is understood that the procedures used to measure course objectives
may differ between disciplines, instructors, particularly those of 1000- and
2000-level courses, should provide their students with the results of some form
of graded response (e.g., tests, term papers) prior to the last day to drop. A
student should be able to discuss progress in class with the instructor any
time in the semester.
Faculty
members must report to the appropriate university office the unsatisfactory
standing of first year undergraduate students whose work or attendance is poor
at the middle of the semester. Instructions for reporting unsatisfactory
progress are sent via email each semester to the faculty.
Professor
Howard (Communication) asked if there were exceptions to this. Professor Wolfe replied no, these are all 1000
and 2000 level courses.
Z. Supervising Tests
Each student is expected to uphold the honor code of the university. The honor
code, “You are on your honor not to cheat, steal or lie,” does not imply that a
student must report violations committed by another student. It is, therefore,
the responsibility of each faculty member to make sure that each test or
examination is adequately supervised. See Part IV, Academic Integrity of the ECU Faculty Manual.
There was no discussion on the deletion of
this subsection.
AA. Tests and Examinations
Performance on tests, quizzes, and
examinations are one important indicator of student learning. Instructors should clearly describe the
procedures and schedule for tests and quizzes on the course syllabus. Students
who are absent from intermediate tests and quizzes with an excuse acceptable to
the instructor may be given will be given a make-up test or an excuse
from taking the test at the discretion of the instructor.
Professor
Glascoff (Health and Human Performance) moved to change “will be given” to “may
be given”. There was no discussion and
the motion passed.
Where
practical, some indication should be given to the student of his or her
standing in the course prior to the last day to drop a course without grades;
the drop period is limited to the first thirty days of classes of a regular
semester and the first ten days of classes of a summer term. While it is
understood that the objectives of courses differ among disciplines and that the
relevant procedures used to measure those objectives differ, instructors,
particularly those of 1000- and 2000-level courses, should provide their
students with some form of graded response (e.g., essay questions, term papers,
etc.) prior to the last day to drop. (Faculty
Senate Resolution #95-18, April, 1995)
An
instructor should not administer make-up quizzes or allow credit to those
students who miss announced or scheduled intermediate tests and quizzes.
Students who are absent from intermediate tests and quizzes with an excuse
acceptable to the instructor or an official university excuse from the dean of
students will be given a make-up test or an excuse from taking the test at the
discretion of the instructor. Students should not be permitted to continue a
test or an examination after the end of the class period. Final examinations
are held at the close of each term. There will be no departure from the printed
schedule of examinations. Changes for individual emergencies of a serious
nature will be made only with the approval of the instructor, the chair of the
department or dean of the school involved, and the dean of undergraduate
studies. The department chair or school dean will, if a serious emergency is
believed to exist, forward a written request to the dean of undergraduate
studies setting forth the nature of the emergency. A student who is absent from
an examination without excuse will be given a grade of F. An incomplete (I)
will be given in the case of a student absent from the final examination who
has presented a satisfactory excuse to the instructor or an official university
excuse from the dean of students.
Proposed New Section
Final Examinations
Final
examinations are held at the close of each term and a final examination
schedule is determined each semester by the Calendar Committee. There will be
no departure from the printed schedule of examinations. Changes for individual
student emergencies of a serious nature will be made only with the approval of
the instructor. A student who is absent
from an examination without excuse will be given a grade of F for the
examination. An incomplete (I) for the course will only be given in the case of
a student absent from the final examination who has presented a satisfactory
excuse to the instructor.
The
normal expectation is that the completion of a course will include a final
examination. Final examinations are required at the discretion of the faculty
member and must be scheduled in the course syllabus made available to students.
If a final examination is not given during the final examination period, the
faculty member must meet with the class during the scheduled examination time
and use the allotted time for an appropriate instructional activity.
No test
intended to substitute for the final exam may be given during the week
preceding the final examination period. Faculty may not give an examination nor
an assignment in lieu of an examination on Reading Day. Students should not be permitted to continue
a test or an examination after the end of the examination period.
Professor Bauer (English) asked if this meant
that faculty and their class must meet as a whole during the exam period. Professor Wolfe replied yes, that is the
spirit. Professor Niswander replied that
that was not only the spirit of the policy but that the exam period was
included when calculating the number of contact hours for a class, so meeting
as a class was required of all faculty members in order to follow the exam
schedule for their students.
Professor Glascoff (Health and Human
Performance) asked about online distance education courses, where they required
to meet on campus during exam days.
Professor Niswander responded no, distance education courses were
different and not related to this.
Chair Wolfe ended her report to the Faculty
Senate with a suggested way to reorganize Part V. Section I of the current
faculty manual. Chair Walker noted that this would be taken into consideration
when the entire faculty manual was completely reviewed, comprehensively
reorganized, and formatted, which was projected for completion in Spring
2011.
Academic Procedures and Policies
A. Ordering Textbooks and Collateral Materials
B.
Course Expectations and Requirements and Office Hours
C.
Grades: Grades, Recording,
Changing, Posting, Incomplete Grades and Grading
D.
Academic Progress, Test and Examinations, and Final Examinations, Academic
Progress
Following the lengthy discussion, the
proposed revisions to the ECU Faculty
Manual, Part V. Academic Information, Section I. Academic Procedures and
Policies were approved as amended with suggested modifications to subsections
K. Office Hours and L. Ordering Textbooks
and Collateral Material being returned to the Academic Standards
Committee for further review and consideration before returning the subsections
to the Faculty Senate.
Faculty
Senate Resolution #10-08
B. Admission
and Retention Policies Committee
Professor Joseph Thomas (Academic Library Services), Chair of the Committee,
first presented proposed implementation dates for revised University Undergraduate Catalog, Section 5: Academic Regulations (Faculty
Senate Resolution #09-42) relating to DROPPING AND ADDING COURSES (IMPLEMENT FALL 2010), GRADING SYSTEM (IMPLEMENT FALL
2010), and ACADEMIC ELIGIBILITY STANDARDS (IMPLEMENT FALL 2011).
