DEPARTMENT OF/UNIT NAME The William E. Laupus,
M.D. Health Sciences Library
SCHOOL/COLLEGE OF Division
of Health Sciences
1. Approved by the tenured faculty of the Unit:
Chair, Unit Code Committee: Melissa Nasea Date:
1/3/08
Editorially revised 4/14/08
2. If changed, reapproved by tenured faculty:
Chair, Unit Code Committee: ______________ Date:
3. Submitted to Dean for advice: Dorothy Spencer Date: 1/7/08, 4/18/08
4. Reviewed/recommended by Faculty Senate Unit Code
Screening Committee:
Garris Conner Date: 2/14/08
Editorially revised 4/14/08
5. Approved by the
Chair of the Faculty: Mark
Taggart, 2/19/08 Faculty Senate Resolution #08-05
Mark
Taggart, 4/22/08, Faculty Senate Resolution #08-29
6. Approved
by
Chancellor: Steve
Ballard Date: May 21, 2008
(Effective Date)
Revision of Code: _X__ Complete; or ____ Part(s)
Effective: __X__
Laupus Library Code
Preamble
This Code allows for faculty participation in and
establishes procedures for the Unit's internal affairs and is consistent with
all applicable appendices of the East
Carolina University Faculty Manual (hereafter referred to as the Faculty Manual).
I.
The William E. Laupus, M.D. Health Sciences Library (hereafter referred to
as the Laupus Library) provides leadership in access
to information for healthcare education, service and research in
In order to discharge its responsibilities, the Laupus Library will:
Collaborate with Joyner Library/Academic Library
Services in the creation and support of the Virtual Library @ East
Identify, acquire and/or provide access to information
resources in various media to support the university's teaching, research, and
clinical programs in the health sciences;
Identify and acquire a representative sample of information
resources developed specifically for health care consumers;
Assist faculty, staff, students, and health care
professionals in achieving their individual and group educational goals not
only by provision of appropriate information resources but by active
participation in the educational process through group and individual
instruction;
Organize the collection and maintain records to
provide users with prompt access and complete, accurate information on the
available information resources;
Inform those in the service community of the resources
and services that are available to them;
Maintain an intellectual and physical environment
conducive to learning and research;
Participate in the expansion of knowledge directly by
conducting research investigations and by providing assistance to others
conducting research;
Explore new technological advances and evaluate their
effectiveness for use in providing improved information services;
Participate in cooperative programs with other
institutions through networks and other systems that provide for sharing
resources and/or services;
Develop and strengthen channels of communication which
will facilitate the library's response to clients' needs; and
Develop and employ systems for evaluation of library
resources and services.
II. Organization/Composition
A. Personnel
in the Laupus Library include:
1. Faculty:
all persons who hold faculty appointments as defined in Appendix D of the
Faculty Manual;
2. EPA (non-faculty):
professional staff exempt from the State Personnel Act who hold a post-graduate
degree appropriate for the position but who do not have faculty status;
3. SPA
professional and support staff: who are subject to the State Personnel Act;
4. Temporary EPA and SPA employees;
5. Student workers, including graduate
assistants.
B. Faculty
1. Definition
The Laupus Library faculty
shall be composed of all individuals who hold regular academic rank and
fixed-term faculty who hold appointment in the Laupus
Library.
2. Voting
All faculty members, as defined above, shall be voting
faculty on any issue except where the Faculty
Manual defines the voting faculty so as to limit eligibility to vote on a
specific issue. In such instances voting faculty shall be defined for that
issue as defined in the Faculty Manual.
All issues shall be decided by a simple majority vote
of those in attendance except where the Faculty
Manual specifies that a different percent of those eligible for voting on
the issue is required.
C. Administrative Organization
1. For
the purpose of the Unit Code and
Appendices D and L of the Faculty Manual,
the faculty will be organized as a single Unit and will not be further
subdivided.
