Post-Award Management for Departments
Upon receipt of a notice of an award from the Office of Grants and Contracts, it is the PI’s responsibility as well as the department administrator’s to manage the funds responsibly.
How to manage awards responsibly Step-by-Step:
For Banner Access Assistance, and/or Details on How to Refresh, contact Anne Suggs 328-2663.
Additional helpful information:
- The Office of Grants and Contracts conducts periodic training that will assist PIs and department administrators with the management of your grants, i.e., effort reporting, cost accounting, re-distributions, etc. See the training website for dates and times.
- When a sponsor awards funds to the University in support of specific programs and projects, it requires the University to manage those funds prudently to ensure that any costs incurred directly benefit the project accounts being charged. Anyone approving or processing the expenditure of federal funds must have a clear understanding of Cost Accounting Standards (CAS) and apply consistent application of these fundamental cost principles (see below).
The Office of Grants and Contracts
- Accepts an award from an external sponsor
- Notifies the PI/PD of an award
- Sets up an account for spending
- Assists with Effort Reporting
- Submits invoices
- Issues Vendor Agreements
- Prepares reports on cost share
- Informs PI of timeline to close out
- Prepares close out of a grant
Sponsor Award Management Policies/Procedures
OMB Circulars and Other Accounting Principles/Policies
- 2 CFR 220 (A-21) Educational Institutions
- 2 CFR 215 (A-110) IHEs, Hospitals, & Other Non-profits
Non-Financial Post-Award Functions (OSP)
- Award Acceptance
- Financial Guarantee
- No Cost Extension
- Budget Revision
- Award Transfer