The seventh regular meeting of the 1998/1999 Faculty
Senate will be held on Tuesday, 30 March 1999, at 2:10 in
the Mendenhall Student Center Great Room.
FULL AGENDA
I. Call to Order
II. Approval of Minutes
23 February 1999
III. Special Order of the Day
A. Roll Call
B. Announcements
C. Richard Eakin, Chancellor
D. Vice Chancellor's Report
E. Bruce Flye, Director of Facility Planning
Discussion of University plans for the new
technology building and parking.
F. Approval of Spring 1999 Graduation Roster.
IV. Unfinished Business
V. Report of Committees
A. Committee on Committees, Mark Taggart
1. First reading of proposed addition to the
Admissions and Recruitment Committee
charge (attachment 1).
2. First reading of proposed revisions to the
Faculty Computer Committee charge(attachment 2).
B. Admissions and Recruitment Committee, John Cope
Resolution supporting International Programs
(attachment 3).
C. Educational Policies and Planning Committee, George Bailey
1. Requests for Permission to Plan New Degree Programs. (Copies of
the proposals may be viewed in the Faculty Senate office.)
a. Ph.D. in Engineering/Industrial Management
b. B.S. in Civil Engineering Technology
c. B.S. in Electronics Engineering Technology
d. B.S. in Environmental Engineering Technology
2. Request for Authorization to Establish a New M.S. Degree Program
in Occupational Therapy. (A copy of the proposal may be
viewed in the Faculty Senate office.)
D. Faculty Governance Committee, Patricia Anderson
1. Proposed Revisions to the ECU Faculty Manual, Appendix C.
Personnel Policies and Procedures for the Faculty of East
Carolina University (attachment 4).
2. Proposed Addition to the ECU Faculty Manual, Part I.
Introduction, Relating to Proposed Procedures for Requests for
Interpretation of the ECU Faculty Manual attachment 5).
3. Interpretation of the ECU Faculty Manual, Appendix D, Section
IV.G. Initiation of Recommendations, Relating to Search
Committees (attachment 6).
4. Editorial Change to ECU Faculty Manual, Appendix D. Section VI.
Due Process Before Discharge or Imposition of Serious Sanction
(attachment 7).
E. Research/Creative Activity Policies Committee, Bodo Nischan
Revisions to the University Research Award Procedures
(attachment 8).
F. University Curriculum Committee, James Smith Curriculum matters
contained in the minutes of the 11 February 1999, and 25 February
1999, Committee Meeting. (Copies of these minutes have been
distributed to all units and are available on the Faculty Senate web
page.)
VI. New Business
Attachment 1.
ADMISSIONS AND RECRUITMENT COMMITTEE CHARGE
1. Name: Admissions and Recruitment Committee
2. Membership:
7 faculty members and 1 student member. Ex-officio
member (with vote): The Chair of the Faculty.
Ex-officio members (without vote but with all other
parliamentary privileges): The Chancellor, the Vice
Chancellor for Academic Affairs, the Director of
Admissions, the Director of Continuing Education and
Summer School, the Dean of Undergraduate Studies,
and a representative from International Programs, or
their appointed representatives.
3. Quorum: 4 elected members exclusive of ex-officio.
4. A. Committee Responsibilities:
The committee considers matters related to the admission
and recruitment of entering students.
1. The committee recommends policies, procedures,
and standards governing undergraduate
admissions and recruitment.
2. The committee serves as an appellate board for
entering students who, for sufficient reason, cannot
meet admission requirements.
B. To Whom The Committee Reports:
The committee makes its recommendations to the
Faculty Senate. The committee reports its appellate
decisions to the office of Undergraduate Studies.
C. How Often The Committee Reports:
The committee reports to the Faculty Senate at least
once a year and at other times as necessary.
D. Power Of The Committee To Act Without Faculty
Senate Approval:
The committee suggests to the Director of
Admissions research studies that are helpful in
evaluating the efficiency of current admission
practices. The committee is empowered to make
appellate decisions regarding entering students who,
for sufficient reasons, cannot meet admission
requirements, and to report these decisions to the
office of Undergraduate Studies.
5. Standard Meeting Time:
The committee meeting time is scheduled for the 1st
Monday of each month.
Attachment 2.
