Graduate School Administrative Board Meeting
Monday, January 8, 2007
Present: Martha Alligood, Sharon Bland, Dennis Brunt, Stan Eakins, Linner Griffin, Gerhard Kalmus, George Kasperek, Sharon Knight, Vivian Mott, Ron Newton, Todd Nolan, Belinda Patterson, Pat Pellicane, John Placer, Heather Ries, Art Rouse, Carmine Scavo, and Mark Taggart.
1) Call meeting to order (Patrick Pellicane)
Chair Pellicane called the meeting to order at 3:35pm.
2) Acceptance of the minutes of the 12-4-06 meeting (Ron Newton)
The minutes were approved as written.
3) Graduate Curriculum Committee update (Sharon Knight)
The tabled motion from the previous meeting will be addressed at the next GSAB meeting (January 21). The fall 2006 Report of the ECU Graduate Curriculum Committee was distributed (GCC Fall 2006 report.doc). GSAB representatives were reminded that the deadline date for future proposal submissions for the spring semester is Wednesday, March 7, 2007.
4) Update on the Research and Creative Achievement Week activities (Ron Newton)
Newton, chair of the RCAW activities reminded board members of the event date and encouraged representatives to nominate faculty and students to serve as judges, as chairs of sessions, and as members of content area organizing subcommittees. Concern was expressed about the decision to not judge the undergraduate presentations. This concern will be presented to the RCAW organizing committee.
5) Update on the North Carolina Academy of Science – Gerhard Kalmus
The NC Academy of Science will hold their annual meeting on the ECU campus on March 30, 31, and April 1, 2007. Meeting sessions will be held in Bate, with poster and oral presentations and a toxicology workshop. Both undergraduates and graduate students are encouraged to participate. Gerhard Kalmus and Jean-Luc Scemama are co-chairs of the host committee.
6) Discussion of 3-year degree credential of student applicants (Vivian Mott)
The committee has been meeting, and they are preparing a guideline statement. Gail Pinkham from the GS has provided input and advice. The GS has asked for a recommendation to consider applications of 3-yr degree students. The present GS policy is that the ECU does not accept 3-yr degree applicants. What the GS needs is GSAB permission to process the application. GSAB representatives were reminded that we cannot consider deficiency requirements prior to admittance. The question was asked: If we accept international students, do we accept undergraduates from the US with 3-yr degrees? More and more, we have undergraduates who already have earned university credit in high school, and therefore can finish in 3 yrs. It will also depend on the institution in which the 3 yr degree is granted. A motion was made to allow the GS to process applications of students graduating with a 3-yr degree with the academic unit making the decision to admit the student. The motion was amended to sate that the motion is predicated upon the non-existence of a written policy on 3yr–degree applicants. It is important to know if a policy already exists; an audit is required from the GS. If there is no present policy stated in the catalog, then the motion, if approved, will be implemented. The motion as amended was approved.
7) Update and discussion for future GSAB agenda items (Patrick Pellicane)
Allocations provided by the GS for the next year will be determined and all units will know what their resources will be by February, 2007. The GS will call a meeting with various unit representatives, and allocation discussions will take place.
There is need for more precise and accurate internal data before sound decisions can be made concerning future allocations. Academic Affairs will hire a consultant to help decide how ECU can obtain more precise and more accurate institutional data. The data now available to the GS are inadequate; however, GS will use what is now available to make decisions that have to be imminently made.
The GS has 154 tuition remissions now for out-of-state students, and it has 60 in-state tuition remissions. The GS has more flexibility with the in-state tuition funds than with the out-of-state tuition funds. The GS is now paying in-state tuition remissions for 172 students, with about 60 for professional school students. These are commitments made by the previous GS administration. However, in the future, the guideline should be that whoever provides the funding should also provide the in-state-tuition, and all academic units will be encouraged to provide this. Also, this
provision should be part of any grant application.
We have to work out a process to optimize the residency requirement for out-of-state students. One of the issues is that NC has a personal property tax. We also do not provide health insurance; students have to depend on parents or their own resources to provide health insurance. Foreign students are eligible for more than one year; domestic students are to be provided a remission for one year. The goal is to encourage and guide all domestic students to obtain residency status after one year. Should we be allowing only full-time students tuition remissions?
Why don’t students take more than 9 cr hrs if the cost is the same? If you take more than 9 cr hrs, the university gets credit for this additional hrs and this means more funding coming into the university. What about students who are registered for thesis/dissertation only? What should be the cr hr requirement?
Minimum entry into the GS is a 2.5 GPA and an acceptable GRE score; the policy on these numbers needs to be revisited. Do we want to provide resources to students admitted with these marginal qualifications?
What does it mean to be a graduate faculty member? Is there a minimum requirement? During the first year, should new faculty obtain a temporary status determination? How do we obtain more qualified graduate faculty? Do we assess status on a routine basis? Some units do, others don’t. Presently, every unit program director processes the information as to who is admitted to the graduate faculty?
We need to assemble the GRADUATE ASSEMBLY. We have legislation that needs to be addressed. The catalogue content needs to be revisited. Is this something the GA should address?
The meeting was adjourned at 5:04 pm. The GSAB will convene in two weeks on January 21, 2007.
R. J. Newton