2. The
Director is the chief administrative officer of the Unit. The Director shall be
selected in accordance with the Faculty
Manual. His/her tenure in office shall conform to the Faculty Manual.
The
Director shall:
a. Represent
the Laupus Library in its relations with other Units
of the University;
b. Administer
the affairs of the Laupus Library in accordance with
the policies determined by the Unit, the Division, and the University. The
Unit's faculty shall advise the Director in relation to policy through the
standing and special committees, through recommendations formulated at general
faculty meetings or meetings of the heads of operational services, and through
consultation with individual faculty;
c. Manage
the operation of the Laupus Library administration
office and have general responsibility for utilization of space, equipment, and
supplies belonging to the Laupus Library;
d. Prepare
the budget and annual report in consultation with the heads of operational
services, discuss them annually with the faculty in a regular faculty meeting
and be responsible for administration of the budget;
e. Recommend
salary increments to the Vice Chancellor for Health Sciences (hereafter
referred to as the Vice Chancellor), taking into consideration the principles
and criteria recommended by the faculty;
f. Assist, as requested,
the Personnel Committee in the recruitment of new faculty;
g. Develop
and prepare strategic plans of operation in consultation with the faculty;
h. Serve,
ex officio, as a member of the Faculty Affairs Committee;
i. Respond
to recommendations of the heads of operational services, faculty standing and
special committees and other Laupus Library
committees, or the general faculty by reporting on action taken or not taken;
j. Forward
faculty committee recommendations for promotion, permanent tenure, appointment,
and reappointment to the Vice Chancellor, along with the Director's own
recommendations on these matters.
k. Ensure
that code procedures are followed.
3. In
accordance with Appendices D and L, the Laupus
Library is a code Unit and does not choose to organize into sub-units (e.g.,
departments). However, the Director and
the Laupus Library faculty, in consultation with its
permanently tenured faculty, may organize internal operational services and
designate an associate director, assistant director(s) and/or heads of
operational services as program needs require.
4. Laupus Library faculty serve the information needs of
university programs at the undergraduate and graduate level. There is no differentiation among the Laupus Library faculty as to which academic populations
they will serve.
III. Faculty
Committees
All committee meetings shall be open to all faculty
and EPA non-faculty of the Unit, except meetings of the personnel committees
dealing with confidential personnel matters.
A. Standing
Committee
Faculty Affairs Committee
The Faculty Affairs Committee is the standing
committee of the Unit. The quorum for this committee shall be a majority of the
members, excluding the ex officio members.
1. Composition
a. The
Faculty Affairs Committee shall be composed of three faculty members,
preferably one of whom is permanently tenured, in addition to the Director who shall
serve as an ex officio member.
b. All
faculty and EPA non-faculty shall be eligible to serve on the Faculty Affairs
Committee.
2. Method
of Selection
Members of the Faculty Affairs Committee shall be nominated
by the Unit in general faculty meetings and elected by secret ballot by a
simple majority of the Unit faculty and EPA non-faculty present. For such elections, a quorum shall be
two-thirds of the faculty and EPA non-faculty.
3. Terms
of Office
The terms of office of the elected members of the
Faculty Affairs Committee shall be three years and be staggered so as to allow
for rotation of at least one member annually. Terms of appointment shall begin
with the day of the August Laupus Library faculty
meeting. The Committee shall annually elect a chair.
4. Functions
The Faculty Affairs Committee shall:
a. Make
recommendations to the Director concerning policy and procedure changes.
b. Review
the Unit Code periodically and make
recommendations to the permanently tenured faculty of the Unit for its revision
as specified in Appendix L of the Faculty
Manual and Part IX of the Laupus Library Code.
c. Review
the “Guidelines for Evaluation of Laupus Faculty”
periodically and make recommendations to the permanently tenured faculty of the
Unit for final approval.
d. Present
recommendations to the general faculty in the above-mentioned areas or in any
other areas of library concern.
