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Office of Environmental Health & Safety
Art Safety Plan


770x170_26
 

  Art Safety Plan

for

East Carolina University

Environmental Health and Safety Office

210 East Fourth Street, Greenville, North Carolina 27858-4353

February 2001


EMERGENCY TELEPHONE NUMBERS

ECU East Campus Emergency (Fire, Campus Police, Rescue, EMS)

911

ECU West Campus Emergency (Fire, City Police, Rescue, EMS)

7-911

East Campus Police

328-6150

West Campus Police

744-2247

 

Office of Environmental Health and Safety

(Fire Protection, Safety/Industrial Hygiene, Laboratory Safety, Environmental Management, Hazardous Waste, Workers Compensation)

328-6166

ECU Chemical Hygiene Officer

328-6166

Hazardous Waste Pick-up

328-6166

Radiation and Biological Safety

744-2236

East Campus Facilities Services

328-6776

West Campus Facilities Services

744-2251

Emergency Information Hotline (Adverse weather delays or cancellations)

328-0062

North Carolina Poison Center (information after 911 call)

1-800-848-6946

Duke Medical Center Poison Control Center (after 911 call)

1-800-672-1697

Laboratory Supervisor (Name)

Home:

(Office Location)

Office:

 

 

 

 

 

ACCESS EH&S INFORMATION RESOURCES

Location of the Office of Environmental Health and Safety

210 East Fourth StreetGreenville, NC, 27858-4353

Environmental Health and Safety Web Page Internet Address

http://www.ecu.edu/oehs

Email (Individual directory available on EH&S Web Page)

Safety@mail.ecu.edu

EH&S Phone Line (Individual directory available on Web Page)

328-6166

EH&S Fax Line

328-4377

ECU Library Catalogues

http://www.lib.ecu.edu/

Revision Date

February 2001

 



Table of Contents

 

1.0 Introduction

1.1  University Safety and Environment Policy......................................................... 1

1.2  Scope of Art Safety Plan.................................................................................... 2

1.3  Application......................................................................................................... 2

 

2.0 Responsibilities

2.1  ECU Chancellor, Vice Chancellor, Deans and Department Heads.................... 2

2.2  Art Safety Committee......................................................................................... 2

2.3  Environmental Health and Safety...................................................................... 3

2.4  Area Coordinators/Supervisors.......................................................................... 3

2.5  Area Personnel/Students................................................................................... 4

 

      3.0 Training

      3.1Art Safety Training............................................................................................. 5

3.1.1        Access.................................................................................................... 5

3.1.2        Content.................................................................................................. 5

3.1.3        Information............................................................................................ 5

      3.2Area Specific Training........................................................................................ 5

     

      4.0 Standard Operating Procedures

      4.1Personal Protection............................................................................................ 6

4.1.1        Eye Protection....................................................................................... 6

4.1.2        Protective Clothing................................................................................ 6

4.1.3        Respiratory Protection............................................................................ 6

4.1.4        Gloves.................................................................................................... 7

4.1.5        Personal Hygiene.................................................................................... 7

      4.2Work Practices................................................................................................... 7

4.2.1        Chemical Inventories/MSDSs................................................................ 7

4.2.2        Transport of Chemicals.......................................................................... 7

4.2.3        Chemical Labeling.................................................................................. 8

4.2.4        Chemical Storage.................................................................................... 8

4.2.5        Housekeeping......................................................................................... 8

4.2.6        Compressed Gas Cylinders..................................................................... 8

4.2.7        Equipment Operation............................................................................ 9

4.3  Personal Safety................................................................................................... 9

4.3.1        Work Area Access.................................................................................. 9

4.3.2        Horseplay............................................................................................... 9

4.3.3        Working alone........................................................................................ 9

4.3.4        Unattended operations........................................................................... 9

4.3.5        Eyewash Stations................................................................................... 9

4.3.6        Safety Showers..................................................................................... 10

4.3.7        Fire extinguishers................................................................................. 10

4.4  Work Area Engineering Controls..................................................................... 10

4.4.1        Ventilation........................................................................................... 10

4.4.2        Chemical Fume Hoods......................................................................... 10

 

      5.0 Chemical Management

 

5.1  Chemical Waste for Disposal..................................................................... 11

5.1.1        Containers................................................................................ 11

5.1.2        Collection................................................................................. 11

5.1.3        Container Labels...................................................................... 11

5.1.4        Pick-up Process........................................................................ 12

5.2  Surplus....................................................................................................... 12

5.3  Glass and Sharps........................................................................................ 13

5.3.1        Sharps....................................................................................... 13

5.3.2        Broken Glass............................................................................ 13

5.4  Spills........................................................................................................... 13

