Printing at ECU
UNIVERSITY PRINTING AND GRAPHICS
University policy requires that requisitions for all printing and duplicating services that are paid with university-administered funds be submitted to East Carolina University Printing and Graphics. A complete description of this policy, including type of work handled by University Printing and Graphics and lead times for printing various publications, is in the Printing Section of the East Carolina University Business Manual
The Requisition for Printing/Duplicating Services form must be used when requesting services from University Printing and Graphics. Questions regarding the use of this form should be directed to University Printing and Graphics staff at 252-737-1301.
For publications that cannot be handled by University Printing and Graphics, see the section on obtaining off-campus printing.
USING OTHER STATE-OWNED PRINTING FACILITIES
Metal signs and some multiple-part forms can be obtained through state-owned printing facilities. For more information, contact the Department of Materials Management, 200 East First Street, 252-328-6434.
PRINTING BY COMMERCIAL VENDORS
Off-campus printing can be obtained by the Department of Materials Management through a competitive bid process.
Printing jobs costing up to $249,999.99 are bid through the Department of Materials Management. Delivery lead times will vary, depending on the type of job, printing quantity, and deadlines. Time between the printing request and delivery of the job from an off-campus printer averages 45 days. Bids are obtained as follows:
Competitive quotes are not required for jobs up to $2,499.99. Departments can obtain one written estimate, which should be attached to the online purchase requisition.
Departments must obtain at least three written estimates for jobs from $2,500.00 up to $4,999.99. The estimates should be attached to the online purchase requisition.
Materials Management must obtain bids for print jobs from $5,000.00 up to $249,999.99. The requesting department must issue an online purchase requisition, attach printing specifications, and send to Materials Management to post on the North Carolina State Division of Purchase and Contracts Web site for bidding. Three to four weeks are required to obtain bids and issue a purchase order.
Printing jobs that equal or exceed $250,000.00 that are not being handled on campus by University Printing and Graphics or the State Department of Correction must be sent to the North Carolina State Division of Purchase and Contracts for bidding. The requesting department must issue an online purchase requisition and attach printing specifications and send to Department of Materials Management to send to Purchase and Contracts to post on the Web site for bidding. Lead time from the request for formal bidding until the bid is awarded and a purchase order issued varies from 60 to 90 days.
Work provided by University Printing and Graphics does not require competitive bidding or Department of Materials Management approval. If University Printing and Graphics cannot meet printing requirements, the state encourages the university to use the State Department of Correction if it can satisfy the requirements of the job and the price is competitive. Bid procedures do not apply to the Department of Correction.
All off-campus printing and duplicating requests must be submitted on an online purchase requisition accompanied by specifications and mockups or samples, if available.
A copy of the Office of State Printing Guidelines is available in the Department of Materials Management, 200 East First Street. All questions concerning the procurement of printing services can be directed to that office at 252-328-6434.