Thank you for your interest in the ECU Staff Senate Computer Loan Program.

With the constant advancement of technology, hands-on experience and basic knowledge of computers is vital in today's workplace. Staff members who lack this skill and knowledge are at an obvious disadvantage. As a staff development initiative, the ECU Staff Senate has implemented a computer loan program for permanent SPA and CSS employees in pay grades of 56 and below. It is the intent of this program to put computers in the hands of those employees who need them most and provide them with an opportunity to develop computer skills that will be mutually beneficial to the employee and the University.

Important: eligibility in this program is initially limited to those employees with a salary of $33,057 or less. Employees meeting this criterion who are interested in participating must complete the application (linked at bottom of this page), which will be forwarded to the Rewards and Recognition Committee for review where it will be approved or denied. If an application is denied the Rewards and Recognition Committee must provide a written justification to the employee. Matthew Hoynes of ITCS will serve as program administrator for this program and will check out the equipment. He will sign the application form when the equipment is issued to the employee. Employees will be provided with instructional training on how to set up the system and basic operating guidelines. They also will be provided with a resource guide to assist them with computer operation. Employees must operate equipment in accordance with the University’s Computer Use Policy and any restrictions noted in the letter of accountability.

The following are employee responsibilities for this program:

• Employees are responsible for the proper care and use of all computers and peripheral equipment checked out to them for use in this program.  All equipment must be used in accordance with instructions provided to participants.
• Employees are responsible for lost or damaged equipment including replacement costs at fair market value.
• If equipment is stolen, the employee must notify the proper authority so that a police/security report may be completed and forwarded to ECU Fixed Assets.  Police/Security Reports involving university property (even if less than $500) are processed by Fixed Assets for SBI reports and Fixed Assets documentation.
  
• Fixed Assets personnel and various auditors may perform spot inspections of departmental equipment from time to time.
• Employees must operate equipment in accordance with the University’s Computer Use Policy.
• Employees must return all equipment by the date indicated on the ECU Property Assignment Form.  All equipment must be returned in good operating condition with no damage beyond normal wear and tear.

Here are the steps involved in processing of the computer loan application:

1. Completed Application and Statement of Accountability forms should be sent to the Department of Human Resources, Staff Development Specialist; 210 East First Street.
2. Applications will be reviewed and forwarded to the ECU Staff Senate Rewards and Recognition Committee for review.
3. Approved applications will be forwarded to the Program Administrator.
4. The Program Administrator will contact the applicant to schedule equipment pick up.
5. The employee will sign the ECU Property Assignment Form and the ECU Confidentiality Agreement form.
6. The employee must return all equipment by the date indicated on the ECU Property Assignment Form.