Effective date: _____ Latest
Revised Date _______
INITIAL
CODE OF OPERATIONS
Department
of Hospitality Management
1. Approved
by the tenured faculty of the unit
Chair, Unit Code
Committee: Dori Finley 3-24-08
(editorially revised 4-17-08)
2.
Submitted to Department Chairperson Robert
O’Halloran 3-24-08, 4-18-08
3. Submitted to Dean Margie Gallagher 3-24-08, 4-18-08
4. If
changed, reapproved by tenured faculty:
Chair, Unit Code Committee Dori Finley 3-24-08, 4-18-08
5. Reviewed/recommended
by Faculty Senate Unit Code Screening Committee
Chair: Garris
Conner 3-24-08, 4-18-08
6. Approved
by the
Chair: Mark
Taggart, 4-22-08, Faculty Senate Resolution #08-28
7. Approved
by
Chancellor: Steve Ballard May 21, 2008 (Effective date)
Revision of Code: _________ Complete; or
________ Part(s) Effective: __________
Department
of Hospitality Management
PREAMBLE
THIS CODE ALLOWS FOR
FACULTY PARTICIPATION IN AND
ESTABLISHES PROCEDURES
FOR THE UNIT’S INTERNAL AFFAIRS AND IS
CONSISTENT WITH ALL
APPLICABLE APPENDICES OF THE
UNIVERSITY FACULTY MANUAL.
In order to establish
governance of the East Carolina University Department of Hospitality Management,
the faculty and
administration adopt the following code:
I. Objectives/Mission
The Department of Hospitality Management
(HMGT) is committed to improving the well-being of society through teaching
which prepares students for competent professional practice, research/creative
activities which address the issues of importance to individuals, families, and
business, and service which enhances the profession of Hospitality Management.
A. Definitions of Voting Faculty Members
In all matters, except
for those outlined in Appendices D, L,
and other pertinent appendices of the ECU
Faculty Manual, the voting faculty in HMGT consists of full-time
faculty holding rank or title of
professor, associate professor, assistant professor, or instructor with at
least 51% teaching and research/creative activity assignments.
The voting graduate
faculty shall consist of those faculty who have been appointed as graduate
faculty members, associate graduate faculty members, or graduate teaching
faculty members of the ECU Graduate Faculty as defined in Appendix F of the ECU Faculty Manual, and who hold at least
a 51% teaching/research/creative activity appointment in the Department of
Hospitality Management. Only faculty who hold status as a graduate faculty
member may vote on university-wide graduate issues.
B.
Role of the
Chairperson
The Chairperson of the Department of HMGT, as chief
administrative officer of the unit, is responsible for the department in
accordance with the policies determined by the department, college and
university codes. The selection, term of
office and
evaluation for the Chairperson shall conform to ECU Faculty Manual, Appendix L, Sections B and F. Evaluation of the Chairperson be in accordance with established Universiy
policies.
The Chairperson is
responsible to the Dean of the
1. Develop course schedules
and teaching assignments.
2. Direct the department
strategic plan.
3. Develop and administer
the department budget.
4. Provide update on
department financial status at faculty meetings.
5. Conduct meetings with
faculty and staff to review annual evaluations and progress toward tenure
letters, as appropriate.
6. Develop plans and
evaluate the use of department facilities and equipment.
7. Facilitate faculty and
staff development and mentoring programs for tenure track faculty.
8. Conduct orientation
programs for new faculty and staff.
9. Provide support for
grant writing, budgets, editorial review, and grant administration for faculty.
10. Coordinate an annual
fundraising and alumni development program.
11. Coordinate an annual
marketing plan for the department programs with updates on a semester
basis.
12. Preside at department
and program faculty meetings. Appoint a
leader for meetings when not able to attend.
13. Assign advising
responsibilities and coordinate with
14. Develop and support a faculty development leave program.
15. Monitor committee performance and membership.
16. Evaluate program coordinator performance using input from faculty and students.
17. Develop and maintain external relationships.
When the Chairperson's position becomes vacant, the
procedures outlined in Appendix L of the ECU
Faculty Manual will be followed in finding a replacement.
C. Procedures for Faculty Consideration of the
Annual Budget Request and Annual Report
In the spring of each year, the Department Chairperson will solicit faculty recommendations for department budget priorities for the following academic year, and copies of final department budget requests will be made available to the faculty. At the first faculty meeting in the fall term, the Chairperson will report to the faculty on department budgets, as well as the department annual reports from the preceding year.