 

 

6.0 Emergency Preparedness

 

6.1  Emergency Plans........................................................................................ 14

 

7.0 Medical Consultation

 

7.1  Availability................................................................................................. 14

7.2  Options...................................................................................................... 14

7.3  Information................................................................................................ 15

7.4  Follow-up................................................................................................... 15

 

Self-Inspection Checklist      Appendix A

1.0       INTRODUCTION

1.1                University Safety and Environment Policy

It is the goal of the University and its employees to ensure that our educational programs and all other activities protect and promote the health and safety of our students, our employees, our patients, visitors to the campus, and the environment.  To achieve this goal, the University is committed to complying with all applicable safety and environmental regulations, accreditation requirements and consensus standards.  ECU will strive to protect and enhance the environment through pursuing environmental sustainability initiatives. At ECU, no task or course of academic study is so important and no request so urgent that we cannot take adequate time and the necessary measures to perform that function safely and in an environmentally responsible manner.

 

The ultimate responsibility for safety and environmental compliance at the University rests with the Chancellor and the Executive Vice Chancellor. They are committed to ensuring that safety and environmental sustainability are given the proper level of importance and appropriate support. The management component of the safety and environmental programs has been delegated to the Directors of Prospective Health and Environmental Health & Safety through the Vice Chancellor for Health Sciences and the Executive Vice Chancellor, respectively. The Offices of Prospective Health and Environmental Health and Safety operate in a collaborative effort with a number of university committees and the campus community to provide policies, educational opportunities, program management and consultative services that support the mission of the University through the goal of a safe, healthful and sustainable campus environment. 

 

The overall success of the safety and environmental programs depends upon the conscientious and collaborative efforts of faculty, management, supervisors, individual employees and students. Faculty, management and supervisors are expected to demonstrate leadership through displaying proper attitudes and providing the necessary resources and supervision to conduct activities safely and help ensure environmental compliance. Observing safety and environmental policies in the performance of their work and study is the first priority of every member of the campus community. To emphasize the importance of this program, safety and environmental compliance must be included in every employee work plan, faculty evaluation and academic program. Failure to follow or enforce safety and environmental policies will be handled in accordance with the applicable ECU Disciplinary Policy.

 

It is imperative that all employees actively promote and support this policy by observing applicable rules and continuously improving their safety and environmental skills through taking advantage of available training and resources. Employees are encouraged to report all unsafe conditions to their supervisors or the Offices of Prospective Health or Environmental Health & Safety.

1.2               Scope of Art Safety Plan

East Carolina University is dedicated to protecting the health and safety of faculty, staff and students through compliance with applicable State and Federal regulations.  The Occupational Safety and Health Administration (OSHA) promulgated 29 CFR 1910.1200, Hazard Communication, to ensure employers and employees know about work hazards and how to protect themselves.

Although traditionally viewed as a non-hazardous occupation, the artist will encounter many of the same hazardous materials and operations that are found in industrial applications including solvents, dusts, fumes, mists, dyes, and a variety of physical hazards including machinery with moving parts, noise, sharp objects and extreme heat.

 

The key to safety in the art studio is to know the hazards that may be encountered and how to protect oneself from harm.  This information must be obtained before starting any activity instead of waiting for an emergency to occur.  Employees and students must be familiar with proper work practices and personal protective equipment and follow applicable safety guidelines.  Finally, employees and students must be aware of what fellow workers are doing to prevent becoming the victim of their mistakes.

1.3               Application

This safety program applies to all areas within the ECU School of Art facilities where there are hazardous operations or hazardous materials in use.  The East Carolina University School of Art requires that each department develop and implement a safety program to minimize exposure to potentially hazardous materials and situations.  All area supervisors are responsible for informing employees and students about the specific hazards they may encounter and measures required to protect them from exposure.

 

2.0RESPONSIBILITIES

2.1               ECU Chancellor, Vice Chancellor, Deans and Department Heads

2.1.1        Establish safety and environmental compliance as an institutional priority;

2.1.2        Provide adequate financial and political support for safety and environmental compliance at ECU; and

2.1.3        Include safety, chemical storage and disposal considerations in long-range facilities planning.

2.2              Art Safety Committee

2.2.1        Review the Art Safety Plan;

2.2.2        Support Environmental Health and Safety in implementation of art safety policy; and

2.2.3        Promote the safe use of School of Art facilities at ECU.

2.3              Environmental Health and Safety (EH&S)

2.3.1        Appoint a Chemical Hygiene Officer (CHO) who is qualified by training to provide technical guidance. (The Senior Industrial Hygienist with EH&S will be the University CHO.);

