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FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT OF 1974 (FERPA)

   
   

In accordance with the Family Educational Rights & Privacy Act of 1974 (FERPA) guidelines, East Carolina University and the Office of the Registrar are not able to provide confidential information pertaining to students without one the following:

   

     

           
    •     Written consent from student.  This is done electronically through ECU OneStop.  Students will log in with their Pirate ID and Pass phrase and click on BUCKLEY FORM to give authorization for third parties (including parents) to access their student record.
    •      
           

      Or

           
    • Visual confirmation, (by way of a copy of an income tax form) that the parent(s) claim the student on the most recent tax return.  All financial information may be suppressed, but the student's name and social security number must be listed under the dependents section of the most recent Federal Income Tax Form 1040 or 1040A.
    •          
     

     

Once we have received this information, we will be happy to comply with the request.

   

See attached FLYER or STUDENT FLYER for additional information on FERPA.

       
     

Access to Student Educational Records Access to Student Educational Records

     

In compliance with the Family Educational Rights and Privacy Act of 1974, it is the policy of the university that students have the following rights in regard to official educational records maintained by the university.

     
         
    1. Each  student has the right to inspect and review any and all official  educational records, files, and data maintained by the university and  directly related to the student and not related to other students.
    2.    
    3. The  university will comply with the request from a student to review his or  her records within a reasonable time, but in any event not more than  forty-five days after the request is made. Any inquiry pertaining to  student records should be directed to the Office of the Registrar.
    4.    
    5. A  student who believes that his or her educational records contain  inaccuracies or misleading information or that his or her right of  privacy is violated on the basis of information contained in such  records has the right to a hearing to challenge such information and to  have it removed from his or her record or to include in the record his  or her own statement of explanation. Any complaint pertaining to student  records should be made directly to the Office of the University  Attorney, telephone 252-328-6940.
    6.    
    7. The  university will not release any information from student records to  anyone (except those agencies noted in item below) without the prior  written consent of the student. The consent must specify the records or  information to be released, the reasons for the release, and the  identity of the recipient of the records.
    8.    
    9. Legitimate  educational interest is a demonstrated “need to know” by those  officials of an institution who act in the student’s educational  interest. They include: faculty, administration, clerical and  professional employees, student workers, and other persons who need student record information for the effective  functioning of their office or position. The following criteria shall be  taken into account in determining the legitimacy of a University  official’s access to student’s records:      
               
      1. The official must seek the information within the context of the responsibilities that he or she has been assigned.
      2.        
      3. The  information sought must be used within the context of official  University business and not for purposes extraneous to the official’s  area of responsibility to the University.
      4.        
         
    10.    
    11. Information from the student’s records may be released without the written consent of the student in the following situations:      
               
      1. in compliance with a court order or subpoena;
      2.        
      3. requests  from school officials who have a legitimate educational interest in the  information (as determined by the Office  of the University Registrar a school official is a person employed by  the University in an administrative, supervisory, academic or research,  or support staff position including student workers);
      4.        
      5. requests  from other departments or educational agencies who have legitimate  educational interest in the information, including persons or companies  with whom the University has contracted (such as an attorney, auditor,  collection agent, Higher One or The National Student Clearinghouse);
      6.        
      7. requests  from officials of other colleges or universities at which the student  intends to enroll or has enrolled provided the student is furnished with  a copy, if he or she so requests, so that he or she may have an  opportunity to challenge the contents of the record;
      8.        
      9. requests  from authorized representatives of the US Comptroller General or the  administrative head of a federal educational agency in connection with  an order or evaluation of federally supported educational programs;
      10.        
      11. requests in connection with a student’s application for receipt of financial aid;
      12.        
      13. requests from parents of a dependent student as defined in Section 152 of the Internal Revenue Code of 1986; or
      14.        
      15. requests  from appropriate persons in connection with an emergency if the  knowledge of such information is necessary to protect the health or  safety of the student or other persons.
               
      16.      
         
    12.    

A student has the right to file a complaint at any time with the US Department of Education. However, it is expected that the student normally would exhaust the available administrative remedies for relief according to the university grievance procedures before filing such a complaint.

Please visit the U.S. Department of Education's website for further information regarding FERPA or consult the ECU Undergraduate Catalog.