Welcome to Financial Services at East Carolina University
Accounts Payable

Financial Services


Quick Rates

The following items include the most current rates and time limits used when processing various forms and documents through Accounts Payable.

    0.54 cents per mile (effective for travel that occurs on or after January 1, 2016) will be reimbursed when a state-owned vehicle is not available from Central Motor Pool, rental cars are available on State Term Contract 975B(Vehicle Rental Services).  If a state employee chooses to use their personal vehicle, actual mileage is reimbursable.  Mileage is measured from the closer of duty station or point of departure to destination (and return).  A state employee shall be reimbursed the business standard mileage rate set by the Internal Revenue Service (54 cents per mile) when using their personal vehicle for state business when the round trip does not exceed 75 miles.  However, if a state employee chooses to use a personal vehicle when the round trip exceeds 75, the employee will be reimbursed 34 cents per mile.

  • CURRENT REIMBURSEMENT RATES (effective July 1, 2015)
BREAKFAST $  8.30 $ 8.30
LUNCH* $10.90 $10.90
DINNER** $18.70 $21.30
HOTEL $67.30 $79.50
TOTAL $105.20 $120.00



*BREAKFAST-To receive the breakfast allowance you must depart your duty station prior to 6:00 am
  and your work day must be EXTENDED two (2) hours.

*LUNCH-To receive the lunch allowance you must:

  • 1. Depart prior to 12:00 pm
  • 2. Stay overnight
  • 3. Return after 2:00 PM

  The lunch allowance will not be paid on trips where you depart and return on the same day.

*DINNER-To receive the dinner allowance you must:

  • 1. Depart prior to 5:00 p.m.
  • 2. Stay overnight or your workday must exceed eight (8) hours.
  • 3. Return after 8:00 p.m.