EAST CAROLINA UNIVERSITY
2002-2003 FACULTY SENATE
The fifth regular meeting of the 2002/2003 Faculty Senate will be held on
Tuesday, January 28, 2003, at 2:10 in the Mendenhall Student Center Great Room.
I. Call to Order
II. Approval of Minutes
December 3, 2002
III. Special Order of the Day
A. Roll Call
Report on employment category of all faculty
D. Vice Chancellor‰s Report
E. Bob Morrison, Chair of the Faculty
F. Bertus Ferreira, Interim Director of International Programs
G. Question Period
IV. Unfinished Business
V. Report of Committees
Curriculum matters contained in the minutes of the January 9, 2003, meeting.
B. Academic Standards Committee, John Tilley
1. Progress Report on the Review of the University‰s General Education Course Goals and Objectives (attachment 1).
2. Proposed Revisions to the University Policy for Distance Education Class Evaluations (attachment 2).
1. Second Reading of a Revised Faculty Information Technology Committee Charge (attachment 3).
2. Nominees for three delegates and one alternate to the UNC Faculty Assembly Delegation (attachment 4).
D. Educational Policies and Planning Committee, Bob Morrison
(A copy of this request may be obtained from Rita Reaves in the office of Academic Affairs.)
1. Proposed Policy on the Custody, Retention, Transfer and Access to Research Data and Records (attachment 5).
2. Proposed revision to the ECU Faculty Manual, Appendix L. Section F. Quadrennial Unit Administrator Evaluation (attachment 6).
3. Proposed revision to the ECU Faculty Manual, Part V., Subsection I.M. Orientation of Courses (attachment 7).
VI. New Business
ACADEMIC STANDARDS COMMITTEE REPORT
In a memorandum dated April 9, 2002, the Chair of the Faculty asked the Academic Standards Committee to undertake a comprehensive review of the University's General Education Goals and Objectives. The Chair of the Faculty requested that the Committee deliver a progress report at the January, 2003 meeting of the Faculty Senate, and a final report at the Senate meeting of January, 2004. The Academic Standards Committee has drafted the following language summarizing the philosophy behind, and purposes of, general education. This document is not being presented for a vote at this time, but rather as a component of the progress report.
The Foundations Curriculum
Graduation from East Carolina University requires successful completion of both the Foundations Curriculum, which is required of all students receiving baccalaureate degrees, and the specific requirements of the student‰s degree program.
The Foundations Curriculum is based on the faculty‰s belief that a liberal education is the best way to prepare students for personal success and responsible action in our increasingly global and diverse world. The curriculum helps students become intentional learners and integrative thinkers who can adapt to new environments, integrate knowledge from different sources, and continue learning throughout life.It liberates and opens the mind in preparation for a successful college experience, a fulfilling life, a rewarding career, and participation in a just and democratic society.
The Foundations Curriculum complements specialized studies in the major and provides a broad context for exploring both personal and career choices. Our overarching goal is to produce empowered, informed, and responsible learners. Courses within the Foundations Curriculum empower students with communication, quantitative, technological, and critical thinking skills; inform students with knowledge of science, history, the arts, human behavior, and culture; and challenge students to high standards of both personal and civic responsibility by increasing personal, cultural, and ethical awareness. Through this curriculum, students have the opportunity to grapple with complicated, important issues and to discover that learning is complex, multifaceted, and lifelong.
(deletion noted in strikethrough and addition noted in bold print.)
Revise University Policy to read as follows:
All student evaluations of instructors in distance education classes are to be submitted by the Monday following the last full week of classes in a given semester (i.e. no extension of deadlines following the completion of courses). To increase student response rates, the office of Planning and Institutional Research will send a reminder e-mail to all students enrolled in distance education courseswill receive a reminder email prior to the deadline. classes one week prior to the deadline.
COMMITTEE ON COMMITTEES REPORT
(additions are noted in bold print, deletions in strikethrough)
1. Name: Faculty Information Technology Review Committee
7 elected faculty members.
Ex‑officio members (with vote): The Chancellor or an appointed representative, the Provost or an appointed representative, the Vice Chancellor for Health Sciences or an appointed representative, the Vice Chancellor for Research or an appointed representative, the Chief Information Officer or an appointed representative, the Chair of the Faculty or an appointed representative, one faculty senator selected by the Chair of the Faculty, and one student member from the Student Government Association.
