East Carolina University
Office of International Affairs

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Academic training is off-Campus work authorization for J-1 students to supplement their academic program in the United States before or after completion of their degree. Academic training involves “paid employment.”

Students are allowed to work up to 18 months after their degree completion. If the student completed a doctorate degree, they may qualify for up to 36 months of academic training. (Academic Training is only granted for 18 months at the time). Part-time employment for Academic training counts against the 18 to 36 month limit, the same as full-time Employment. Earning more than one degree does not increase the amount of academic training time.

Exchange Students:  One semester of study qualify for four months of academic training.  One year of study qualify for nine months of academic training.


  • Your primary purpose in the U.S. must be to study rather than Academic Training.
  • You must be in good academic standing at the school named on the DS2019.
  • The proposed employment must be directly related to your major field of study.
  • Throughout your academic training, you must maintain your ability to stay in the U.S.
  • You must maintain health insurance coverage for yourself and any J-2 dependents throughout your academic training.


FORMS REQUIRED:  Current DS2019, I-94, valid passport, written job offer letter and written Approval from Responsible Officer (RO).
  • A letter from the academic advisor can be used to verify that a student has completed a progra of study.
  • RO must confirm that the student will be paid for the employment.
  • Student must obtain a written offer of appropriate employment and present it to the RO prior to the end of his/her program.
  • Student must obtain written approval from academic dean or advisor that the employment:
    • Meets the goals and objectives of the specific training program
    • A description of the training program, including location, the name and address of training supervisor, number of hours per week and dates of training;
    • How the training relates to the student’s major field of study; and
    • Why it is an integral or critical part of the academic program of the exchange visitor.
  • The student should take the employment letter, written approval from his/her department, DS-019, passport and I-94 to the Responsible Officer.
  • The Responsible Officer must evaluate the Academic Training program and decide whether it is warranted and appropriate.  If the Academic Training is approved, the RO will give written approval and process a new DS2019 to reflect the approved period of Academic Training.