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After the initial meeting, it will be your job to prepare the text. The publications handled through our office are produced electronically using graphic design software on Macintosh computers. We can accommodate text created in most word processing formats, although Microsoft Word files are preferred. If there is any doubt about the type of electronic file you will provide, please contact our office.

When preparing your electronic files, please keep the following in mind.

  • Do not format your text other than to break it into paragraphs. There is no need to boldface, italicize, or underline text.
  • Resist the urge to place your text into columns or to use symbols and characters unique to your word processing software. We'll only have to undo all your hard work.
  • If your text consists of more than one article, save each article as a separate file on your disk. List the name of each file of your publication and the software program used. Submit a hard copy of your text along with your disk. Any special formatting needs may be indicated on the printout.

After you give us your file, either via e-mail or on disk, a member of our editorial staff will edit the text. Our editors read copy for consistency, accuracy, and completeness, and will check for verb agreement, punctuation, and spelling. Our editorial format follows The Chicago Manual of Style. However, some matters of style are unique to ECU and are discussed in the latest edition of the university Publications Manual published by our office. If the editor believes that the original text needs heavy revision, he or she will contact you directly. You may also be asked to verify factual information, titles, and the spelling of proper names. Note: All publications for use in the recruitment of students must contain an affirmative action statement. Most printed material financed by state funds must also include a cost statement as prescribed by G.S. 143.170.1. Our staff will assess the purpose of your publication and will append your text as necessary.

Academic Review
All student recruitment publications are subject to review by academic affairs and/or the Graduate School. Our office will submit a mockup of your publication to the appropriate individuals for review. More detailed information about the publications review process can be found in the Publications Manual.