The chair of the committee may invite resource persons as necessary to realize the committee charge. The chair of the committee may appoint such subcommittees as he or she deems necessary.
3. Quorum: 4 elected members exclusive of ex-officio.
4. Committee Responsibilities:
A.The committee recommends policy related to the academic use of information technology.
B.The committee participates in the strategic planning for the academic usage of information resources.
C.The committee reviews Information Resources Coordinating Council policy recommendations that affect academic usage of information technology.
D.The committee represents faculty opinion on information technologies and related policies.
E.The committee pursues new University technology initiatives, reviews funding priorities, and makes recommendations as appropriate.
F.The committee reviews issues related to the academic use of information technology brought to it by faculty members.
A. The purpose of the committee is to ensure timely, informed faculty opinion on any Information Technology action in any area of the University that may affect significantly the University's academic mission. The committee recommends policy related to the academic use of information technology. [All Information Technology actions that affect more than one academic unit or that are initiated above the academic College or School department levels are recognized as actions that may affect significantly the University's academic mission.]
B. The committee initiates, reviews and makes recommendations on proposals to plan, implement, revise or eliminate information technology initiatives, goals, standards, policies, procedures or actions that significantly impact the University‰s academic mission.
C. The committee shall prepare and make available a format for proposals requesting permission to plan, implement, revise or eliminate an information technology initiative, goal, standards, policy, procedure or action.
5. To Whom The Committee Reports:
The committee makes its recommendations to the Faculty Senate.
The committee makes recommendations to the Chief Information Officer, and reports to the Faculty Senate. At their discretion, reports are also submitted to the appropriate administrative officer(s).
6. How Often The Committee Reports:
The committee reports to the Faculty Senate at least once a year and at other times as necessary.
7. Power Of The Committee To Act Without Faculty Senate Approval:
The committee makes its recommendation to the appropriate university administrator. The committee reports its recommendations and other actions to the Faculty Senate
8. Standard Meeting Time:
The committee meeting time is scheduled for the second Monday of each month. Additional meetings may be scheduled as needed.
Nominees for three delegates and one alternate
for the UNC Faculty Assembly Delegation
Purification Martinez Foreign Languages
Jacinta McElligott Medicine
Bob Morrison Chemistry
Current UNC Faculty Assembly Delegates for East Carolina University
Name Academic Unit Term
Brenda Killingsworth Business 2005
John Cope Psychology 2005
Ralph Scott Academic Library Svcs. 2003
David Pravica Math 2003
*Chair of the Faculty terms begin and end with his/her term in office.
Current UNC Faculty Assembly Alternates for East Carolina University
Michael Duffy Art 2005
Mark Taggart Music 2005
Mary Glascoff Health & Human Perf. 2004
David Long History 2004
Proposed Policy on the Custody, Retention, Transfer
and Access to Research Data and Records
(for inclusion in the ECU Faculty Manual, Part VII. Research Information)
The preparation and retention, of accurate and appropriate records are essential components of a credible research endeavor. East Carolina University, its faculty, its staff and its students have a common interest and a shared responsibility to assure that research data and records are recorded appropriately, archived for a reasonable length of time, and available for review by scholars and others under appropriate circumstances. Original research records are also essential to protect intellectual property rights, to answer ongoing questions regarding the management of a research program, and to address questions that may arise regarding the propriety of research conduct and methods. This policy defines the nature of research data and its associated records. It also describes the importance of good data and record keeping for obtaining and defending intellectual property rights, and the procedures to be used for the custody, retention, access, and transfer of research data and records.
This policy shall apply to all faculty, staff, and students of East Carolina University who are involved in the design, conduct and/or reporting of research at or under the auspices of East Carolina University, regardless of source of finding.
DEFINITION OF RESEARCH DATA AND RECORDS
Research data and records refers to recorded information, regardless of its form or the media on which it may be recorded, which is necessary for the reconstruction and evaluation of the reported results of a research project Research data and records include more than just primary data (e.g., raw numbers generated by a measuring instrument; audiotapes or transcripts of survey interviews). They also include documentation or citation of a) the experimental methods for data collection, and b) the methods used for data processing and interpretation. In practice, they include, but are not limited to, the material contained in laboratory notebooks or other media such as computer disks and machine printouts. The term does not include the intellectual property generated by a research project; administrative information, such as financial data; or the tangible products of research, e.g., tissue banks, specialized tools or chemicals produced by the project. (Ownership and disposition of intellectual property or the tangible products of research are covered by other ECU policies.)