There
was no discussion and the implementation dates for Section 5: Academic Regulations (Faculty
Senate Resolution #09-42) were approved as presented. Faculty Senate Resolution #10-09
Prior to the second item of business from the
Committee, Chair Walker reminded the Senators again that, as parts of the
manual were being reviewed and acted on by the Senate and Chancellor, and
vetted by the Faculty Manual Steering Committee, unless required for current
policies, revised text would be housed in a new draft manual until the current
manual was completely reviewed, comprehensively reorganized, and formatted,
which was projected for completion in Spring 2011. There was no discussion.
Professor Thomas then presented a report on ECU Faculty Manual, Part V. Academic
Information, Section I. Academic Procedures and Policies, Subsection D. Class
Roll Verification and noted that the Committee recommended the current text (below)
be retained within the Faculty Manual with no revision at this time. The
Committee recognizes that a reorganization of the material to group similar
policies may make this part of the Faculty Manual more user-friendly.
D. Class Roll Verification
Twice each semester—once near the beginning
of the term (prior to census day) and once near the mid-point of the term—the
registrar contacts each instructor in order to verify student enrollment in
that instructor’s classes. At the beginning of the term, the purpose of the
verification is to ensure the accuracy of the lists of properly registered
students. At the mid-point of
the term, the purpose of the verification is to identify any students who are
no longer attending class. In the event that a faculty member teaches a course
in which attendance is not regularly taken, he or she should note any students
who have ceased participating and submitting work. Specific instructions for
responding to the registrar will accompany the requests for class enrollment
verification and should be followed carefully. Due to the significant impact
students’ enrollment status can have on their financial aid eligibility, the
amount of financial aid the university is allowed to disburse, and the amount
of financial aid the university is required to return, timely faculty response
to class enrollment verification requests is essential. (FS Resolution 09-07,
March 2009)
There was no discussion and it was approved
that the information in the current manual (Part V. Academic Information,
Section I. Academic Procedures and Policies, Subsection D. Class Roll
Verification) be retained within the Faculty Manual with no revision at this
time. Faculty Senate Resolution #10-10
C. Committee
on Committees
Professor Margaret Bauer (English) presented
the first reading of proposed revisions to the Academic Awards Committee Charge,
noting that the revisions were made to update the Vice Chancellor for Research
and Graduate Studies reference and draw attention to the new Scholarship of
Engagement Awards that this committee will be spearheading in Fall 2010. She also noted that this was being presented
as a first reading and for information and required no action. It would be returned in March for a formal
vote by the Faculty Senate.
D. Educational
Policies and Planning Committee
Professor Edson Justiniano (Physics),
Chair of the Committee, first presented a request for a new Ethnic
and Rural Health Disparities (ERHD) Graduate Certificate Online Program. There was no discussion and the request was
approved as presented. Faculty Senate Resolution #10-11
Professor Justiniano then presented a
request to change
the title of School of Dentistry to School of Dental Medicine. There was no discussion and the request was
approved as presented. Faculty Senate Resolution #10-12
Finally Professor Justiniano presented
a request to change
the name of degree offered by the Dental School from Doctor of Dental
Surgery to Doctor of Dental Medicine. There was no discussion and the request was
approved as presented. Faculty Senate Resolution #10-13
E. Faculty Welfare Committee
Professor DuBose
(Health and Human Performance), Chair of the Committee, first provided the
Senators with an overview on the Serious
Illness and Disability Leave for Faculty Policy, dating back to 2004. There was a charge for each UNC system to
draft a policy. Chancellor charged the
EPA Personnel Policies so that it was more inline with others in the UNC system
and more fiscally responsible. Originally it was proposed to reduce the number
of weeks from 15 to 60 days. Members of the Committee asked them to provide
data on revising the policy at 60 days, 10 weeks, 12 weeks. Since then, the
Academic Council met with members of both groups and came up with the
possibility of moving it to 12 weeks Memorandum
from Academic Council. At present, the Committee is gathering feedback from
faculty and will report on this in March to the Faculty Senate. Professor
DuBose stated that she was open for any specific feedback that you wish to
offer.
Professor Glascoff
(Health and Human Performance) requested that the minutes of this meeting be prepared
expeditiously so that items from the open discussion today on the policy can be
shared with the committee. Professor McKinnon (Interior Design and
Merchandising), Secretary of the Faculty accepted the challenge.
Prior to the start of this Committee
business, Chair Walker again reminded the Senators that parts reviewed and
acted on by the Senate and Chancellor, and vetted by the Faculty Manual
Steering Committee would be housed in a new draft manual (unless required for
current policies) and would be included in the final product in Spring
2011. There was no discussion.
Professor DuBose then
presented the proposed revisions to the ECU
Faculty Manual, Part V.
Academic Information, Section I.
Academic Procedures and Policies. Additions were noted in bold print, deletions in strikethrough and suggested moves
to new locations noted in red.
I. Academic Procedures and Policies
Combine text with text on
Mace Bearers (noted below) and include link to this information in University
distributed announcements on commencement activities. I
I. Faculty Marshals
Faculty Marshals are ten faculty and two alternates appointed from the
full-time, tenured, senior faculty to serve at graduations and other such
ceremonial occasions as requested by the chancellor. Those appointed should be individuals readily
recognized as outstanding members of the academic community. The Chief Faculty
Marshal shall be the faculty marshal in the second or later year of appointment
as a faculty marshal and who is of greatest faculty seniority among the faculty
marshals. This seniority determination
is made each year by the Assistant Vice Chancellor for Human Resources. The Chief Faculty Marshal shall serve as
ex-officio on the Administrative Commencement Committee. A Faculty Marshal’s appointment is a
one-term, four year appointment beginning August 1. The Chair of the Faculty will make
recommendations in May of each year to the Chancellor, who will appoint the
individuals no later than July 31. (Faculty
Senate Resolution #94-45, December, 1994)
There was no discussion on the combination of
this subsection.
