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Welcome to the East Carolina University Department of Materials Management.  We are located on the corner of First and Cotanche at 200 E First St, Bldg 141.  Materials Management has the exclusive responsibility for making all purchase contracts entered into for the university (rental or purchase of real property excepted). This authority covers all supplies, materials, printing, equipment and service.  The Department of Materials Management is comprised of the Purchasing Office, Central Stores & Receiving, Fixed Assets, Medical Storeroom, ProCard Office, and Surplus Property.  If you have any questions, we can be reached at the following number:

Telephone (252) 328-6434
FAX (252) 328-4172
Regular Work Schedule: 8:00 am to 5:00 pm, Monday through Friday

Our Mission:

To serve the needs of faculty and staff in support of the academic and  research mission of the university in a timely and efficient manner, while complying with applicable federal and state laws. We are committed to best-value purchasing while promoting fair and ethical dealings with the business community.

Meet the Staff / Contact Us

If you don't see what you are looking for, you can find all the necessary information, forms, and instructions you need in the Guide to Materials Management located below. 

Guide to Materials Management & Purchasing 
9/18/2013

 MMGuide

3rd Party Lodging Form
For Guidance regarding travel, please contact the Travel Office at 737.1084 or http://www.ecu.edu/financial_serv/indextraveloffice.cfm

Materials Management Index                       
  American Express Policies & Procedures - see above Guide to MM
  Car Rental Instructions - see above Guide to MM
  Computer and Software Purchases - see above Guide to MM
  Gift Cards, Incentives, and Prize Purchases - see above Guide to MM
  Guidelines on Use of Discretionary Funds
  Instructions for Buying Office Supplies - see above Guide to MM
  Purchasing Check List
  SSN/FEIN Disclosure Statement
  SSN/FEIN - Request for Banner ID Policy
  State Term Contract - see above Guide to MM
  Supplier Scam - see above Guide to MM
  Tax Exemption Certificate 
  Understanding ECU Bid Process - see above Guide to MM
  Wright Express Gas Card Program - see above Guide to MM
 
Forms - see above Guide to MM
  American Express Corporate Card Application
  Authorization for Gift Cards, Incentives, or Prizes
  Contractual Service Payment Request Form
  Instructions for Contractual Service Payment Request Form
  Instructions for Sole Source and/or Brand Specific 
  Return Authorization Form 
  Sole Source and/or Brand Specific Justification Form 
  Surrendering Gift Cards
 
Vendor Links
  Bids, Bid Tallies, and Bid Award Info
  Common Vendor Names
  East Carolina University Bid Opportunities
  HUB Home Page
  HUB Program
  NC Interactive Purchasing System 
  NC Vendor Link
  University Admin Appeal Procedures