Table of Contents
1.0 Introduction
1.1
University Safety and
Environment Policy......................................................... 1
1.2
Scope of Art
Safety Plan.................................................................................... 2
1.3
Application......................................................................................................... 2
2.0 Responsibilities
2.1
ECU Chancellor,
Vice Chancellor, Deans and Department Heads.................... 2
2.2
Art Safety
Committee......................................................................................... 2
2.3
Environmental Health and
Safety...................................................................... 3
2.4
Area
Coordinators/Supervisors.......................................................................... 3
2.5
Area
Personnel/Students................................................................................... 4
3.0 Training
3.1Art Safety Training............................................................................................. 5
3.1.1
Access.................................................................................................... 5
3.1.2
Content.................................................................................................. 5
3.1.3
Information............................................................................................ 5
3.2Area Specific Training........................................................................................ 5
4.0 Standard Operating Procedures
4.1Personal Protection............................................................................................ 6
4.1.1
Eye
Protection....................................................................................... 6
4.1.2
Protective
Clothing................................................................................ 6
4.1.3
Respiratory
Protection............................................................................ 6
4.1.4
Gloves.................................................................................................... 7
4.1.5
Personal
Hygiene.................................................................................... 7
4.2Work
Practices................................................................................................... 7
4.2.1
Chemical
Inventories/MSDSs................................................................ 7
4.2.2
Transport
of Chemicals.......................................................................... 7
4.2.3
Chemical
Labeling.................................................................................. 8
4.2.4
Chemical
Storage.................................................................................... 8
4.2.5
Housekeeping......................................................................................... 8
4.2.6
Compressed
Gas Cylinders..................................................................... 8
4.2.7
Equipment
Operation............................................................................ 9
4.3
Personal Safety................................................................................................... 9
4.3.1
Work
Area Access.................................................................................. 9
4.3.2
Horseplay............................................................................................... 9
4.3.3
Working
alone........................................................................................ 9
4.3.4
Unattended
operations........................................................................... 9
4.3.5
Eyewash
Stations................................................................................... 9
4.3.6
Safety
Showers..................................................................................... 10
4.3.7
Fire
extinguishers................................................................................. 10
4.4
Work Area Engineering
Controls..................................................................... 10
4.4.1
Ventilation........................................................................................... 10
4.4.2
Chemical
Fume Hoods......................................................................... 10
5.0 Chemical Management
5.1
Chemical Waste for
Disposal..................................................................... 11
5.1.1
Containers................................................................................ 11
5.1.2
Collection................................................................................. 11
5.1.3
Container
Labels...................................................................... 11
5.1.4
Pick-up
Process........................................................................ 12
5.2
Surplus....................................................................................................... 12
5.3
Glass and Sharps........................................................................................ 13
5.3.1
Sharps....................................................................................... 13
5.3.2
Broken
Glass............................................................................ 13
5.4
Spills........................................................................................................... 13
6.0 Emergency
Preparedness
6.1
Emergency Plans........................................................................................ 14
7.0 Medical
Consultation
7.1
Availability................................................................................................. 14
7.2
Options...................................................................................................... 14
7.3
Information................................................................................................ 15
7.4
Follow-up................................................................................................... 15
Self-Inspection Checklist Appendix A
1.0 INTRODUCTION
1.1
University Safety and Environment Policy
It is the
goal of the University and its employees to ensure that our educational
programs and all other activities protect and promote the health and safety of
our students, our employees, our patients, visitors to the campus, and the
environment. To achieve this goal, the
University is committed to complying with all applicable safety and
environmental regulations, accreditation requirements and consensus
standards. ECU will strive to protect
and enhance the environment through pursuing environmental sustainability
initiatives. At ECU, no task or course of academic study is so important and no
request so urgent that we cannot take adequate time and the necessary measures
to perform that function safely and in an environmentally responsible manner.
The ultimate
responsibility for safety and environmental compliance at the University rests
with the Chancellor and the Executive Vice Chancellor. They are committed to
ensuring that safety and environmental sustainability are given the proper
level of importance and appropriate support. The management component of the
safety and environmental programs has been delegated to the Directors of
Prospective Health and Environmental Health & Safety through the Vice
Chancellor for Health Sciences and the Executive Vice Chancellor, respectively.
