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                  FULL MINUTES OF 28 MARCH 1995

 

The seventh regular meeting of the 1994-95 Faculty Senate was

held on Tuesday, 28 March 1995, in the Mendenhall Student Center

Great Room.

 

Agenda Item I.  Call to Order

Chair Patricia Anderson called the meeting to order at 2:10 p.m.

 

Agenda Item II.  Approval of Minutes

The minutes of 21 February 1995, were approved as presented.

 

Agenda Item III.  Special Order of the Day

A. Roll Call

Senator absent was:  Brinson (Biology).

 

Alternates present were: McDaniel for Stellwag (Biology),

Schadler for Doty (Business), Knott for Bell (Education), Decker

for Felts (Health and Human Performance), Eudey for Spickerman

(Math), and Hough for Simon (Political Science).

 

B. Announcements

1. The Chancellor approved the following resolutions from the 21

   February 1995, meeting:

   #95-6  Revisions to the University Undergraduate Catalog

          concerning admission policies.

   #95-7  Revisions to the ECU Faculty Manual  and the

          University Undergraduate

          Catalog concerning grade appeals.

   #95-8  Revised Department of Anthropology's Unit Code of

          Operations.

   #95-9  Department of Geography's curriculum matters

          contained in the University Curriculum Committee minutes

          of 9 February 1995.

2. All faculty are reminded of the Spring Commencement scheduled

   for Saturday, 6 May 1995, at 10:00 a.m. in the Ficklen Stadium.

3. Appreciation was extended to Chancellor and Mrs. Eakin on

   behalf of the Faculty Senate for a wonderful reception held at their

   home on Saturday, 25 March 1995.

 

C. Richard Eakin, Chancellor

Chancellor Eakin began his remarks by discussing the possible

cancellation of some serials subscriptions. In February Dr.

Kenneth Marks, Director of Academic Library Services, distributed

a letter to all departments regarding cancellations. This action

is being taken in response to budgetary problems. The cost of

serials continues to escalate so much so that even without

proposed budget cuts cancellations would have to occur. The

Governor's proposed budget for the University will result in

budgetary cuts of approximately 3%.

 

The Educational Policies and Planning Committee has requested the

Chancellor use any remaining allocation funds to prevent the

cancellation of any subscriptions this year and to allow for a

study of which subscriptions should be canceled. Chancellor Eakin

reported that at the current time it appears that there is only

$200,000 in this fund and approximately $300,000 is needed to

cover the estimated cost increase for subscriptions. Therefore,

the process to identify the titles that are possible choices for

cancellations must be continued. Professor Ferrell (History)

expressed his concern regarding subscription cancellations and

the effect it will have on the quality of the library and the

materials available for students and faculty. He also asked that

the Chancellor appropriate money to allow more time to study the

titles for possible cancellation. Chancellor Eakin replied that

while he understood the concerns of the faculty the reality is

that some level of cancellations must occur. The proposed budget

has very serious ramifications for the University including the

possibility of personnel layoffs. While the preference would be

not to cancel any subscriptions, the information must be obtained

in case such a situation arises.

 

Professor Dock (Foreign Languages) mentioned that there are

really two categories of subscriptions, journals and reference

journals such as indexes. The reference journals are items that

cannot be cut to allow basic research to be done. Chancellor

Eakin stated that this whole process is ironic since last year we

received extra money in the library materials budget line.

Worthington (Medicine) commented on President Spangler's comments

on the University's budget situation. Chancellor Eakin stated

that Spangler's approach has been to refuse to state what would

be cut if the proposed budget was approved. President Spangler

has done this because he feels the proposed budget is totally

inappropriate. Professor Bailey (Philosophy) stated that there

are two issues here: the threat of budget cuts and rising

subscription costs. There is currently no continuing support for

library materials contained in either the Strategic Plan,

Objectives, or PFAs.  Without some specific type of emphasis,

this is going to be a continuing problem.

