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GSAIS Constitution

The constitution was last updated on 02/2009.

Download: Word 2007/PDF






Founding Date:  December 15, 2003

Revised: February 2009


ARTICLE I – Name of Organization


Section I          The name of this society shall be the Graduate Student Association for International Studies (GSAIS).


ARTICLE II – Purpose of Organization


Section I          The purposes of the Graduate Student Association for International Studies are:

·         To provide graduate students pursuing the MA in International Studies with opportunities to enhance their academic career.

·         To communicate with others that are pursuing the same interests and career goals.

·         To develop contacts within the professional world of international affairs.

ARTICLE III - Membership


Section I          The membership of GSAIS shall be open to members of the East Carolina students, faculty, and staff.  There will be no discrimination of race, sex, creed, color, age, veteran status, sexual orientation, or disability with regards to the purpose of the organization.  In addition, it is required that at least 51% of the membership be students.


Section II        There shall be two types of membership to GSAIS: Regular Memberships, which are graduate student memberships and Special Memberships, which are described in Section III below.


Section III       “Special Memberships” are open to all East Carolina undergraduate student, faculty, and staff with an interest or minor in international studies. Special members shall not be allowed to hold office. They may participate in all other activities of the GSAIS, including voting.


Section IV       The membership fee will be set by the executive board at the beginning of their term.  However, the executive committee can set this fee at any time once per year.  Membership fees must also be paid and up to date for those who wish to acquire aid or compensation from the GSAIS budget.


ARTICLE IV - Officers


Section I          The officers of the GSAIS shall be: President, Vice-President, Secretary, Treasurer and Executive Assistant.  Officers must meet a 2.5 cumulative G.P.A., and enrollment in at least 6 credit hours at East Carolina University.

Section II        The officers shall be elected at the end of Fall semester to serve the following calendar year from Spring to Fall.


Section III       If any vacancy shall occur, a special election will be held at the next meeting to fill the open position.


Section IV       Any member may be removed from office with a three-fourths vote of the active voting members of GSAIS.


A.  President


(a)                The President presides over all regular meetings and activities


(b)               The President heads the Executive Committee


(c)                The President acts as a liaison between active club members and the adviser


B.  Vice-President


(a)        The Vice-President assumes all the duties of the President in the temporary absence of the latter


(b)        The Vice-President assumes public relations responsibilities


(c)        The Vice-President organizes special events and activities


C.     Secretary


(a)                The Secretary keeps a complete record of members, activities and all transactions other than financial transactions


(b)               The Secretary assumes responsibility of compiling all records, reports, and official documents received from the past years activities


D.    Treasurer


(a)                The Treasurer receives all funds for the organization and disburses these as directed by the GSAIS and keeps a complete record of duties performed


(b)               The Treasurer regularly reports transactions and account balances


E. Executive Assistant


(a)        The Executive Assistant assists the executive committee with any related tasks


(b)        The Executive Assistant serves as a representative for the organization at various events


(c)        The Executive Assistant keeps track of conferences and other events that would be relevant to GSAIS members


ARTICLE V - Procedures


Section I          The Executive Board will set a meeting time for full body and executive meetings.


Section II        Special meetings can be called by the President or by the Executive Committee or by written request from a voting member.  The purpose of the meeting shall be stated in the call.  Except in cases of emergency, at least three days notice shall be given. 


Section III       Fifty percent of the members of GSAIS plus one shall constitute a quorum.


ARTICLE VI – Executive Board


Section I          There shall be an Executive Committee comprised of the elected

                        officers with charge of matters of policy, including the interpretation

                        of this constitution.


ARTICLE VII - Committees


Section I          Executive committee members can create committees to perform functions of the GSAIS and manage them in a way they deem appropriate. 




Section I          Funds in the treasury of the GSAIS shall be obtained from gifts

                        and donations received, fund raising activities by the GSAIS and

                        membership fees.  


ARTICLE IX – Advisor


Section I          The advisor shall be a full time faculty or staff member at East Carolina University.  The advisor will assume those responsibilities as outlined in the constitution, including signing any contracts established by the organization with an off-campus entity.




ARTICLE X – Hazing


“GSAIS,” in keeping with ECU’s expectation for a positive academic and social environment, unconditionally opposes hazing.  No individual member of our group or the group itself may engage in or plan any activity that may be defined as hazing. 


“GSAIS” opposes any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule to its members or potential members.  In addition, no individual nor recognized organization may by physical or mental stress or by subtle or covert technique, impair make captive, or destroy and individuals’ freedom of thought and choice.


According to N.C. Gen. Stat. 14-35, it is unlawful for any student in attendance at any university, college, or school in this State to engage in hazing, or to aid or abet any other student in the commission of this offence.  For the purposes of this section hazing is defined as follows “to subject another student to physical injury as part of an initiation, or as a prerequisite to membership, into any organized school group, including any society, athletic team, fraternity or sorority, or other similar group.”  Any violation of this section shall constitute a Class 2 misdemeanor.


                        It is hereby incorporated as part of this constitution and will serve as a guide for action by the university and “GSAIS” if there is an instance of hazing by this organization or any of the members of this organization.  It will be the duty of the officers of “GSAIS” to education the membership of this policy.


ARTICLE XI - Amendments


Section I          The constitution may be amended with a motion supported 2/3 vote of active voting members and a 2/3 vote for ratification.