Central Stores & Receiving

Contractual Services

Fixed Assets

Materials Management

Medical Storeroom

PORT

ProCard

Surplus Property

Central Stores Services

Shipping and Receiving

Follow these links to the Business Manual for information on:

Receiving Purchased Items
Using the Central Receiving Services

East Campus employees who need to ship a package via common carrier should take the following steps before turning the parcel over to the shipping personnel in Central Stores and Receiving.

1. Prepare and seal the contents in appropriate packaging. If an overnight letter or package envelope is needed it will be provided in the shipping office. Very Important: If the contents of the shipment can be considered "hazardous" please take time to read the Hazardous Material Shipping Guidelines.
    
2. Provide two shipping labels. One label should be affixed to the package and the other should be paper clipped to the campus requisition. Please note: Carriers will not deliver to post office boxes. They must have the recipient’s name, company name, street name or number, building name or number, city, state, country, and correct zip code. Also, it would be helpful to provide the recipient’s telephone number if possible.
    
3. Complete the appropriate carrier’s freight bill in full (unless it is a domestic Federal Express shipment.) Note: Fed-EX and UPS has given the University very competitive rates on air shipments and the convenience of a computer system that prints airbills, tracks packages, and provides invoices daily.
    
4. Fill out a campus requisition to pay the shipping charges that are incurred. The campus requisition must include the following information: Name of dept., date of shipment, dept. phone number, address of departmental secretary, a correct departmental charge account number, and the appropriate approval signature. The description must contain the carrier(i.e. Fed-EX, UPS) & level of service (i.e. overnight, second day air, ground) you wish to use, the street address of the recipient (carriers will not deliver to post boxes), a declared value of the contents if you wish to insure the shipment, and who will be paying the charges(i.e. bill recipient, bill sender).
    
5. Please call Central Receiving (328-9940) when your package is ready for shipment. Receiving personnel will pickup package from your location.  Note: To guarantee shipment on the same day Central Stores must have the item or items on site by 3:30 pm. This would allow time for processing the shipment and have ready for pick-up by the shipping company by 4:00 pm. Any packages received after 3:30pm will be shipped the following day unless priority shipment is requested.

Counter Sales

Service provided for maintenance personnel to pick up supplies at Central Stores counter. They must have a workorder with location and correct budget code to charge out supplies.

Empty Toner Cartridges

Central Stores collects empty toner cartridges used throughout the university. Once a new cartridge is placed in your printer the old one should be placed in the box and held for pickup. Unless requested otherwise, Central Stores picks up the cartridges as normal deliveries are made. These empties are then returned to the supplier so they can be legally and properly remanufactured.

Furniture

We have desks, tables, chairs and bookcases available through our catalog. File cabinets, select number of office chairs and storage cabinets are stocked in Central Stores and are available to inspect or order.

• Bookcases
• Chairs
• Desk
• File Cabinets
  

Receiving Deliveries

Air Express packages are delivered directly by the UPS and Air Express vendors to the address as stated on the shipping label. Ground, truck freight, and other deliveries are received by Central Receiving personnel and written on delivery logs to be delivered same day or next day to the addressed location. Questions regarding shipping or receiving, please call Central Receiving (328-9940). Hours are 8:00 a.m. - 5:00 p.m.

Storage/Labor Charges for Additional Services

There are occasions when we are asked to provide labor, use of forklift, or provide temporary holding. When assistance is needed outside the daily realm of the warehouse operations additional charges may be applied. These are treated on a case by case basis. Please call 328-9940 with requests or questions.

Voucher Purchases

This service is provided for departments on east and west campus for daily purchases and pickups from local vendors. Departments using this service must provide the proper account number that is to be charged and a list of the items that are needed. The requested items are ordered and picked up by Central Stores and at times delivered to the department.

Leased Space

Central Stores offers warehouse type leased space for departmental storage use. A per square foot monthly charge is applied to the department for the area needed.  Please contact Central Stores with questions concerning your storage needs.