 

Professor York (Academic Library Services) stated that Joyner

Library does intend to pursue this as an objective. Dr. Marks

explained the library's idea to address this problem, as part of its

strategic plan.  This includes a proposal to take the next year to

conduct a rational examination of serials collection, beginning with

utilization of Strategic Objectives, faculty, enrollment, courses taught,

FTE, etc. of each department. This would give the Library a more

thorough appreciation of where the department is today and its

plans. The proposal also includes having a representative of the

library meet with each department to identify core titles for

unit and campus, including the literature needed to support the

various programs on this campus. This would include looking at

titles that need to be physically present on campus and titles

that may be better served by other methods of access. The result

would be to provide a more coherent match between journal

collection and campus needs.

 

Professor Ragan (History) endorsed the type of process Dr. Marks

described but also asked about encouraging others to donate to

the library through the University Foundations. The Chancellor

stated that this has been an area where there has not been as

much success as other areas, however, in the last months of the

Shared Vision campaign this is one of the areas to be emphasized.

Ragan (History) replied that more success may be obtained if a

lower dollar amount is solicited.

 

Professor Jarvis (Music) asked about the differences in budget

lines. He stated that the Music Library received several new

workstations in the Fall, yet are now being asked to cut

subscriptions by 50%. Chancellor Eakin responded that is not fair

to compare items such as workstations and library materials since

both are essential. The budget line for library materials is

entirely separate from other equipment. He then reminded the

faculty that this is a result of both increased cost in library

materials and a reduction in allocation to the University. Budget

flexibility does make it possible to move funds from one budget

line to another, however, the place the funds come from will also

suffer. Professor Dock (Foreign Languages) asked if a comparative

cost study has been done comparing interlibrary loan cost and the

cost to subscribe to journals. Dr. Marks replied that the library

subsidizes interlibrary loans for faculty and students, since the

library feels users should not be penalized for materials the

library does not own. The material budget line can only be used

for items that can physically reside in the library therefor,

funds for document delivery can not come from that budget line.

This year, the library will spend less than $20,000 to provide

document delivery to everyone on East Campus. While Dr. Marks

does not believe document delivery will replace on-site

availability, the intention is to continue subsidizing the

service. Chair Anderson reminded Senators that the Library

Committee is responsible for such matters and concerns should be

addressed to that committee.

 

D. Tinsley Yarbrough, Interim Vice Chancellor for Academic

                           Affairs

Interim Vice Chancellor Yarbrough began his remarks by updating

the progress of the various search committees. The search for

Dean of Music is continuing. Three of the four candidates have

visited the campus. The three finalists for the Director of

International Programs will be visiting the campus soon. Interim

Vice Chancellor Yarbrough encouraged all faculty to participate

in these processes. In regards to fixed term faculty, pages 99-

101 of Fact Book were distributed to each Senator. These pages

show that some departments use these types of positions more

extensively that others. While there is some concern with the

number of fixed term faculty, there is also the realization that

this allows greater flexibility for the department and that some

faculty will only accept this type of

 

appointment. Professor Hough (Political Science) asked about the

search for the new VCAA. Interim Vice Chancellor Yarbrough

responded that since he is not a member of search committee

perhaps someone else could address this question. Chancellor

Eakin responded that the search is proceeding and that the last

candidate is currently on campus. A decision will be forthcoming.

 

E. James Hallock, Vice Chancellor for Health Sciences

Vice Chancellor Hallock reported on the match for senior medical

students, 55% getting their first choice with 73% getting either

their first, second or third choice. Also, 28% of the students

will be remaining in Greenville and working with PCMH. A recent

issue of US News and World Report that ranked medical schools

ranked ECU ninth in the country.

 

F. Ernie Schwarz, University Athletic Committee and Academic

                      Review Subcommittee

Ernie  Schwarz (Health and Human Promotion), Chair of the

Committee and Subcommittee, reported that the Athletic department

asked him to say thanks to faculty coaches. One hundred out of

three hundred student athletes have achieved academic

recognition. Gender equity continues to be addressed. The search

for a new athletic director is continuing along with the search

for a new woman's basketball coach. The Annual Pig Skin Pig Out

Party is scheduled for April 6, 7 and 8.