(was Faculty Computer Committee)
FACULTY INFORMATION TECHNOLOGY
COMMITTEE CHARGE
1. Name: Faculty Information Technology Committee
2. Membership:
9 faculty members, that represents a cross section of
the university, and 1 student member. Ex-officio
member (with vote): The Chair of the Faculty. Ex-
officio members (without vote but with all other
parliamentary privileges): The Chancellor, Vice
Chancellor for Academic Affairs, Vice Chancellor for
Health Sciences, Associate Vice Chancellor for
Administration and Finance-Information Technology,
Director of Strategic Initiatives, Director of IT
Consulting, and Chair of the Information
Resources Coordinating Council or their appointed
representatives.
3. Quorum: 5 elected faculty members exclusive of ex-
officio.
4. A. Committee Responsibilities:
1. The committee develops and maintains a vision and
plan for present and future faculty uses of information
technology.
2. The committee represents faculty opinion on
information technologies and related policies.
3. The committee should identify campus technology
committees and seek representative membership.
4. The committee pursues new University technology
policies, initiatives, and related funding priorities and
makes recommendations as appropriate.
B. To Whom The Committee Reports:
The committee makes its recommendations of technology policies and
procedures to the Faculty Senate.
C. How Often The Committee Reports:
The Committee reports to the Faculty Senate at least
once a year and at other times as necessary.
D. Power of the Committee To Act Without Faculty
Senate Approval:
The committee regularly communicates with campus
technology committees through its appointed
representative(s) on the committees.
5. Standard Meeting Time:
The committee meeting time is scheduled for the 2nd
Tuesday of each month.
Attachment 3.
ADMISSIONS AND RECRUITMENT COMMITTEE REPORT
Resolution Supporting International Programs
Whereas, it is the mission of East Carolina University to
become an outstanding national University; and
Whereas, there is no national University in the United
States which is not at the same time an international
University; and
Whereas, East Carolina University has substantially
strengthened the office of International Affairs since 1995
and brought the recruitment of international students under
the latter; and
Whereas, the present number of international students
(158 in the Fall 1998 semester) though nearly twice the
number in 1995, is still a very small percentage of ECU's
total enrollment, and falls short of the enrollment of
international students even at our peer institutions, ASU and
UNC Wilmington; and
Whereas, additional resources are needed in the office
of International Affairs for an increase in the recruitment of
international students; and
Whereas, the presence of international students on
ECU's campus provides many intangible and qualitative
benefits for our students and the Greenville community at
large; and
Whereas, East Carolina University is committed to
diversity as noted in the University Strategic Plan.
Therefore Be It Resolved, that the Admissions and
Recruitment Committee recommends that ECU substantially
increase the number of international students by addressing
the following issues:
1. provide additional resources for the training of
the existing office recruitment staff, for
hiring additional recruitment personnel, and for
sending well-trained recruitment teams
to different regions of the world,
2. provide an equitable mechanism for tuition
waivers for international graduate students,
3. diversify the geographic profile of international
students,
4. increase the number of countries currently
represented, and
5. provide for intensive language training and
assistance with English as a second language.
Attachment 4.
FACULTY GOVERNANCE COMMITTEE REPORT
Proposed Revisions to the ECU Faculty Manual, Appendix
Personnel Policies and Procedures for the Faculty of
East Carolina University
Revise Section I. D. Specific Criteria for Appointment
pages C-3 and C-4) to read as follows
"D. Specific Criteria for Appointment
Among the many qualifications which may be considered
when making appointments, the following are essential:
Instructor - Evidence of character traits which contribute
decidedly to the professional advancement of the well-
trained person; evidence of a sound educational
background for the specific position, including as a minimum
the master's degree or equivalent as evaluated by the
academic unit and affirmed by the appointing
officer; and evidence of teaching capacity.
Assistant Professor - Qualifications of the previous rank; an
appropriate terminal degree, as evaluated by the academic
unit and affirmed by the appointing officer and the
profession concerned; evidence of potential for continued
professional growth which shall be in part measured by
teaching effectiveness, creative activity/research; and
membership in professional organizations.
Associate Professor - Qualifications of the previous ranks;
evidence of teaching effectiveness; a record of creative or
research activity resulting in publication or comparable
productivity; a record of participation in professional
organizations; effective service on academic, and/or
administrative committees; and a record of effective service
to the profession.
Professor - Qualifications of the previous ranks; an
established record of excellence in teaching; a record of
significant publication or creative activity, or research
activity; and a record of significant service to the profession,
such as contributions to the development of public forums,
institutes, continuing education projects, and patient
services; consulting in the private and public sectors; and a
record of significant contribution as a member of
academic and/or administrative committees.
