Graduate School Administrative Board Meeting
Monday, February 11, 2008
MEMBERS PRESENT: Alligood, Martha; Bland, Sharon; Eakins, Stan; Ericson, Rick; Griffin, Linner; Holte, James; Hough, Monica; Kasperek, George; Knight, Sharon; Kramar, John; Mott, Vivian; Newton, Ron; Patterson, Belinda; Pellicane, Patrick; Taggart, Mark; Walker, Marianna; and West, Terry.
MEMBERS ABSENT: Eastman, Brenda; Fonooni, Hamid; Nolan, Todd; Rouse, Art; and Ries, Heather.
1) Call to order (Pellicane)
The meeting was called to order by Dean Pellicane at 3:37 pm
2) Approve minutes of the 1/28/2008 meeting (Newton)
The GSAB minutes of the 1/28/08 meeting were approved as written With the additional comments from the dean
3) GCC report (Kasperek)
No GCC minutes were submitted
GCC Chair Kasperek provided the following reminder:
Course prerequisites have to be updated so that student registration is not interrupted. Course prerequisite update requests can be done easily with a memorandum submitted to the GCC.
The GCC has recommends that a variable credit procedure for thesis/dissertation courses be instituted. This recommendation will be considered at the unit level and then considered by the GSAB at a later date after feedback and recommendations are provided.
a. Chancellor’s Diversity Council (Mott)
Dr. Mott stated that dialogues on diversity are being conducted by the Chancellor’s Diversity Council (CDC) whereby trained facilitators and target groups are identified. The Council is concerned that they may be missing some data and feedback, i.e. are there other mechanisms for observing and capturing the findings; should graduate students be involved? This would require some prior training for graduate students who would be observing dialogue with focus groups and open dialogue meetings. It would be a way of engaging students in the process as well as capturing the findings. Six to eight graduate students would be needed. It was stated that the Graduate Student Council would be the vehicle for identifying interested students, and that Catherine Adams from CDC should be contacted if there is interest.
b. Out-of-State Remissions in the UNC System (Pellicane)
The tuition remission data from the UNC General Administration have been distributed. ECU was not the beneficiary of the allocation whereby UNC-Charlotte was rewarded. ECU is now working collectively with other UNC institutions to obtain more tuition remissions in the future.
We are trying to get more internal support for in-state tuition remissions (ISTR) ; the goal is to obtain funding for 100 ISTRs. This would bring the number up to be equivalent to number of out-of-state tuition remissions.
A memorandum from the chair of the Faculty Senate Committee on Committees was discussed. The purpose of the memorandum was to provide clarification on the approval process of legislative issues enacted. It was reported that this issue will be discussed by the ECU Academic Council.
5) Discussion of the unit Graduate Faculty appointment policy (Pellicane) (context document – Di700801251423.pdf)
Is this a generic model for other units to consider? It is a difficult to use this for units that are disparate and have one code, such as some colleges which have a solitary code for all associated department units. Also, it was stated that most units have their description of the graduate faculty status determination process closely integrated with their individual unit code documents. Therefore, it is difficult to modify one document without modifying the other. Furthermore, it will be difficult to modify either document to fit a “generic standard” that will work for all units across the university. Finally, there is concern that some units could not provide a document that would be acceptable to the GSAB and therefore gain GSAB approval.
Graduate faculty status determinations cannot be determined solely at the unit level because Appendix F guidelines indicate that final approval of the unit graduate faculty designation process is under the purview of the GSAB. The Graduate School needs to know what the approved guidelines and procedures are for each unit and these need to be on file with the GS.
Could there be a “generic” on-line form that all units would use and then make this available to the GS for their use? Some universities have this.
6) Consider proposal on changes in accreditation policy (see attachment) Pellicane
The document had been discussed before at a previous GSAB meeting; recommended revisions have been instituted in the revised document. The revised document was approved as written.
7) Consider other policy proposals as time permits (see attachments) Pellicane
Class Attendance Policy and Recommended Policy on Class Attendance documents were discussed and revised. The final revised documents will be submitted for approval at the next GSAB meeting.
The Falsification of Information on the Graduate Admissions Application policy document was discussed and revised. The final revised document will be submitted for approval at the next GSAB meeting.
The PREREQUISITES policy document was discussed and revised. It was recommended that the last paragraph concerning institutional funds used for remedial coursework be removed and considered as a separate policy document. The final revised document will be submitted for approval at the next GSAB meeting.
The meeting was adjourned at 5:20 pm.
R J Newton