D. Role of Program Coordinator
A Program Coordinator for the Distance Education/Graduate curriculum will be appointed by the Chairperson and negotiated with the faculty member, including a stipend or release time. The coordinator works in coordination with the faculty and Chairperson and is responsible to the Chairperson. The Program Coordinator will be reviewed annually by the Chairperson using input from program faculty and students. Duties of the program coordinator include the following as needed by the program:
1. Facilitate the development and revision of curricula.
2. Market programs and handle requests for information.
3. Coordinate admissions processes.
4. Serve on faculty search committees.
5. Develop and maintain external relationships in conjunction with Chairperson.
6. Schedule program faculty meetings.
7. Develop and submit budget requests for program using faculty, staff, and student input.
8. Direct accreditation processes and the program evaluation process.
III. Unit Committees,
Councils, and Representatives
All committees serve in
an advisory capacity to the unit faculty and to the Chairperson. The Chairperson shall be an ex-officio member
(without vote) on the committees except for personnel and Appendix L committees
on which the Chairperson does not serve.
All standing committees shall hold regularly scheduled meetings. Other meetings may be held upon request of
the committee chair, the Department Chairperson, or a majority of the
committee. The chair of each committee
shall report regularly at unit meetings and shall file minutes of all meetings,
along with an annual report of the committee’s accomplishments, with the
departmental office at the end of the academic year. The quorum for each committee shall be all
voting committee members.
The Department
Chairperson and the faculty shall be obligated to take action upon all
applicable committee recommendations.
The Chairperson shall inform committee chairs and faculty specifically
involved, as appropriate, of actions taken.
A. Standing Committees
The standing committees
of the unit are: Curriculum, Student Services and Scholarship, and Code
committees. Committee members shall be elected or appointed in the spring to
serve staggered three-year terms with the election of new members each year. Regular expired vacancies on each committee
shall be filled in the spring through election or appointment as specified in
each committee’s structure. In the event
that a member of a standing committee is unable to complete a term of office,
the chair of the committee shall
notify the Department Chairperson of the need for a replacement.
The senior faculty
committee member shall convene the first meeting of each committee at the
beginning of the academic year. At the
first committee meeting of each academic year a chair and a secretary for each
committee shall be elected, except where otherwise noted. The chair shall be an elected member serving
a second year or third year of membership, if possible. In the absence of the chair of a standing
committee, the member senior in rank, or if there are more than one at the same
rank, then the faculty member with the most years of service, shall preside.
1. Curriculum Committee
a. Structure: The curriculum committee shall
consist of five tenured, probationary-term, and full-time fixed-term faculty
members in the department
b. Duties:
Make recommendations to the University Curriculum Committee concerning
the undergraduate curricula within the department following approval of faculty:
(1) Recommend proposals for new courses, tracks,
options, and degree programs.
(2) Review and make recommendations on course
offerings and changes in the catalogue which require University action as
proposed by the department faculty.
(3) Review and recommend guidelines for admission
to programs offered by the department
(4) Review guidelines for
degree requirements.
(5) Develop and implement a
process for designating and recording curriculum changes linked to learning
outcomes assessment.
2. Student Services and Scholarship Committee
a. Structure:
The student services and scholarship committee shall consist of three
faculty members from the department.
b.
Duties:
(1) Solicit
nominees, evaluate applicants, and recommend student recipients for department
awards and scholarships.
(2) Direct
arrangements for the department graduation reception.
3. Code Committee
a. Structure: Three faculty members (as defined
by Appendix L) elected from the members who have at least three years of
service at ECU.
b. Duties:
(1) Review annually the Code, solicits input from
faculty for suggested changes, and recommends revisions to the faculty as
needed.
(2) Conduct a complete review of the Code according to the schedule developed by the University Unit Code Screening Committee.
B. Ad Hoc Committees and Task Forces
Ad hoc committees shall
be established by the Chairperson or upon recommendation of a majority of the faculty. In consultation with the faculty, the
Chairperson may appoint or faculty may be elected to ad hoc committees or task
forces by department faculty. Results of
the ad hoc committee and or taskforces will then be shared with the faculty and
or appropriate committee for possible action.
C. Councils
Councils of the unit are:
Graduate Faculty Council.
1. Graduate Faculty Council
a. Structure: The Graduate Faculty Council consists of all
members of the Graduate Faculty. Voting
faculty are defined in Appendix F in the ECU
Faculty Manual. The DE/Graduate
Program Coordinator shall serve as chair of the Graduate Faculty Council.
b. Duties:
(1)
Serve as Graduate Curriculum
Committee for Department.
(2)
Consider all graduate curriculum proposals.
(3) Approve all graduate program development
requests.
(4) Establish graduate program admissions processes
and criteria.
(5) Develop procedures and approve applications for
Graduate Faculty membership.
(6) Make
recommendations for graduate program budget requests, marketing, and
evaluation.
D. Representatives
1. Faculty Senators
a.
Faculty
senators and alternates shall be elected by the department faculty following
procedures in the ECU Faculty Manual. The Faculty Senators shall attend all
meetings of the Senate and represent the needs and interest of the department
at these meetings. The senators will
report on critical issues from the Faculty Senate to the faculty within a week
of the regular meetings of the Faculty Senate.
