MANUAL OF BASIC REQUIREMENTS FOR THESES AND DISSERTATIONS
Preparing your Manuscript for Electronic Submission
(Using Microsoft Word 2010)
Pagination
Page numbers should be centered at the bottom of the page at least 3/4' from the bottom edge. Both Arabic and lowercase Roman numerals are used according to the system described below.
Prefatory pages: All pages from the title page to the first page of the body of the thesis or dissertation are prefatory, i.e., the title page, copyright page, signature page acknowledgement page , etc.
Although these prefatory pages are counted, no page number is to appear on them. These pages receive lowercase Roman number pagination in the Table of Contents (i, ii, iii).
The title page, copyright page and signature page are counted as the first page of the prefatory material.
The first page number appearing in the body of the text will be page number 2 (second page of the first chapter). ALTHOUGH COUNTED AS PAGES, NO PAGE NUMBER APPEARS ON THE FIRST PAGE OF ANY CHAPTER OR SECTION (REFERENES, APPENDICES, etc.)
When you want to add page numbers to the document starting on a particular page, first type
the page and then (Microsoft 2010):
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On the first page of the first section, Select on the 'Insert' tab. Then click 'Page Number', place the mouse over the 'Bottom of page' then 'Plain number 3'
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The 'Header & Footer Tools' tab should come up automatically. If not, Double click on the bottom of the first page, then select 'Different First Page'.
- Click the 'Close Header and Footer' button on the 'Header and Footer Tools' tab, or double-click on the body of your document.
- On the last page of the first section select 'Page Layout' tab, then 'Breaks', then 'Next Page'.
- Double click on the bottom of the first page of the second section, select 'Insert', then 'Page Number', then 'Format Page #'s, then select 'Continue from previous section'.
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Select 'Link to Previous' in the Navigation portion of the 'Header & Footer Tools' toolbar.
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Same as above for the following sections.
From this point forward in your document, when you get to the end of a chapter, insert a 'Next Page Break' by clicking 'Insert', then 'Page Break'. Double click in the footer of the new page and remove the 'Link to Previous' (by clicking the button found in the 'Navigation' portion of the 'Header & Footer Tools' toolbar), so the first page of each section will not have a number.
For additional assistance with pagination, please refer to page 12 of the University of Michigan Library's document, " Using Microsoft 2010 for Your Dissertation."
Margins
Left: 1"; Right 1"; Top and Bottom: 1". Applies to all material except page numbers, including figures, headers/footers, footnotes/endnotes, and full-page images. Page numbers: at least ¾" from bottom edge of page.
Fonts
It is best to use standard fonts such as Times New Roman or Arial for better viewing in all mediums used by ProQuest. If using unusual fonts, be sure to use embeddable Type 1 or TrueType fonts. In Word, you can also choose to embed fonts as you prepare the document by choosing Tools, Save, and check "Embed TrueType Fonts." Fonts that are available to all pdf viewers and do not need to be embedded include: Arial, Courier, and Helvetica (Bold, Oblique and BoldOblique), Times (Roman, Bold, Italic, BoldItalic), Symbol, and ZapfDingbats. For more information on embedded fonts, visit the ProQuest ETD submission website: http://dissertations.umi.com.ecu.
Line Space
Double-space: abstract, dedication, acknowledgements, table of contents, and body of the manuscript, except for quotations as paragraphs, captions, items in tables, lists, graphs, charts, and bibliographic entries.
Single space: footnotes/endnotes, and lists in appendices.
Color
PDF and Print reproductions will include all color material. Microfilm reproductions will NOT preserve color; colors will appear in shades of gray.
Columns
Use tables without borders instead of tabs to format text or numbers into neat columns.
Equations
MS Word users should not use Word's Equation Editor. Instead, use italic Times New Roman font and Symbol font, along with superscripts and subscripts to create equations.
Graphics
The best method to include graphics is to use EPS (Encapsulated PostScript) files rather than bitmaps, GIFs, or JPEG images. Use a high resolution such as 600 dpi. Avoid using graphic editors that are part of a word processor.
Landscape Page Numbers
Remember that page numbers must be placed in footer in portrait orientation even when the text of the page is in landscape orientation. For detailed instructions on how to make this change in Word, visit the Microsoft website: http://support.microsoft.com/default.aspx?scid=kb;en-us;265436
For additional assistance with landscape page numbers, please refer to page 14 of the University of Michigan Library's document, "Using Microsoft 2010 for Your Dissertation."
Multimedia Objects
In Word, use the Edit, Copy and Paste functions to add a multimedia object in your document. Remember to reference the figure in the text and to provide a figure number and title.
Spacing
Use tabs to align text instead of a series of spaces. Use line breaks to force a new line instead of starting a new paragraph. Insert page breaks instead of a series of paragraphs or returns to start a new page. Use section breaks to change the format between pages in the document (for example, sections where pagination style differs).
Table of Contents
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The key to structuring the Table of Contents is the use of tabs. First, be sure the ruler bar is visible at the top of your page. In Word, select Format, Tabs. To place the word "Page" at the right margin Choose the right margin as the ruler from the dialog box and position for your first tab (6 for example). Then, for Alignment, choose right. For leader, choose none. Set and OK. At the left margin on your Table of Contents, press tab and type the word "Page"-(should position itself right flush).
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If you have preliminary items to list before the chapters (ie. List of Tables, List of Figures, etc.), the next tab will set the position for the page number with dot leaders. In the dialog box, choose the right margin as the ruler position (6 for example). Then, for Alignment, choose right. For leader, choose 2, set and OK.
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Set the position for the page numbers with dot leaders
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Choose 'Right' margin as the ruler position in the dialog box (6 for example)
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For alignment choose 'Right'
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For leader choose '2'
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Click 'Set' and 'Ok'
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After the word CHAPTER, begin setting the tabs for the Roman numerals, chapter titles, and page numbers with dot leaders and any subtitles. First, in the dialog box, choose the location for the Roman numerals. Type in the ruler position (.04 for example). Then, for Alignment, choose decimal. For Leader, choose none. Set and OK.
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Choose the location for the Roman numerals in the dialog box
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Type in the ruler position (.04 for example)
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For alignment choose 'Decimal'
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For leader choose 'None'
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Click 'Set' and 'Ok'
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Choose a nearby location to start your chapter titles. Type in the ruler position (.07 for example). Then, for Alignment, choose left. For Leader, choose none. Set and OK.
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The next tab will set the position for the page numbers with the dot leaders. In the dialog box, choose the right margin as the ruler position (6 for example). For alignment, choose right. For leader, choose 2, set and OK.
Add other tab positions as needed to distinguish each new level of subtitles/subheadings.
For additional assistance with creating a table of contents, including information on how to create an automatic table of contents, please refer to page 16 of the University of Michigan Library's document, "Using Microsoft 2010 for Your Dissertation."
