Information Technology Governance

Completed Projects | Current Projects

Project Management

Not only does ITCS research and implement innovative technology tools for the ECU community, project requests are also submitted by individual campus departments. Short, easy-to-accomplish projects use available resources, but other projects are more involved, requiring cost analysis, committee approvals, pilot projects and more. Always with an emphasis on cost-effective project management, ITCS considers both long- and short-term benefits of requests and advises accordingly.

Two ways we're able to effectively oversee projects are the Enterprise Project Management (EPM) online system and appointment of one project manager for each request. This ensures administration support, alignment with ECU's strategic priorities plus adherence to UNC policies and regulations to achieve each project's objectives.

The Enterprise Project Management (EPM) online system tracks, manages and shares with the ECU community all current and completed IT projects. Through the EPM system, IT demonstrates timelines, costs, status, overall purpose and supporting documents for major projects by IT area. Not only does this tool improve our communication externally, it is key for the management of these projects internally as well. There are two ways to see a list of IT projects:

  1. Log in to OneStop >> Tools >> Employee >> Enterprise Project Management (PirateID required)
  2. Generate an EPM Lite report that shows the latest updates for major projects

Each major IT area has an appointed project manager who delegates tasks and advocates external projects. Most importantly, the project manager follows the project until completion.

The following tables outline completed and current IT projects along with future challenges and innovative activities. If your department requires an IT project consult, please complete the online IT Project Form.

For questions or to discuss any of these projects, please contact the ITCS Leadership team.


Completed Projects 2014

Project Description
Annual IT risk assessment
Identified, analyzed and reported on potential threats to university data, operations and compliance obligations
Blackboard upgrade
Both hardware and software were refreshed
Citrix Xendesktop pilot
Alternative to the VCL for delivery of Windows desktop environment
Classroom technology refresh
Life cycle refresh of targeted classrooms
Data Governance policy
Development of Data Governance and Ownership Policy, Regulation and Standard
Degree Explorer website
Allows students to make informed decisions on degree offerings at ECU
ECU.EDU Web enhancements
Provides increased security, improved editing functionality and accessibility for users and various devices.
Mediasite upgrade
infrastructure and access management upgrade
Medical (HER) Data Warehouse - Centricity Decommission
Legacy Centricity system decommissioned with ongoing data access for patient care record requests, recovery of delinquent accounts and any legal record retention requirements
Microsoft Lync upgrade
Upgrade to Lync Server 2013
Residence hall wireless
All residence halls now feature the campus living wireless network
SQL Server Standardization
Long-term integration and alignment of SQL server DB instances with data compression solution
Student Data Mart
Data warehouse includes student, course, enrollment, degree and instructor data
Teacher Education Accreditation Dashboard
Revisions to existing metrics with addition of student profile section
Tech Excel upgrade
Online IT service request system upgrade

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Current IT Projects
Fall 2014

Looking to the future and focusing on innovative technology and efficient use of resources, ITCS continues to be a driving force in meeting the goals of ECU's strategic direction. We look forward to each new academic year during which we continue to build both campus and external partnerships to support the excellence of East Carolina University. Below are a few of the fall 2014 IT projects.

Project Description
Academic Works Implementation
This purchased system consolidates all the various department/college applications into one centralized system.
Advising Central - Phase 1
Overhaul of current Advising Calendar application to include appointment scheduling and change of major requests with migration to Pirate Port
Appworx Upgrade (UC4)

Asset Works Phase 1
Install and set up for Facilities Services' portion of Assetworks
Banner - Java 7 Upgrade
Java 7 upgrade
Dynamic FactBook
Develop a dynamic fact book for viewing ECU's enrollment, staffing and research statistics
IT Security Education and Awareness Program
Develop a user education and awareness program for IT security
IT Security Roles and Responsibilities
In coordination with Human Resources to develop comprehensive plan to include information security roles and responsibilities into employee job descriptions, performance expectations and training plans
Know Replacement application for the Teacher Education Management System (TEMS).
Kronos Phase I Implementation of Timekeeper into ITCS; continuing review, revision and reconfiguration to meet policy standards
Pirate Port
Replacement Web portal for OneStop
Recruiter Grad Implementation
Registration Analytics - Phase 1 Data warehouse and reporting system for the Registrar's Office and university colleges to monitor enrollment/registration statistics
Student Center Building Project - Audio/Visual Implementation
Consultation with Academic Technologies/Classroom Technologies team for a successful audio and visual implementation
Student Data Mart - Phase 2
Upgrade Student Data Mart ETL processes in ODS for compatibility with Student Data Mart Version 2

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