Notwithstanding any previous statement that has appeared
herein, competence for appointment to a specific rank may
be attested to by advanced study, culminating in appropriate
graduate degrees, or by extensive work experience in the
teaching fields or in a professional practice which is
demonstrably of highest quality."
Revise Section I. E. Initial Appointment (page C-4)
to read as follows:
"Appointment to the faculty is made by the chancellor or
his/her designee."
Revise Section I. V. Professional Advancement (page C-5)
to read as follows:
"Upon request by the faculty member, the unit administrator
and the unit personnel committee shall evaluate the faculty
member for promotion. Following such evaluation, the unit
administrator and the personnel committee shall inform the
faculty member of their respective recommendations.
Promotion shall be based primarily upon the faculty
member's total demonstrated professional competence and
achievement. Procedures to be followed for promotion are
found in ECU Faculty Manual, Appendix D. Among the
many qualifications which may be considered when making
recommendations for promotion, the following are essential:
Assistant Professor - Qualifications necessary to be
appointed to the rank of instructor, an appropriate terminal
degree, as evaluated by the academic unit and affirmed
by the appropriate administrative officer and the profession
concerned; a record of progress toward teaching
effectiveness; and evidence of a potential for continued
professional growth which shall, in part, be measured by
creative activity/research and membership in professional
organizations.
Associate Professor - Qualifications of the previous rank;
evidence of teaching effectiveness; a record of creative or
research activity resulting in publication or comparable
productivity; a record of participation in professional
organizations; effective service on academic, and/or
administrative committees, and a record of effective service
to the profession.
Professor - Qualifications of the previous ranks; an
established record of excellence in teaching; a record of
significant publication, creative activity, or research activity;
a record of significant service to the profession, such as
contributions to the development of public forums, institutes,
continuing education projects, and patients services;
consulting in the private and public sectors; and a record of
significant contribution as a member of academic and/or
administrative committees.
Promotion usually should be accompanied by a salary
increment which shall be separate from any and all other
increments to which the individual may be entitled.
Notwithstanding any previous statement that has appeared
herein, competence for promotion to a specific rank may be
attested to by advanced study, culminating in appropriate
graduate degrees, or by extensive work experience in the
teaching fields or in a professional practice which is
demonstrably of highest quality."
Attachment 5.
FACULTY GOVERNANCE COMMITTEE REPORT
Proposed Addition to the ECU Faculty Manual, Part I.
Introduction, Relating to Proposed Procedures for Requests
for Interpretation of the ECU Faculty Manual.
Revise Part I. of the ECU Faculty Manual, by inserting the
following as the second paragraph in this section.
"Requests for interpretation of the ECU Faculty Manual, will
be submitted to the Chair of the Faculty or the Vice
Chancellor for Academic Affairs. The Chair of the Faculty
and the Vice Chancellor for Academic Affairs will provide a
joint conditional interpretation. In matters pertaining to their
purview, the Vice Chancellor for Academic Affairs will
consult with the Vice Chancellor for Health Sciences or the
Vice Chancellor for Research. This conditional
interpretation will be in effect until a permanent
interpretation is adopted through normal procedures. The
office of the Faculty Senate will maintain an index of such
interpretations, identified in the appropriate section of the
ECU Faculty Manual."
Attachment 6.
FACULTY GOVERNANCE COMMITTEE REPORT
Interpretation of the ECU Faculty Manual, Appendix D,
Section IV.G. Initiation of Recommendations,
Relating to Search Committees
A search committee may fulfill the responsibilities of
reviewing applications, selecting candidates, interviewing
candidates, and recommending one or more candidates for
the position to the unit's Personnel Committee.
Attachment 7.
FACULTY GOVERNANCE COMMITTEE REPORT
Editorial Change to ECU Faculty Manual, Appendix D.
Section VI. Due Process Before Discharge or Imposition of
Serious Sanction
Changes in the University's discharge procedures are
mandated by the changes in the UNC Board of Governors
Code. In order to make the University's procedures
consistent with the Code as amended, the Faculty
Governance Committee provides the following revisions to
Appendix D of the ECU Faculty Manual.
