University Administrative Appeal Procedures
The bid protest procedure is outlined below:
A. For purchases certified by the N. C. Division of Purchase and Contract, such complaints are appealed to the State Purchasing Officer under the provisions of the N. C. Administrative Code #T01:05B.1519.
B. For purchases delegated to the University's Department of Materials Management, there are three levels of administrative appeal as follows:
A party wanting to protest a contract award handled by East Carolina University must submit a written request for a protest meeting to the Director of Materials Management, which must be received in the Department of Materials Management within thirty (30) consecutive calendar days from the date of the protested contract award. This letter must contain specific, sound reasons and any supporting documentation for why the party is protesting the award or the protest will be promptly rejected. If the Director of Materials Management can render a decision based on the facts without a meeting, a written response with a decision will be rendered within ten (10) consecutive calendar days of the receipt of the protest letter. If not, the Director of Materials Management will schedule a meeting with the protesting party to hear their complaint. This meeting will be held within thirty (30) consecutive calendar days after receipt of the written protest. The Director of Materials Management will respond to the protesting party in writing with a decision within thirty (30) consecutive calendar days from the date of the protest meeting.
If the protesting party is not agreeable to the decision of the Director of Materials Management, they may appeal to the Associate Vice Chancellor for Administration and Finance, following the same procedure as described above. A final appeal may be made, by the protesting party, to the Vice Chancellor for Administration and Finance following the same procedures.
Note: Contract award notices are posted on the State’s Interactive Purchasing System (IPS). All protests will be handled pursuant to the North Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.