Combine text with text on Faculty Marshals (noted above) and include link to
this information in University distributed announcements on commencement
activities.
CC.
Mace Bearer
The mace bearer is a faculty member who leads University ceremonial events such
as graduation and Founder's Day processions. The eligibility requirements to be
appointed East Carolina University's mace bearer include:
·
Senior
faculty member in terms of years of service,
·
Holds
a full-time faculty position with East Carolina University, and
·
Is
not a unit administrator or an individual with one half or more of his/her load
assigned to administrative duties.
The Associate Vice Chancellor for Human
Resources prepares a list of the most senior faculty members in terms of years
of service to the University and notifies the Chancellor and Chair of the
Faculty. The Chancellor makes the appointment. If there is more than one
qualified individual, the responsibility of the position should rotate among
them. (This policy will take effect at such time that the current Mace Bearer
no longer qualifies under the rules in effect at this time or May 2007,
whichever comes first.) (Faculty Senate Resolution #05-22, April 2005)
There was no discussion on the combination of
this subsection.
Following discussion,
the proposed revisions to the ECU Faculty
Manual, Part V. Academic Information, Section I. Academic Procedures and
Policies were approved as amended. Faculty Senate Resolution #10-14
Professor DuBose presented the proposed
revisions to the ECU Faculty Manual,
Part V. Academic Information, Section II. Academic Facilities. Additions were
noted in bold print, deletions in strikethrough
and suggested moves to new locations noted in red.
II. Academic Facilities
Remove from Faculty Manual and place elsewhere in University Policy
Manual.
A. Auditoriums
There was no discussion on the removal of
this subsection.
Text also found in Part VI.III.E.
A future committee report will include suggested revisions to the text
found in Part VI.
B. Computing and Information Systems
There was no discussion.
Remove first paragraph from Faculty Manual and place elsewhere in
University Policy Manual (UPM). Before
incorporating into new UPM, information should be updated and include reference
to ECU Alerts and receiving notices via e-mail and cell phones.
C. Emergency Action Plan
Once
notified of an emergency, the appropriate vice chancellor will inform the unit
heads who will notify department chairs. The department chairs are responsible
for notifying their faculty who will inform students in the classroom buildings
of the specific emergency and what actions should be taken. If the emergency is
one that requires people to stay away from the campus, the appropriate vice
chancellor will notify all faculty off campus not to come on campus until the
emergency is over.
Faculty have the responsibility of familiarizing themselves with
all fire fighting equipment available in their area of operations and to
knowing how and when to use it. Furthermore, faculty should familiarize
themselves with the evacuation plan for their unit in the event of a fire.
Professor McKinnon (Interior Design
and Merchandising) remarked just for clarity, the committee is asking that this
information be moved to another policy manual.
Professor DuBose responded yes.
Remove first paragraph from Faculty Manual and place elsewhere in
University Policy Manual. The second
paragraph will be moved up and placed under ‘Emergency Action Plan” and
additional text may be suggested later to include how emergencies should be
handled, i.e. injuries, chemical spills, etc.
D. Facilities Services
Requests for repairs, maintenance, renovations, or housekeeping
can be made by calling Facilities Services, or using the on-line workorder
system. Details concerning renovations
and other non routine facilities activities can be found in the ECU Business
Manual. Modifications, renovations,
connections to utilities and other changes to real property, including land use
changes, require the prior written approval of Facilities Services.
Faculty
have the responsibility of familiarizing themselves with all fire fighting
equipment available in their area of operations and to knowing how and when to
use it. Furthermore, faculty should familiarize themselves with the evacuation
plan for their unit in the event of a fire.
Remove from Faculty Manual and place elsewhere in University Policy
Manual (UPM). Suggested new text for UPM noted below.
E. Laupus Health Sciences Library
Laupus Health
Sciences Library
The William E.
Laupus, M.D. Health Sciences Library, located in the Health Sciences Building
(HSB) on the university's west campus, serves as the primary information center
for the university's instructional, research, and patient care programs in the
health sciences. It also serves as the comprehensive information resource
center for health care professionals who practice in northeastern North
Carolina. http://www.ecu.edu/laupuslibrary.
The
William E. Laupus, M.D. Health Sciences Library, located in the Laupus, Allied
Health, and Nursing Building (LAHN) on the university's west campus, serves as
the primary information center for the university's instructional, research,
and patient care programs in the health sciences. It also serves as the
comprehensive information resource center for health care professionals who
practice in northeastern North Carolina.
The library provides a full range of information services. Please
see the library’s Website at http://www.ecu.edu/cs-dhs/laupuslibrary/.
Library hours are posted at http://www.ecu.edu/cs-dhs/laupuslibrary/hours.cfm
and are available by calling 252.744.2222.
The Laupus Library circulation policy states that books are loaned
to faculty until the last day of classes of the semester in which they are
borrowed unless requested by another user; they may be renewed. Faculty may
borrow journals for three-day loan one month after they have been received.
Nonprint media are available for one-week loan. New books are displayed for one
week before they are available for loan. Faculty members are encouraged to
recommend materials for purchase by contacting their liaison librarian or at http://www.ecu.edu/cs-dhs/laupuslibrary/purchaserequest.cfm.