In Appendix D. Section VI. Due Process Before Discharge
or Imposition of Serious Sanction, Subsection B. Notice,
change "chancellor or chancellor's designee" to "vice
chancellor with supervisory authority" as follows:
"B. Notice
Written notice of intent to discharge or to suspend from
employment or to diminish in rank (these penalties
hereinafter in Section VI are referred to as "the penalty")
shall be sent by the vice chancellor with supervisory
authority or by the vice chancellor's designee to the faculty
member by registered mail, return receipt requested. The
statement shall include notice of the faculty member's right,
upon request, to both written specification of the reasons for
the intended penalty and a hearing by the Due Process
Committee (Section VI.E.)."
In Appendix D. Section VI. Due Process Before Discharge or
Imposition of Serious Sanction, Subsection D. Specification
of Reasons and Hearing Request, change "chancellor" wherever
it appears to "vice chancellor with supervisory authority"
as follows:
"D. Specification of Reasons and Hearing Request
If, within 10 working days after the faculty member receives
notice referred to in Section VI.B. above, the faculty member
makes a written request to the vice chancellor with
supervisory authority, by registered mail, return receipt
requested, for a specification of reasons, the vice chancellor
with supervisory authority or the vice chancellor's designee
shall supply such specification in writing by registered mail,
return receipt requested, within 10 working days after
receiving the request.
A faculty member's request for a hearing is to be directed to
the vice chancellor with supervisory authority in writing by
registered mail, return receipt requested. Upon receipt of
such a request the vice chancellor with supervisory authority
shall, within ten working days, notify the chair of the Due
Process Committee of the need to convene a hearing in
accordance with Section VI.F.1. If the faculty member
makes no written request to the vice chancellor with
supervisory authority for a hearing within 10 working days
after receiving the specification, the faculty member may be
penalized without recourse to any institutional grievance or
appellate procedures."
In Appendix D. Section VI. Due Process Before Discharge
or Imposition of Serious Sanction, Subsection E. Due
Process Committee, change "chancellor or chancellor's
designee" to "vice chancellor with supervisory authority" as
follows:
"When the committee is convened to consider any matter
associated with a faculty member's request for a hearing,
those committee members who hold an appointment in the
faculty member's academic unit, those who might
reasonably expect to be called as witnesses, or those who
may have any other conflict of interest should disqualify
themselves from participation in the activities of the
committee related to this specific request for a hearing.
The faculty member and the vice chancellor with supervisory
authority are permitted to challenge committee members for
cause. The other members of the committee will decide on
any potential disqualifications if a committee member is so
challenged but wishes to remain."
"Upon notification by the vice chancellor with supervisory
authority or by the vice chancellor's designee that a faculty
member has requested a hearing, the chair of the committee
shall determine the availability of the elected members and
alternates, and shall select from those available one or more
alternates, as necessary (see Part XI of the ECU Faculty
Manual, UNC Code, Section 603). The ranking of the
available alternates for selection shall be determined by their
years of service to the University. That available alternate
who is most highly ranked shall attend all sessions of the
hearing and shall replace a regular member should that
member be unable to attend the entire hearing."
In Appendix D. Section VI. Due Process Before Discharge
or Imposition of Serious Sanction, Subsection F. Procedures
for the Hearing, change "chancellor or the chancellor's
delegate (hereinafter the chancellor), and counsel for the
chancellor" to "vice chancellor with supervisory authority
and his/her counsel" as follows:
"F. Procedures for the Hearing
1. Time and Date of Hearing
The Due Process Committee shall set the time, date, and
place for the hearing. The date for the hearing must be
within 30 working days of the time the committee receives
the vice chancellor with supervisory authority's notification
of the faculty member's written request for a hearing. The
committee shall notify the affected faculty member, the vice
chancellor with supervisory authority, and the chair of the
faculty of the time, date, and place of the hearing. The
committee may, upon the faculty member's written request
and for good cause, postpone the date of the hearing by
written notice to the faculty member.
2. Conduct of Hearing
The hearing shall be on the written specification of reasons
for the intended penalty. The chair of the Due Process
Committee is responsible for conducting the hearing and for
maintaining order during the hearing. Attendance at the
hearing is limited to the committee's members and
alternates, the faculty member requesting the hearing,
counsel for the faculty member, the vice chancellor with
supervisory authority, and counsel for the vice chancellor.
Other persons (witnesses) providing information to the
committee shall not be present throughout the hearing, but
shall be available at a convenient location to appear before
the committee as appropriate. An audio recording or a
"court reporter's" transcript of the proceedings shall be
made.
