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Survey Review & Oversight Committee

In recent years, technology has made it easier to distribute surveys, but response rates have declined. Our campus community experiences “survey fatigue” from the growing frequency of surveys on campus. In response, ECU implemented a survey regulation in October 2011 that established a review process for surveys of faculty, staff, students, and alumni. This regulation was revised in July 2013 and is currently an interim regulation.

The Survey Review and Oversight Committee (SROC) was formed as a result of this regulation to schedule surveys with less overlap, avoid duplication of data collection efforts, and to help researchers improve the quality of surveys. Researchers may electronically submit requests to conduct surveys using the online portal. Requests that require committee approval are reviewed at the monthly SROC meetings.

Members of the committee are faculty and staff from Academic Affairs, Student Affairs, Library Services, University Advising, Health Sciences, Faculty Senate, Staff Senate, Finance and Administration, Research and Graduate Studies, the Institutional Review Board, and Institutional Planning, Assessment, and Research. The committee reports to the Associate Provost for Institutional Planning, Assessment and Research.

The Survey Review and Oversight Committee holds regular meetings on the first Monday of each month at 2:00pm in the Greenville Centre.

The Survey Request Form and the Survey Instrument will be submitted to the SROC by the 1st of each month. IRB approval, where applicable, is required prior to submission to SROC. Committee decisions will be communicated to applicants by the 15th of each month.

 
 
Scheduled Meetings

July 7, 2014

August 4, 2014

September 8, 2014

October 6, 2014

November 3, 2014

December 1, 2014

 

 
Frequently Asked Questions

When does this committee meet?

Do I have to submit a request to conduct my survey research?

What are the "University resources" mentioned in the regulation?

How do I submit a request?

What is the process for getting my survey request approved?

How long does it take to get a request approved?

What if my request needs revisions?

What if my request is declined?

What about the IRB?

Is there a calendar of surveys at ECU? When should I conduct my survey?

I need help designing my survey/obtaining a sample/analyzing my data Who can help me?

 

When does this committee meet?

The committee meets on the first Monday of each month. A schedule can be found here. We encourage researchers to come to our meetings to discuss their surveys with the committee. If you submit a request that requires committee review, you will be invited to attend.

Do I have to submit a request to conduct my survey research?

Any person (hereafter referred to as Applicant) proposing to administer a survey to ECU students, faculty, staff or alumni on University property and/or using University resources must obtain prior approval from the Survey Review and Oversight Committee. You should submit a request using our online request portal. Note that there are several exceptions to this policy, whereby your survey may not require approval by the committee and will be expedited through the review process.

 

What are the “University resources” mentioned in the regulation?

University resources include ECU email, Qualtrics, Blackboard, etc.  Survey research conducted as a part of your duties as an employee or student of ECU is covered by this regulation. 

 

How do I submit a request?

To submit a survey request, please go to ecu.edu/ipar and click on the Survey Request link. After signing in to SharePoint with your ECU credentials, you will be asked to read the survey regulation. Click “Submit Survey Request” at the bottom of the page, and you will be taken to the request form. Answer the questions about your survey project, and don’t forget to upload a Word document or PDF of your survey by clicking the “Attach File” button at the top of the form.  When you have completed the request form, click the “Save” button to submit your request.

 

What is the process for getting my survey request approved?

When you submit a request, SharePoint will send you an email notification that your request has been successfully submitted. Your survey request will be shared with the committee members via SharePoint prior to the next monthly meeting. You are encouraged to attend this meeting to discuss your request with the committee. After this meeting, the committee will vote on your request using SharePoint, and will provide any feedback regarding your survey. SharePoint will send you another email notification when your request has been approved. After your request has been approved, you may include the following message when distributing your survey: This survey has been approved for administration by the ECU Survey Review and Oversight Committee. This approval in no way implies responsibility for or ECU endorsement of the content of the survey instrument.

 

How long does it take to get a request approved?

All requests submitted by the 1st of the month will be reviewed at the meeting held on the first Monday of that month. You will be notified by the 15th of the month whether your survey is approved, declined, or if it needs revisions.

 

What if my request needs revisions?

If the committee determines that substantial revisions are needed, please take the committee’s feedback into consideration and revise your survey. After your revisions are made, you may resubmit your request for the committee to approve.

What if my request is declined?

If the committee declines your request, you may not conduct your survey. The committee will provide feedback explaining the decision. If you would like to appeal this decision, please contact the Associate Provost for IPAR.

 

What about the IRB?

Research that is going to create or enhance generalizable knowledge must be reviewed by the Institutional Review Board. Their primary concern is protecting the rights and welfare of humans engaged in research at ECU. The Survey Review and Oversight Committee, on the other hand, is concerned with the scheduling of surveys, the quality of survey content, and sampling strategies. If research requires IRB approval, this submission should occur concurrently with submission to the SROC.

 

Is there a calendar of surveys at ECU? When should I conduct my survey?

The committee maintains a calendar of surveys on our SharePoint site. The timing of your survey will depend on many things. Try to find a time that is appropriate for your respondents and does not conflict with other surveys.

 

I need help designing my survey/obtaining a sample/analyzing my data. Who can help me?

If you need assistance with your survey project, please indicate so on the request form when you fill it out. IPAR, as well as the Center for Survey Research, have resources available to help with survey design, sampling, administration, and data analysis.