Faculty
members are invited to place materials which appear on recommended reading
lists on reserve through Laupus Library. Requests for materials to be placed on
reserve should be submitted prior to making assignments. Articles or parts of
books may be put on e-reserve for students to access electronically. Books on
reserve are listed by course and by author. Materials on reserve for a course
will be placed on reserve each semester that the course is taught. The library
should be notified promptly when reading lists are revised. (revised 12-14-06)
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere in University Policy
Manual (UPM). Suggested new text for UPM noted below.
F. J.Y. Joyner Library
J.Y. Joyner Library
Joyner Library is the main campus library of the university http://www.ecu.edu/lib.
The library houses more than a million books, microforms, journals, and other
research materials, while thousands of journals and books are available online
to the ECU community. The Music Library, the only branch library of Joyner, is
located in the Fletcher Music Center. http://www.ecu.edu/cs-lib/music/index.cfm
Joyner Library is the
main campus library of the university.
The Music Library, the only branch library of Joyner, is located in the
Fletcher Music Center. Library hours are
posted at: http://www.ecu.edu/cs-lib/hours.cfm
and are available by calling 252.328.4285.
The library is open extended hours during exam periods.
Joyner Library
provides a welcoming environment for students and faculty, with spaces for
group study as well as quiet contemplation and research. A coffee shop, a lovely interior courtyard,
the popular reading collection, and an extensive video and DVD collection are
some of the features that draw students and faculty to the building, even when
they do not need to conduct research or check out books.
The library houses
more than a million books, microforms, journals, and other research materials,
while thousands of journals and books are available online to the ECU
community. Joyner Library offers
excellent reference, interlibrary loan, reserves, and circulation services. Faculty can request course-integrated library
instruction sessions for students in their classes. Librarians also provide online reference
help, subject guides, and class web pages specifically designed for online and
distance learning courses.
All ECU faculty,
staff and students, regardless of location, have access to the library’s
subscription-based electronic resources.
These resources include fulltext journal collections, fulltext
multi-disciplinary databases, subject-specific databases, electronic books, and
fulltext databases for art, business, statistics and other subjects. Access is provided through the library’s
website at www.lib.ecu.edu. Off-campus access is verified by PirateID
and password. In addition, the online Joyner Library catalog can be
searched from any location.
The following
services and collections may be of special interest to faculty:
1. Circulation
The Circulation
Department is located across from the main entrance lobby area of Joyner
Library. The Circulation Department is open at anytime that Joyner Library is
open, including semester breaks and holidays.
The Circulation Department is responsible for the circulation of most
materials, including all books within the general stacks, bound journals (which
can be checked out overnight by ECU faculty), government document materials,
and curriculum materials. ECU faculty,
staff, and students must have their One Card to checkout materials. Faculty must provide written permission on
university letterhead for another person to borrow materials on their
card. Circulation policies, including
loan periods, are available at http://www.ecu.edu/cs-lib/accesssrv/circulation/circpolicy.cfm.
2. Reserves
Forms for requesting
that library-owned materials be placed on reserve are available at the
Circulation Desk and online. Faculty-owned copies of materials also may be
placed on reserve. Faculty are
encouraged to use the library’s electronic reserve program. For more information, see the Reserve
Collection Policy at: http://www.ecu.edu/cs-lib/accesssrv/circulation/reservepolicy.cfm.
3. Collection Development
To ensure cooperative
collection development and to facilitate communication between the library and
the departments and colleges, Joyner Library uses a system of library
representatives and subject liaisons.
Each college or arts and sciences department designates a library
representative whose responsibility it is to coordinate book and media orders
from colleagues, review books received on the approval plan, recommend journals
for purchase or licensing, keep the department informed about library matters,
and alert the library to department activities which will affect the library. Subject liaisons are library faculty who act
as liaisons with the schools and departments through their representatives,
select materials in a variety of formats for purchase or licensing, assist with
collection assessment and accreditation efforts, and keep the department
informed about library matters. Subject
liaisons make a special effort to meet with new faculty at the beginning of
each semester so that they can orient the faculty member to the library and
learn about that person’s research and teaching interests. A current list of library representatives and
subject liaisons is available at: http://www.ecu.edu/cs-lib/techsrv/cdv/subject_liaisons.cfm.
4. Government Documents & Microforms
Joyner Library is a
selective depository for U.S. government publications. It provides access to government documents in
many formats, including print, CD-ROM, microform and web. The Government Documents
collection also includes web guides, international documents and more than
100,000 maps.
5. Interlibrary Loan
Interlibrary Loan
(ILL) brings the world’s libraries to ECU students, faculty, and staff. Through numerous agreements, Joyner Library and
thousands of libraries world-wide have agreed to loan certain materials to each
other, when those materials are not locally available. The ILL service is free to faculty, staff and
students in the Division of Academic Affairs.
Document Delivery
services ensure that Joyner Library’s materials are also available to Distance
Education students and faculty who do not live close to ECU. Visit the ILL webpage to
view policies, schedule a training/consultation session, or place ILL requests
via the online ILLiad system. Please
note: most requests require at least one or two weeks to fulfill; some
requests, especially for dissertations/theses and audio/visual, rare, and
fragile materials, are sometimes not able to be filled. A variety of laws, codes, and contractual
agreements, including copyright, govern ILL transactions.
6. Reference & Instructional Services
Reference Services
offers personal assistance to members of the ECU community (both on-campus and
distance learners) who need help with their research and course assignments.
Assistance is provided at the reference desk, by telephone and instant
messaging, and via the Ask a Librarian
email service. Members of the Reference staff help users identify relevant
print and online sources, learn to use these sources, formulate search
strategies, find statistical data, and much more. The Reference Services
collection includes high-quality print and online reference materials and
databases. Members of the Reference Services Department teach several
hundred library instruction sessions each year. These course-integrated
sessions are customized to address the students’ class assignments. The Instructional
Services webpage includes an online request form used to schedule a library
instruction session, tips for creating effective library assignments, and other
aids. Special online assistance is
available for faculty teaching distance learners.