The senators will also solicit faculty opinions and comments with regard
to issues before the Senate
b. The term of the
Faculty Senator is 2 years.
2. Joyner Library Representative
a.
The Library Representative shall be
elected by the department faculty or appointed by the
Department Chairperson and negotiated with
the faculty member.
b. Duties:
(1) Serve
as liaison between the department and Joyner Library in matters pertaining to
the selection and acquisition of books, periodicals and other materials.
(2)
Assume responsibility for the
utilization of library funds according to policies and procedures established
by the department faculty.
3.
a. Faculty council representatives shall be
elected by the department faculty following procedures in the CHE
Constitution. Council representatives
shall report critical issues to the faculty within one week of each meeting.
b. The term of the Faculty Council
Representative is 2 years.
4.
Ad hoc representatives shall be appointed by
the Department Chairperson and negotiated with the
faculty
member.
IV. Faculty Personnel
Actions
All department personnel
actions shall comply with procedures and practices outlined in the ECU Faculty Manual Appendix C and D, and other university
documents approved by the chancellor or provost and vice chancellor for
academic affairs.
A. Personnel Committee
1. Structure: Two tenured faculty members, one probationary
term faculty member, and an alternate tenured and an alternate probationary
term faculty member elected by a majority of the department voting faculty.
2. Duties: as described in Appendix C and Appendix D of
the ECU Faculty Manual.
B.
Selection and
Appointment of New Faculty
The procedures and
criteria for the selection and appointment of new faculty members in each
department will comply with those listed in the ECU Faculty Manual as outlined in Appendices C and D.
C.
Teaching
Assignments and Reassigned Time
The Department
Chairperson will be responsible for making teaching assignments and assignment
of reassigned time in accordance with procedures outlined in the ECU Faculty Manual, Appendix C, Section
II.
D. Faculty Evaluation
1. Annual Performance Evaluation
Faculty members work
under the leadership of the Department Chairperson to carry out and maintain
excellence in academic programs within departments, provide effective teaching,
develop productive research/creative activities programs, provide service to
the university, profession, and the community, and function in special
assignments as mutually agreed.
All faculty evaluations
shall be conducted according to procedures prescribed by the ECU Faculty Manual, Appendix C-III. At the beginning of each academic year, each
faculty member will develop, in conjunction with and with the approval of the
Department Chairperson, a statement of goals in teaching, research/creative activities, service, and other activities, where
appropriate. This statement will include
the relative weight of evaluation in each category of performance. Under special circumstances, faculty members'
loads may include assignments other than teaching, research/creative
activities, and service, and these assignments will be agreed upon with the
Chairperson and included as part of the goal statement at the beginning of the
year. Goals will be developed based upon
the needs of the faculty member, the department and school, and should reflect
the relative weights of assignments established under part IV.C2 of this code.
The faculty member will
be evaluated annually near the end of the spring semester. The annual
evaluation will be based upon the annual report as related to completion of the
goals established at the beginning of the academic year and to teaching,
research/creative activities and service criteria. A guide to these criteria approved by a
majority of the permanently tenured faculty will be provided in the Department
of Hospitality Management faculty handbook which is maintained in the
department office and is available to all faculty.
2.
Relative Weights for Annual Faculty Evaluation
The relative weight of
teaching, research/creative activity, and service in the annual faculty
performance evaluation of tenured and probationary faculty (as specified in
Appendix C of the ECU Faculty Manual)
shall be at least 25%, 25%, and 10%, respectively. Exceptions to this load may be made in
writing with mutual agreement of the faculty member and the Chairperson when
special opportunities in teaching, research/creative activities or service
arise (i.e., reassigned time from teaching or research/creative activities
grants). Fixed-term faculty will usually
have assignments that vary from the above weights. However, in no case will service be weighted
more than teaching or research/creative activities.
E.
Procedures
for Developing Criteria for Salary Increases
When merit pay
funds are available for distribution within the Department of Hospitality
Management, the chair shall, as part of the annual evaluation of faculty, using
weights dictated by this Code and those mutually agreed to by the chair and the
faculty member being evaluated, recommend each faculty member's merit award to
the respective Associate Dean. The
Associate Dean recommends each faculty member’s merit award to the Dean.
The criteria
on which these awards shall be based are the faculty member's performance in
teaching/advising, research/creative activities, and service, as well as
contributions to the Department and College's mission and strategic plan. The chair's recommendation shall be based
upon the duties, responsibilities, and accomplishments as reflected in the
annual faculty evaluation.
The Dean
shall report annually to the unit and each faculty member salary increments in
accordance with East Carolina University Faculty Manual Appendix C.
