MENU


Title IX Rights and Procedures for Students


For immediate assistance with sexual assault, rape and/or sexual violence:

Call 911. Contact the ECU Police Department at 252-328-6787. Seek medical attention as soon as possible at Student Health Services at 252-328-6841 or Vidant Medical Center at 252-847-4100.

Additional procedures:

Contact the Dean of Student's Office for assistance.

The Dean of Students Office is the central campus resource for addressing student complaints and inquiries. The office will assist students with interim protective measures as needed. These measures can include assisting with changes in class schedules, housing arrangements or alternative transportation, and providing resources to promote emotional and physical well-being.

Complainants (also termed as victims) are encouraged to file a Title IX complaint with the Deputy Title IX Coordinator within the Dean of Students Office or the Office for Equity and Diversity to initiate an investigation into the prohibited harassment, sexual misconduct, or discrimination against another student.

Complainant’s rights and what to expect:
  • A complainant may also file a police report and/or a complaint to OSRR at any time during the duration of a Title IX case. The Title IX case will continue to go forward during a criminal investigation. Reporting to the police and/or OSRR does not end the Title IX investigatory responsibility for the University.

  • The Deputy Title IX coordinator, or their designee, will conduct an initial intake investigation into the harassment, sexual misconduct, or discrimination allegation against another student.

  • Upon notification from the reporting party to the Deputy Coordinator, the complainant will be encouraged to submit a written formal complaint against the respondent.

  • The Deputy Coordinator and designees will have 60 calendar days to complete an investigation. The Deputy coordinator and other investigatory personnel will update the complainant and the respondent at 30 and 60 days.

  • The University must protect the complaining party and take immediate action to protect individual(s) in the educational setting.

  • If the complainant does not wish to proceed with a formal written complaint, the Deputy Coordinator can continue the formal investigation should the preliminary facts warrant. The Deputy Coordinator will explain to the complainant that without their cooperation, a full investigation will be limited. The Deputy Coordinator will also explain that the University has an obligation to investigate and document the allegations

  • The Deputy Coordinator may decide that provisions will need to be put in place to ensure that the complainant remains safe from retaliation or harm during the investigation.

  • The Deputy Coordinator will verbally notify the respondent that they are to have no contact with the complainant.

  • The complainant and the respondent will be given several documents at the start of the investigation including

    • A copy of the University sexual harassment, discrimination, and conflict of interest policy
    • A copy of Title IX deputy coordinator role
    • A copy of the procedures for responding to Title IX student complaints of sexual harassment, including misconduct and/or discrimination.
    • Resource list on and off campus.
    • Title IX office brochure.

  • The University will ensure due process rights for all parties

    • All parties will be treated fairly and equally
    • Investigation will focus on the rights of the complainant and the respondent
    • All parties will be given notice
    • All parties will have an opportunity to be heard at a meaningful time in a meaningful way.

  • The complainant may have a witness present during the interview.

  • Should the Deputy Coordinator find that a conflict of interest exists, before the investigation has begun, they will provide the student with a secondary individual to assist with the intake process.

  • Deputy Coordinator will abide by the University FERPA standards in all intake and investigative processes as it relates to student on student Title IX cases.

  • All parties will be provided with a resolution that is supported by substantial evidence.

  • Upon completion of the investigation, the respondent and the complainant have the right to appeal with 14 calendar days.

  • Deputy Coordinator will provide a written summary of resolution to all parties within 10 days following the completion of the investigation.

  • If the complainant would like to remain anonymous, the Deputy Coordinator and the DOS Case Manager will provide resources and internally manage the complainant’s situation.

  • The complainant will be notified of resources that they can contact such as the counseling center.



Respondent’s rights and what to expect:

  • The Deputy Coordinator and designees will have 60 calendar days to complete an investigation. The Deputy coordinator and other investigatory personnel will update the complainant and the respondent at 30 and 60 days.

  • The complainant and the respondent will be given several documents at the start of the investigation including

    • A copy of the University sexual harassment, discrimination, and conflict of interest policy
    • A copy of Title IX deputy coordinator role
    • A copy of the procedures for responding to Title IX student complaints of sexual harassment, including misconduct and/or discrimination.
    • Resource list on and off campus.
    • Title IX office brochure.

  • The Respondent will have the right to have a witness present during the interview.

  • The University will ensure due process rights for all parties

    • All parties will be treated fairly and equally
    • Investigation will focus on the rights of the complainant and the respondent
    • All parties will be given notice
    • All parties will have an opportunity to be heard at a meaningful time in a meaningful way.

  • Should the Deputy Coordinator find that a conflict of interest exists, before the investigation has begun, they will provide the student with a secondary individual to assist with the intake process.

  • Deputy Coordinator will abide by the University FERPA standards in all intake and investigative processes as it relates to student on student Title IX cases.

  • Upon completion of the investigation, the respondent and the complainant have the right to appeal with 14 calendar days.

  • All parties will be provided with a resolution that is supported by substantial evidence.

  • Deputy Coordinator will provide a written summary of resolution to all parties within 10 days following the completion of the investigation.

