Conflicts of Interest
faculty and their institution may develop relationships with external entities
during the course of their professional activities that raise actual or
potential conflicts of interest and commitment. Such conflicts are common in
any active academic research enterprise and can be viewed as a sign of success
for the institution and its faculty. The relationships that engender the
conflicts may also have many beneficial aspects for the research enterprise,
the institution and the public. However when they exist, conflicts must be
managed properly to maintain faculty professional objectivity, the integrity of
research process, and professional and academic standards.
University of North Carolina System
policies on conflicts of interest (COI) and East
Carolina University (ECU) Policy, Rules, and Regulations (PRR) “Individual COI and
Commitment Including External Activities for Pay” requires all EPA employees
and other employees as applicable to annually complete a COI disclosure. ECU has created an online COI app to enable
employees to easily complete their COI disclosure and for EPA employees to
submit a notice of intent to engage in external professional activities for pay
(EPAP). This online COI app is available
at the employee’s Pirate Port.
assist employees with completing their COI disclosures, ECU has the following
and EPAP FAQ – A word document with frequently asked questions about COI and
decision tree – A pdf file to help determine if a notice of intent to engage in
EPAP is needed.
Help – A word document with explanations of the COI questions to help with the
research funded by the Public Health Service (PHS), there are
Federal regulations that require institutions to have policies and procedures in
place that ensure that Investigators disclose any significant financial
interest that may present an actual or potential conflict of interest in
relationship to externally sponsored projects. Such disclosures must be
made prior to the submission of the proposal for funding, and institutions must
develop specific mechanisms by which conflicts of interest will be
satisfactorily manages, reduced, or eliminated prior to the expenditure of any
funds on an award. In addition, this disclosure should be updated annually or
when there is a change in the information being disclosed. If a new reportable significant conflict of
interest arises at any time during the period after the submission of the
proposal through the period of the award, the filing of a disclosure is also
accordance with Federal Regulations, a complete disclosure
must be made by each investigator prior to the submission of the proposal.
Prior disclosure of any potential conflict of interest is required of all
Individuals; however, at a minimum the University shall require disclosures in
the following instances:
· Prior to submission of
proposals for sponsored projects or acceptance of awards, Individuals shall
indicate as to whether or not the project requires the disclosure of any
significant financial or conflict of interests of project personnel.
· Prior to engaging in
any technology commercialization activities involving licensing or other
transfer of University technology to third parties, Individuals will disclose
any potential conflict of interest.
· Prior to the start-up
of any business or commercial activity by an Individual involving the research
of that Individual, Individuals shall disclose the potential conflict of
Other non-federal sponsors may adopt the PHS COI regulations
that will require you to be subject to the PHS regulation on COI. If you have questions about this PHS travel
disclosure requirement, please contact ORCA by calling 252-328-9473.