1. A permanent EPA or SPA (exempt or non-exempt) employee from another state agency performing work assignments for ECU. The ECU department is responsible for securing written approval from the parent agency of the employee borrowed and for completing the CP-30. The CP-30 is forwarded to ECU Accounts Payable after signatures are received for processing and payment. Forms are available from ECU Central Supply 328-6700. Call Accounts Payable at 328-6246 if you have questions.
2. A permanent EPA or SPA (exempt or non-exempt) ECU employee performing work assignments for another state agency. The borrowing agency is responsible for securing written approval from the ECU department and for completing the CP-30. The CP-30 is forwarded to ECU Payroll after signatures are received for processing and payment. Forms are available from ECU Central Supply 328-6700. Call Payroll at 328-6955 if you have questions.

INTERNAL DUAL EMPLOYMENT (ADDITIONAL EMPLOYMENT) - Only SPA non-exempt employees are eligible. An SPA employee performing work of the same nature for another department within the University. Work in excess of forty hours (40) is treated as overtime and recorded on the employee time sheet. The hiring department obtains verbal approval for the employee's services from the home department prior to services rendered. The hiring department submits TX forms to payroll for payment indicating dates worked, hours worked and whether hours should be paid at hour for hour or one and one-half times the amount of time worked beyond 40 hours. You may call Payroll for TX forms or if you have questions at 328-6955.

For additional information, please refer to the ECU Business Manual, Statement 2, page 12 and the State Personnel Manual, Section 7, pages 57-59.

OCCASIONAL AND SPORADIC (FORM WH4) - An SPA (exempt or non-exempt) employee performing work for the same public agency in a different capacity from their regular employment on an occasional or sporadic basis is eligible. Work assignments cannot be within the same general occupational category. Approval must be obtained prior to services rendered by submitting a WH-4 form to Classification and Compensation. The approved WH-4 form will be returned to the requesting department. Once services are rendered, the hiring department submits the approved WH-4 form and completed TX forms to Payroll for payment. You may call Classification and Compensation for WH4 forms or if you have questions at 328-6187. TX forms are available in Payroll.

For additional information, please refer to the State Personnel Manual, Section 7, pages 70.4 - 70.5.

CONTRACTUAL SERVICES REQUEST FORM - The "Contractual Services Payment Request Form" is utilized to reimburse non-university professional individuals for services rendered to the University that qualify to be classified as an Independent Contractor. This determination should be made prior to contracting the services of a recipient. The Internal Revenue Service has identified twenty factors that indicate whether sufficient control is present to establish an employer-employee relationship. The degree of importance given to each factor varies depending on the occupation and the context in which the services are performed. If it is not clear that the recipient meets the criteria to be classified as an Independent Contractor, the person contracting the services of the recipient needs to review "The IRS's 20 Factors used to determine Employment status".

It is not permissible to contract with State or University employees. Exceptions are county employees, employees in the public school system, employees of institutions in the community college system, student employees and employees functioning as research study and simulated patients in the Human Performance Lab, etc.

If you have questions regarding initiating a contract, call the Contracts Manager in Materials Management at 328-6434. If you have questions regarding the classification of the recipient as either an employee or an independent contractor, contact the Director, Classification and Compensation (telephone at 328-6187 or e-mail at pollardp).

SPECIAL PAYMENT REQUEST (FORM P-80) - Only EPA and non-university employees are eligible. These are primarily used for Grant Directorship, Grant related projects, Special Event and Summer Camp. The purpose of this form is to employ individuals for an extremely short term. In most cases this will be for a one time event such as a camp, sporting event, or a one day entertainment event.

The P-80 can also be used to pay supplemental income to individuals employed by ECU provided the action is outside their normal employment assignment and meets the short term employment requirements given above. Example: It may be used to pay a 9.0 month contract employee for services performed after graduation and before faculty convocation in August, not related to summer school. Nine month faculty members cannot be paid more than 1/9 per month of their annual salary per month outside the contract period defined above, and in no case more than 3/9 additional. Any 9 or 12 month faculty who provides approved services for additional compensation within their contract period are paid by P-21 - One time Payment.

Calculation for summer salaries will be based on the following information and formula (taken from the Business Manual Section: GCA, Part: Policy, Statement: 12, Page: 1 of 1, Effective Date: 2/28/92):

• Academic year consists of nine months or thirty-six weeks.
• One month consists of four five day weeks.
• One full month's salary is computed at the rate of 1/9 of the academic salary.
• One, two, or three weeks will be computed at the rate of 25%, 50%, 75% respectively of 1/9 of the salary.
• Less than a full week will be computed with the number of days over five x 1/4 x 1/9.
• Request for payment should show the dates of the work schedule.

For additional information or questions, please call the Information Processing Unit in Human Resources at 328-6352.

ONE TIME PAYMENT (FORM P-21) - The purpose is to provide supplemental pay to ECU EPA faculty (9.0 and 12.0) for performing duties for the University (during the 9 or 12 month contract period) beyond their regular contractual duties and not related to summer school.

Temporary EPA cannot receive payment through this method. Form P-80 Special Payment Request would be the necessary form of payment for temporary EPA performing duties beyond their contract.

For additional information or questions, please contact the Employment Section in the Department of Human Resources at 328-6352.