  • The Respondent will be notified of possible resources to contact such as the student counseling center on campus.

ECU is committed to providing and promoting an atmosphere in which students can engage fully in the learning process and employees can realize their maximum potential in the workplace. If you feel that you can prevent any form of harassment, sexual misconduct and/or discrimination, take action and distract the offender. Should you witness behavior that contradicts that commitment, we encourage you to take action and please report it.

  • Report what you know to the Office for Equity and Diversity.

  • You are responsible for giving accurate and truthful information about what you witnessed.

  • Maintain documentation regarding any matters involving sexual misconduct, discrimination or harassment.

  • Do your best to maintain impartiality. Avoid expressing opinions about the character or ability of the accused or other persons involved.

  • Maintain privacy; however, you should not make promises regarding complete confidentiality.

  • Any act by a University employee or student of retaliation against an employee or student for using the applicable policies responsibly interferes with free expression and openness and violates University policy. Accordingly, members of the University community are prohibited from acts of retaliation against those who file or are involved as witnesses.

  • If you feel you have been retaliated against because of your participation in this process, it is your right to file a complaint of retaliation.


Title IX Rights and Procedures for Faculty/Staff


For immediate assistance following sexual assault, rape and sexual violence:
  1. Call 911.

  2. Contact the ECU Police Department at 252-328-6787.

  3. Seek medical attention as soon as possible at Student Health Services at 252-328-6841 or Vidant Medical Center at 252-847-4100.


Additional Procedures


The following resources are available at any point after an incident of sexual misconduct:

If you are an employee, contact the Office for Equity and Diversity for assistance. The Office for Equity and Diversity investigates sexual misconduct complaints against University employees or visitors.


If you (the respondent) are responding to a complaint filed by the complainant here is how to proceed:

  1. Immediately stop any behavior that has been noted as a concern.

  2. Try not to go on the defensive. This will only make the situation worse. While you have every right to defend your actions, a calm and non-judgmental approach will be most helpful.

  3. It is your right to have an opportunity to fully respond to the complaint. You are encouraged to formalize your response in writing, addressing each concern. The investigators may set a reasonable deadline for submitting your response.

  4. It is your right to have the complaint investigated and resolved. The investigators will make a good faith effort to resolve the complaint in a timely manner. A determination based on the findings from the investigation of the allegations will be communicated to you, the complainant and the appropriate Division Head within approximately sixty (60) calendar days from receipt of the formal complaint.

  5. It is your responsibility not to take any actions against the complainant that could be considered retaliation. You should not attempt to contact the complainant in any fashion regarding allegations or complaint related matters during the course of the investigation.

  6. It is your right to be updated as to the status of the investigation. You will be fully informed by the Associate Provost for Equity and Diversity regarding the status of the investigation. You may also check in with the Office for Equity and Diversity regarding the status of your complaint.

  7. You have the responsibility of providing as much information as possible as requested by the investigators in order to provide a fair and just resolution to the complaint.

  8. You have the right to confidentiality. However, individuals involved with the investigation will have access to the information you provide to the Associate Provost for Equity and Diversity regarding the complaint. Should the complaint result in a formal appeals process, the information you provide may be used in that process.

  9. You have the responsibility of maintaining confidentiality. In doing so, you are protecting your own privacy as well as the privacy of the complainant, witnesses and other involved parties. You should not disclose the nature of the complaint to persons not involved. Additionally, you should not attempt to conduct your own inquiry regarding the complaint at this time. To do so would complicate and possibly contaminate the efforts of the investigators.

  10. It is your right to appeal internally or grieve externally any decisions made and/or actions taken resulting from the complaint. The Associate Provost for Equity and Diversity will fully advise you regarding this.


ECU is committed to providing and promoting an atmosphere in which students can engage fully in the learning process and employees can realize their maximum potential in the workplace. If you feel that you can prevent any form of harassment, sexual misconduct and/or discrimination, take action and distract the offender. Should you witness behavior that contradicts that commitment, we encourage you to take action and please report it.

  • Report what you know to the Office for Equity and Diversity.

  • You are responsible for giving accurate and truthful information about what you witnessed.

  • Maintain documentation regarding any matters involving sexual misconduct, discrimination or harassment.

  • Do your best to maintain impartiality. Avoid expressing opinions about the character or ability of the accused or other persons involved.

  • Maintain privacy; however, you should not make promises regarding complete confidentiality.

  • Any act by a University employee or student of retaliation against an employee or student for using the applicable policies responsibly interferes with free expression and openness and violates University policy. Accordingly, members of the University community are prohibited from acts of retaliation against those who file or are involved as witnesses.

  • If you feel you have been retaliated against because of your participation in this process, it is your right to file a complaint of retaliation.

Complainants (also termed as victims) are encouraged to file a Title IX complaint with the Deputy Title IX Coordinator within the Dean of Students Office or the Title IX Coordinator, in the Office for Equity and Diversity, to initiate an investigation into the prohibited harassment, sexual misconduct, or discrimination against another student.