2.3.2        Prepare, implement, and maintain a written plan, setting forth general procedures, control measures, and information intended to assist area coordinators in protecting employees and students from harm arising from chemical exposure;

2.3.3        Provide employees with initial art safety training upon request;

2.3.4        Assist personnel in locating and obtaining MSDSs upon request;

2.3.5        Maintain a master chemical inventory;

2.3.6        Maintain a master emergency contact list;

2.3.7        Provide monitoring services for anticipated or suspected employee exposures for use in determining proper protective measures upon request;

2.3.8        Perform inspections of chemical fume hoods and other local exhaust devices at least annually;

2.3.9        Coordinate required medical surveillance, treatment and exposure related record keeping through the Workers Compensation Office;

2.3.10    Perform annual studio inspections; and

2.3.11    Provide grant review for hazardous chemical safety issues upon request.

2.4              Area Coordinator/Supervisor

2.4.1        Maintain an up-to-date copy of the Art Safety Plan and ensure that area personnel comply with the Plan;

2.4.2        Create appropriate area specific Standard Operating Procedures (SOP) to supplement the University Plan;

2.4.3        Train or arrange for training of area employees and students initially and each time new procedures or hazards are introduced;

2.4.4        Maintain records of training and forward copies to EH&S;

2.4.5        Implement and enforce the use of safety procedures including necessary personal protective equipment, engineering controls or work practices;

2.4.6        Assure that the areas where hazardous chemicals are used or stored are secured when not in use.

2.4.7        Assure that all chemical containers used or stored in the lab are properly labeled;

2.4.8        Maintain current chemical inventory and emergency contact list and forward updated information to EH&S;

2.4.9        Assure that interim inspections are conducted using the provided self-inspection worksheets.

2.4.10    Maintain employee exposure to hazardous chemicals below legally defined limits set forth in OSHA 29 CFR 1910.1000. (See EH&S web page at http://www.ecu.edu/cs-admin/oehs.index.cfm);

2.4.11    Arrange for EH&S to conduct appropriate air monitoring and notify affected lab users of results;

2.4.12    Arrange for appropriate routine medical surveillance as required by OSHA regulation for specific hazardous chemicals through EH&S.

2.4.13    Provide necessary personal protective clothing and equipment (at no charge to employees; student must use PPE but the University is not required to provide) Note: Respirator use must comply with requirements of the Respiratory Protection Standard.  Notify EH&S before issuing respiratory protection;

2.4.14    Assure that engineering controls are functioning properly;

2.4.15    If carcinogens, reproductive toxins, or acutely toxic chemicals are used in the work area, post one or more "designated use areas" for controlled chemical use;

2.4.16    Ensure the availability of Material Safety Data Sheets and relevant reference materials;

2.4.17    Dispose of chemical waste properly;

2.4.18    Initiate EH&S medical surveillance review and follow-up of all exposure incidents;

2.4.19    Maintain records of employee/student exposure determinations and work-related exposure incidents.  Forward copies to EH&S;

2.4.20    Post near the telephone and maintain a current ECU lab safety flip-chart with current emergency contact information displayed;

2.4.21    Post emergency contact information on the outside of the studio door;

2.4.22    Include safety compliance in employee annual work plans for performance review.

 

2.5              Area Personnel/Students

2.5.1        Read and follow the guidelines in the art safety plan and area standard operating procedures;

2.5.2        Only use chemicals/supplies from approved inventory list;

2.5.3        Do not remove or deface labels on incoming chemical containers;

2.5.4        Immediately label all secondary containers with the chemical constituents, hazard warning and date;

2.5.5        Report all exposure incidents or hazardous conditions to your Area Supervisor;

2.5.6        Use provided materials to become familiar with the hazards associated with the chemicals and procedures used in your lab and use prescribed hazard controls (PPE, Engineering Controls, Work Practice);

2.5.7        Request information or training when unsure about how to handle a hazardous chemical or procedure;

2.5.8        Inform his/her supervisor of any identified hazard or potential hazard; and

2.5.9        Perform only authorized work, preparations and experiments in the studio.

 

3.0  TRAINING

3.1               Art Safety Training

3.1.1        Access

3.1.1.1              EH&S staff provides initial Art Safety Training to area coordinators in general sessions held at the beginning of each fall semester.

3.1.1.2              Art Safety Training is available on the EH&S web site at http://www.ecu.edu/cs-admin/oehs.index.cfm for individuals unable to attend the class.

3.1.1.3              Additional training sessions can be scheduled for groups upon request.  To request training send an email to safety@mail.ecu.edu.

 

3.1.2        Content

3.1.2.1              Methods and observations that may be used to detect the presence or release of a hazardous chemical.

