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Contaminated Surplus Property

  1. When offering equipment for surplus or transfer that contains or is potentially contaminated with chemical, biological or radiological hazards, the equipment owner must first contact HE&S (chemical) or Prospective Health (biological or radiological) for authorization and guidance. 

  2. Equipment owners must certify that the equipment does not contain or is not contaminated with hazardous materials. 

  3. If the property contains or has contained any hazardous material then the property must be properly decontaminated in accordance with procedures approved by HE&S and/or Prospective Health.  For biological and/or radiological hazards, contact Prospective Health at 744-2070.  For chemical and all other hazards contact HE&S at 328-6166.  If it is determined that the equipment is beyond decontamination then the equipment must be offered for proper disposal. 

  4. The “Surplus Property Hazard Assessment” tag must be completed by the equipment owner and attached to the property in a conspicuous location and secure manner.  Tags are available for print HERE.  The tags should be printed on 3 1/3” X 4” self-adhesive shipping labels (Avery 5164/8164 or compatible) so they can be securely attached to equipment.

  5.  HE&S and/or Prospective Health must inspect equipment requiring decontamination and authorize the move before the department submits a work order to Moving Services.  HE&S and/or Prospective Health staff must check the appropriate authorization box on the “Surplus Property Hazard Assessment” tag and initial to confirm inspection/authorization. 

  6. The equipment owner must schedule move of the equipment in accordance with Facilities Services Moving Services Policy and Procedure (SP 39-0001 ) and Materials Management standard practice that includes, but is not limited to, submitting a Work Order  and completing an “Equipment/Furniture Removal Request”. NOTE:  A minimum of 10 working days advance notification is required for scheduling  moves and longer during busy  periods such as Registration, Commencement,  Homecoming, etc. 

  7. Moving personnel will not accept equipment for transport unless “Surplus Property Hazard Assessment” tag is attached and there is no visible contamination

Surplus Documents and Forms