Research/Creative Activities Grants Committee
1997-1998 Academic Year
1. Membership (include ex-officio members).
Linner Griffin Michael Felts
M.S. Ravi Melvin Stanforth
Mark Taggart (VC)Josie Bowman
Brenda Killingsworth(S) Larry Means
Resa Crane Ed Stellwag
Randy Joyner William McPherson
Catherine Rigsby (C) Dawn Clark
Marge Inman David Dennard
Randall Parker Bonnie Mani
Michael Ehlbeck Leland Wallin
Mary Ellen Franklin Alan Schreier
2. Meeting Dates (include members absent).
There were five full committee meetings and 3
subcommittee meetings during the year: Full committee
meetings (attendance records are not available):
August 29, 1997
September 11, 1997
October 16, 1997
November 13, 1997
January 29, 1997
March 3, 1997
3. Subcommittees established during the year (include
progress and/or completion of work).
Subcommittees 1 and 2: Established for rounds one and
two of proposal reviews. Each subcommittee met twice
(during the first two weeks of October). Work completed.
Proposal "Feedback" Subcommittee: this proposal was
established to design a feedback instrument to be sent to all
applicants. The instrument was designed, approved by the
full committee, and will be used by the committee for all
future proposal evaluations. A sample is included in the
new grant application packet.
On-line Grant Subcommittee: This committee was
established to investigate the possibility of putting the grant
application on-line. After an initial information-gathering
effort by the chair, it was decided that this idea should be
postponed until next year. It should be noted that the
Teaching Grants committee has made good progress with
their on-line application mock-up and has invited a
representative from the Research/Creative Activity Grants
committee to attend their subcommittee meetings in next
4. Accomplishments during the year, especially as
addressed through committee goals. Include
recommendations made to agencies other than the Faculty
Senate as well as the Faculty Senate.
The committee recommended 21 proposal for funding: 7
stipend proposals, 2 project expense proposals, and 12
dual stipend/project expense proposals. The total project
expense funding recommendation was $93,405.00; total
recommended stipend funding is not available, but the
maximum recommendation was $114,000.
The committee reevaluated the salary cap that was
approved and put into place in a previous year. A vote on
whether or not to remove the $6000.00 salary cap resulted
in a tie (7 votes for removing the cap and 7 votes for
keeping the cap in place) and the decision was made to
revisit the issue next year. This is a very emotional issue for
many of the faculty. It should be reviewed with (at least) the
following in mind: the charge of the committee, the Vice
Chancellor's intentions for the appropriate use of the
moneys granted through this committee, and the fact that
receiving salary from a R/CA Grant has not effect on an
individual's ability to receive a teaching salary in the same
The committee used a new evaluation procedure this year.
The procedure was approved last year and involved a 3-
round review process (including subcommittees) that
insures a fair and thorough reading and evaluation of all
proposals. The new procedure worked very well and should
be followed in the future as well. An important part of the
new procedure was the distribution of the proposal rankings
(by proposal number and reviewer number) to all committee
members after each round of review. The only shortcoming
of the process was the lack of substantial feedback to the
To address the feedback issue, a new review instrument,
"Summary of Committee Evaluation Comments," was
created. This instrument was approved by committee vote
and will be part of the official notification returned to all
applicants with proposal award or rejection letters.
5. Reports to the Faculty Senate (include dates and
6. Business carried over to next year
(list in priority order).
1. Establishing a meeting time that will allow maximum
2. Development of an on-line grant form and procedure.
3. Reevaluation of the $6000 salary cap.
7. Evaluation of the committee (include anything that
hindered or assisted the committee's work during the year).
A. Charge: n/a
B. Personnel: all committee members must be willing to
attend meetings and willing to spend the time necessary to
fully evaluate the proposals. Lack of attendance was a
great hindrance to the committee this year.
C. Attendance: attendance is an ongoing problem.
Although almost all members are diligent about returning
evaluations, less than 1/2 are diligent about attendance. A
standing meeting day and time might be the answer. When
the committee was polled for such a time, however, less
than 1/2 of the members responded!
D. Responsibilities: n/a
E. Activities: n/a
8. Suggestion(s) to the Chair of the Faculty and/or
Faculty Senate for improving the effectiveness of the
A subcommittee should be maintained (and should work with
the Teaching Grants Committee) to develop an on-line grant
form and procedure.