Office of Research & Discovery
The Office of Research has developed two documents that identify the roles and responsibilities of individuals associated with sponsor programs.
Roles and Responsibilities Matrix
RAMSeS is the Research Administration Management System and eSubmission [portal]. The PI is required to set up a RAMSeS file and populate it with the required components of the grant application in advance of the grant proposal deadline. A proposal cannot be submitted without a RAMSeS file approved in advance of the submission. OSP retrieve final grant application packets from RAMSeS to submit to a sponsor either through Grants.gov, Fastlane, or other electronic submission portal. Email is an electronic submission.
In 2010, RAMSeS replaced the hard copy Internal Processing Form (IPF). The RAMSeS portal allows PIs to establish a secure, robust online electronic file of record of an OSP approved proposal submission. When an award is issued, e.g., when the National Endowment for the Humanities or the National Science Foundation or the NCBC or the NIH, grant an award to the proposal submitted, the RAMSeS file opens up as an award-to-close out file.
RAMSeS Guidelines are available here.
The proposal submission requirements of the University present different submission guidelines for individual, multiple-site internal and multiple-site external submissions. Please ensure that you follow the requirements that fit with your submission.
The answer is yes or no depending on whether or not the sponsor requires a budget and/or a match. A RAMSeS file is not required for letters of intent or for preliminary proposals for those sponsors that do not require match or a budget as part of the letter of intent or pre-application package.
After a grant has been accepted and established, it is the responsibility of the PI to initiate the Subaward Process. This process is initiated by referring here: https://www.edu.edu/osp/Subaward-Initiation-eForm.cfm
Sub-award modifications are required for the following instances:
To initiate a request for modification to an existing sub-award, refer here: https://www.ecu.edu/osp/Subaward-Initiation-eForm.cfm