3.1.2.2              Physical and health hazards of chemicals

3.1.2.3              Measures employees can take to protect themselves form these hazards

3.1.2.4              The content of this plan, its location and availability

3.1.2.5              Signs and symptoms associated with exposure to hazardous chemicals

 

3.1.3        Information

3.1.3.1              The entire text of the Occupational Exposure to Hazardous Chemicals in Laboratories standard (29 CFR 1910.1450) is available on the EH&S web page at http://www.ecu.edu/cs-admin/oehs.index.cfm

3.1.3.2              Material Safety Data Sheets (MSDS) detailing chemical or mixture specific physical and hazard assessment information are available on the MSDS web page at http://www.ecu.edu/cs-admin/oehs.index.cfm 3.1.3.3              References materials including access to MSDS, chemical profiles and hazard information is located on the EH&S Lab Safety web page at http://www.ecu.edu/cs-admin/oehs.index.cfm

3.1.3.4              How to Read a MSDS  is a short, section by section explanation of the MSDS components available at http://www.ecu.edu/cs-admin/oehs.index.cfm

3.2              Area Specific Training.

Each area supervisor will provide area specific training as part of the course instruction.  Consideration for safety compliance will be included in evaluation of student work.  Training will include:

3.2.1        Location of emergency equipment such as eyewash stations, fire extinguishers, fire pull stations, safety showers, etc.

3.2.2        How to locate and use personal protective equipment in the lab

3.2.3        Exits and evacuation routes

3.2.4        Chemical storage and waste disposal procedures

3.2.5        Location of designated areas for use of carcinogens, reproductive toxins or acutely toxic substances

3.2.6        Location and access instructions for a copy of the chemical inventory, art safety plan, material safety data sheets and area specific standard operating procedures or methodologies.

3.2.7        A record of area specific training, including the trainees signature shall be maintained in each area.  A copy of all training records shall be forwarded to EH&S.

 

4.0  STANDARD OPERATING PROCEDURES

The following standard operating procedures are general safety standards applicable to all School of Art areas.  Individual areas should supplement these with area specific information where necessary.

 

4.1        Personal Protection

The employees department, without cost to the employee, must supply personal protective equipment.  Protective equipment remains the property of the University.  The area supervisor will identify additional protective devices required in individual labs.  Students are required to use personal protective equipment but the University is not required to provide.  It can be a course requirement that students purchase approved PPE.

4.1.1        Eye Protection

4.1.1.1              All people in shop areas, including visitors, must wear appropriate ANSI approved eye protection at all times.  Standard prescription eyeglasses are not sufficient;

4.1.1.2              Contact lenses should not be worn in the lab.  Where medically required, lenses must be worn with fitted, anti-fog splash goggle;

4.1.1.3              Face shields and/or standing guards must be available where face or neck protection is required.  Safety glasses or safety goggles must also be worn when face shields are required.

 

4.1.2        Protective Clothing

4.1.2.1              Area workers/students must wear closed toed shoes made of a non-woven material with non-slip soles;

4.1.2.2              Area workers/students should wear clothing that covers exposed arms and legs;

4.1.2.3              Launder clothing worn in the work area separately from personal laundry;

4.1.2.4              Nonflammable, nonporous aprons must be available where corrosive liquid chemicals are used.

 

4.1.3        Respiratory Protection

4.1.3.1              Respirators should not be used where mechanical means can be used to control exposure;

4.1.3.2              No respirator may be stored or used in a laboratory until the intended lab user has completed the requirements of the ECU respiratory protection program including medical clearance, fit testing and training.

 

 

4.1.4        Gloves

4.1.4.1              Use a glove that is compatible with the chemical(s) in use. (See ECU Lab Safety web page for more information).

4.1.4.2              Remove gloves before leaving the work area or handling uncontaminated items (e.g. a doorknob or telephone receiver).

4.1.4.3              Wash hands immediately after removing gloves.

4.1.4.4              Clean or discard gloves immediately after use (consistent with use and contamination).

4.1.4.5              Inspect gloves to assure the absence of wear, cracks or discoloration before use.

4.1.4.6              Limit the use of latex examination gloves in chemical use areas.  (See the EH&S Lab Safety web page for more information.)

 

4.1.5        Personal Hygiene

4.1.5.1              Do not prepare, store or consume food or beverages in the work area.  Coffee pots, lunch storage, etc. must be maintained in a location separated by a wall from the work area.

4.1.5.2              Do not smoke, use or store tobacco products in the work area.

4.1.5.3              Do not apply cosmetics in the work area.

4.1.5.4              Do not use deionized water or laboratory ice for personal consumption.

4.1.5.5              Wash hands and arms thoroughly before leaving the work area, even if gloves have been worn.

4.1.5.6              Do not smell or taste chemicals.

4.1.5.7              Long hair and loose clothing must be constrained.

 

4.2              Work Practices

4.2.1        Chemical Inventories/MSDSs

4.2.1.1              Maintain inventory and MSDS for each hazardous chemical.  Update and submit inventory to EH&S annually.