The hearing shall begin with an opening statement by the
chair of the committee limited to explaining the purpose of
the hearing and the procedures to be followed during the
hearing. Following the opening remarks by the committee
chair, the vice chancellor with supervisory authority or
his/her counsel shall present the university's contentions and
any supporting witnesses and documentary evidence. The
faculty member or the faculty member's counsel may then
reply and present any supporting witnesses and
documentary evidence. During these presentations, the vice
chancellor with supervisory authority or his or her counsel,
and the faculty member or his or her counsel, may cross-
examine opposing witnesses. Committee members may
question witnesses for purposes of clarification."
Attachment 8.
RESEARCH/CREATIVE ACTIVITY POLICIES COMMITTEE
REPORT
Proposed Revised University Research Awards Procedures
Procedures for Yearly Lifetime and Five-Year
University Research Awards
Objective
To reward originality and excellence in research and
creative activities as evidenced by sustained, high quality,
meaningful work.
Awards Per Year
One Lifetime Achievement Research/Creative Activity Award
One Five-Year Achievement Research/Creative Activity
Award
Each year, the two awards will be given to faculty in one of
the three rotating categories:
Arts and Humanities
Social Sciences
Natural Sciences and Math
Review Procedures
In early September, all academic units will be notified of the
opportunity to nominate applicants for either a Lifetime or
Five-Year Achievement University Research Award.
The unit should select no more than one candidate for each
award (Lifetime or Five-Year) for consideration
at the University level. The unit should prepare a cover letter
that details the contributions of their candidates to their
respective field. If nominating an individual for the five-year
award, the unit chair should include in his or her nomination
letter, a summarization of the candidate's main research
achievements within the past five years. The unit should
obtain three outside letters of recommendation (on institutional
stationery) for inclusion in the nomination packet. In the
request for recommendations, the unit should ask the referees
to evaluate the candidate's accomplishments and contributions
to their field. The letter to the outside referees should ask that
any professional relationships between referees and the
candidate be disclosed.
The unit's nominating letter, complete CV, and three letters
from outside referees should be submitted to the
Research/ Creative Activity Policies Committee on or before
December 1st of each year. The unit's nominating letter should
specify which award the candidate is to be considered for
(Lifetime or Five-Year). Candidates should include in their
information, evidence of productivity and peer review in
accordance with the policy established by their academic
unit.
The Committee will review the applicant's research materials
in light of their unit's research/creative activity criteria
provided by the unit administrator. The primary criteria used
to award these research awards will be the impact on the
individual's field.
In February, the Committee will forward their nominees for
the Lifetime Achievement and Five-Year Achievement
University Research Award to the Vice Chancellor for
Research. The Chancellor will review the nominees'
research materials prior to the public announcement of
these awards.
CURRENT
UNIVERSITY RESEARCH AWARDS PROCEDURES
(Faculty Senate Resolution #95-2, 24 January 1995)
The Vice Chancellor for Research will report annually to the
Research/Creative Activity Policies Committee on the
implementation of these awards.
Objective
To reward originality and excellence in research and
creative activities as evidenced by sustained, high
quality, meaningful work.
Number of Awards Per Year
Two awards per year.
During one year an award will be given within Academic
Library Services and the School of Medicine and a second
award within the professional schools of Education, Human
Environmental Sciences, Industry and Technology, Social
Work, Art, Business, and Music.
During the alternate year, an award will be given within
Health Sciences Library and the College of Arts and
Sciences and a second award within the professional
schools of Allied Health Sciences, Nursing, and
Health and Human Performance.
The same unit will not receive both awards in a given year.
The two groups of units receiving awards the first year will
be determined by a coin toss.
Activity Period Covered
Within the groups of units, the awards will alternate between
lifetime achievement and a five-year period of research and
creative activity. The initial award will be for a lifetime
achievement.
Example:
Year 1 - Lifetime - Academic Library Services
+ Medical School / 7 Professional Schools
Year 2 - Lifetime - Health Sciences Library + Arts and
Sciences / 3 Professional Schools
Year 3 - 5-Year Period - Academic Library Services +
Medical School / 7 Professional Schools
Year 4 - 5-Year Period - Health Sciences Library + Arts and
Sciences / 3 Professional Schools
Categories Used to Judge Nominees
The categories used for consideration for the awards will be
any combination of basic or applied research and/or artistic
creativity and/or production.
The primary criteria used to award these research awards
will be the impact on the individual's field.
Review Procedure
Nominees will submit evidence of productivity and peer
review in accordance with the policy established by the unit.
The peer review is to include both internal and external
reviews.
