The academic policies at ECU provide a balance between
the needs of individual students and the obligation of the university to ensure
fairness to all. Students may appeal the application of academic policies to
the Student Academic Appellate Committee. Decisions about appeals weigh the
merits of a student’s appeal with fairness to other students, the university,
and the State of North Carolina.
The Student Academic Appellate Committee uses the general
standard that the basis of appeal must be issues or events of an extreme nature
that were unforeseen and uncontrollable by the student. There must also be
direct evidence that the issue or event impaired the student’s academic
performance. Circumstances that may warrant an appeal include:
- Extreme personal or family emergency.
- Unanticipated, serious medical difficulty
(excluding chronic conditions--students are responsible for properly balancing
school work with known chronic conditions).
- Serious psychological difficulty (excluding chronic
conditions--students are responsible for properly balancing school work with
known chronic conditions).
Poor performance in course work; missed deadlines; change
of major or educational plans; a course grade's adverse effect on the student's
grade point average, probationary standing, or other eligibility; appeal based
solely on the basis of financial issues, is not in itself a sufficient basis
for granting an appeal. Students are responsible for understanding academic
policies, and a student’s lack of awareness of an academic policy is not a
sufficient basis for granting an appeal.
Academic policy appeals are made through the Office of
the Registrar, 210 Whichard Building, 252-328-6077. All academic policy appeals
require completion of the Student Academic Appeals Form found here.
The student must also provide objective documentation of the events or
situations contributing to the situation under appeal and their impact on
learning (for example, physician’s letter explaining a medical condition and
its effects). A health care provider or
other professional’s opinion is usually necessary as supporting evidence;
clinic notes, doctor and prescription receipts are not sufficient
Students will be notified about the outcome of their
appeal by the Office of the Registrar. The notification is generally sent the business
day following the SAAC meeting via official ECU email.
SAAC meets monthly and also holds specially called
meetings prior to the start of classes in Fall and Spring semesters to hear
suspension appeals. The deadline for receipt of appeals for each meeting is
listed in the Academic
The decision of the Student Academic Appellate Committee
Suspension or Readmission Appeals
A student who wishes to appeal his or her suspension must
appeal in writing to the Student Academic Appellate Committee (SAAC). Students
who have served a portion of their suspension and who wish exemption from the
remainder may also submit an appeal. SAAC normally will not approve these
appeals unless based on personal or family problems of an extreme nature, and
the student can show evidence that the problems have been resolved.
Retroactive Withdrawals or Withdrawals without Grades
Students may appeal to the Student Academic Appellate
Committee for a retroactive withdrawal from a semester or for a withdrawal
without grades. The basis of such an appeal must be issues or events of an
extreme nature that were unforeseen and uncontrollable by the student and that
occurred after the first 50% of the semester.
Appeals for Course Drops Beyond the Drop Deadline
Students who wish to make an appeal for retroactive
course drops and drop requests may make an appeal to the Student Academic
Appellate Committee. Students may also appeal course drop decisions made by
Student Health Service or the Center for Counseling and Student Development. The
basis of such an appeal must be issues or events of an extreme nature that were
unforeseen and uncontrollable by the student and that occurred after the first
50% of the semester. SAAC does not generally approve single course drops unless
the student provides evidence that the extenuating circumstance affected only
the course under appeal.
Appeals for Other Academic Policies
Students may appeal the application of other academic
policies to the Student Academic Appellate Committee. The appeal is made on the
Student Academic Appellate Committee Form, and the student should attach a
letter explaining the request for exception and the reason(s) for requesting