The Teaching
Resources Center (TRC) serves as a resource for students enrolled in the
teacher education program at East Carolina University and for educators in
eastern North Carolina. The TRC service
desk provides directional assistance and is supported by educational reference
librarians. The following resources are
available in the center: NC adopted K-12
textbooks, supplementary K-12 textbooks, textbook correlations, Kraus
Curriculum Development Library, bibliographies, guides, audiovisual materials,
online resources, K-12 reference materials, easy books, big books,
juvenile/young adult fiction, nonfiction and biographies. A unique and special service located in the TRC
is the Enhancing Teachers’ Classrooms (ETC) room. Designed to assist in creating and producing
quality lesson units, the room houses a laminator, two Ellison die cut centers
with several hundred die cuts, an artwaxer, a light box, several paper cutters,
a Badge-A-Minit button maker and cutter, office supplies and computer workstations with educational
software installations and resources.
Additionally, the Ronnie Barnes African American Resource Center and the
Joyner Library’s video/DVD collection are housed in the TRC. The mission of the Teaching Resources Center
is to facilitate teaching and learning initiatives by providing resources and
services to educators at all levels.
8. Verona Joyner Langford North
Carolina Collection
This department
collects, preserves, provides access to and actively promotes the use of
resources pertaining to the state.
Holdings include books, broadsides, clipping and vertical files, maps,
microforms, periodicals and state documents, for which the library is a full
depository. The collection emphasizes
the history of eastern North Carolina.
Of particular importance among the department’s holdings is the Snow L.
and B. W. C. Roberts Collection of North
Carolina Literature, which includes more than 1,200 works of fiction set in
North Carolina and dating from 1720 to the present.
9. Music Library
A department of J.Y.
Joyner Library and its only branch, the Music Library is located
on the first floor of the A.J. Fletcher Music Center. This gem in the
musical crown of eastern North Carolina is the largest music collection east of
Raleigh. As such, it has grown from its original purpose of serving the
educational mission of East Carolina University’s School of Music to serving
the needs of music lovers, performers, and educators from all parts of the
eastern North Carolina region. The Music Library is home to Joyner’s
entire audio recording collection as well as the music-related portion of its
video recording collection. In addition to these media collections the
library owns collections of music scores, books, journals, microforms, and
computer software dealing with every musical style and genre from classical to
rock to reggae—nearly 80,000 items in all. A staff of two faculty
librarians and three library assistants (all musically trained) provides a
variety of services including music reference assistance, bibliographic
instruction, interlibrary loan, and audio dubbing. A thirteen station
technology lab with PCs and playback equipment for CDs, DVDs, DAT, LPs,
videocassettes, mini-discs, CD-ROMs, laser discs, and audiocassettes is
available for use by library patrons. The library also provides study space and
card-operated photocopiers, printers, and microform reader/printers.
10. Special
Collections
The Special
Collections Department is a major historical research facility containing a
wide variety of archival, manuscript, and published materials with a focus on
the history of Eastern North Carolina. The Department provides the most
extensive repository for historical research materials east of Raleigh and it
ranks among the five largest such collections in North Carolina. It
houses rare published and unpublished materials in a variety of formats and
subject areas as described below. The
Department is a closed stacks non-circulating facility. It provides access to its collections through
its elegant and spacious Search Room.
While collection materials may not be removed from the Search Room, photocopy,
photographic, and digital reproduction services are provided at cost. The University Special Collections Committee
consisting of faculty from a number of different departments provides
direction, advice and support to the Special Collections Department. Reference staff members are on duty during
hours of operation to assist researchers.
The collection is open to students, faculty, staff, and the general
public. However, all researchers must
register, provide current and valid photographic identification, and agree to
abide by collection rules to obtain access to collections. The Special Collections Department Search
Room is located on the 4th floor of Joyner library. For more information and for access to online
finding aids researchers should visit the Special Collections Department web
page at http://www.ecu.edu/lib/spclcoll/
a. East Carolina Manuscript Collection
The East Carolina Manuscript Collection acquires personal papers, collections
and organizational records related primarily to the history of North Carolina,
especially the East Carolina region, military, naval, and maritime history,
coastal studies, the tobacco industry, and the history of missionary activities
throughout the world. The collection is
considered one of the leading repositories in the nation for modern naval and
maritime history. Among the types of materials contained in these collections
are diaries, letters, financial and legal documents, photographs, slides,
architectural drawings, and other research material for the period between 1600
and 2005. The collection contains 1061 collections of unpublished manuscript
materials and a further 817 additions to these collections. The collection also houses 263 oral history
interviews and transcripts, and extensive collections of microfilms, family
genealogies, church histories and published reference works. Altogether, the collection contains
approximately 3,000,000 individual items and nearly 5,000 cubic feet of
material. The library’s Eastern North Carolina Digital History
Exhibits make many of these unique documents and photographs accessible to
users via the Internet. Guides to the
East Carolina Manuscript Collection are available online at: http://digital.lib.ecu.edu/special/ead/
b. University Archives
The university archives contains the vital records of East Carolina University,
including catalogs, self-studies, correspondence, board of trustees minutes,
annual reports, photographs, and university publications. The archives office
is located on the 4th floor of Joyner Library.
c. Rare Book Collection
Created only in 1992,
the Rare Book Collection has concentrated on acquiring works on maritime
history, voyages of exploration, and pre-1865 publications regarding
slavery. Currently, the Collection
numbers around 1000 volumes and is growing rapidly. It provides some exceptionally rare resources
dating from the sixteenth century to the present. Among its most noteworthy holdings is, “A
General History of the Pyrates, from the First Rise and Settlement in the
Island of Providence, to the Present Time” by Charles Johnson. First published
in 1724, it contains the first references to Captain Edward Teach, better known
as Blackbeard. Access to the Rare Book
Collection is also available through the Joyner Library online catalog.
d. Hoover Collection on International Communism
The Hoover Collection
contains an extraordinary accumulation of material relating to the history of
communism and radical movements throughout the world. Begun through a legacy from Dr. J. C. Peele
of Kinston, N.C., in 1968, the collection today contains monographs, serials,
pamphlets, leaflets, manuscripts and a variety of ephemeral materials relating
to communist individuals and organizations.