4.2.1.2              Inventory and MSDSs must be accessible to all affected personnel whenever they are in the work area.

4.2.1.3              Students may only use/supply products on approved inventory list.

4.2.1.4              Minimize inventories to include only necessary quantities.

4.2.1.5              Substitute chemicals with less hazardous products when possible.

 

4.2.2        Transporting Chemicals

4.2.2.1              Cap all containers before transporting.

4.2.2.2              Transport chemicals within a tightly sealed chemically resistant container inside of a chemically resistant secondary container or pan that can contain any spill or leak.

4.2.2.3              Use freight elevators for chemical transport where available.

4.2.2.4              Ground all metal containers when dispensing flammable liquids.  Only small quantities of flammable liquids should be transferred to glass containers.

 

4.2.3        Chemical Labeling

4.2.3.1              Labels must be maintained on all incoming chemical containers.

4.2.3.2              Torn or defaced labels must be replaced immediately.  Any style of label that maintains the identity of the hazardous chemical, appropriate hazard warnings, expiration date (if applicable) and name and address of the manufacturer or importer may be used.

4.2.3.3              Secondary containers must be immediately labeled with the name of the product, hazard warning, date and name of the responsible party.

 

4.2.4        Chemical Storage

4.2.4.1              Minimize the quantity of chemicals stored in the work area.

4.2.4.2              Only approved containers may be used for chemical storage.

4.2.4.3              Discard or recycle chemicals that have not been used in the past three years.

4.2.4.4              Store chemicals in compatibility groups (see ECU Lab Safety web page for additional information).

4.2.4.5              A maximum of a total of 10 gallons of flammable liquids may be stored in a lab outside of a flammable storage cabinet.

4.2.4.6              Store all chemicals as low as possible.

4.2.4.7              Chemicals should be stored in closed cabinets.  If open shelving must be used they must be secured to the wall.  Each shelf must have a minimum ¾ inch lip.

4.2.4.8              Store corrosives and liquids below eye level (4 to 4.5 feet).

4.2.4.9              Provide a barrier between compatibility groups in storage. (E.g., use shallow tubs capable of containing a container spill).

 

4.2.5        Housekeeping

4.2.5.1              Keep work areas clean and free from contamination.  Each work area should be cleaned at the end of each workday or period by students, faculty or staff responsible for the area.  Housekeeping Services will only clean corridors and other common areas.

4.2.5.2              Maintain minimal equipment on working surfaces.

4.2.5.3              Maintain clear exits and aisles.

4.2.5.4              Label all doors that are blocked on the interior side of the door and not intended for use.

4.2.5.5              Keep storage items out of hallways and stairwells.  Such items may be removed to campus surplus without notice.

 

4.2.6        Compressed Gas Cylinders

4.2.6.1              Must be installed and leak tested by lab personnel who are trained to connect the cylinder properly.

4.2.6.2              Must be secured in an upright position at all times.

4.2.6.3              Must be capped when not in use.

4.2.6.4              Must be fully labeled including cylinder content.

4.2.6.5              Must be used with a compatible regulator and other auxiliary equipment.  Assure all threads match those on the cylinder valve outlet.

 

4.2.7        Equipment Operation

4.2.7.1              Equipment must be maintained in a state of good repair.  Maintenance must be performed in accordance with manufacturer recommendations.

4.2.7.2              When equipment malfunctions or is damaged it must be tagged out and taken out of service until it is repaired by a qualified technician.

4.2.7.3              All personnel must be trained in the proper operation of all equipment including control devices designed to operate in conjunction with the equipment (i.e., local exhaust ventilation).

4.2.7.4              Use equipment only for intended purpose.

4.2.7.5              Required machine guards must be in place prior to equipment operation and should not be removed except to perform equipment maintenance/adjustments.

4.3              Personal Safety

4.3.1        Area Access

4.3.1.1              No children under 12 years of age should be present in any work area where hazardous chemicals are stored or used.

4.3.1.2              Area staff must accompany visitors to the work area at all times.

 

4.3.2        Horseplay will not be tolerated in the work area.

 

4.3.3        No one should work alone.  If circumstances require working alone, the Area Coordinator must be notified and arrangements made to assure the workers safety.