The Offices of Prospective Health and Environmental Health and Safety operate in
a collaborative effort with a number of university committees and the campus community to provide policies, educational opportunities, program
management and consultative services that support the mission of the
University through the goal of a safe, healthful and sustainable campus
environment.
The overall
success of the safety and environmental programs depends upon the conscientious
and collaborative efforts of faculty, management, supervisors, individual
employees and students. Faculty, management and supervisors are expected to
demonstrate leadership through displaying proper attitudes and providing the
necessary resources and supervision to conduct activities safely and help
ensure environmental compliance. Observing safety and environmental policies in
the performance of their work and study is the first priority of every member
of the campus community. To emphasize the importance of this program, safety
and environmental compliance must be included in every employee work plan,
faculty evaluation and academic program. Failure to follow or enforce safety
and environmental policies will be handled in accordance with the applicable
ECU Disciplinary Policy.
It is
imperative that all employees actively promote and support this policy by
observing applicable rules and continuously improving their safety and
environmental skills through taking advantage of available training and
resources. Employees are encouraged to report all unsafe conditions to their
supervisors or the Offices of Prospective Health or Environmental Health &
Safety.
1.2
Scope of Art Safety Plan
East Carolina University is dedicated to protecting the health and safety of faculty, staff and
students through compliance with applicable State and Federal regulations. The Occupational Safety and Health
Administration (OSHA) promulgated 29 CFR 1910.1200, Hazard Communication, to
ensure employers and employees know about work hazards and how to protect
themselves.
Although
traditionally viewed as a non-hazardous occupation, the artist will encounter
many of the same hazardous materials and operations that are found in
industrial applications including solvents, dusts, fumes, mists, dyes, and a
variety of physical hazards including machinery with moving parts, noise, sharp
objects and extreme heat.
The key to safety in the art
studio is to know the hazards that may be encountered and how to protect
oneself from harm. This information must
be obtained before starting any activity instead of waiting for an emergency to
occur. Employees and students must be
familiar with proper work practices and personal protective equipment and
follow applicable safety guidelines.
Finally, employees and students must be aware of what fellow workers are
doing to prevent becoming the victim of their mistakes.
1.3
Application
This
safety program applies to all areas within the ECU School
of Art facilities where there are hazardous operations or hazardous materials
in use. The East Carolina University
School of Art requires that each department develop and implement a safety
program to minimize exposure to potentially hazardous materials and
situations. All area supervisors are
responsible for informing employees and students about the specific hazards
they may encounter and measures required to protect them from exposure.
2.0RESPONSIBILITIES
2.1
ECU Chancellor, Vice Chancellor, Deans and Department
Heads
2.1.1 Establish safety and
environmental compliance as an institutional priority;
2.1.2 Provide adequate financial and
political support for safety and environmental compliance at ECU; and
2.1.3 Include safety, chemical
storage and disposal considerations in long-range facilities planning.
2.2
Art Safety Committee
2.2.1 Review the Art Safety Plan;
2.2.2 Support Environmental Health
and Safety in implementation of art safety policy; and
2.2.3 Promote the safe use of School of Art facilities at ECU.
2.3
Environmental Health and Safety (EH&S)
2.3.1 Appoint a Chemical Hygiene
Officer (CHO) who is qualified by training to provide technical guidance. (The
Senior Industrial Hygienist with EH&S will be the University CHO.);
2.3.2 Prepare, implement, and
maintain a written plan, setting forth general procedures, control measures,
and information intended to assist area coordinators in protecting employees
and students from harm arising from chemical exposure;
2.3.3 Provide employees with initial
art safety training upon request;
2.3.4 Assist personnel in locating
and obtaining MSDSs upon request;
2.3.5 Maintain a master chemical
inventory;
2.3.6 Maintain a master emergency
contact list;
2.3.7 Provide monitoring services for
anticipated or suspected employee exposures for use in determining proper
protective measures upon request;
2.3.8 Perform inspections of chemical
fume hoods and other local exhaust devices at least annually;
2.3.9 Coordinate required medical
surveillance, treatment and exposure related record keeping through the
Workers Compensation Office;
2.3.10 Perform annual studio inspections; and
2.3.11 Provide
grant review for hazardous chemical safety issues upon request.