B. Special
Committees:
Special committees of the Laupus
Library shall consist of the Personnel, Promotion, Tenure, and Ad Hoc Search
Committees. Membership in special committees will follow the "Description
of 'voting faculty'" in Appendix D Section IV of the Faculty Manual.
1. Personnel
Committee
a. Composition
1. The
Personnel Committee shall be composed of three members. Two members must be
elected from the permanently tenured faculty. One member must be elected from the
permanently tenured or probationary-term voting faculty.
2. If the
number of permanently tenured faculty drops below three, permanently tenured
members will serve continuously until the number of permanently tenured faculty
permits the resumption of rotation of permanently tenured members.
3. The
committee shall annually elect a chair as specified in Appendix D.
b.
Method of
Selection
Election and membership of the Personnel Committee
shall comply with the requirements of Appendix D.
c.
Terms of Office
The terms of office of the members of the Personnel
Committee shall be three years and be staggered so as to allow for rotation of
at least one member annually. Terms of appointment shall begin with the day of
the August Laupus Library faculty meeting.
d. Duties
The duties of the Personnel Committee shall be those
defined in Appendix D and include the following additional duties:
1. Elect
ad hoc search committees and the chairs of search committees for faculty
positions. At least one member of the
Personnel Committee shall serve on each search committee.
2. Receive
the results of ad hoc search committees and make recommendations regarding
appointments according to Appendix D.
3. Consult
with the Director on the appointment or removal of heads of operational
services.
4. Call
meetings of the faculty, as needed, for discussion or voting on personnel
matters.
2. Promotion
Committee
The composition and duties of Promotion Committees
shall be those prescribed in the ECU Faculty
Manual, Appendix D.
3. Tenure
Committee
The composition and duties of the Tenure Committee
shall be those prescribed in the ECU
Faculty Manual, Appendix D. The duties include consulting annually with the
Director in the preparation of each probationary-term faculty member’s progress
toward tenure letter.
4. Ad Hoc
Search Committee
a. Membership:
An Ad Hoc Search committee shall be comprised of sufficient
members to accomplish the logistical needs of the specific search (a minimum of
five members). A majority of the committee must be voting faculty of the Laupus Library. At least one member of the Personnel
Committee must serve on the committee. The committee may include SPA staff of
the Library. Depending upon the expertise required in the position being
filled, other ECU personnel may be invited to serve.
b. Duties:
1. Prepare
the advertisement for an open position in consultation with the Director and
appropriate head of operational service.
2. Solicit
and review applications for positions.
3. Select
candidates for interview.
4. Arrange
interview schedules.
5. Submit
results of the search and the recommendations of the search committee to the
Personnel Committee.
IV. Appointment,
Annual Evaluation, Reappointment, Promotion and Conferral of Permanent Tenure
A. Appointment
The criteria and procedures used for appointment of
faculty shall meet the requirements specified in Appendix C, Appendix D, and
Appendix L of the ECU Faculty Manual.
1.
Fixed Term
Faculty
Individuals with less than two years of relevant
professional library experience will be considered for appointment only as
fixed-term faculty. Initial fixed term contracts will be for a period of one
year
at the Research Instructor level.
After no more than two successive one-year contracts,
fixed term faculty may apply for a multi-year contract. Faculty will be offered the choice of a fixed term contract or of
applying for a probationary-term appointment. At the end of a fixed-term
contract, faculty who choose to change to the tenure track will be required to
participate in an ECU internal personnel search.
Appointments could also be made with the titles of
Research Assistant Professor, Research Associate Professor, or Research
Professor for faculty with more than two years relevant experience.
