Financial Reporting and Final Reports 

Grants Administration is responsible for all financial reporting to sponsoring agencies. All reports are done on the proper forms and per the instructions of the specific agency. The project director is responsible for any narrative reports required by the sponsor. 
The University is required to submit a final report of expenditures generally 60 to 90 days subsequent to the termination of an award. There are a few agencies which require reports be done immediately following the grant end date. A termination notice is sent to the project director approximately 45 days prior to the termination date to allow the director enough time to clean up any loose ends and close out the grant. Purchase Orders issued prior to the grant expiration date will be honored if paid prior to the required submission of the final report. Requisitions will be returned if they reach the Grants Office on or after the expiration date. The Grants Office uses reports from the Financial Reporting System to determine the final expenditures on the project. If there are any expenditures which are not encumbered or recorded in the system the project director must notify the Grants Office to ensure inclusion in the final report or find an alternate source for payment or reimbursement.