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Quick Rates

The following items include the most current rates and time limits used when processing various forms and documents through Accounts Payable.

CURRENT MILEAGE RATES (effective January 1, 2017)

$0.535 per mile Personal Vehicle Use (up to 100 miles per day)
$0.17  per mile IRS medical or moving rate (over 100 miles per day)

Motor Pool Cars and Rental Cars are the preferred transportation options.

Effective December 1, 2016, The North Carolina Office of State Budget and Management (OBMS) revised the reimbursement policy for personal vehicle use. The new policy allows reimbursement for actual mileage at the current rate for the first 100 miles of travel each day with additional miles over 100 miles per day reimbursed at the current IRS medical or moving rate (regardless of whether or not the employee traveled 100 miles on every day). Motor Pool Cars and Rental Cars are the preferred transportation options.

OSBM has provided additional guidance that takes into consideration the average miles driven per day over multiple days of a trip. As an example:

If an employee traveled from Greenville to UNC Asheville (736 miles roundtrip) on Monday and returned on Thursday the average mileage driven per day would be 184 miles. (736 miles/4 days). The employee would be entitled to 100 miles per day at the current personal vehicle use rate and 84 miles at the current IRS medical or moving rate.

Any travel initiated prior to December 1, 2016 must be handled under the prior policy. Please contact the AP Travel Department via email at traveloffice@ecu.edu or by phone at 252-737-5442.

CURRENT REIMBURSEMENT RATES (effective July 1, 2017)

IN-STATE OUT-OF-STATE
BREAKFAST $ 8.40 $ 8.40
LUNCH* $11.00 $11.00
DINNER** $18.90 $21.60
HOTEL $71.20 $84.10
TOTAL $109.50 $125.10

CURRENT TIME LIMITS

*BREAKFAST-To receive the breakfast allowance you must depart your duty station prior to 6:00 am
and your work day must be EXTENDED two (2) hours.

* LUNCH-To receive the lunch allowance you must:

  • 1. Depart prior to 12:00 pm
  • 2. Stay overnight
  • 3. Return after 2:00 PM

The lunch allowance will not be paid on trips where you depart and return on the same day.

* DINNER-To receive the dinner allowance you must:

  • 1. Depart prior to 5:00 p.m.
  • 2. Stay overnight or your workday must exceed eight (8) hours.
  • 3. Return after 8:00 p.m.