2. Probationary
Faculty
a. Assistant
Professor
Appointment at the Assistant Professor level may be
made for those candidates who meet the qualifications as defined in Appendix C
and have a minimum of two years of relevant professional library experience.
b. Associate
Professor
Appointment at the Associate Professor level may be
made for those candidates who meet the criteria for the previous rank, and, in
addition, offer evidence of superior performance of professional duties, active
and productive research, a minimum of 5 years of professional experience in an
academic health sciences library, and a record of relevant professional
activities and service commensurate with this professorial rank.
c. Professor
Appointment at the level of Professor is reserved for those
candidates who meet the criteria for the previous rank and, in addition, hold a
second Master’s degree or earned doctorate in an area relevant to their
appointment to the Laupus Library faculty, have a
minimum of 10 years of experience in an academic health sciences library, and
who present a record of professional performance, active and productive
research, and professional activities and services commensurate with this
senior professorial rank.
B. Annual
Evaluation
Criteria and procedures used for evaluation shall be
consistent with those specified in Appendix C Sections I.C., III, and IV of the
Faculty Manual; however, for Laupus Library Faculty, “Performance of Professional Duties
and Continuing Professional Development” shall be considered equivalent to
“Teaching,” and the evaluation of the "Performance of Professional Duties
and Continuing Professional Development" shall be used in lieu of the
"Evaluation of Teaching." Evaluations shall take into account the
following components with relative weight ranges as indicated:
1. Performance
of Professional Duties and Continuing Professional Development (60-90%)
2. Creative
Activity/Research (5-30%)
3. Service to the
University, the Profession, and the Community (5-20%).
Criteria used in annual evaluation include any or all
of the general criteria contained in the following section of this Code and
more specific criteria contained in the document entitled “Guidelines for
Evaluation of Laupus Faculty” approved by the Laupus Library faculty.
Additional criteria specifically relating to reappointment, promotion,
and conferral of tenure can be found in Appendix D Sections III and IV.
1. Performance
of Professional Duties and Continuing Professional Development
Performance and professional development shall be
evaluated based on:
a. Quality
of job performance
b. Understanding
and application of contemporary library methods
c. Effectiveness
of judgment
d. Effectiveness
of interpersonal interactions
e. Evidence
of continuing education activities and/or completion of academic courses
related to faculty assignments.
2. Creative
Activity/Research
a. The
nature and success of creative activity/research undertaken shall be considered
in evaluating creative activity/research.
b. Types of publications shall include
but not be limited to books, book chapters, journal articles, major
bibliographic projects, and book reviews. Greater weight shall be given to
first and/or senior authorship and to refereed over non-refereed publications.
c. Presentations
at professional meetings via oral presentation or poster session. Greatest
weight shall be given to solo presentations at international or national
meetings.
d. Types
of grant activities may include but not be limited to proposal writing, funded
and non-funded projects, principal investigator, co-investigator and other
activities. Greater weight shall be
given to funded over non-funded projects.
3. Service
to the University, the Profession and the Community
Service shall be demonstrated by active participation
in the following:
a. Laupus Library committees
b. University
service including university committees, service within the Division of Health
Sciences, and/or committees jointly sponsored by Laupus
and Joyner Libraries
c. Professional
association service
d. Community
service
Greater weight shall be given for leadership roles in
any of the above activities.
Any revisions to the relative weights assigned to each
of the above criteria shall be approved by the permanently tenured faculty of
the Unit. Any such revisions shall be
incorporated into the Unit's Code in accordance with the provisions of Appendix
C. In no case, however, shall service be
weighed more heavily than either Performance of Professional Duties and
Continuing Professional Development or Creative Activity/Research.
Annually, by July 1, each faculty member, in
consultation with his/her head of operational service and the Director, will
select relative weights to be applied to the criteria that are used in the
annual evaluation of the individual’s performance for the following year.
All faculty will receive an annual evaluation done in
consultation between his/her head of operational service and the Director and
based upon the relative weights determined by the previous July 1.
Performance, as evaluated using the Laupus Library’s criteria and “Guidelines for Evaluation of
Laupus Faculty” previously approved by the faculty
and posted on the Library’s Intranet, will be the primary determinant of
eligibility for merit salary awards, although other factors such as salary
inequities and the availability of salary increase funds in the recent past may
be considered as well. Participation in
any merit increases will be determined by the Director based upon the above
guidelines, but in no case will a faculty member who fails to receive an
evaluation of at least “meets job performance expectations” receive a merit
increase.