These materials date from the 1920s to the present. In recent years, the collection
has broadened and strengthened its holdings with the addition of a wealth
of literature on radicals and radicalism.
Presently the collection contains more than 5,000 titles, many of which
are unavailable elsewhere. Access to
Hoover Collection printed materials is also available through the Joyner
Library online catalog. Access to the
Hoover Collection manuscript materials is also available through the East
Carolina Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
e. Map Collection
The Special
Collections Department also includes an impressive and growing collection of
early maps. Established in 2000, the 33
map collections now contain 94 individual maps dating from 1590 to the present. Although composed primarily of maps of the
Carolina region and the Eastern Seaboard, it also contains maps of Jerusalem,
Africa, Asia, the Pacific Islands, the former Soviet Union, and the Persian
Gulf Region. The maps range from
geographical and topographical surveys to military planning maps to city zoning
and railway maps. The map collection
also includes two very rare cartographic treasures: the Edward Moseley Map of
1733 and the Henry Mouzon, Jr. Map of 1775.
The Moseley map, a detailed survey of the North Carolina coastal plain,
is one of only three original prints known to exist and the only known original
print in the United States. The Mouzon
map features significant extensions of previous surveys of North and South
Carolina and was used extensively during the Revolutionary War. Access to the Map Collection is also
available through the East Carolina Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
f. Schlobin Collection on Science Fiction and
Fantasy
Established in 2004
by Professor Roger C. Schlobin to honor his parents, James H. and Virginia C.
Schlobin, this collection acquires both published and unpublished science
fiction and fantasy literature and materials related to the study of these
genres. The collection reflects the
current popularity of Science Fiction, Fantasy and Horror Literature as
witnessed by the Harry Potter / J. K.
Rowling phenomena. The Schlobin
collection presently consists of approximately 2000 printed volumes and 2.411
cubic feet of manuscript materials. It
grows through gifts, purchases and by transfers from the existing Joyner
Library Fantasy Literature collection.
The collection aims to attract general readers as well as bibliographic
specialists. Access to the Schlobin
Collection printed materials is available through the Joyner Library online
catalog. Access to the Schlobin
Collection manuscript materials is also available through the East Carolina
Manuscript Collection Guides at: http://digital.lib.ecu.edu/special/ead/.
(Revised 5-25-06)
There was no discussion on the removal of
this subsection.
Remove from
Faculty Manual and place elsewhere in University Policy Manual, along with
other information relating to Facilities Services.
G. University Property
Faculty
members and other employees are not permitted to hold classes, workshops, or
other such projects in university buildings or to use university equipment for
private gain. All classes or instructional projects involving any collection of
money are to be handled through the business office. See Part VI, General
Personnel Information.
Faculty
members concerned about the physical appearance of their classrooms should
report housekeeping laxness to the unit head. Faculty members should assist
security personnel by exercising concern for university facilities. Outside
door keys are available to faculty members to allow convenient access to work
areas during the hours buildings are locked. The responsibility for proper use
of a key rests with the person to whom it is assigned. A faculty ID card must
be presented to security personnel upon request. Faculty members may obtain a
key to the door of the building in which their offices are located by presenting
a properly signed request form, available from the unit head, a deposit, and a
valid faculty ID to Public Safety. All keys must be returned at the termination
of employment. Faculty members must not use outside door keys to admit others
and must make certain that the door is locked when they leave. Office keys are
obtained from the university physical plant office. A request must be forwarded
to Facilities Services indicating the building name, the office number, and the
individual to whom the key is to be issued.
No
property or equipment in the custody of or belonging to East Carolina
University is to be removed from the campus unless it is in direct conjunction
with a university-sponsored function or program and at a predetermined and
approved location. No property or equipment is to be taken home or to any other
unapproved location for personal or official use. Written approval for such
removal for official use, in the form of a completed Equipment Sign Out form,
must be on file in the department or unit having custody of the item(s) and a
copy of the form sent to the University Property office.
Inventoried
furniture and/or equipment should not be moved permanently from one location
(building, department, room) to another until such moves have been reported on
an Equipment/Furniture Removal Request form. This form should also be used when
an item on inventory is stolen or becomes obsolete due to wear or age. Upon completion of the request form,
Materials Management will notify the moving crew requesting that the move be
made. The moving crew will not move
inventoried furniture or equipment unless they receive the completed removal
request. Equipment/furniture removal request forms may be obtained from the Central
Storeroom.
There was no discussion on the removal of
this subsection.
Following this, the proposed revisions
to the ECU Faculty Manual, Part V.
Academic Information, Section II. Academic Facilities were approved as presented.
Faculty Senate Resolution #10-15
Finally,
Professor DuBose presented the proposed revisions to the ECU Faculty Manual, Part VI. General Personnel Policies, Section
III. Institutional Services Available to Faculty. She noted that partial
sections of Part VI. Section III. were being presented now, with additional
revisions to Section III. to be presented to the Faculty Senate in April 2010. Additions
were noted in bold print, deletions
in strikethrough and suggested moves to new locations noted in red.
III. Institutional Services
Available to Faculty
Combine with text on Faculty Marshals and Mace
Bearers (noted in Part V. above) and include link in University distributed
announcements on commencement activities.