 

G. Approval of the Spring 1995 Graduation Roster.

Killingsworth (Business) moved to approve the Spring 1995

Graduation Roster subject to the candidates' successful

completion of their degree requirements.  Resolution #95-10

 

Agenda Item IV.  Unfinished Business

 

There was no unfinished business to come before the Faculty

Senate.

 

Agenda Item V.  Report of Committees

 

A. Calendar Committee

Ruth Jones (Business), Chair of the Committee, presented the

proposed Summer 1997, Fall 1997, and Spring 1998 University

calendars. There were no amendments made, and the proposed

University calendars were approved as presented.  Resolution #95-

11  (Please refer to attachment 1. of the meeting agenda for the

proposed University calendars.)

 

B. Educational Policies and Planning Committee

Worth Worthington (Medicine), Chair of the Committee, first

presented the request for authorization to establish a new Ph.D.

Degree Program in Speech Pathology and Audiology, API #1220.

There were no comments and the request was approved as presented.

Resolution #95-12  (A copy of this proposal is available for

review in the Faculty Senate office, 140 Rawl Annex.)

 

Following that report, Professor Worthington asked to withdraw

the proposed revisions to the ECU Faculty Manual, Part III.  He

requested more time for the Committee to consider other options.

His withdrawal was granted and Chair Anderson requested that he

return with a report to the Faculty Senate on the issue in April

1995.

 

C. Faculty Governance Committee

Don Sexauer (Art), Chair of the Committee, first presented the

recommended editorial revisions to the ECU Faculty Manual,

Appendix D.  Professor Bailey (Philosophy) explained the

rationale for the editorial changes. Professor McMillen

(Medicine) suggested the term "probationary term" as opposed to

"probationary track" in item 2. Professor Moskop (Medicine) spoke

in favor of the change. Since there was no objection this was

treated as an editorial change. Professor Ferrell (History) asked

if this terminology correlates with the terms used by General

Administration.  The committee will check on this. Professor

McMillen (Medicine) asked for clarification in items 9A, 9B and

20. Professor Bailey (Philosophy) responded that many people did

not make the link in terminology and that was why the section was

revised. After several editorial changes the document was

approved.

 

Following discussion and several amendments, the recommended

editorial revisions to the ECU Faculty Manual, Appendix D. Tenure

and Promotion Policies and Procedures of ECU were approved

 

as presented.  Resolution #95-13  (A copy of these revisions are

available in the Faculty Senate office, 140 Rawl Annex).

 

Professor Sexauer then presented the request for permission to

revise the ECU Faculty Manual, Parts I-IV, as the need arises, to

reflect current University policies and practices as adopted by

the Faculty Senate and UNC General Administration.  There being

no discussion, the request was approved.  Resolution #95-14

 

D. Honors Program Committee

Doug McMillan (English), Chair of the Committee, presented a

resolution concerning the Honors Program.   Professor Ferrell

(History) asked where the recommended $10,000 will come from.

Professor McMillan (English) responded that since this is a

request, the committee does not have any recommendations.

Professor Grossnickle (Psychology) asked if the position of

Assistant Honors Program Director be full-time, half-time or

quarter-time. Professor McMillan replied that it would be quarter-

time. Professor Grossnickle moved to postpone the request until

the next fiscal year. Professor Holte (English) spoke against the

motion since it was only a request for funding. Professor Miller

(Philosophy) said that he felt $1,000 for an award is excessive

especially considering the amount of the awards given to the

faculty. Professor Farr (English) asked if Professor Grossnickle

would consider dividing question into two parts. Professor

Grossnickle agreed to have the motion taken as two separate

parts.

