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  • Schedule a time to meet with our staff to discuss your publication needs. Be prepared to discuss the following:
  • Purpose of piece
  • Audience for piece
  • Delivery date
  • Budget
  • Quantity
  • Distribution
  • Text preparation
  • Photographs/artwork
  • Collateral pieces (envelopes, reply cards, etc.)
  • Prepare text using an appropriate word processing program, preferably Microsoft Word. Bring a hard copy of the text to our office when you meet with our staff, and e-mail your file to us as an attachment.
  • Assist in photo shoot, if necessary.
  • Approve mockup.
  • Academic approval for student recruitment pieces required.
  • For printing at University Printing and Graphics, bring a University Printing requisition completed with signatures, budget code, quantity, and delivery location to our office in Building 198.
  • For off-campus printing below $5,000, submit a completed purchase requisition along with copies of the printing estimates supplied by our office to the Department of Materials Management. For off-campus printing above $5,000, we will send you the printing specifications as an e-mail attachment along with a completed purchase requisition to the Department of Materials Management.
  • Call us at 252-328-6037 when you receive the purchase order number. We will confirm your printing quantity at that time.
  • Review subsequent mockups if necessary.
  • Approve final mockup.
  • Approve blueline from printer.
  • Check quantity and quality of delivered product and inform our office immediately of any problems.