Employee Relations

Hurricane Florence Adverse Weather 

ECU’s request for Condition 3 under the UNC System Adverse Weather and Emergency Event Policy (“UNC Adverse Weather Policy”) for Hurricane Florence was not approved.  ECU, the University of North Carolina System and the Office of State Human Resources (“OSHR”) recognize that many employees may reside in areas that were flooded or damaged by the recent impacts that Hurricane Florence had on the State of North Carolina. Therefore, OSHR has approved the following leave provisions for leave earning employees to help address their short-term needs as a direct result of Hurricane Florence and its aftermath, while also ensuring the continued operations of University:

 

  1. Condition 3 for Evacuation Orders: OSHR approved an extension of Condition 3 use under the UNC Adverse Weather Policy to cover voluntary and mandatory evacuation orders for counties where employees live and/or work. ECU HR will be contacting employees whose work station and/or primary residence information on file with the University is in a county where a voluntary or mandatory evacuation order was issued during Hurricane Florence.

 

  1. Expansion of Adverse Weather Make-Up Time for Hurricane Florence: The make-up provisions of the UNC Adverse Weather Policy have been extended an additional 90 days, allowing an employee 180 days to make up adverse weather time. Please be reminded that this provision only applies if the department allows make-up time for adverse weather events.

 

  1. Other Management Approved Leave for Difficult Living Situations for Sept. 16-23: If an employee’s living situation was still evolving due to ongoing safety risks, major damage to their primary residence, or other serious hurricane-related impacts, the employee may be eligible for Other Management-Approved Leave (OMAL). This OMAL awards up to 40 hours of leave to cover absences for eligible employees during the week of Sept. 16 through Sept. 23.  This leave applies to employees who reside in counties included in the Federal Major Disaster Declaration, which can be found here, as well as counties that the State has requested to be included. All requests for this leave should include reasonable forms of supporting documentation, which may include correspondence with an insurance company or FEMA, or a police/fire incident report. Employees who need to request OMAL for Difficult Living Situations during the week of Sept. 16 through Sept. 23 should request this leave here: OMAL Request Form (once you click this link you will be prompted to log in using your pirate id and password in order to access the form).

 

  1. Other Management Approved Leave for Loss of or Substantial Damage to Primary Residence:  Employees who need time off to address loss of, or substantial damage to, their primary residence for damage that was sustained between Sept. 14 and Sept. 24 may be eligible for up to 80 hours of this OMAL. This will be available to affected employees for use only within the first 60 calendar days after date damage occurred. This OMAL may be used to cover events between Sept. 14 and Sept. 24 or for upcoming leave days to attend to repairs and related issues. All requests for this leave should include reasonable forms of supporting documentation, which may include correspondence with an insurance company or FEMA, police/fire incident reports, documented meetings with contractors, job estimates, or receipts for purchased supplies. Employees who need to request OMAL to address loss of, or substantial damage to their primary residence between Sept. 14 and Sept. 24 or for upcoming leave days to attend to repairs and related issues should request this leave here: OMAL Request Form (once you click this link you will be prompted to log in using your Pirate ID and password in order to access the form).

 

  1. Community Service Leave Eligible Organizations & Community Service Leave Additional Hours:
    1. A temporary expansion of eligible organizations has been approved that allows state employees to volunteer for organized efforts coordinated by a local government (county or municipality) entity to address Hurricane Florence recovery activities in addition to regular coverage for activities provided by established nonprofits. 
    2. Eligible employees will also be awarded an additional 16 hours (prorated for those eligible employees who are less than full-time) of paid Community Service Leave, exclusively for storm-related volunteer activities. This increases the maximum amount of paid CSL leave from 24 hours to 40 hours for the remainder of 2018. Employees should obtain prior approval from their supervisor and are responsible for providing documentation that additional hours used are storm-related.  These additional CSL hours will be awarded in Kronos by Oct. 5, 2018 with an expiration date of Dec. 31, 2018.

 

The ECU HR Benefits Office will be administering the Other Management Approved Leave to eligible employees. If it has been determined that an employee is eligible for OMAL, the ECU HR Benefits Office will communicate with the employee’s Kronos SuperAdmin or Departmental Leave Clerk to advise on the process of awarding this leave on the employee’s time record. 

Any Questions related to these leave provisions or Adverse Weather should be directed to Human Resources at humanresources@ecu.edu