Post-Award Management for Departments

Upon receipt of a notice of an award from the Office of Grants and Contracts, it is the PI’s responsibility as well as the department administrator’s to manage the funds responsibly.  

How to manage awards responsibly Step-by-Step:

• FACULTY PI NEW AWARD CHECKLIST

• MONTHLY DEPARTMENTAL REVIEW OF FINANCIAL TRANSACTIONS GUIDELINES
  

• Banner Report List of Acronyms
• Banner SS Reports
• Internet Native Banner Access
  
• e~Print Portal Access
  
• e~Print Information and Instructions
• ECU BIC Reports
  

• Payroll Best Practices and Effort Reporting on a Grant
• 2013 Summer Pay on Grants

• Training Modules and Latest Sessions offered by Grants and Contracts
• UNC FIT Policy
  

For Banner Access Assistance, and/or Details on How to Refresh, contact Anne Suggs 328-2663.

Additional helpful information:

• The Office of Grants and Contracts conducts periodic training that will assist PIs and department administrators with the management of your grants, i.e., effort reporting, cost accounting, re-distributions, etc.  See the training website for dates and times.
• When a sponsor awards funds to the University in support of specific programs and projects, it requires the University to manage those funds prudently to ensure that any costs incurred directly benefit the project accounts being charged.  Anyone approving or processing the expenditure of federal funds must have a clear understanding of Cost Accounting Standards (CAS) and apply consistent application of these fundamental cost principles (see below).

The Office of Grants and Contracts

• Accepts an award from an external sponsor
  
• Notifies the PI/PD of an award
• Sets up an account for spending
  
• Assists with Effort Reporting
  
• Submits invoices
• Issues Vendor Agreements
• Prepares reports on cost share
• Informs PI of timeline to close out
  
• Prepares close out of a grant
  

Sponsor Award Management Policies/Procedures

• NSF Proposal and Award Policies and Procedures
• • NSF Reporting—Research.gov
• NIH Award Management            
• • NIH Report Forms
  • NIH Terms and Conditions (award changes)
  • Policy and Guidance
• NEA—Manage Your Award
• NEH—Grants Management
• NASA—Grant and Cooperative Agreement Handbook
• USDA—Terms and Conditions
  

OMB Circulars and Other Accounting Principles/Policies

Cost Principles:

• 2 CFR 220 (A-21) Educational Institutions
• 2 CFR 215 (A-110) IHEs, Hospitals, & Other Non-profits

Audits:

• A-133 State, Local Governments & Non-profits
• A-133 Federal Audit Clearing House
• CFR
• Federal Register
• U.S. Code

Non-Financial Post-Award Functions (OSP)

• Award Acceptance
• Financial Guarantee
• Subawards
• No Cost Extension
• Budget Revision
• Award Transfer