INTELLECTUAL PROPERTY ISSUES INVOLVING RESEARCH DATA AND RECORDS
Retention of maximum intellectual property rights places additional importance on the preparation and retention of research data and records. Documented research records are important in determining priority of research data, such as identifying who first conceived an invention or in defending against patent infringement. In order to protect the tights of investigators and the University to the intellectual property generated by their research programs, university technology transfer managers recommend specific record keeping and retention practices such as the use of bound laboratory notebooks. Maintaining good data records is recommended for all university laboratories, but is essential for any patentable or licensable research activity. Responsible faculty should be aware of and follow, as closely as possible, the record-keeping recommendations described in Addendum B. Section II of the OPERATIONAL PROCEDURES FOR IMPLEMENTATION OF FACULTY MANUAL PART VII, SECTION II (Regarding Inventions, Patents, and Technology Transfer) Approved October 22, 1999. (See:http://www.research2.ecu.edu/ott/operating.html)
The data management approaches above will also help defend an investigator and Ms/her work if there is an allegation of misconduct regarding this research
CUSTODY OF RESEARCH DATA AND RECORDS
By tradition, and for practical reasons, custody of original research data and records shall be with the senior investigator of a project, usually a faculty member. This senior investigator (the responsible investigator) shall insure the integrity, preservation and security of the original research data and records. Expenses of data and record preservation and security are allowable costs to sponsored programs. As an aid to scholars and other appropriate individuals who may wish to review the research data and records, they should be appropriately organized and labeled to allow the identification of specific information within the records by someone who was not involved with the original project.
In situations where the Vice Chancellor for Research, Economic Development and Community Engagement (the designated ECU Integrity Officer) has received an allegation of research misconduct per ECU policy (Faculty Manual Part VII Section VI) or when patent litigation is imminent, the University may take immediate and preemptory custody of the original research data and records relating to the allegation or the patent In this circumstance the University shall provide needed copies of data and records to the investigator that will allow active research projects to continue.
In multi-institutional studies, contractual agreements often stipulate that the home institution of the primary study director shall have custody of original primary data from all participating institutions. In situations where ECU is not the site of the home institution and will need to transfer the original data to the institution of the study director, ECU shall retain a true copy of all data and records generated for the multi-institutional study.
Senior members of research teams have obligations to discuss the responsibilities of data management and retention with other members of the research team and to directly oversee the data and record management of the technicians, post-doctoral fellow, students, and others working under their direct supervision.
ACCESS TO RESEARCH DATA AND RECORDS
The University has the right of access to and to make copies of the data and records for all research performed at the University or under University auspices provided such access to the records shall be for reasonable cause, at reasonable times and after reasonable notice (except in cases of misconduct allegations, see below). For example, the University Medical Center Institutional Review Board and the Brody School of Medicine Compliance Office acting for the University may review records and study data of projects that use human subjects to assure compliance with human subjects protection regulations. In cases involving an allegation of research misconduct, the University through the Vice Chancellor for Research, Economic Development, and Community Engagement may request immediate, preemptory access and custody of original research records, When such records contain confidential information about human participants in research, the Vice Chancellor shall institute appropriate procedures to assure that participant confidentiality is maintained while the research records are in his custody,
Extramural sponsors providing support for East Carolina University or appropriate governmental officials also have the right to review the data and records resulting from that extramural support. In addition, investigators, co-investigators, students, visiting researchers, and students who are or were an integral part of a research project team have the right to review all records and data which are part of that project, or which support publications for which they are named authors. Similarly, investigators, co-investigators, students, visiting researchers, and students have a right to a copy of data that they personally generated or substantially analyzed unless prohibited by law, regulation, or contractual agreements. The responsible investigator in addition has the right to distribute to other scholars or individuals copies of any part the research records in his custody per the general practices of Ms/her field of study unless prohibited by law, regulation, or contractual agreements.