 

4.3.4        Operations should not be allowed to run unattended without:

4.3.4.1              Area Coordinators review and permission;

4.3.4.2              A fail-safe provision;

4.3.4.3              Emergency instructions and contact information for the individual most familiar with the operation posted outside of the door; and

4.3.4.4              Work area lights left on.

 

4.3.5        Eyewash Stations

4.3.5.1              Must meet the requirements of ANSI Z358.1-1990.  (Portable eyewash bottles or drench hoses will not meet this requirement.)

4.3.5.2              Must be used to supply 15 minutes worth of clear running water to the eye to fully clean the eye.

4.3.5.3              Use should be followed by appropriate medical treatment.

4.3.5.4              Must be operated weekly to assure proper function and minimize bacterial contamination.

4.3.5.5              Shall be tested at least annually by Facilities Services.

 

4.3.6        Safety Showers

4.3.6.1              Use should be followed by appropriate medical treatment.

4.3.6.2              Shall be tested at least annually by Facilities Service.

 

4.3.7        Fire extinguishers

4.3.7.1              All uses of fire extinguishers shall be reported to Facilities Services through the online work order system to assure extinguishers are full when needed.

4.3.7.2              Only individuals who have completed fire extinguisher training and are comfortable that they can safely discharge the unit should try to use extinguishers.

 

4.4              Area Controls

4.4.1        Ventilation

4.4.1.1              General room ventilation patterns may not be altered by blocking room air supply grills or return duct grills or removing drop ceiling tiles.

4.4.1.2              Local ventilation devices must only be used for the intended use.  Existing systems may not support new operations and must be approved in advance by the School of Art Administration, EH&S and Facilities Services.

4.4.1.3              Canopy style local exhaust ventilation may only be used when no other form of ventilation is practical or when no toxic substances will be released (e.g. heat control for large apparatus).

4.4.1.4              Local exhaust should be used to capture point source discharges of toxic chemicals from apparatus as appropriate.

4.4.1.5              Toxic chemicals should not be used outside of a chemical fume hood or other containment system in rooms where air is re-circulated, (e.g. clean rooms or cold rooms.).

 

4.4.2        Chemical Fume Hood

4.4.2.1              Use the chemical fume hood for all operations that might result in an odoriferous, volatile, toxic or harmful release.

4.4.2.2              Work at least 6 inches into the fume hood.

4.4.2.3              Elevate large apparatus 2 inches off of the hood deck with blocks at each end to allow airflow under the apparatus except where the elevation would make the equipment unstable.

4.4.2.4              Maintain the sash at the posted height while in use.

4.4.2.5              Do not use the fume hood for storage.  (Vented storage cabinets should be used for vented storage.)

4.4.2.6              A continuous monitoring device such as a thin strip of tissue paper or manometer should be installed on chemical fume hoods to allow the user to assure proper direction of flow before beginning a task.

4.4.2.7              Ductless or recirculating fume hoods are prohibited.

4.4.2.8              All fume hood installations and removals must be in accordance with State and federal regulation and be reviewed by EH&S.

 

5.0  CHEMICAL MANAGEMENT

Chemicals must be identified as waste for disposal or surplus for redistribution.

 

5.1               Chemical waste for disposal:

5.1.1        Containers

5.1.1.1              Collect materials in containers that are compatible with the collected material.

5.1.1.2              Collect material in containers free of incompatible residue.

5.1.1.3              Containers must have a closed, tight fitting cap.

5.1.1.4              Containers must be free from exterior damage or contamination.

5.1.2        Collection

5.1.2.1              Collect waste by compatibility groups.

5.1.2.2              Collect a minimum number of different chemicals in the same container.

5.1.2.3              Collect chemicals by disposal groups as listed below.

 

Acids

Heavy Metals

Ethers

Sulfides

Alcohols

Chlorinated Solvents

Antineoplastic Drugs

Acutely Toxic Wastes

Non-Chlorinated Solvents

Ethidium Bromide

Sulfides

Bases

Amines

 

 

5.1.2.4              Maintain 1 to 1 1/2 inches of air space in the top of any container.

5.1.2.5              Keep containers closed at all times except when materials are being added.

5.1.2.6              Transfer materials inside of a chemical fume hood.

5.1.3        Container Labels

5.1.3.1              Label each waste container with its content when the first product enters the container.  Update the label each time a different material is added.

5.1.3.2              Complete and attach an EH&S Hazardous Waste tag to each waste container.  The container will not be picked-up without a completed tag.   Tags are available through EH&S at 328-6166 or safety@mail.ecu.edu.

5.1.3.3              The generator must fill in all information on the label except the gray EH&S use box.

5.1.3.4              List all chemicals by name in the content section.  (Chemical formulas or abbreviations are not acceptable.)  Include the names of non-hazardous components  (i.e. water).

