How To Order - Office Supplies

 

Office supplies are on state term contract.  East Carolina University Department of Materials Management currently provides three options for purchasing office supplies:

 

1)     PORT ~ Office Depot and Staples punch-out catalogs are available in PORT.  Orders are entered online in PORT and are transmitted directly to the vendor upon completion of required approvals (approval workflow is determined by each Division).  These requisitions do not come to Materials Management.  Purchase orders are indicated by a number that starts with “ST” (i.e. ST010970) and internal journal entries are processed to charge these expenses to the end-users FOAPAL code.

 

Orders are bulked shipped to ECU Central Stores and Receiving, unpacked, and delivered to your desktop by Central Stores’ personnel.  Approved orders submitted in PORT by 3:00 p.m. are delivered within 24 hours.

 

 

      2) Central Stores’ Catalog Orders ~  PORT users can access the Central Stores’ catalogs online to place orders for stocked items.  The vendor/supplier name is “Supplies Inventory” and is indicated by an ECU symbol. 

Paper is a common office supply item available through Central Stores.  The PORT process replaced the old “campus requisition” that some users may have been familiar with.  All catalogs are online in PORT.

 

 

3)  ProCard~ All ProCard users may register and process office supply orders directly on the web at www.StaplesLink.com .  These orders are also transmitted electronically with a 24-hour delivery for orders placed before 5:00 p.m. and are paid via the user’s ProCard.  A priced packing list is sent with each order and is processed on the ProCard like any other statement.  The user has all the benefits of reallocating these charges online in WORKS to different FOAPs as needed.  To use this site you must register for a User ID and Password. 

 

These steps should be taken to register as a new user:

1)      Go to http://www.stapleslinkcontract.com/ecu/  

2)      From the Welcome page click on “Register”

3)      Complete the fields marked with a red asterisk ( * )

a.       For “FRS Numbers” enter 123456 in the first block only

b.      Your supervisor’s name and email is required.  He or she will receive an email asking approval to set up your ID (this is a one-time process).

4)      Click “Register” when you have entered your information

5)      You will receive an email from Staples with the Company ID, and your User ID and Password

6)      When you “submit” your first order you will be asked to indicate a Payment Option.  You should select credit card, VISA, enter your ProCard number and expiration date, and you can save this data to your profile for the next time you place an order.

 

If you have already registered with StaplesLink, you may go directly to the site at www.StaplesLink.com and enter the following info:

1)      Company ID:  1010343ATL

2)      User ID:   (as assigned to you)

3)      Password:  (as assigned to you)

4)      If you can’t remember your User ID and Password, click “Forgot your ID and/or Password”, enter your email address and click “submit”.  You will receive an email from Staples with this information. 

5)      The next time you visit www.StaplesLink.com , the company ID should populate automatically for you.