Use of a Central Motor Pool vehicle incurs a cost to the department based on the rates for state vehicles assigned through the NC Department of Administration. The Central Motor Pool charges $.05 per mile above the current rate assigned by the NC DOA.
Charges are incurred based on either a daily rate or a per-mile rate, whichever is greater. Daily rates are used when the average daily mileage is less than 60 miles per day.
Current Vehicle Rates - Effective January 1, 2012
| Vehicle Type | Per Day | Per Mile |
| Mid-Size Sedan | $21.00 | $0.35 |
| Full-Size Sedan | $24.60 | $0.41 |
| Mini-Van | $22.80 | $0.38 |
The Central Motor Pool bills departments for state vehicle usage on a monthly basis. Charges are posted in the month following the scheduled travel. A notification of departmental charges is sent to each department before any charges are posted in order to check for discrepancies and to keep for their records.
Cancellation Fees
If a department fails utilize a state vehicle for which they are scheduled or if the department cancels a reservation after the cancellation cut-off time period, then a fee may be incurred. Cancellations need to be made at least 24 hours before the Travel Packet is available for pickup.
If a vehicle reservation is canceled within the time period between the set cancellation cut-off and the first day of the scheduled travel, then a $10.00 Late Cancellation Fee may be assigned and charged to the department during the normal billing process.
If a vehicle is canceled on the first day of the scheduled travel or the vehicle is not picked up or cancellation notice given, then a fee based on the daily rate for the assigned vehicle may be assigned and charged to the department during the normal billing process.