 

Professor Worthington (Medicine) spoke in favor of the resolution

to request the university appoint an Assistant Honors Program

Director. Professor Moskop (Medicine) asked for clarification of

what the duties of the assistant director would include. Dave

Sanders, Director of the Honors Program, explained that most

honors programs have a liaison who works with the departments to

develop courses, programs, research opportunities, advising,

fellowships, scholarships, and other resources.   Following much

discussion, the Faculty Senate postponed any action on the

request to authorize permanent funds in the minimum amount of

$10,000 annually (to provide small stipends of $500-$1,000 to

deserving honors students and to make an award for the best

honors project).  The Faculty Senate approved only the request to

appoint an Assistant Honors Program Director.  Resolution #95-15

 

E. Libraries Committee

Johnathan Bascom (Geography), Chair of the Committee, and Ken

Marks, Director of the Academic Library Services, presented the

committee's report. The key problem identified by the committee

is the inherent problems created when multiple forms of

multimedia are accessed by the computer. The Marquis terminal

provides virtually one stop shopping, with access to Internet and

also twenty plus databases all on a Windows environment. Using

the client-server environment, the library staff has been working

to resolve bottlenecks, traffic jams, etc. Currently the Library

is a development and demonstration site with Joyner Library being

the largest library using this system.

 

Another problem is that currently the library is using Ethernet

as opposed to a fiber optic network, creating a problem since the

library is using a local area network with an ever more

increasing number of workstations, including sixty-six public

workstations. Once the fiber optic network is available there

will be more hub points, wider bands, and speed. A third problem

has been the insufficient staff to handle problems. The system

area has been seriously short staffed, a situation to be

rectified soon with the Head of Systems librarian search in

process. The Associate Director position, which is heavily tied

to automation, is open and the search will begin soon.

 

The fourth area has been inadequate training. Several suggestions

have been made to deal with this, including a publication that

explains terms and how to access, librarians on the floor to

assist with questions and having the librarians move out of

library to provide on-site training. Professor Allred

(Psychology) asked why when accessing Marquis from her office,

she can not get the same level of information, such as if the

book is checked out. She did say that she felt Marquis is vastly

better than LS2000. Dr. Marks responded that the information

provided is based on a standard regulated by the library industry

called Z39.50. At this time the standard does not allow the

display of item level information such as whether the item is

checked out or not. A new version of this standard is

presently in the works and should allow item level information to

be provided. Once the change over to fiber optic network on the

campus has been completed, faculty will be contacted to have the

appropriate software installed on their machines to allow the

system to work on their workstation. This software can be

installed on workstations for students, staff and faculty.

Professor Farr (English) asked why Marquis goes down when library

is closed. Dr. Marks replied that this should not occur since the

server is up 24 hours. Professor York (Academic Library Services)

stated that Academic Library Services has had no new library

faculty positions since 1973, with only 28 faculty. The

library faculty are concerned how some suggestions will be

implemented with the current staff levels.

 

F. Research/Creative Activity Policies Committee

Uma Gupta (Business), Chair of the Committee, presented a

proposed addition to the ECU Faculty Manual, Part IV.  McMillen

(Medicine) moved to have this addition made to Appendix U. Policy

and Procedures on Ethics in Research and Creative Activities

instead of Part IV. of the ECU Faculty Manual.  McMillen

(Medicine) asked about the placement of this section as presented

since there is a section on authorship. McMillen moved this be

placed at the end of Appendix U. Section l. at the conclusion of

H. The motion was approved. Professor McMillen (Medicine) moved

to add, "Service on a thesis committee does not in itself entitle

a faculty member to co-authorship of a manuscript or an abstract

unless the provisions of Faculty Manual Appendix U.I.F. are met."

The amendment passed.  Following discussion, the proposed

addition to Appendix U. Policy and Procedures on Ethics in

Research and Creative Activities was approved as amended.

Resolution #95-16

 

G. Unit Code Screening Committee

Bill Grossnickle (Psychology), Chair of the Committee, presented

the revised Health Sciences Library's Unit Code of Operations.

There were no amendments and the revised unit code of operations

was approved as presented.  Resolution #95-17  (A copy of the

unit code is available for review in the Faculty Senate office,

140 Rawl Annex.)

 

Agenda Item VI.  New Business

Vice Chair Karns (Business) took charge of the meeting as an item

of new business was presented by Professor Woodside (Math). Karns

asked if there were any objections to the bringing of this new

business.   Professor Joyce opposed.  The vote to allow the new

business to be brought forward to the floor of the Faculty Senate

failed with less than the required 2/3 vote.

 

There being no further business, the meeting adjourned at 4:50

p.m.