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When offering equipment for surplus or transfer that contains or is potentially contaminated with chemical, biological or radiological hazards, the equipment owner must first contact HE&S (chemical) or Prospective Health (biological or radiological) for authorization and guidance.
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Equipment owners must certify that the equipment does not contain or is not contaminated with hazardous materials.
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If the property contains or has contained any hazardous material then the property must be properly decontaminated in accordance with procedures approved by HE&S and/or Prospective Health. For biological and/or radiological hazards, contact Prospective Health at 744-2070. For chemical and all other hazards contact HE&S at 328-6166. If it is determined that the equipment is beyond decontamination then the equipment must be offered for proper disposal.
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The “Surplus Property Hazard Assessment” tag must be completed by the equipment owner and attached to the property in a conspicuous location and secure manner. Tags are available for print HERE. The tags should be printed on 3 1/3” X 4” self-adhesive shipping labels (Avery 5164/8164 or compatible) so they can be securely attached to equipment.
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HE&S and/or Prospective Health must inspect equipment requiring decontamination and authorize the move before the department submits a work order to Moving Services. HE&S and/or Prospective Health staff must check the appropriate authorization box on the “Surplus Property Hazard Assessment” tag and initial to confirm inspection/authorization.
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The equipment owner must schedule move of the equipment in accordance with Facilities Services Moving Services Policy and Procedure (SP 39-0001 ) and Materials Management standard practice that includes, but is not limited to, submitting a Work Order and completing an “Equipment/Furniture Removal Request”.
NOTE: A minimum of 10 working days advance notification is required for scheduling moves and longer during busy periods such as Registration, Commencement, Homecoming, etc. -
Moving personnel will not accept equipment for transport unless “Surplus Property Hazard Assessment” tag is attached and there is no visible contamination
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