2.4
Area Coordinator/Supervisor
2.4.1 Maintain an up-to-date copy of
the Art Safety Plan and ensure that area personnel comply with the Plan;
2.4.2 Create appropriate area
specific Standard Operating Procedures (SOP) to supplement the University Plan;
2.4.3 Train or arrange for training of
area employees and students initially and each time new procedures or hazards
are introduced;
2.4.4 Maintain records of training
and forward copies to EH&S;
2.4.5 Implement and enforce the use
of safety procedures including necessary personal protective equipment,
engineering controls or work practices;
2.4.6 Assure that the areas where
hazardous chemicals are used or stored are secured when not in use.
2.4.7 Assure that all chemical
containers used or stored in the lab are properly labeled;
2.4.8 Maintain current chemical
inventory and emergency contact list and forward updated information to
EH&S;
2.4.9 Assure that interim inspections
are conducted using the provided self-inspection worksheets.
2.4.10 Maintain employee exposure to hazardous chemicals
below legally defined limits set forth in OSHA 29 CFR 1910.1000. (See EH&S
web page at http://www.ecu.edu/cs-admin/oehs.index.cfm);
2.4.11 Arrange for EH&S to conduct appropriate air
monitoring and notify affected lab users of results;
2.4.12 Arrange for appropriate routine medical surveillance
as required by OSHA regulation for specific hazardous chemicals through
EH&S.
2.4.13 Provide necessary personal protective clothing and
equipment (at no charge to employees; student must use PPE but the University
is not required to provide) Note: Respirator use must comply with requirements
of the Respiratory Protection Standard.
Notify EH&S before issuing respiratory protection;
2.4.14
Assure that engineering controls are
functioning properly;
2.4.15
If carcinogens, reproductive toxins, or acutely toxic
chemicals are used in the work area, post one or more "designated use
areas" for controlled chemical use;
2.4.16 Ensure the availability of Material Safety Data Sheets and
relevant reference materials;
2.4.17 Dispose of chemical waste properly;
2.4.18 Initiate EH&S medical surveillance review and follow-up
of all exposure incidents;
2.4.19 Maintain records of employee/student exposure
determinations and work-related exposure incidents. Forward copies to EH&S;
2.4.20 Post near the telephone and maintain a current ECU lab
safety flip-chart with current emergency contact information displayed;
2.4.21 Post emergency contact information on the outside of the
studio door;
2.4.22 Include safety compliance in employee annual work plans for
performance review.
2.5
Area Personnel/Students
2.5.1 Read and follow the guidelines
in the art safety plan and area standard operating procedures;
2.5.2 Only use chemicals/supplies
from approved inventory list;
2.5.3 Do not remove or deface labels
on incoming chemical containers;
2.5.4 Immediately label all secondary
containers with the chemical constituents, hazard warning and date;
2.5.5 Report all exposure incidents
or hazardous conditions to your Area Supervisor;
2.5.6 Use provided materials to
become familiar with the hazards associated with the chemicals and procedures
used in your lab and use prescribed hazard controls (PPE, Engineering Controls,
Work Practice);
2.5.7 Request information or training
when unsure about how to handle a hazardous chemical or procedure;
2.5.8 Inform his/her supervisor of
any identified hazard or potential hazard; and
2.5.9 Perform only authorized work,
preparations and experiments in the studio.
3.0 TRAINING
3.1
Art Safety Training
3.1.1 Access
3.1.1.1
EH&S
staff provides initial Art Safety Training to area coordinators in general
sessions held at the beginning of each fall semester.
3.1.1.2
Art
Safety Training is available on the EH&S web site at http://www.ecu.edu/cs-admin/oehs.index.cfm
for
individuals unable to attend the class.
3.1.1.3
Additional
training sessions can be scheduled for groups upon request. To request training send an email to safety@mail.ecu.edu.
3.1.2 Content
3.1.2.1
Methods
and observations that may be used to detect the presence or release of a
hazardous chemical.
