East Carolina University and its employees develop relationships with external entities that may create actual, potential, or the perception of conflicts of interest and commitment. Such conflicts are common in active academic enterprises. These relationships benefit the external entity, East Carolina, and the region. Interests that conflict, have the potential to conflict, or create the perception of a conflict, must be identified, reviewed, and managed properly. Management of these interests maintains objectivity, the integrity of the academic and research process, and protects East Carolina and its members.
External Professional Activities for Pay (EPAP) is any activity that is 1) not included within ECU employment responsibilities; 2) performed for an entity, public or private, other than ECU; 3) undertaken for compensation; and 4) based upon the professional knowledge, experience, and abilities of the EPA employee. Approval of all EPAP's is required prior to engagement.
The University of North Carolina Board of Governors (UNC-BOG) and ECU Policy requires all EPA faculty and non-faculty EPA employees to complete and submit conflict of interest disclosures annually. UNC-BOG and ECU Policy also requires the submission of notices of intent to engage forms by all EPA faculty and non-faculty EPA employees engaging in external activities. The Activities, Interests, and Relationships (AIR) management system enables these disclosures.
Federal regulations under the National Institutes of Health (NIH) require institutions receiving federal funding to enforce policies and procedures ensuring investigators disclose interests that render an actual, potential, or perceived financial conflict of interest (FCOI). Such disclosures are required at the time of proposal submission. ORIC will identify and review FCOI's and jointly work with investigators to develop specific management plans to reduce, or eliminate FCOI's prior to the expenditure of federal funds. Please be aware that other federal agencies and non-federal sponsors may adopt NIH-FCOI regulations.
Accessing Disclosure History
Annual Conflict of Interest Instructions
Brody Standard Operating Procedure
Candidacy for Elective Office
COI and EPAP FAQ
Conflict of Interest in Human Research
ECU Faculty Manual
EPAP Decision Tree
EPAP Review and Approval
External Professional Activities for Pay Form Instructions
Guidelines for Implementing the UNC COI and Commitment Policy
Political Activities for Employees
Public Health Service Promoting-Objectivity in Research
Regulations on External Activities for Pay
Regulations on Promoting Objectivity in Research (PRR)
Regulations for Senior Academics and Administrative Officers on External Professional Activities for Pay and Honoraria
Travel Disclosure Instructions
Types of Conflicts of Interest
Export Control - International Travels
Export Control - International Shipments
Best Practices for Academics Overseas
International Travel Form
National Science Foundation - Research Misconduct
Public Health Services - Policies on Research Misconduct
The following UMCIRB informed consent templates have been revised:
Consent Letter for Expedited Survey Research v. 02.05.18
Consent for More than Minimal Risk Research v. 02.16.18
Consent for No More than Minimal Risk Research v. 02.05.18
Genetic Testing Addendum v. 02.05.18
Language for Use in a Sponsor's Consent Template v. 02.08.15
Parent Permission Form Template: No More than Minimal Risk Research v. 02.05.18
Please begin using these templates immediately and discard any old templates you may have stored on your desktop.
The revisions involve primarily changes to Vidant Health contact information and minor grammatical/editorial changes as needed. These revised templates can be found on our website as well as in ePIRATE.
The National Institutes of Health (NIH) Policy on the use of a single Institutional Review Board (sIRB) of record for multi-site research became effective January 25, 2018. This policy establishes the expectation that all sites participating in multi-site studies involving non-exempt human subjects research funded by the NIH will use a single Institutional Review Board (sIRB) to conduct the ethical review required by the Department of Health and Human Services regulations for the Protection of Human Subjects. This policy applies to the domestic sites of NIH-funded multi-site studies where each site will conduct the same protocol involving non-exempt human subjects research, whether supported through grants, cooperative agreements, contracts, or the NIH Intramural Research Program. It does not apply to career development, research training or fellowship awards.
This policy applies to domestic awardees and participating domestic sites. Foreign sites participating in NIH-funded, multi-site studies will not be expected to follow this policy.
Investigators are encouraged to consult with the Office of Research Integrity and Compliance (ORIC) prior to including an sIRB plan in their application if they have questions about whether or not ECU should cede IRB review to another IRB or assume the responsibility of being the IRB of record (Reviewing IRB).
You may review the NIH posting regarding sIRB review by clicking here.
If you have additional questions about the sIRB review process or IRB reliance agreements, please call the ORIC at 252-744-2914, or email your questions to email@example.com.
If you will be traveling internationally on behalf of ECU, please submit a completed International Travel form for export control review and approval. Please submit this form as soon as you become aware that you will be traveling internationally. Click here to access the form.
University Program Associate, COI