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Use of a Central Motor Pool vehicle incurs a cost to the department based on the rates for state vehicles assigned through the NC Department of Administration. The Central Motor Pool charges $.05 per mile above the current rate assigned by the NC DOA.
Charges are incurred based on either a daily rate or a per-mile rate, whichever is greater. Daily rates are used when the average daily mileage is less than 60 miles per day.
Current Vehicle Rates - Effective January 1, 2012
|Vehicle Type||Per Day||Per Mile|
The Central Motor Pool bills departments for state vehicle usage on a monthly basis. Charges are posted in the month following the scheduled travel. A notification of departmental charges is sent to each department before any charges are posted in order to check for discrepancies and to keep for their records.
If a department fails utilize a state vehicle for which they are scheduled or if the department cancels a reservation after the cancellation cut-off time period, then a fee may be incurred. Cancellations need to be made at least 24 hours before the Travel Packet is available for pickup.
If a vehicle reservation is canceled within the time period between the set cancellation cut-off and the first day of the scheduled travel, then a $10.00 Late Cancellation Fee may be assigned and charged to the department during the normal billing process.
If a vehicle is canceled on the first day of the scheduled travel or the vehicle is not picked up or cancellation notice given, then a fee based on the daily rate for the assigned vehicle may be assigned and charged to the department during the normal billing process.