Information on the contents of and procedures related
to faculty personnel/evaluation files is in Appendix C Section VI of the Faculty Manual.
C. Evaluation,
Subsequent Appointment, and Advancement in Title of Fixed Term Faculty
Evaluation, subsequent appointment, and advancement in
title of fixed term faculty shall follow the policies and procedures in
Appendices C and D and Part XIII of the Faculty
Manual.
The Library has these policies: Laupus Library Portfolio for Contract Renewal of Fixed Term Faculty; Evaluation and Subsequent Appointment of Fixed Term Faculty; Advancement in Title of Fixed Term Faculty.
The “Guidelines for Evaluation of Laupus
Faculty” document prescribes procedures, criteria, and relative weights for
evaluation of fixed-term faculty.
D. Reappointment
Reappointment for probationary-term faculty shall
follow policies and procedures in Appendices C and D and Parts XII and XIII of
the Faculty Manual.
The suggested timelines below shall be used by those evaluating
probationary-term faculty and shall also be used in preparing the progress
toward tenure letters. These are
guidelines, not mandates, for measuring performance.
1. Years
One and Two
a. Demonstrate
performance of professional duties at least at the “meets expectation” level on
the annual evaluation.
b. Serve
as a contributing member of Laupus Library
committees.
c. Regularly
attend faculty meetings.
d. Maintain
membership in the Medical Library Association or a comparable national or international
professional organization. Maintain
eligibility for certification in a nationally recognized credentialing
organization.
e. Have
evidence of progress towards tenure consistent with the relative weights
selected for performance of professional duties and continuing professional
development, creative activity/research, and service to the University, the
profession and community for each year served.
2. Year
Three
a. Demonstrate
performance of professional duties at least at the “exceeds expectation” level
on the annual evaluation.
b. Serve
as a contributing member of Laupus Library
committees.
c. Regularly
attend faculty meetings.
d. Maintain
membership in the Medical Library Association or a comparable national or international
professional organization. Maintain
eligibility for certification in a nationally recognized credentialing
organization.
e. Have
evidence of progress towards tenure consistent with the relative weights
selected for performance of professional duties and continuing professional
development, creative activity/research, and service to the University, the
profession and community for each year served.
Reappointment beyond year three will be based upon
cumulative evidence of: quality of performance of professional duties in years
one, two, and three; evidence of continued professional growth and development;
active and productive research and scholarship; a record of activity and
leadership in Laupus Library and Division and/or
University committees and a record of activity and leadership in professional
organizations.
3. Years
Four and Five
a. Demonstrate
performance of professional duties at least at the “exceeds expectation” level
on the annual evaluation.
b. Serve
as a contributing member of Laupus Library
committees.
c. Regularly
attend and contribute to faculty meetings.
d. Maintain
membership in the Medical Library Association or a comparable national or
international professional organization.
Maintain eligibility for certification in a nationally recognized
credentialing organization.
e. Have
additional cumulative evidence of progress towards tenure consistent with the
relative weights selected for performance of professional duties and continuing
professional development, creative activity/research, and service to the
University, the profession and community for each year served.
4. Years
Six and Seven
a. Demonstrate
performance of professional duties at least at the “exceeds expectation” level
on the annual evaluation.
b. Continue
to contribute to Laupus Library committees at a
progressively higher level of leadership.
c. Regularly
attend and contribute to faculty meetings.
d. Maintain
membership in the Medical Library Association or a comparable national or
international professional organization.
Maintain eligibility for certification in a nationally recognized
credentialing organization.
e. Have
additional cumulative evidence of progress towards tenure consistent with the
relative weights selected for performance of professional duties and continuing
professional development, creative activity/research, and service to the
University, the profession and community for each year served.
E. Promotion
Promotion for probationary-term and tenured faculty shall follow the policies and procedures in Appendix C Se