Standing Order Purchases

Standing orders are issued by Materials Management for ongoing purchases with certain vendors. Standing orders may be specific for only certain items or departments or may be university wide. Departments must have a standing order charge card from Materials Management to make purchases and purchases must be in adherence with the terms of the standing order.

Packing Slips

Packing slips are to be sent to Accounts Payable anytime merchandise is shipped.

The department should send packing slips to Accounts Payable immediately upon receipt of merchandise. The packing slip should contain the signature of the receiving person and date received.
Call Accounts Payable with any problems concerning shipments or send note with packing slip if credit is needed.

University Wide Standing Orders

The following information is needed on university wide orders:

Standing order number
University charge card number
Card bearers name and person using card. If you allow someone else to use your card, it is important that we have the name of the person the card was issued to.
Account number

Charges over standing order limit and unauthorized purchases not allowed on standing orders will be returned to the department.

Contact Denise Garee at 328-6172 or e-mail gareec@mail.ecu.edu with any questions.