A. Academic Apparel
A. Academic Apparel
Faculty members have
the following options for ordering academic apparel:
1. A quality, tailor-made outfit may be
purchased through the Student Store. Samples of materials and information concerning the
styles of academic apparel are available. The cost of an outfit depends on the type of materials selected.
2. Academic
apparel may also be rented through the Student Store. If an order is placed with the Student Store, faculty members
are responsible for the rental fee
There was no discussion on the combination of
this subsection.
Remove from Faculty Manual and place elsewhere
an informational handbook.
B. Admission to Athletic Events
Football and
basketball season tickets are offered to faculty at a reduced price. Single game tickets are the same as charged
to the public.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
C. Cardiovascular Disease Risk Factor
Identification/Reduction Program
The Human Performance
Laboratory in the School of Health and Human Performance offers a wellness
service program known as the Cardiovascular Disease Risk Factor
Identification/Reduction Program. All
known risk factors for cardiovascular disease are assessed and strategies for
lifestyle changes to reduce these risk factors are individually developed.
Tests may include a complete blood profile, resting ECG, strength testing, body
fat assessment by hydrostatic weighing, flexibility, complete medical history,
blood pressure, physical exam, pulmonary function test, treadmill stress test,
and exercise prescription. Faculty may
contact the School of Health and Human Performance for further information.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook with suggestion to include with text from section
on Admission to Athletic Events.
D. Central Ticket Office
The Central Ticket
office, located in the Mendenhall Student Center, makes tickets available for
most programs and activities at the university.
Examples of tickets available in the central ticket office are
performing arts series, popular entertainment, lectures, special concerts,
travel-adventure film series, and the Magic Kingdom Club. A limited number of
tickets are available at reduced rates to faculty for most activities. Tickets
may be obtained by presenting a validated ECU ID card at the Central Ticket
office.
There was no discussion on the removal of
this subsection.
Revise and retain in the Faculty Manual
E. Computing and Information Systems Information
and Computer Services
Information Technology and Computing Services (ITCS)
supports employees through the integration of information, technology, and
instruction. http://www.ecu.edu/itcs
The Computing and
Information Systems Center provides facilities for support of faculty research
activities, including analytical and other software, and technical
consultation, assistance, and documentation.
There was no discussion on the revision to
the text and retention of this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
F. Continuing Education
The Division of
Continuing Education and Summer School organizes extension courses in almost
all professional and academic areas. The
Division of Continuing Education and Summer School also renders assistance to
the public schools through educational workshops, educational clinics in special
fields, speakers for special occasions, assistance in educational surveys and
curriculum studies, and consultation on special problems.
There was no discussion on the removal of
this subsection.
Professor Walker
noted that there was no longer a credit union. Vice Chancellor Mageean asked if
all of this reporting was a recommendation. Chair Walker replied yes and parts
reviewed and acted on by the Senate and Chancellor, and vetted by the Faculty
Manual Steering Committee would be housed in a new draft manual (unless
required for current policies) and would be included in the final product in
Spring 2011. The information being
removed here will not be lost forever, mainly updated and organized differently.
Remove from Faculty Manual.
G. Credit Union
University employees
maintain a credit union, organized under
the regulations stipulated by the State of North Carolina. Membership is open to all full-time and all
part-time permanent employees. Insurance arrangements permit members to
acquire, based on savings, life insurance at no cost to the member. Borrowers may negotiate low interest rate
signature loans and secured loans.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
H. Dining Services
Faculty are invited
to eat at any of the restaurants on campus.
A declining balance card is offered to faculty. This card is a pre-paid account that can be
used as cash in any of the dining locations.
For more information faculty may call Dining Services.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
J. Housing
The off-campus
housing office provides publications to aid those searching for rental housing
in Greenville. The office also has
information available regarding local banks, child care centers, hotels/motels,
and restaurants.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
K. Mendenhall Student Center
Mendenhall Student
Center is the social, cultural, recreational, and service center of the campus
and is designed to serve the entire university. Along with other specific
services, the student center is used as the "reception hall" of the
campus, frequented not only by students but also by guests, faculty, staff, and
numerous groups on campus for special events. There are limitations necessary
when allowing children to use the student center facilities unless accompanied
by their parents. The Center’s hours
are:
Monday through
Thursday 8:00 A.M.
- 11:00 P.M.
Friday 8:00 A.M. - 12:00 Midnight
Saturday 12:00 Noon - 12:00 Midnight
Sunday 1:00 P.M. - 11:00 P.M.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
L. Police Department
The ECU Police
Department consists of two divisions: Police Services and Medical School
Security. The Police division is a
full-service law enforcement agency providing services such as uniformed
patrol, (bicycle, vehicle, foot), criminal investigations, traffic enforcement
and other services. The Medical School
Security division handles security at the Brody Medical Complex. Crime prevention specialists are available to
give lectures concerning campus safety.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an informational handbook.
M. Post Office and Campus Mail Service
United States mail is
handled by the main US Post Office and the East Carolina University Station
Post Office located on East Tenth Street. Faculty members may receive their
mail with that of their respective department, school, or college. Faculty members who desire individual boxes
may apply for them at the post office.
Intra-campus mail is
handled by the Campus Mail Service. Each
department, college, or school has a box at this post office to which
intra-campus mail is delivered, and faculty members may receive their
individual intra-campus mail in their respective unit. Intra-campus mail is free of postage.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual and place elsewhere
in an emergency procedures manual.
