Reimbursable Travel for Non-state Employees
A. Non-state Employees
Persons who are not East Carolina University (ECU) employees who are traveling on official ECU business whose expenses are paid or reimbursed by ECU are subject to these regulations, including statutory subsistence allowances, to the same extent as are other ECU employees. Travel expenses for members of a non-employee’s family are not eligible to be paid by the state appropriated funds. Travel expenses for a non-employee spouse can be paid if funding is available from institutional trust funds or foundation funds.No travel advances will be made to persons who are not ECU employees, regardless of funding source (see student exception).
B. Prospective Professional Employees
A department head or his or her designee is authorized to approve reimbursement of transportation expenses of prospective professional employees visiting ECU departments for employment interviews. These expenses are limited to transportation and subsistence for three days (5 days if one is a Saturday) at the in-state rate plus any required taxes. The department head or his or her designee may approve excess lodging expenses.
Students at state institutions who travel on official state business and whose expenses are paid or reimbursed by the State of North Carolina are subject to these regulations, including statutory subsistence allowances, to the same extent as are state employees. Travel by students for the purpose of participating in athletic contests and activities of student organizations must be paid from funds supporting the particular organization or activity, not state funds.
State policy does not permit the payment of salaries for attendants for handicapped employees. Payment of travel and subsistence expenses (motel and meals costs) for attendants may be reimbursed if advance approval is obtained from the department head.