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Research & Creative Activity Grants Committee

Executive Committee Recommendations to the Full Committee

April 17, 2006

Re:  DRGS Requests & Recommendations for Changes in Committee Policy & Procedure


Attendees: Jeff Phipps, David Rosenthal, Mark Jones, Al Schreier, Paul Alston, Tarik Abdula, Reide Corbett, Suzanne Orr

Guest Attendees: Deirdre Mageean, Paul Gemperline


  1. Restructure the grant competition schedule to permit awards to be available to faculty for a full fiscal year: July 1-June 30. 

The Executive Committee concurs with this recommendation and, in addition recommends that the change be instituted in the next academic year with a competition in the Spring rather than the Fall semester for awards beginning July 1.  Tentative issuance of the Call for Applications would about October 1, 2006 with a due date for applications of January 15, 2007 and the announcement of awards by May 1 for a July 1, 2007 start.



The officers need to communicate this information to Lori Lee ASAP. In addition, changes to the grant application will need to be made, and Lori will need to make sure that any information on the FS RCAG web page reflect this change.


  1. Clarify the mission of the Research and Creative Activity Grants Program. 

The Executive Committee recommends that the mission of our Grant Program be explicitly stated as the support of Meritorious Research and Creative Activity of all faculty members regardless of rank or specialty.



  1. Eliminate the perceived conflict of interest problem that occurs when members of the committee submit proposals to the committee.

The Executive Committee recommends that committee members should be ineligible to submit applications to the Committee.



This will require a change in the charge of the RCAG. It will require approval by the Faculty Senate. Therefore it must be placed on the agenda for the Senate sometime for the fall. I am not sure of the procedure here, but I think the FS Agenda Committee needs to have it placed before them.  


  1. Extend the time between awards to individuals from two to three years. 

The Executive Committee concurs with this recommendation


This will not require action by the Senate, but Lori or someone will need to make changes on the grant application and/or the RCAG web page.


  1. Limit on the number of awards a faculty member can receive from the program.

The Executive Committee does not recommend a limit on the number of awards; however the extension of time from two to three years between awards should help minimize awards to individuals.



  1. Committee members should be selected who have experience in submitting/reviewing grant applications.

The Executive concurs with this recommendation but acknowledges possible implementation problems.  It will work with the Committee on Committees for its implementation.


This item needs to be forwarded to the Committee on Committees so they can act accordingly.

  1. The Committee should handle all appeals internally.  Their decision should be final. 

The Executive Committee concurs with this recommendation.


              This item needs to be added to the grant application and/or the RCAG web page.


  1. The Committee should institute a formal process to capture substantive and constructive comments from reviewers and transmit them to applicants. 

  The Executive Committee concurs.


The RCAG can attach a comment page to the grant application.


  1. Limitation on salary awards:  To conserve funding resources, cap faculty salary awards at $8,000 salary plus benefits.  This amount will allow most junior faculty about making $50,000 or less to receive about 16.67% salary for one summer session. 


The Executive Committee does not concur with this recommendation.  A long time principle of this grant committee has been equity between its summer stipends and that of the teaching grant committee.  Limiting summer salary for research and not teaching would send the wrong message to faculty.

Tabled. To be revisited at the first meeting of the fall 2006 semester; three options were proposed for consideration:

1.       Leave process as is.

2.       Cap salary awards at some predetermined amount.

3.       Move process to a 1-month period as opposed to a 1-summer session period.


Meeting adjourned.