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Libraries Committee Minutes for the Meeting of Sept. 15, 2004


Rawl Annex 142


Catherine Rigsby presiding.


Regular members in attendance: Salman Abdulali, Kevin Gross, Susan DelVecchio, Thomas Douglass, Marianna Walker, Michael Duffy, James Wirth.


Ex-Officio members in attendance: Carroll Varner, Dorothy Spencer, Henry Ferrell, Don Finley, Maggie O’Neill.


Also in attendance: Jeff Coghill, John Lawrence, Rita Reaves (rep. for VC Jim Smith), and Lori Lee


1.) Committee elections were held.


Marianna Walker elected President

Susan Del Vecchio elected Vice-President

Thomas Douglass elected Secretary


2.) A new time of 3:00 p.m. was established for future meetings.


3.) Discussion of Committee Goals


Henry Ferrell suggested we continue the goals from Continuing Business, but also suggested the charge of Collections Development overview.


Salman Abdulali suggested identifying collection trends for the next few years including economic aspects, like rates of inflation.


Dorothy Spencer reported on the budget shortfall for LAUPUS, yet observed that the library tax exemption status adds 72 k in cash flow.


A motion was made by Ferrell to review copies of the annual budget of both libraries, Joyner and Health Sciences. Motion seconded by Abdulali, and the motion unanimously passed.


Jeff Coghill reported on The ULAC Consortium Advisory Committee Meeting (ULAC includes ECU and all other state-affiliated universities, except for UNC and NC State, which are members of TRLN). He reported on a recent agreement with Wylie, Blackwell, and Springer which will add 1200-1500 new electronic titles to the online system.

He also reported on the ULAC-PASCAL merger that will bring 820 print and 10,288 electronic new titles to the med libs.


Maggie O’Neill suggested more focus on bibliographic instruction for students. Carrol Varner sketched out existing programs for bibliographic study. Tom Douglass suggested that a review of bibliographic instruction be one of the committee’s goals.


Abdulali suggested an ongoing goal of the committee should also be a continuing discussion of print and electronic availability and access for both the Humanities and Sciences.


John Lawrence said he would report on Libqual at the October or November meeting.


Ferrell also suggested that the committee monitor ILL and database ILL issues.


4.) As a result of the discussion, the goals of the committee for 2004-2005 were established as follows:


1         To review the annual library budget.

2         To review collection development.

3         To review bibliographic instruction.

4         To continue discussion of open access issues.

5         To monitor and identify Interlibrary loan issues for Joyner and LAUPUS libraries.

6         To consider other business items not covered in the goals above carried over from 2003-2004, which include:

1                    Receive a report on the results of libraries’ evaluation through Libqual.

2                    Monitor the status of ILL pilot for Allied Health and Nursing.


5.) Meeting was adjourned at 4:45. Next meeting will be held Oct. 20 in Joyner Library Administrative Meeting Room at 3 p.m.


Submitted by,


Thomas Douglass