3.1.2.2
Physical
and health hazards of chemicals
3.1.2.3
Measures
employees can take to protect themselves form these hazards
3.1.2.4
The
content of this plan, its location and availability
3.1.2.5
Signs
and symptoms associated with exposure to hazardous chemicals
3.1.3 Information
3.1.3.1
The
entire text of the Occupational Exposure to Hazardous Chemicals in Laboratories
standard (29 CFR 1910.1450) is available on the EH&S web page at http://www.ecu.edu/cs-admin/oehs.index.cfm
3.1.3.2
Material
Safety Data Sheets (MSDS) detailing chemical or mixture specific physical and
hazard assessment information are available on the MSDS web page at http://www.ecu.edu/cs-admin/oehs.index.cfm
3.1.3.3
References
materials including access to MSDS, chemical profiles and hazard information is
located on the EH&S Lab Safety web page at http://www.ecu.edu/cs-admin/oehs.index.cfm
3.1.3.4
How
to Read a MSDS is a short, section by section explanation of the MSDS
components available at http://www.ecu.edu/cs-admin/oehs.index.cfm
3.2
Area Specific Training.
Each area supervisor will provide area specific training as part of the
course instruction. Consideration for
safety compliance will be included in evaluation of student work. Training will include:
3.2.1 Location of emergency equipment
such as eyewash stations, fire extinguishers, fire pull stations, safety
showers, etc.
3.2.2 How to locate and use personal
protective equipment in the lab
3.2.3 Exits and evacuation routes
3.2.4 Chemical storage and waste
disposal procedures
3.2.5 Location of designated areas
for use of carcinogens, reproductive toxins or acutely toxic substances
3.2.6 Location and access
instructions for a copy of the chemical inventory, art safety plan, material
safety data sheets and area specific standard operating procedures or
methodologies.
3.2.7 A record of area specific
training, including the trainees signature shall be maintained in each
area. A copy of all training records
shall be forwarded to EH&S.
4.0 STANDARD OPERATING PROCEDURES
The following standard operating procedures are general safety standards
applicable to all School
of Art areas. Individual areas should supplement these with
area specific information where necessary.
4.1 Personal
Protection
The employees department, without cost to the employee, must supply
personal protective equipment.
Protective equipment remains the property of the University. The area supervisor will identify additional
protective devices required in individual labs.
Students are required to use personal protective equipment but the
University is not required to provide.
It can be a course requirement that students purchase approved PPE.
4.1.1 Eye Protection
4.1.1.1
All
people in shop areas, including visitors, must wear appropriate ANSI approved
eye protection at all times. Standard
prescription eyeglasses are not sufficient;
4.1.1.2
Contact
lenses should not be worn in the lab. Where
medically required, lenses must be worn with fitted, anti-fog splash goggle;
4.1.1.3
Face
shields and/or standing guards must be available where face or neck protection
is required. Safety glasses or safety
goggles must also be worn when face shields are required.
4.1.2 Protective Clothing
4.1.2.1
Area
workers/students must wear closed toed shoes made of a non-woven material with
non-slip soles;
4.1.2.2
Area
workers/students should wear clothing that covers exposed arms and legs;
4.1.2.3
Launder
clothing worn in the work area separately from personal laundry;
4.1.2.4
Nonflammable,
nonporous aprons must be available where corrosive liquid chemicals are used.
4.1.3 Respiratory Protection
4.1.3.1
Respirators
should not be used where mechanical means can be used to control exposure;
4.1.3.2
No
respirator may be stored or used in a laboratory until the intended lab user
has completed the requirements of the ECU respiratory protection program
including medical clearance, fit testing and training.
4.1.4 Gloves
4.1.4.1
Use
a glove that is compatible with the chemical(s) in use. (See ECU Lab Safety web
page for more information).
4.1.4.2
Remove
gloves before leaving the work area or handling uncontaminated items (e.g. a
doorknob or telephone receiver).
4.1.4.3
Wash hands
immediately after removing gloves.
4.1.4.4
Clean
or discard gloves immediately after use (consistent with use and
contamination).
4.1.4.5
Inspect
gloves to assure the absence of wear, cracks or discoloration before use.
4.1.4.6
Limit
the use of latex examination gloves in chemical use areas. (See the EH&S Lab Safety web page for
more information.)
4.1.5 Personal Hygiene
4.1.5.1
Do
not prepare, store or consume food or beverages in the work area. Coffee pots, lunch storage, etc. must be
maintained in a location separated by a wall from the work area.
4.1.5.2
Do
not smoke, use or store tobacco products in the work area.
4.1.5.3
Do
not apply cosmetics in the work area.
4.1.5.4
Do
not use deionized water or laboratory ice for
personal consumption.