RETENTION OF RESEARCH DATA AND RECORDS
Research data and records, including the primary experimental results, should be retained for a sufficient period to allow evaluation and repetition by others of published results emanating from those data. In general, three years from the first publication date of the research results is specified as the minimum period of retention for research published in peer-reviewed journals. For sponsored research that is not published, the minimum retention period is three years from the date of the issuance of the final report to the research sponsor, unless the sponsor specifies a longer retention period. However, if an investigation, legal action or an official inquiry concerning a research project is underway, all data and records related to the project must be retained and made accessible until all issues are resolved. In addition, the records should be kept for as long as may be required to protect any patents or other intellectual property resulting from this work. If a research project is not funded with external or designated internal funds (e.g., an internal university grant), the above retention policy shall apply to these research data and records only when the project results in a publication; its data is used to support a grant or contract application; or it involves the use of animal or human subjects.
TRANSFER OF RESEARCH DATA AND RECORDS THAT SUPPORT UNIVERSITY PATENTS OR WERE FUNDED BY FEDERAL GRANTS & CONTRACTS
Due to federal regulations (OMB Circular A-110, section 53) and the need of the University to protect its patent rights, original research data and records that support university patents or were funded by federal grants and contracts must remain in the custody of the University for the required retention period as discussed above. In the event the responsible investigator transfers to another institution or leaves the University for any reason, the responsible investigator shall transfer custody of these original research data and records to the University. Exceptions to this policy are discussed at the end of this section. The responsible investigator, however, may make a copy of the data and research records for his/her personal use at a new institution unless prohibited by law, regulations or contractual agreements. Before his/her departure, the responsible investigator shall transfer custody of the original research data and records to his/her department chair or supervisor as required by this policy. These records shall be retained in the University Archives of Joyner Library per the retention paragraph above. These data and records shall be organized in a format to permit reasonable identification of specific experiments and data by individuals not involved with the original research.
These research data and records shall be used by the University only for patent litigation, misconduct inquires and investigations, or for other purposes required by federal regulations for US government funded research.
1) Currently Active Federal Grants and Contracts: If the responsible federal agency allows the transfer an active grant or con tract to the new institution of the principle investigator, and the new institution accepts the administrative responsibility for the federal award, the original research data and records may be transferred to the new institution upon the request of that institution. The University, however, shall retain a true copy of all research records produced while the research project was active and under ECU jurisdiction.
2) Faculty Request for Transfer of Original Records: Per OMB Circular A-110 section 53c, a faculty member may request authorization from the responsible federal agency to substitute true copies of the research data and records in the University Archives in place of the originals. If so authorized, the investigator may then transfer his/her original data and records to the new institution.
3) Multi-Institutional Federal Grants and Contracts: If such federal awards designate a specific institution as the depository of original data and records for a multi-institutional project, the University shall comply with this requirement However, the University shall retain a true copy of the original records.
TRANSFER OF OTHER RESEARCH DATA AND RECORDS
In the event the responsible investigator transfers to another institution or leaves the University for any reason, the responsible investigator shall provide a true copy of his/her research data and records that have been retained less than seven years in the investigator‰s possession per the retention paragraph above. Before his/her departure, the responsible investigator shall provide these true copies of the research data and records to his/her department chair or supervisor. These data and records shall be organized in a format to permit reasonable identification of specific experiments by individuals not involved with the original research. These research data and records shall be used by the University only for misconduct inquires and investigations,
RESOLUTION OF DISPUTES Involving RESEARCH DATA AND RECORDS
The Vice Chancellor for Research, Economic Development, and Community Engagement or his designee shall arbitrate all disputes involving research data ownership, retention, and access. Whenever possible, the Vice Chancellor or his designee shall first attempt to mediate a resolution to the dispute acceptable to all parties. When the dispute involves faculty from the School of Medicine or the College of Arts and Sciences, the Vice Chancellor or his designee shall consult with the designated Associate Deans for Research in those units.
Proposed Revision to the ECU Faculty Manual, Appendix L., Section F.
(Additions are noted in bold print and deletions by strike through)
F. Quadrennial Unit Administrator Evaluation (refer to interpretation #00-13)
1. The voting faculty of each unit shall vote on the effectiveness of the unit administrator. During September March of the unit administrator's fourth year of appointment and every fourth year thereafter, the voting faculty shall discuss and vote by secret ballot on the effectiveness of the unit administrator. Please refer to the ECU Policy on Review of Administrative Officers, dated 3-18-02.