5.1.3.5              Identify the % of each component in each container in the % column.  Each tag must equal 100%.

5.1.3.6              Enter the total amount of product in the container on the line marked amount.

5.1.3.7              Sign the Generator Signature line on the bottom of the tag.

5.1.3.8              Attach the tag to the container with a rubber band, wire or string.

5.1.4        Pick-up process

5.1.4.1              Contact EH&S for pick up at 328-6166 or safety@ecu.eduto schedule a pick-up when the waste container is ¾  full.

5.1.4.2              Provide your building and room number, your name, phone number and Email address, and the amount of waste to be picked up with your request for pick-up.

5.1.4.3              Waste will be picked up on the regularly scheduled weekly pick up day unless special arrangements are necessary.

5.1.4.4              Dangerously reactive materials cannot be collected on the normal pick up route.  Contact EH&S to arrange for a special pick up.

5.1.4.5              Large-scale pick-ups (e.g., lab clean-outs) will be done by special arrangement.

5.1.4.6              Improperly packaged or labeled waste will not be accepted.

5.2              Surplus: any unwanted chemical which another researcher may be able to use.

5.2.1        Attempt to redistribute unused chemicals internally.

5.2.2        If unable to locate a user, send an email request to EH&S at safety@mail.ecu.edu requesting pickup of a surplus chemical for redistribution.

5.2.2.1              Include the name of the chemical, quantity, and location in lab and indicate if the bottle has been opened.

5.2.2.2              Mark the bottle with a note indicating that the container is intended for redistribution.

5.2.2.3              Improperly packaged or labeled surplus stock will not be accepted

5.2.2.4              The Radiation and Biological Safety Office will collect radioactive Waste.  Leave a voice mail at 744-3867.

5.2.2.5              The Radiation and Biological Safety Office will collect biological Waste.  Leave a voice mail at 744-3867.

5.2.2.6              Unknown or unidentified materials will not be accepted.

 

5.3              Glass and Sharps

5.3.1        Sharps

5.3.1.1              Needles, syringes, small bore pipettes, slides, lancets, scalpels and razor blades are to be placed in a red sharps container available through the Radiation and Biological Safety Office.

5.3.1.2              No part of a sharp may extend beyond the cap of the sharps container at any time.

5.3.1.3              Seal sharps container when they reach ¾ full and call Radiation and Biological Safety at 816-3867 for disposal.

5.3.2        Broken Glass

5.3.2.1              Place uncontaminated large bore pipettes, broken laboratory glass, and broken plastic into a small rigid cardboard box.

5.3.2.2              Label the box Broken Glass.

5.3.2.3              Seal the box when ¾ full and transport it to a dumpster.

 

5.4              Spills

5.4.1        Chemicals

5.4.1.1              Area workers may clean up spills when they have the necessary materials in the work area and have the ability to clean it up safely.  (See the EH&S web page for specific spill clean-up recommendations. http://www.ecu.edu/cs-admin/oehs.index.cfm )

5.4.1.2              All spills involving mercury must be reported to EH&S even if cleaned up by area personnel. (safey@mail.ecu.edu or 328-6166.)

5.4.1.3              Spills involving a large quantity of material, high level of toxicity, materials capable of causing damage to the lab structure, or a material the lab user is not comfortable with should be referred to EH&S.

5.4.1.4              Spills that the user cannot clean up that occur after normal business hours should be referred to 911 on east campus and 7-911 on west campus.

5.4.1.5              Radioactive materials - Contact the Radiation and Biological Safety Office at 744-3867 for instructions.

5.4.1.6              Biological or infectious materials - Contact the Radiation and Biological Safety Office at 816-3867 for instructions

 

6.0  EMERGENCY PREPAREDNESS

6.1               Each department must have an emergency evacuation plan that includes procedures to address fires and other emergency situations that may require building evacuation.

6.1.1        Plans must include at least the following:  location of primary and secondary means of egress; procedures for people with special responsibilities during an alarm; procedures for accounting for all personnel after evacuation; safe meeting location outside the building; procedures for evacuating disabled personnel; emergency phone numbers; and location of fire alarm pull stations and fire extinguishers.

6.1.2        Personnel should not attempt to fight a fire with a portable fire extinguisher unless they have received the appropriate training.  If they have not received this training, the departmental policy should be to evacuate the building and not to attempt to fight the fire.  Personal safety is the primary concern.

6.1.3        Emergency evacuation drills will be conducted periodically in buildings with fire alarm systems to familiarize building occupants with evacuation procedures.  Drills will be held at different times and under varying conditions to simulate the unusual conditions that occur in the case of fire.  All building occupants must participate in these drills.  Emphasis shall be placed on orderly evacuation under proper discipline rather than on speed.

