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on your electronic IRB submission.


  • Changes to the federal rule governing human research (Common Rule) were announced on January 18, 2017. Many of the Common Rule changes went into effect January 21, 2019. 
  • The changes to the Common Rule do not apply to FDA-regulated studies. 
  • UMCIRB SOPs, templates, and the ePIRATE electronic IRB submission system have been revised accordingly. 
  • Click on the tab labeled Common Rule Changes in the UMCIRB website for more information about the changes.  
  • Studies submitted on or after January 21, 2019 will be reviewed under the revised Common Rule. Studies approved prior to January 21, 2019 will continue to fall under the pre-2018 Common Rule requirements. 
The following UMCIRB informed consent templates have been revised:
Consent Letter Template for Expedited Survey Research v. 1.21.19
Consent for More than Minimal Risk Research v. 1.21.19
Consent for No More than Minimal Risk Research v. 1.21.19
Genetic Testing Consent Template v. 1.21.19
Language for Use in a Sponsor's Consent Template v. 10.1.18
Parent Permission Form Template: No More than Minimal Risk Research v. 1.21.19

Please begin using these templates immediately and discard any old templates you may have stored on your desktop. 

The revisions primarily involve changes to consent elements that will be required under the revised regulations, effective January 21, 2019. These revised templates can be found on our website as well as in ePIRATE. 

NIH Grant Recipients: A new NIH Human Subjects System (HSS) will replace the current NIH Inclusion Management System (IMS) for the reporting of data about human subjects and clinical trials. NIH will launch this new system on June 9, 2018 and it will be available within the eRA Commons site. More information can be found here.

Effective October 1, 2017, the NIH began automatically issuing CoCs to all ongoing or new research funded by the NIH as of December 13, 2016 that is collecting or using identifiable, sensitive information. NIH awardees no longer have to apply for a CoC. Language to include in consent documents have been added to the consent templates on the UMCIRB's website. More information about CoCs can be found on the NIH website.

 The National Institutes of Health (NIH) Policy on the use of a single Institutional Review Board (sIRB) of record for multi-site research became effective January 25, 2018. This policy establishes the expectation that all sites participating in multi-site studies involving non-exempt human subjects research funded by the NIH will use a single Institutional Review Board (sIRB) to conduct the ethical review required by the Department of Health and Human Services regulations for the Protection of Human Subjects. This policy applies to the domestic sites of NIH-funded multi-site studies where each site will conduct the same protocol involving non-exempt human subjects research, whether supported through grants, cooperative agreements, contracts, or the NIH Intramural Research Program. It does not apply to career development, research training or fellowship awards.

This policy applies to domestic awardees and participating domestic sites. Foreign sites participating in NIH-funded, multi-site studies will not be expected to follow this policy. 

Investigators are encouraged to consult with the Office of Research Integrity and Compliance (ORIC) prior to including an sIRB plan in their application if they have questions about whether or not ECU should cede IRB review to another IRB or assume the responsibility of being the IRB of record (Reviewing IRB).

You may review the NIH posting regarding sIRB review by clicking here

If you have additional questions about the sIRB review process or IRB reliance agreements, please call the ORIC at 252-744-2914, or email your question to umcirb@ecu.edu.

  • The revisions to the Common Rule go into effect January 21, 2019 and UMCIRB will begin reviewing new studies under the revised Common Rule on that date. 
  • New document templates will be posted on both the UMCIRB website and within ePIRATE. Be sure to use these new templates for any new research studies submitted on or after 01.21.19. 
  • Revised SOPs will be posted on the UMCIRB website. 
  • Existing expedited studies approved prior to January 21, 2019 will continue to follow pre-2018 requirements including required renewal at least annually. Upon request by the investigator and after discussion with ORIC, an existing study may be revised to meet the new federal requirements. An amendment would need to be submitted and approved within the electronic IRB submission system to document this transition.  
  • Keep our website and the ePIRATE homepage checked for continuing and updated information. 
  • Contact UMCIRB with any questions. You are welcome to email us at UMCIRB@ecu.edu.
  • Remember, the revised Common Rule does not apply to FDA-regulated studies. 

electronic Portal for Institutional Research at ECU

ePIRATE is the fully electronic IRB submission, review, and tracking system that eliminates the need for paper documents. Your research files are easily accessible through ePIRATE. At any time you may view the status, known in ePIRATE as "study state", of your submission. Features include electronic submissions including initial applications, amendments, and reportable events, continuing review reminders, and easy access for department chairs and other administrators to view up-to-date research submissions.


Who can I contact for help with ePIRATE?  

If you wish to speak with someone for assistance with ePIRATE, please call ORIC at 252-744-2914. This line is staffed Monday-Friday from 8:00 AM to 5:00 pm. 

Voicemail will also be regularly checked by ORIC staff. Voicemail's will be returned within one business day.

Who should I email if I have a question or feedback?

Please email any questions or feedback about ePIRATE to umcirb@ecu.edu. This email account is monitored by ORIC staff Monday-Friday from 8:00 AM to 5:00 pm. Emails will be responded to within one business day.

Is in-person help available?

Yes, feel free to contact ORIC to schedule one-to-one or group ePIRATE training.

Tips on ePIRATE Resource Assistance

When contacting ORIC for help with ePIRATE, please be as specific as possible about the type of problems you are experiencing with ePIRATE. The more information ORIC staff has about the issue you are encountering, the better they can effectively assist you. We request the following information from all users contacting the office for ePIRATE assistance:

  • Name/Contact Information
  • Study Number/PI Name
  • Detailed Issue

All requests for assistance will be triaged in order to help users with the most acute needs first.

  • Investigator - you conduct research requiring approval from an IRB, you may be a faculty member, staff or student. 

  • Research Personnel - you are a study coordinator or other member of a research team

  • Faculty Mentor/Supervisor - a faculty member who accepts responsibility for activity overseeing the conduct of approved human research where the PI is either a student resident, fellow or visiting faculty.

  • Department Approver, Dean or Associate Dean - you serve in one of these roles and are required to provide a signature of approval for research to be conducted in your area

  • Ancillary Approver- you are a VMC/ECU Institutional Approval for Research Group member

  • IRB Committee member - you serve as a full, alternate or ex-officio member of one of the IRB committees

  • HPA/Administrator - you are an affiliated Human Protections Administrator/ECU Administrator

  • Consultant - you have been called upon to serve as a consultant in either the conduct or review involving human participants

Click on the link below for a tutorial on how to login to ePIRATE.

When you sign in to ePIRATE and navigate to your study’s workspace, you can look in the top left corner of the screen for a quick update. For example, the following study is in a state of “Pre Submission” indicating it has not been submitted by the Principal Investigator yet. Mouse click to enlarge.

Department Review

In this case, the study is in the “Department Review” state. At ECU, all human research studies must be approved by a department level approver before moving forward. Once the department approves the study, it will move to a new state. Mouse click to enlarge.

Department Review

I have an existing study in ePIRATE. Can I copy it for use as a template for new study submissions in the future?

Click Here to download instructions.