2. Each unit will elect a Faculty Leader for the Quadrennial Unit Administrator Evaluation. For units with only one Personnel Committee, the elected chair of the Personnel Committee will serve as the Faculty Leader for the Quadrennial Unit Administrator Evaluation. For units with more than one Personnel Committee, the unit administrator will call a meeting of the chairs of the Personnel Committees during the spring semester preceding the Quadrennial Unit Administrator Evaluation. At that meeting, a voting faculty member of the unit will be nominated and elected by the chairs of the Personnel Committees within the unit to serve as the Faculty Leader for the Quadrennial Unit Evaluation.
3. The Faculty Leader of the Quadrennial Unit Administrator Evaluation will call a meeting of the voting faculty during September March of the following academic year. At that meeting, with the unit administrator absent, the faculty will discuss and vote by secret ballot on the effectiveness of the unit administrator. Absentee ballots must be made available for voting faculty members in advance of this meeting; ballots must be deposited with the Faculty Leader for the Quadrennial Unit Administrator Evaluation prior to the meeting so that those ballots may be intermingled with and then counted along with ballots of faculty members present for the meeting. It is the responsibility of the Faculty Leader for the Quadrennial Unit Administrator Evaluation to ensure that absentee ballots and all other ballots are kept secret and confidential.
4. The balloting will be conducted by the Faculty Leader for the Quadrennial Unit Administrator Evaluation, assisted by members of the Personnel Committee(s) from the unit. They shall distribute, collect, and count the ballots after adding any absentee ballots cast prior to the meeting. The unit administrator shall not vote in this procedure.
5. Before adjourning the meeting, the Faculty Leader for the Quadrennial Unit Administrator Evaluation shall announce the results of the balloting to the voting faculty members. Immediately following the meeting, the Faculty Leader for the Quadrennial Unit Administrator Evaluation shall convey to the unit administrator the results of the balloting. A copy of this correspondence shall also be submitted to the next higher administrative official by the Faculty Leader for the Quadrennial Unit Administrator Evaluation.
6. A negative vote by a majority of the voting faculty, excluding the unit administrator, shall constitute a recommendation that the unit administrator be removed. A decision to terminate an administrative officer's appointment shall be made by the Chancellor.
1Unit administrators, scheduled to be evaluated in 1996, 1997, or 1998 under the current system, will be evaluated in that year and every fourth year thereafter.
Proposed revision to the ECU Faculty Manual,
Part V., Subsection I.M. Orientation of Courses
M. Orientation of Courses
At the opening of each semester, faculty members should provide the following information during the initial class meetings:
· Information on the prerequisites of the course, if any, and the required class standing, that is, freshman, sophomore, etc. Students not eligible for the course should be sent to the office of the Registrar immediately.
· Written information about the goals and requirements of the course, the nature of the course content, and the methods of evaluation to be employed.
· Information on the weight of the various requirements of the course in determining the final grade.
· Notice that smoking is prohibited in all ECU classrooms.
· Notice that at the end of each semester or summer term, grades are posted electronically. Students may secure their grades via the automated voice response system using their pin number, and via the OneStop (http://onestop4.ecu.edu/onestop) using their exchange userid and password. In compliance with the Family Educational Rights and Privacy Act, faculty are not allowed to post grades by Social Security Number, any sequential part thereof, or any other personally identifiable characteristic. Upon receipt of a written request to the Office of the Registrar, a report of grades is sent to the student at his or her permanent home address. Questions about final examination grades should be directed to the instructor who determined the grade.
· Notice that in the event of a weather emergency, information about ECU can be accessed through the following sources: campus emergency information hotline #252-328-0062 or http://www.ecu.edu/alert.
· Notice that East Carolina University seeks to fully comply with the Americans with Disabilities Act (ADA). Students requesting accommodations based on a covered disability must go to the Department of Disability Support Services.
· The prerequisites of the course, if any, and the required class standing, that is, freshman, sophomore, etc. Students not eligible for the course should be sent to the office of the Registrar immediately.
· The content of the course
· The objectives of the course and the value to be derived from the course
· The complete requirements of the course, such as textbooks, other materials required, number and nature of reports to be submitted, outside reading, notebook requirements, types of quizzes to be used, and class attendance regulations
· The weight of the various requirements of the course in determining the final grade
· Smoking is prohibited in all ECU classrooms
The first meeting of each class should consume the full time allotted by the schedule.
Faculty members are expected to have in their possession a syllabus for each course they teach. It is the responsibility of each dean and chairperson to have syllabi for all courses taught in the college, school, or department.