N. Radiation Safety
Many radiation
sources are used at East Carolina University as effective tools for teaching,
research, medical diagnosis, and therapy. The Administrative Radiation Safety
Committee establishes the university radiation safety policy. This committee
reviews each proposal to use radioactive material as well as each proposal to
install and operate radiation-producing electronic equipment. In conjunction with the office of Radiation
and Biological Safety, the committee is responsible for all ionizing radiation
sources (such as radio-active material and x-ray equipment) and many
nonionizing radiation sources (such as lasers, microwave units, and RF
systems). Permission to use radiation sources is granted by license and
registration with the radiation protection division of the State of NC. Consultation and service necessary to ensure
radiation protection and adherence to the regulations are provided by the
office of Radiation and Biological Safety. Any faculty member who wants to use
radiation sources on the campus of
ECUmust undergo a review by the office of Radiation and Biological
Safety and gain approval by the Administrative Radiation Safety Committee. For
further information consult the university radiation safety manual and contact
the office of Radiation and Biological Safety.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual.
O. Recreational Services
Faculty are invited
to participate in all programs and services offered through the department of Recreational
Services. The Student Recreation Center
offers enhanced opportunities to motivate faculty, their spouses and family
members to pursue healthy recreational lifestyles. This facility, adjacent to Mendenhall Student
Center, provides a campus home for the adventure program, physical fitness
opportunities, intramural sports, club sports, and special events. Memberships to the Student Recreation Center
are available on an annual, semester, or summer session basis, with a payroll
deduction option, and may be purchased at the main office in the facility. Dependent passes are sold on a day-
to-day basis. A valid ECU ID/membership card is required
for entry into the facility. For more
information, please call the department of Recreational Services.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual.
P. Supplies, Equipment, and Contractual Services
The university
department of Materials Management has the responsibility for making all
purchase contracts for the university (rental or purchase of real property
excepted). This authority covers all supplies, materials, equipment, and
contractual services as required by the university and any of its schools,
departments, agencies, or divisions. Purchases are initiated by submittal of a
purchase requisition to the department of Materials Management by departmental
chairpersons, deans, or agency heads through their respective vice
chancellors. See ECU Business Manual.
There was no discussion on the removal of
this subsection.
Remove from Faculty Manual.
Q. Telephone Service
The university
switchboard is open each school day from 8:00 A.M. - 5:00 P.M. primarily for
information and for reporting interruptions in service. All necessary long distance telephone calls
should be made through the DAIN system to take advantage of the more favorable
rates. It is not permissible to charge
personal calls to a university telephone and then reimburse the university for
the cost. If it should be necessary to
place a personal long distance call from a university telephone, the call
should be made collect or charged to the individual's home phone or to a credit
card. If these methods of charging are
not possible, the call should be made from a nonuniversity phone.
There was no discussion on the removal of
this subsection.
Following discussion,
the proposed revisions to the ECU Faculty
Manual, Part VI. General
Personnel Policies,
Section III. Institutional Services Available to Faculty were approved as
presented. Faculty
Senate Resolution #10-16
F. Unit Code Screening Committee
Professor Timm
Hackett 9English), Chair of the Committee, presented the proposed revisions to
the School
of Theatre and Dance Unit Code of Operation. There was no discussion and the School
of Theatre and Dance Unit Code of Operation was approved as presented. Faculty Senate Resolution #10-17
VI. New
Business
There was no new business to come before the
body at this time.
There being no further business, the meeting
adjourned at 5:15 p.m.
Respectfully submitted,
Hunt McKinnon Lori
Lee
Secretary of the Faculty Faculty
Senate
Department of Interior Design and
Merchandising
FACULTY
SENATE RESOLUTIONS APPROVED AT THE FEBRUARY 23, 2010, MEETING
10-06 Faculty
Senate Resolution #10-03, Proposed Revisions to the Faculty Manual, Part V.
Academic Information, Section III. Curriculum Development
passed by the Senate at its January 26, 2010 meeting be removed from the
Chancellor’s desk and returned to the Educational
Policies and Planning Committee for revision.
Disposition: Chancellor, Educational Policies and
Planning Committee
10-07 Foundation Curriculum Course for Social
Science HIST
3669 History of the Middle East.
Disposition: Chancellor
10-08 Proposed
revisions to the ECU Faculty Manual,
Part V. Academic Information, Section I. Academic Procedures and Policies were approved as amended with
suggested modifications to subsections K. Office Hours and L. Ordering Textbooks and Collateral
Material being returned to the
Academic Standards Committee for further review and consideration.
Disposition: Chancellor, Academic Standards Committee
(Subsections K and L)
10-09 Proposed implementation dates for revised University Undergraduate Catalog, Section 5: Academic Regulations (Faculty
Senate Resolution #09-42) relating to Dropping
and Adding Courses (FALL 2010),
Grading System (FALL
2010), and Academic Eligibility Standards (FALL 2011).
Disposition: Chancellor
10-10 Information in the ECU Faculty Manual, Part V. Academic Information, Section I.
Academic Procedures and Policies, Subsection D. Class Roll
Verification) be retained with no revision at this time.
Disposition: Chancellor
10-11 Request for a new Ethnic
and Rural Health Disparities (ERHD) Graduate Certificate Online
Program.
Disposition: Chancellor
10-12 Request to change
the title of School of Dentistry to School of Dental Medicine.
Disposition: Chancellor
10-13 Request to change
the name of degree offered by the Dental School from Doctor of Dental
Surgery to Doctor of Dental Medicine.
Disposition: Chancellor
10-14 Proposed revisions to the ECU Faculty Manual, Part V. Academic Information, Section I. Academic
Procedures and Policies.
Disposition: Chancellor
10-15 Proposed revisions to the ECU Faculty Manual, Part V. Academic Information, Section II. Academic
Facilities.
Disposition: Chancellor
10-16 Proposed
revisions to the ECU Faculty Manual,
Part VI. General Personnel Policies, Section III. Institutional Services
Available to Faculty.
Disposition: Chancellor
Disposition: Chancellor
10-18 Curriculum
matters
contained in the January
14, 2010, and January
28, 2010 University Curriculum Committee minutes.
Disposition: Chancellor