 

 

7.0  MEDICAL CONSULTATIONS

7.1               Availability  -  All employees who work with hazardous chemicals will have an opportunity to receive medical consultation at no cost under the following circumstances:

7.1.1        When the employee develops symptoms associated with a hazardous chemical to which the employee may have been exposed in the lab.

7.1.2        When exposure monitoring reveals an exposure level above an action level or permissible exposure limit for an OSHA regulated substance for which there is a medical surveillance requirement.

7.1.3        When an event likely to produce a hazardous exposure occurs while the employee is in the lab. (E.g., a spill, leak or explosion.)

 

7.2              Options

7.2.1        Life or limb threatening injury or illness

7.2.1.1              Dial 911 (east campus) or 7-911 (west campus);

(Notify dispatchers of potential contamination to assure prompt and appropriate care)

7.2.1.2              Proceed to the Pitt County Memorial Hospital Emergency Room.

7.2.1.3              Notify your Lab Supervisor as soon as possible.

7.2.1.4              Notify EH&S at 328-6166 as soon as possible.

7.2.2        Non-life or limb threatening injury or illness

7.2.2.1              Notify your Area Supervisor.

7.2.2.2              Call the EH&S Workers Compensation Office, 328-6166, (210 East Fourth Street).

7.2.2.3              Workers Compensation Manager, based upon the recommendation of a licensed physician or physicians assistant, will make referral to the appropriate health care provider for necessary medical treatment.

7.3              Information

7.3.1        The following information should be provided to the attending physician by the lab user or lab supervisor:

7.3.1.1              Identity of the hazardous chemical to which the lab user may have been exposed. (Including the MSDS if available.  EH&S will assist in obtaining this if necessary);

7.3.1.2              Description of the conditions under which the exposure occurred; and

7.3.1.3              Description of the symptoms experienced by the employee.

7.3.2        The following information should be provided to EH&S:

7.3.2.1              The above listed information; and

7.3.2.2              A completed copy of the Workers Compensation Package Form (available through your departmental office or EH&S 328-6166)

 

7.4              Follow-up

7.4.1        All events that require medical treatment must be reported to EH&S Workers Compensation office as soon as possible.  No payment for medical treatment will be made until the Workers Compensation Manager has reviewed the case.  Contact EH&S at 328-6166 or safety@mail.ecu.edu.

 

Each incident will be investigated by EH&S in an attempt to identify potential causal factors and possible corrective actions.


Appendix A

 

SELF-INSPECTION CHECKLIST

As previously mentioned, all university buildings are inspected annually by the Office of Environmental Health and Safety to assist departments in compliance with OSHA Safety Standards, applicable fire and life safety codes, and North Carolina Department of Insurance requirements.  Self-inspections should be conducted at least every six months by area coordinators/supervisors using the following minimum guidelines:

 

q     Exits are lighted and clear of obstruction.

q     Every exit is clearly visible, or the route to reach every exit is conspicuously marked with exit signs so every occupant will readily know the direction of  escape from any point.

q     All means of egress are arranged and maintained to provide free and unobstructed egress from all parts of the building.  All stairwells and corridors are maintained free of all storage.

q     A minimum 3-foot clearance is maintained in front of all electrical equipment and emergency equipment including fire alarm pull stations, alarm panels and fire extinguishers.

q     All areas are clean and orderly and in a sanitary condition to reduce the risk of fire and to prevent slips, trips and falls.

q     Extension cords are not used in place of permanent wiring.  Only approved surge protection strips are used when permitted.

q     Gas cylinders are properly secured.

q     Fire and smoke doors are not propped open.  They may remain open or held open with magnetic hold back devices only.

q     Chemicals are in appropriate containers and storage cabinets and are stored according to compatibility.  All containers are labeled with the complete chemical or product name and the appropriate hazard warning.

q     Appropriate PPE (personal protective equipment) is provided and in use.

q     Emergency numbers and evacuation procedures are posted in conspicuous locations.

q     All personnel have received appropriate safety training and instruction including but not limited to hazard communication and emergency evacuation planning/responsibilities.

 

EMPLOYEE/STUDENT INTERVIEWS

All personnel should be able to answer the following questions:

 

q     What are the evacuation procedures for your department?

q     Where are the primary and secondary means of egress for your work area?

q     Where is the meeting location outside the building and how are personnel accounted for after evacuation?

q     What should be done if there is a chemical spill or fire?

q     What are MSDSs and where are they located?

q     What are the health hazards associated with the chemicals used in the work area?

q     What are the signs and symptoms associated with exposure to these chemicals?

q     What measures (work practices, emergency procedures, personal protective equipment, etc.) can be taken to protect yourself from hazards you encounter in your work area?