F Reappointment, Tenure and Promotion
1.
Criteria
for Reappointment or Subsequent Appointment
Probationary term
faculty shall be evaluated for reappointment based on a continuing need for the
faculty member’s expertise, the availability of resources, and a level of
performance in teaching, research/creative activities, and service that
indicates the faculty member is making satisfactory progress toward the goal of
receiving a favorable recommendation for the granting of permanent tenure and
where appropriate, promotion.
Fixed-term faculty will be considered for subsequent appointment based on continuing need for the
faculty member’s expertise, the availability of resources, and satisfactory performance in teaching,
service and other duties assigned to the faculty member.
2. Criteria for Tenure
“Conferral of tenure shall be based on the faculty member’s demonstrated professional competence, in teaching, research/creative activities and service; a potential for future contribution; and the institution’s needs and resources” (ECU Faculty Manual, Appendix D). Within the context of university policy, conferral of permanent tenure shall be based on the following criteria:
a. An appropriate terminal degree as “evaluated by the academic unit and affirmed by the appropriate
administrative officer and the profession concerned” (ECU Faculty Manual, Appendix C).
b. Demonstrated competence in teaching, research/creative activities and service.
c. A record of satisfactory performance in all
three areas of teaching, research/creative
activities, and
service will be
expected. A strong record of
accomplishment in one of these areas will not be
considered a substitute for deficiencies in another area. In no case will service be weighted
heavier than teaching or
research/creative activities.
d. Evidence is expected of potential for
continued professional growth and on-going contributions to
the field.
3.
Criteria for Promotion
Promotion shall be based
upon the faculty member’s total demonstrated professional competence and
achievement following criteria for each rank as described in Appendix C of the ECU Faculty Manual.
G. Policy for the cumulative review of
permanently tenured faculty
Post-tenure review of
all tenured faculty will follow procedures outlined in the ECU Faculty Manual, Appendix B. Specific procedures developed for
Hospitality Management faculty can be found in the HMGT Faculty Handbook which
is maintained in the departmental office.
H. Personnel/Evaluation Files
Personnel files for the
Department of HMGT will be kept and maintained in a secured locked storage
space according to the provisions prescribed in the ECU Faculty Manual, Part VI and Appendix C.
V.
Meetings of the Department of Hospitality
Management
Meetings of the
department shall be conducted in conformity with university policy and Robert's
Rules of Order, Newly Revised. The
Chairperson shall convene at least one meeting of the faculty each academic
semester. Special meetings can be called
by the Chairperson or upon a written petition to the Chairperson from a
majority of the voting members of the faculty or from a department
committee.
VI. Evaluation of
Department and Department Administrators
A. Quinquennial Unit
Program Evaluation
The Department of HMGT
shall complete a self-evaluation quinquennially as
outlined in the ECU Faculty Manual,
Appendix L.
B. Procedures for Review of all Major Planning Documents.
The Chairperson and
program coordinators, in consultation with the faculty, will develop the periodic
planning and self-study documents for the department required by the
university. All major planning and
self-study documents for departments will be reviewed and approved by the
faculty in regular or called meetings, with a 2/3 majority vote of all voting
faculty required for approval.
C. Annual and Quadrennial Evaluation of Unit
Administrators
The Chairperson of the
Department of HMGT will be evaluated annually and quadrennially
in accordance with established University policies. In addition to conducting the balloting for
the Quadrennial Evaluation of the Unit Administrator, the elected Faculty
Leader of the Quadrennial Unit Administrator Evaluation will request a summary
of accomplishments from the Unit Administrator that will be made available to
the faculty as part of the evaluation process.
E. University Administrators Evaluation
All eligible voting
faculty members (as defined by Appendix L) within the Department of HMGT shall have
an opportunity to participate in evaluations of university administrators in
accordance with established University policies.
VII. Amending the Code
Any HMGT faculty member
may initiate a proposed amendment to the Code.
Proposed amendments may be presented to the faculty at any regularly
scheduled faculty meeting. The vote on a
proposed amendment to the Code requires notice at a previous meeting. Following approval of a majority of the total
voting faculty, a 3/5 vote of the permanently tenured faculty shall be required
for an amendment to carry in the Department, whereafter
it must receive the approval of the Faculty Senate and the chancellor of East
Carolina University. Code procedures as
specified in this code are superseded by changes in the university code, ECU Faculty Manual, or university
structure. The faculty may enact special procedures to comply with changes with
a 3/5-majority vote of the permanently tenured faculty. A formal amendment to the code should be made
to comply with such changes within 12 months of the enactment of special
procedures.
VIII. Enabling
Clause
Following approval by a
majority of the total faculty, the Code shall go into effect upon acceptance by
a 3/5 majority of the permanently tenured faculty of the Department, the
Faculty Senate and the chancellor of