4.1.5.5
Wash
hands and arms thoroughly before leaving the work area, even if gloves have
been worn.
4.1.5.6
Do
not smell or taste chemicals.
4.1.5.7
Long
hair and loose clothing must be constrained.
4.2
Work Practices
4.2.1 Chemical Inventories/MSDSs
4.2.1.1
Maintain
inventory and MSDS for each hazardous chemical.
Update and submit inventory to EH&S annually.
4.2.1.2
Inventory
and MSDSs must be accessible to all affected
personnel whenever they are in the work area.
4.2.1.3
Students
may only use/supply products on approved inventory list.
4.2.1.4
Minimize
inventories to include only necessary quantities.
4.2.1.5
Substitute
chemicals with less hazardous products when possible.
4.2.2 Transporting Chemicals
4.2.2.1
Cap
all containers before transporting.
4.2.2.2
Transport
chemicals within a tightly sealed chemically resistant container inside of a chemically
resistant secondary container or pan that can contain any spill or leak.
4.2.2.3
Use
freight elevators for chemical transport where available.
4.2.2.4
Ground
all metal containers when dispensing flammable liquids. Only small quantities of flammable liquids
should be transferred to glass containers.
4.2.3 Chemical Labeling
4.2.3.1
Labels
must be maintained on all incoming chemical containers.
4.2.3.2
Torn
or defaced labels must be replaced immediately.
Any style of label that maintains the identity of the hazardous
chemical, appropriate hazard warnings, expiration date (if applicable) and name
and address of the manufacturer or importer may be used.
4.2.3.3
Secondary
containers must be immediately labeled with the name of the product, hazard
warning, date and name of the responsible party.
4.2.4 Chemical Storage
4.2.4.1
Minimize
the quantity of chemicals stored in the work area.
4.2.4.2
Only
approved containers may be used for chemical storage.
4.2.4.3
Discard
or recycle chemicals that have not been used in the past three years.
4.2.4.4
Store
chemicals in compatibility groups (see ECU Lab Safety web page for additional
information).
4.2.4.5
A
maximum of a total of 10 gallons of flammable liquids may be stored in a lab
outside of a flammable storage cabinet.
4.2.4.6
Store
all chemicals as low as possible.
4.2.4.7
Chemicals
should be stored in closed cabinets. If
open shelving must be used they must be secured to the wall. Each shelf must have a minimum ¾ inch lip.
4.2.4.8
Store
corrosives and liquids below eye level (4 to 4.5 feet).
4.2.4.9
Provide
a barrier between compatibility groups in storage. (E.g., use shallow tubs
capable of containing a container spill).
4.2.5 Housekeeping
4.2.5.1
Keep
work areas clean and free from contamination.
Each work area should be cleaned at the end of each workday or period by
students, faculty or staff responsible for the area. Housekeeping Services will only clean
corridors and other common areas.
4.2.5.2
Maintain
minimal equipment on working surfaces.
4.2.5.3
Maintain
clear exits and aisles.
4.2.5.4
Label
all doors that are blocked on the interior side of the door and not intended
for use.
4.2.5.5
Keep
storage items out of hallways and stairwells.
Such items may be removed to campus surplus without notice.
4.2.6 Compressed Gas Cylinders
4.2.6.1
Must
be installed and leak tested by lab personnel who are trained to connect the
cylinder properly.
4.2.6.2
Must
be secured in an upright position at all times.
4.2.6.3
Must
be capped when not in use.
4.2.6.4
Must
be fully labeled including cylinder content.
4.2.6.5
Must
be used with a compatible regulator and other auxiliary equipment. Assure all threads match those on the cylinder
valve outlet.
4.2.7 Equipment Operation
4.2.7.1
Equipment
must be maintained in a state of good repair.
Maintenance must be performed in accordance with manufacturer
recommendations.
4.2.7.2
When
equipment malfunctions or is damaged it must be tagged out and taken out of
service until it is repaired by a qualified technician.
4.2.7.3
All
personnel must be trained in the proper operation of all equipment including
control devices designed to operate in conjunction with the equipment (i.e.,
local exhaust ventilation).
4.2.7.4
Use
equipment only for intended purpose.
4.2.7.5
Required
machine guards must be in place prior to equipment operation and should not be
removed except to perform equipment maintenance/adjustments.
4.3
Personal Safety
4.3.1 &nb
